Gabetti Wikian enterprise 2.0 experiment

Information Technology Office

To document the IT main activities and to create the basis for a more efficient IT Governance;

To comply to Italian laws (Legge 262/05; D. Lgs. 231/01);

To enhance the company performances during audit and review of financial statements activities.

The project was considered strategic from the Top Managament and had to be completed in December 2008.

Business problem

Information Technology Office

Solution

We used the Media Wiki web application and we involved all the IT resources, the Internal Audit function and the HR & Organization management to write down the procedures;

We created an executive commitee (IT/Audit/HR&O) to manage the control and authorization path of the procedures;

Top Management approved the procedures directly on the Wiki.

The procedures were published on the corporate intranet in a second time, when needed.

Information Technology Office

Results

Implementation costs were near zero;

The officialization process was completed 4 months before than expected (40% less);

35.000 euro of reviewers costs saved thanks to a decrease of financial statement audit activities;

Speed-up in the intra-company information exchange

Information Technology Office

The back-up procedure

Information Technology Office

Revision history