Final project (1)

BANK MANAGEMENT SYSTEM

Submitted in partial fulfillment of the requirements

For the award of the degree of

Bachelor of Business Administration

(Computer Aided Management)

To

Guru Gobind Singh Indraprastha University, Delhi

Guide: Submitted by:

Mrs. Santha Devi 1. Piyush Goel 06124401910

2. Sourabh Tyagi 04324401910

Institute of Innovation in Technology & Management,

New Delhi – 1100 58

Batch (2010 – 2013)

1

Certificate

We, (Piyush Goel 06124401910) & (Sourabh Tyagi 04324401910) certify that the Minor

Project Report (BCAM-306) entitled “BANK MANAGEMENT SYSTEM” is done by us and

it is an authentic work carried out by us at INSTITTUTE OF INNOVATION IN

TECHNOLOGY AND MANAGEMENT. The matter embodied in this project work has not

been submitted earlier for the award of any degree or diploma to the best of my knowledge

and belief.

1. Signature of the Student 2. Signature of the Student

Date:

Certified that the Project Report (BCAM-306) entitled “BANK MANAGEMENT SYSTEM”

done by the above students is completed under my guidance

Signature of the Guide

Date:

Name of the Guide:

Designation:

Countersigned

Director

2

ACKNOWLEDGEMENT

We are thankful to GURU GOBIND SINGH INDRAPRASTHA University who provided us

with the opportunity for carrying out the study.

We are extremely grateful and remain indebted to our guide Mrs. Santha Devi for being a

source of inspiration and for her constant support in the Design, Implementation and

Evaluation of the project. We are thankful to her for the constant valuable suggestions, which

benefited us a lot while developing the project on “Bank Management System”. She has

been a constant source of inspiration and motivation for hard work. She has been very co-

operative throughout this project work. Through this column, it would be our utmost pleasure

to express our warm thanks to her for the encouragement, co-operation and consent without

which we might not be able to accomplish this project.

3

TABLE OF CONTENTS

S No Topic Page No

1 Certificate 2

2 Acknowledgements 3

3 Chapter-1: Introduction 6-14

4 Chapter-2: System Analysis 15-23

6 Chapter-3: System Design 24-50

7 Chapter-4: Scope of Improvement, Summary and

Conclusions

51-52

4

LIST OF TABLES

Table No Title Page No

1 Account 19

2 Account Type 19

3 Balance table 20

4 Cheque Table 20

5 Transaction Table 20

LIST OF FIGURES

Figure No Title Page No

1 Context level DFD 10

2 Use Case Diagram 13

3 1st level DFD 15

4 2nd level DFD for Billing Database 16

5 2nd level DFD for Stock Maintenance 16

6 2nd level DFD for Sales Database 17

7 Entity Relationship Diagram 18

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Chapter 1

INTRODUCTION

1.1 Description of the system

A computer based management system is designed to handle all the primary information

required to calculate monthly statements of customer account which include monthly

statement of any month. Separate database is maintained to handle all the details required for

the correct statement calculation and generation.

This project intends to introduce more user friendliness in the various activities such as

record updation, maintenance, and searching. The searching of record has been made quite

simple as all the details of the customer can be obtained by simply keying in the identification

or account number of that customer. Similarly, record maintenance and updation can also be

accomplished by using the account number with all the details being automatically generated.

These details are also being promptly automatically updated in the master file thus keeping

the record absolutely up-to-date.

1.2Data collection

To develop software which maintain all the record of day to day -Open

Account, Close or Edit Account, Monthly Statement, Bank summary and

Transaction detail etc. All the record and information is going to be store in

Microsoft Access Database.

Overall description : -

The project consists of four parts mainly

1. Open Account: -

It consists of new bank account form. A consist new enquiry information who

come to the bank for enquiry about new account (saving, current). Then he or

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she fill up the new account form according to their account number

generated automatically and also generate cheui no automatically.

2. Close or Edit Account:-

It consists or provides editing and closing account form and also such

particular account information.

