A project report on dlw export procedure to non railway customer by anand kumar tiwari '11 pgdm m007

SUMMER TRAINING PROJECT REPORT

ON

“DLW EXPORT PROCEDURE TO NON RAILWAY CUSTOMER” FOR THE PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE AWARD OF POST GRADUATE DIPLOMA IN MANAGEMENT

UNDER THE GUIDANCE OF: UNDER THE SUPERVISION OF: Prof. Dr. Anamika Pandey Mr. N.K Sinha SUBMITTED BY Anand Kumar Tiwari 11PGDM/M007 (2011-13)

Galgotias Business School

(APPROVED BY AICTE, MİNİSTRY OF HRD, GOVT. OF INDİA) 1,KNOWLEDGE PARK, PHASE II, GREATER NOİDA. (U.P.)

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On company Letter headTo whom i t may conce rn

This is to certify that Mr. /Ms. ANAND KUAMR TIWARI, Roll no. 11PGDM/M007 is the student of PGDM (Mkt.).He/she has worked on the project titled “DLW EXPORT PROCEDURE TO NON RAILWAY CUSTOMER” under my supervision and guidance. This is an original and authenticated work done by him/her.

Guide Date

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CERTIFICATE

This is to certify that the project work done on “DLW EXPORT PROCEDURE TO NON RAILWAY CUSTOMER” is a bonafide work carried out by Mr. /Ms. ANAND KUMAR TIWARI under my supervision and guidance. The project report is submitted towards the partial fulfillment of 2 – year, full time Post Graduate Diploma in Management.

This work has not been submitted anywhere else for any other degree/diploma. The original work was carried during 2011 to 2013 in Diesel Locomotive Works.

Name & Sign of Faculty Date:

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ACKNOWLEDGMENT

This Project Report is a combined effort of many people who have contributed in their own ways in

making this report effective and purposeful. In my report, I would like to take the opportunity of

thanking all those who have been instrumental in preparing this report.

Firstly, I would like to thank Prof. Renu Luthra, Director GBS, and Mr. V.K Luthra, Director of CRC

for giving me an Opportunity to carry out this Project.

I would like to thank, Prof. Dr. Anamika Pandey (Mentor) and my seniors who always there to

guide and support me in my endeavor.

I specially wish to thank Mr. N.K Sinha, S.E.E., D.L.W. Varanasi (Diesel Locomotive Works,

Varanasi) for his valuable suggestions & continuous support.

At Last I would like to express my sincere thanks to my parents for being a motivating factor

throughout.

ANAND KUMAR TIIWARI

11PGDM/M007

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PREFACE

It gives me great pleasure to put this project report before the concern authorities. This

report is a result of the training, research and experience that I gain during the summer

training at Diesel locomotives works. As a part of my persuasion of PGDM (Mkt). The

topic of my project report is “DLW EXPORT PROCEDURE TO NON RAILWAY

CUSTOMER”

As summer training is an integral part of PGDM (Mkt.) program for the partial fulfillment

of this course. I got opportunity to undertake my summer training in one of the most

prestigious Company in the world Diesel locomotive works. I was assigned many different

task related to General Export Procedure and Documentation works by DLW.

As such I hereby present my projects for evaluation, which gives greater insight in export

procedure of dlw and their other process of maintaining all documents related to Obtaining

Export License, Pre Shipment Inspection, Excise Clearance, Preparation on invoice,

Packaging and forwarding, insurance of goods, Custom Clearance, Payment of Freight &

Insurance of Bill of Lading etc. This is a preliminary effort and need for the

collaborate study initiations of any proposed activity.

This project is based on collection of primary data and Secondary data analysis is done

through interview and discussing with departmental members and survey technique the

data so collected have been used for processing and analysis, which would be of

some use for the organization.

ANAND KUMAR TIWARI

11PGDM/M007

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Declarat ion

I Anand Kumar Tiwari, Roll No. 11PGDM/M007, student of PGDM (Mkt.) of Galgotias BusinessSchool, Greater Noida, hereby declare that my project report on “DLW EXPORT PROCEDURE TO NON RAILWAY CUSTOMER” is an original and authenticated word done by me.

I further declare that it has not been submitted elsewhere by any person in any of the institutes for the award of any degree or diploma.

ANAND KUMAR TIWARI

11PGDM/M007

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TABLE OF CONTENT

Chapter No. Chapters Name

Page No.

1 EXECUTIVE SUMMARY 08 2 INTRODUCTION 10 3 PROFILE OF COMPANY 20

• VISION & MISSION • MANAGEMENT TEAM &

STRUCTURE• PRODUCTS AND MARKETS

4 LITERATURE REVIEW 33

• MARKETING DEPARTMENT IN DLW

• EXPORT PROCEDURE IN DLW • ABOUT RITES• SERVICE PROVIDE BY RITES• RITES ROLE IN DLW• CONTRACT BETWEEN RITES &

DLW• DETAILS OF EXPORTED

LOCOMOTIVES• GENERAL PROCEDURE OF

EXPORT

5 RESEARCH METHODOLGY 61 6 DATA ANALYSIS 64

7 FINDINGS AND CONCLUSION 67

8 RECOMMENDATIONS 70 9 LIMITATION 72

10 LEARNING EXPERIENCE 74

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11 BIBLIOGRAPHY 76

12 ANNEXURE 78

CHAPTER NO. 1

EXECUTIVE SUMMARY

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EXECUTIVE SUMMARY

The topic of the project is “DLW Export Procedure to Non-Railway Customer”.