3. Monthly Statement: -

It consists of two sided form monthly statement of bank employee and

monthly statement of saving and current account employee.

4. Bank Summary: -

It consists of all information detail of bank employee account transaction

detail summary, recode of all branches and also record of draft and chewy.

Functional Module: -

The whole project divided in to six main modules. They are following: -

i. Login module.

ii. Account open module.

iii. Edit or close module.

iv. Transaction module.

v. Summary module.

vi. Account statement module.

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Bank Management System

Account openModule

Edit Or close Module Transaction

Module

Summery Module

Statement Module

LoginModule

Main module:-

i. Login Module: -

Login module consists of three forms.

Form splash: - form splash is responsible to load the project for use.

Form login: - Form login is responsible for accepting the login name and password from the

user. This security the system from unauthorized access. A user has change the password has

three times only. If or she inter wrong password thrice, then it will automatically exit.

Form Main: - form main is the main form of the whole project. Through which we can

access form of project this is a MDI form include other form in these main form like open

Account form, Close and edit Account form, transaction form summery form statement form.

8

LoginModule

Form splash Form

login

Form Main

1.3 Software Requirement Specifications

A software requirements specification (SRS) is a comprehensive description of the intended

purpose and environment for software under development. The SRS fully describes what the

software will do and how it will be expected to perform.

1.3.1 Overall description of proposed system

In day-to- day work process of an organization, there are lots of things happening, which

need to be keep tracked. For our ease in future, we do too. Of course there is lots of way to

perform this task. We can either maintain these records manually or by using computerized

system. In current scenario, where we always thing to increase productivity utilizing our

working hours more and more, it’s always recommended to go for such automated system,

which provide me maximum facility to do the same in a less time and minimum manpower.

So I think and design a commercial project for Bank Management System system.








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For processing the data we have chosen Access as back end and Visual Basic as front end,

which can manage database for a very large class of the possible application.

This project is client-server based application system, to computerize at bank work. The

modules involved currently in this system are: Open Account, Close or Edit Account,

Monthly statement, Bank summary.

Data Flow Diagram (Context Diagram)

10

Objective:-

During the past several decades personnel function has been transformed from a relatively

obscure record keeping staff to central and top level management function. There are many

factors that have influenced this transformation like technological advances, professionalism,

and general recognition of human beings as most important resources.









The main objective of our project is provide the different typed of customers facility , the

main objective of this system is to find out the actual customer service . Etc.

It should increase the productivity of bank by utilizing the working hours more and more,

with minimum manpower.

This project includes the entire upgraded feature required for the computerization banking

system. This system is very easy to use, so that any user can use without getting pre-

knowledge about this. It is very much user friendly and meet almost all daily working process

requirements. This system is completely GUI based and can be use by mouse and as well as

keyboard. This system is melded in such a way that has got all features to upgrade without

making much change in existing components.

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1.3.2 User Characteristics

Educational Level: At least graduate and should be comfortable with English language.

Technical Expertise: Should be a high or middle level employee of the organization

comfortable with using general purpose applications on a computer.

Constraints

The system required minimum 128mb RAM and 2 GB minimum hard disk space.

Specific Requirements

This section contains the software requirements to a level of detail sufficient to enable

designers to design the system, and testers to test the system.

1.3.3 External Interfaces

The application will have a user friendly and menu based interface. Following types of

interface will be provided

A Login Screen for entering user id, password and role (Administrator,

operator) will be provided.

A Customer Account maintenance screen for entering command for Sales

order process, Purchase order process.

A Bank Screen for entering account details, customer details.

A Customer screen for transaction in the account.

1.3.4 Functional Requirements

Input requirements

Information by the user

Output requirement

Customer record generation

Customer Account maintenance record.

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Use case diagram

Employee Customer

Admin

1.3.5 Non-functional requirements

Reliability-This application is a reliable product that produces fast and verified output of all

its processes.

Security-The application will be password protected. User will have to enter correct

username, password and role in order to access the application.

Maintainability-The application will be designed in a maintainable manner. It will be easy to

incorporate new requirements in the individual modules.

Portability-The application will be easily portable on any windows-based system that has

oracle installed.

13

Transaction

Open A/C

Close A/C

Monthy Statement

Edit A/C

1.3.6 Design Constraints

Software Constraints

The software is a set of procedures of coded information or a program which

when fed into the computer hardware, enables the computer to perform the

various tasks. Software is like a current inside the wire, which cannot be seen

but its effect can be felt.

1. Operating System:- Windows NT / 2000 / XP

2. Application Software:- Application software uses front end visual basic and database

access etc.

Editor:- Visual basic.

Hardware Constraints

1 Processor: - Intel Pentium III 833MHz

2 RAM: - 128 SD-RAM.

3 Hard Disk: -20 GB or above.

4 Monitor: - 14” VGA.

5 Mouse

6 Printer: - For print report or Bill.

7 Floppy Disk Drive: - 1.44MB.

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Chapter 2:

SYSTEM DESIGN

2.1 Physical Design

2.1.1 Data flow diagram

LEVEL 1 DFD

15

LEVEL 2 DFD

16

17

2.2 Database Design

2.2.1 Entity Relationship Diagram

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Database description

The information system of “BANK MANAGEMENT SYSTEM” performs its function with

the help of the data store in certain repositories called Databases of the system. Detailed

descriptions of the various databases included in the information systems are tabulated as

follows:

1. Accoun t: -

This table is used to maintain open account details. Where employee come from new

account. Which keep all information about employee. Here act no define primary key.

ii. Account Type: -

Account type Fieldname Field type Field size ConstraintType code Text 50

Type name Text 50Int rate Number Default

This table is used for which type of account opens a employee, type of account – saving

or current account and also give a account type code.

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AccountFieldname Field Type Field size Constraint

Actno Number Long int Primary

Name Text 50

Address Text 50

Phone Number Double

Act type Text 20

City Text 50Date Date/time Medium

dateChequebook Yes/no

iii. Balance table: -

This table the balance of all type of account, saving or current account.

iv. Cheque Table: -

Cheque tableField name Field type Field size Constraint

Actno Number Default

No _from Number Default

No _to Number Default

This table content all account detail and if you open new account and chose cheque option so

give cheque no of your account.

v. Transaction table: -

Transaction table

Field name Field type Field size Constraint

Actno Number Long int Primary

Tran type Text 50

Amount Number Long int

act Type Text 50

Chequeno Number Long int

Date Date/time Default

Time Date/time Default

. This table contain all per day transaction of bank and also summarized all money

transaction updating and editing.

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Balance tableField name

Field type Field size Constraint

Actno Number Default

Balance Number Long int

2.3. Interface Design

The interface design consists of the input and output source layouts. I.e. the input forms and

screens and the report layouts that form as a source of outcome and income in the design and

implementation of the information system under study

2.3.1. Output Design

BANK MANAGEMENT SYSTEM

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LOGIN FORM

MAIN FORM

22

OPENING ACCOUNT FORM

EDIT & DELETE FORM

23

Chapter 3:

SYSTEM DESIGN

3.1 Program Development

Login Form:--

Component : Login form

Form Name :Form Login

Code :--

Dim rs As New ADODB.Recordset

Private Sub CancelButton_Click()

Unload Me

End Sub

Private Sub Form_Load()

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rs.ActiveConnection = cn

If rs.State = 1 Then rs.Close

rs.CursorLocation = adUseClient

rs.CursorType = adOpenKeyset

rs.LockType = adLockOptimistic

rs.Open "select * from Pass"

rs.MoveFirst

While Not rs.EOF = True

Combo1.AddItem rs(0)

rs.MoveNext

Wend

Combo1.ListIndex = 0

End Sub

Private Sub Frame1_DragDrop(Source As Control, X As Single, Y As Single)

End Sub

Private Sub OkButton_Click()

If rs.State = 1 Then rs.Close

rs.Open "select pswd from pass where name = '" & Combo1.Text & "'"

If rs!pswd = Text1.Text Then

Me.Caption = "Password Success"

GoTo 1

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Else

Me.Caption = "Invalid Password"

Text1.Text = " "

Text1.SetFocus

Exit Sub

End If

1:

Call ShowForm

End Sub

26

Main Form:--

Component : Main form

Form Name frmMain

Coding :--

Private Sub AcButton_Click()

'Unload Me

Form2.Top = 3000

Form2.Left = 4000

Form2.Show

End Sub

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Private Sub AcClButton_Click()

'Unload Me

Form3.Top = 3000

Form3.Left = 4000

Form3.Show

End Sub

Private Sub BackButton_Click()

'Unload Me

LoginForm.Top = 3000

LoginForm.Left = 4000

LoginForm.Show

End Sub

Private Sub BnkButton_Click()

'Unload Me

Form5.Top = 3000

Form5.Left = 4000

Form5.Show

End Sub

Private Sub ExButton_Click()

Unload Me

End Sub

28

Open Account Form:--

Component : Open Account Form

Form name Form open

Coding :-


Dim MaxNo As Long

Dim a As Integer

Private Sub Check1_Click()

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End Sub

Private Sub Command1_Click()

Dim sstr, s As String

Dim rst As New ADODB.Recordset

rst.Open "Select max(actno) from Account", cn, adOpenKeyset, adLockOptimistic,

cmdtext

a = rst(0) + 1

If CheckField = True Then

s = Text1.Text

If Check1.Value = 1 Then

sstr = "insert into account "

sstr = sstr + "values(" & a & ",'" & Text1.Text & "', '" & Text3.Text & "', "

sstr = sstr + " " & Text2.Text & " ,'" & Combo1.Text & "' ,'" & Text6.Text & "','"

& Date & "',YES)"

cn.Execute sstr

MsgBox "Account Created " & "Account Number = " & a, vbInformation, a

Call UpdateCheque

MsgBox "Ur Cheque No is from " & MaxNo & " To " & MaxNo + 10,

vbInformation

StatusBar1.Panels(2).Text = "Cheque No " & MaxNo & " - " & MaxNo + 10

ElseIf Check1.Value = 0 Then

sstr = "insert into account "

sstr = sstr + "values(" & a & ",'" & Text1.Text & "', '" & Text3.Text & "', "

sstr = sstr + " " & Text2.Text & " ,'" & Combo1.Text & "' ,'" & Text6.Text & "','"

& Date & "',NO)"

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cn.Execute sstr

MsgBox "Account Created " & "Account Number = " & a, vbInformation, a

StatusBar1.Panels(2).Text = "Cheque Book Not Issued"

End If

Call AddDeposite

StatusBar1.Panels(1).Text = "Hello " & s & " " & a

Call ClearField

End If

rst.Close

End Sub

31

Edit Or Delete Account Form:--

Component : Edit and close Account Form

Form Name : form Edit Account

Coding :-


'Close account form to close account

32

'Permission variable is to check the permission to delete the

'Record that manager can delete the record

Private Sub CmdCloseAct_Click()


rst.ActiveConnection = cn

If Permission = 1 Then

Dim stmt, ms As String

Dim s As Long

ms = MsgBox("Do U really want to Close Account", vbYesNo, "Delete Record ")

If ms = vbYes Then

If rst.State = 1 Then rst.Close

s = Combo1.Text

rst.Open "select ChequeBook from account where actno = " & s & ""

If rst!ChequeBook = True Then

stmt = "delete from cheque where actno = " & s & ""

cn.Execute stmt

End If

rst.Close

stmt = "delete from account where actno = "

stmt = stmt + " " & s & ""

cn.Execute stmt

'Get the balance back before close account

If rst.State = 1 Then rs.Close

rst.Open "select balance from BalanceTable where actno = " & s & " "

StatusBar1.Panels(1).Text = "Ur balance was " & rst(0) & " Get the money"

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MsgBox "Ur balance was " & rst(0) & " Get the money"

rst.Close

stmt = "delete from BalanceTable where actno = " & s & " "

cn.Execute stmt

stmt = "delete from Transaction1 where actno = " & s & " "

cn.Execute stmt

MsgBox "Account Close "

rs.Requery

End If

Else

MsgBox "U dont have Permission to Close Account ", vbInformation, "Close Account"

End If

End Sub

34

Amount Transaction Form:--

Component :Amount Transaction form

Form Name : form transaction

Code :-


Dim a As Boolean 'To check the balance is greater or less

35

Private Sub Combo2_Click()

If Combo2.ListIndex = 0 Then

'withdraw

Combo3.Clear

Combo3.AddItem "Cheque"

Combo3.AddItem "Withdrawl"


ElseIf Combo2.ListIndex = 1 Then

'Deposit

Combo3.Clear

Combo3.AddItem "Draft"

Combo3.AddItem "Cash"

Combo3.AddItem "Cheque"


End If

End Sub


If Combo3.Text = "Cheque" Or Combo3.Text = "Draft" Then

Text2.Enabled = True

Else

Text2.Enabled = False

End If

End Sub

'This procedure is to check that the cheque number

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'Which is entered is correct or not

Private Function CheqTest() As Boolean

If Not Combo2.Text = "Deposite" Then


rst.ActiveConnection = cn


rst.CursorLocation = adUseClient

rst.CursorType = adOpenKeyset

rst.LockType = adLockOptimistic

rst.Open "select * from account where actno = " & Combo1.Text & ""

If rst!ChequeBook = True Then

If Not Text2.Text = "" Then


rst.Open "select * from Cheque where actno = " & Combo1.Text & " "

If rst.RecordCount > 0 Then

If Text2.Text >= rst(1) And Text2.Text <= rst(2) Then

MsgBox "SS"

CheqTest = True

Else

MsgBox "Please enter the valid cheque no", vbInformation

CheqTest = False

Exit Function

End If

End If

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Else

MsgBox "U will have to select Cheque and enter cheque number ", vbInformation

CheqTest = False

Exit Function

End If

Else

CheqTest = True

End If

Else

CheqTest = True

End If

End Function

'This is the submit button command button that is

'To submit the transaction in the transaction table

'After checking the appropriate field


Dim sstr As String

If Not Text1.Text = "" Or Val(Text1.Text) < 100 Then

If Text2.Text = "" Then

Text2.Text = 0

End If

sstr = "Insert into Transaction1 values("

sstr = sstr + " " & Combo1.Text & ",'" & Combo2.Text & "',"

sstr = sstr + "" & Text1.Text & ",'" & Combo3.Text & "'"

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sstr = sstr + "," & Text2.Text & ",'" & Date & "','" & Time & "')"

If CheqTest = True Then

Call UpdateMoney

If a = True Then

cn.Execute sstr

StatusBar1.Panels(1).Text = "Money " & Combo2.Text & " Success"

MsgBox "Money " & Combo2.Text & " Success"

End If

a = False

End If

Call ClearField

Else

MsgBox "please Enter Lease 100 Transaction Amount ", vbInformation

End If

End Sub

'This is to Update the balance in database

Private Sub UpdateMoney()


Dim stmt As String

Dim d As Long


rst.Open "select * from BalanceTable where actno = " & Combo1.Text & "", cn,

adOpenKeyset, adLockOptimistic, cmdtext

If Combo2.Text = "Deposite" Then

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d = rst!balance + Val(Text1.Text)

stmt = "update BalanceTable set balance = " & d & ""

stmt = stmt + " where actno = " & Combo1.Text & ""

cn.Execute stmt

a = True

ElseIf Combo2.Text = "Withdraw" Then

If rst!balance > Val(Text1.Text) Then

d = rst!balance - Val(Text1.Text)

stmt = "update BalanceTable set balance = " & d & ""

stmt = stmt + " where actno = " & Combo1.Text & ""

cn.Execute stmt

a = True

Else

MsgBox "U dont have money to Transact U have only " & rst!balance

a = False

End If

End If

End Sub


Unload Me

'Form1.Show 1

End Sub

40

Bank Summary Form:--

Component : Summary form

Form Name : Form Summary

Code :-


Unload Me

End Sub

41


Unload Me

Form1.Show 1

End Sub


SummaryRept.Refresh

DataEnvironment1.rsCommand2.Requery

SummaryRept.Show

End Sub

Private Sub DataGrid1_Click()

End Sub

Private Sub Form_Load()

Adodc1.Refresh

End Sub

42

Bank Summary Report :--

Component : Summary report form

Form Name FrmSummary

Code :-


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Private Sub DataReport_Activate()

'rs.Open "select Balance from BalanceTable where actno = " & txtActno & "", cn,

adOpenKeyset, adLockOptimistic, cmdtext

'Text1 = rs(0)

'rs.Close

End Sub

Private Sub DataReport_Error(ByVal JobType As MSDataReportLib.AsyncTypeConstants,

ByVal Cookie As Long, ByVal ErrObj As MSDataReportLib.RptError, ShowError As

Boolean)

On Error Resume Next

End Sub

44

Bank Account Statement Form:--

Component : Account statement form

Form Name : form Statement

Code :-

Dim stmt As String



Call DeleteRecord

Call FillDBgrid

Call FillBalance

Adodc1.Refresh

DataGrid1.Refresh

45

End Sub


Unload Me

'Form1.Show 1

End Sub


Unload Me

End Sub


If DataEnvironment1.rsCommand1.State = 1 Then DataEnvironment1.rsCommand1.Close

DataEnvironment1.rsCommand1.Open "select * from Temptable", cn, adOpenKeyset,

adLockOptimistic, cmdtext


StatmentRept.Refresh

StatmentRept.Show

End Sub

Private Sub DataGrid1_Click()

End Sub

Bank Account Statement Report:--

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Component : Statement report form

Form Name : FrmStetement

Code:-

Private Sub DataReport_Error(ByVal JobType As MSDataReportLib.AsyncTypeConstants,

ByVal Cookie As Long, ByVal ErrObj As MSDataReportLib.RptError, ShowError As

Boolean)



'DataEnvironment1.rsCommand1.Open "select * from Temptable", cn, adOpenKeyset,


47



End Sub

Private Sub DataReport_Initialize()



DataEnvironment1.rsCommand1.Open "select * from Temptable", cn, adOpenKeyset,




End Sub

TESTING

Open new a/c page

48

Field name Input value Valid Invalid DescriptionPhone no. Abcd No Yes Only numeric

values are allowed

Phone no. 1234567891212 No Yes Only 10 digits are allowed

Close and Edit a/c Page

Field name Input value Valid Invalid DescriptionA/c no. Any value No Yes Only submitted

a/c numbers are accessible.

Money Transaction Form

Field name Input value Valid Invalid DescriptionSubmit Withdraw total No Yes Total money can

49

money not be withdrawn.

For withdrawing total money from a/c (Money Transaction Form)

Chapter 4:

Scope of Improvement, Summary and Conclusions

50

Scope of the Improvement:-

This project can be used in the bank after adding some more useful modules in the project for

which banks are providing services, like – opening saving or current account, giving loans,

providing credit or debit card services, ATM services, services like payment of electricity

bills, telephone bills.

Utmost care and back-up procedures must be established to ensure 100% successful

implementation of the computerized banking system. In case of system failure, the

organization should be in a position to process the transaction with another organization or if

the worst comes to the worst, it should be in a position to complete it manually.

Summary:-








For processing the data we have chosen Access as back end and Visual Basic as front end,

which can manage database for a very large class of the possible application.

This project is client-server based application system, to computerize at bank work. The

modules involved currently in this system are: Open Account, Close or Edit Account,

Monthly statement, Bank summary.

Conclusion:-

51

This project is designed to meet the requirements of a Banking System. It has been developed

in Visual Basic, keeping in mind the specifications of the system.

For designing the system we have used simple data flow diagrams.

Overall the project teaches us the essential skills like:

Using system analysis and design techniques like data flow diagram in designing the

system.

Understanding the database handling.

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