Diesel Locomotive Works is a Production Unit of Indian Railways, manufacturing Diesel-electric Locomotives, Diesel Generating sets and their spares for Indian Railways, Non-Railway Customers and exports.

This Project has been taken to know about In DLW, How all the activity of EXPORT

PROCEDURE is done by RITES to their Non-Railway Customer. Usually in any Export House

many steps are followed to export, Aim behind this project is know the General Procedure of

Export Trade that are adopt by Diesel Locomotive Works.

The approach of research was survey and instrument used was questionnaire which was filled by among departmental employees of company. Information gathered through interview and discussing with departmental members. Primary Data is used.

After the study based on employee response it has been analyzed the entire employee are

very well aware and satisfied with the facilities provided by the DLW. The response are

quite objective in nature.

At Conclusion, Very few improvement but important improvement is needed, which mentioned

above, is needed in welfare programmes, which make the employees more satisfied.

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CHAPTER No. 2

INTRODUCTION

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INTRODUCTION TO PROJECT

Diesel electric locomotives were introduced on Indian Railways in 1950's to exploit their versatility, better

hauling capabilities, low maintenance requirements and overall cost advantage as compared to steam

locomotives. Diesel Locomotive Works (DLW) was established in 1961 in collaboration with M/s ALCO, USA

in the ancient City of Varanasi to undertake indigenous manufacture of diesel electric locomotives for meeting

increasing transportation needs of Indian Railways.

Over the years, DLW's production has progressively increased and it produced 267 locomotives, in the

year 2011-12 as against 4 locomotives in the first year of its production in 1963-64.

ALCO locomotives are now almost fully indigenous. Through in house development efforts, the original

imported design has been made 7% more fuel-efficient and has also been successfully uprated to deliver about

30% more power, increasing it from 2600 HP to 3300 HP.

DLW is an ISO 9001:2008, ISO 14001:2004 and OHSAS 18001:2007 Certified Organization covering

Quality, Environment, Health& Safety Management Systems.

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Integrated Quality, Environment, Health and Safety Policy

Diesel Locomotive Works is a Production Unit of Indian Railways,

manufacturing Diesel Electric Locomotives, Diesel Generating sets and

their spares for Indian Railways, Non – Railway customers and exports.

We are committed to achieve excellence by:

• Continual improvement of Quality, Environment, Health and Safety performance at work place

• Preventing pollution by all means including minimizing resource consumption and waste generation

using cleaner technologies, material substitution and process changes

• Preventing all injuries and loss of property including environmental performance through continuous

safety inspections

• Striving for compliance with all applicable Environmental and Health & Safety legislations

• Striving for " Right first time" and safe working practices through systems improvement and training

• Enhancing Customer Satisfaction through improvement in reliability and performance of products

• Preventing all employees from occupational diseases and health hazards

We shall:

Set objectives and targets, and periodically monitor their progress through internal audit and

management review

Communicate Quality, Environment and Health & Safety policy to the employees and to make it

available to the public on demand.

Periodically review our Quality, Environment and Health & Safety policy and management systems for

continuing suitability, adequacy and effectiveness.

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Environment:

Sewage Treatment Plant (STP) :

In-house STP treats domestic and industrial sewage of DLW township and workshop. The treated water is used

for irrigation purpose in DLW township and nearby village farms. The digested sludge is sent to sludge drying

beds, which is later used as manure. Methane gas mainly produced from the digester is collected in the gas

holder and supplied to the canteen.

Industrial Effluent Treatment Plant (IETP):

IETP does the job of treatment of industrial effluent which mainly

contains oil and grease. The treated water is sent to nearby villages for

farming and kitchen gardening at DLW.

Chromium Treatment Plant (CTP):

CTP treats industrial effluent from Chrome Plating Shop. This has

varying concentration of hexavalent chromium. This hexavalent

chromium is converted into trivalent chromium in acidic condition and

is precipitated for safe disposal.

Safety:

Safety of working personnel and of equipment is given prime importance in DLW. In compliance to statutory

requirements all safety aspects are subjected to intensive periodic inspections. Four full time safety officers are

engaged in the entire safety management of DLW including the function of overseeing compliance to all safety

regulations by Workshop personnel.

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Safety Features in DLW Include :

• Fire fighting arrangements with suitably trained personnel and regular checks of fire hydrants and static

tanks etc.

• System of checking/periodic inspection of wire ropes and lifting tackles

• System of inspecting pressure vessels/air reservoirs

• Provision of safety Guards on machines and over travel protection of material handling equipments

• Protection of equipments from short-circuiting

• Safety awareness training programme for supervisors and workers

• Periodic maintenance of machinery and plant

• Mock drills of emergencies for checking of emergency preparedness

Residential Facilities

A total of 3641 staff quarters are provided in a well-maintained township that provides maintained and green,

providing excellent and pollution free environment.

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Educational Facilities

There are 04 schools for Primary and Secondary Education, run by DLW administration where more than 2600

students are being taught. 01 Post Graduate Girl's College also exists in DLW premises. Besides 02 Central

Schools, 01 Sr. Secondary School (Private) and 01 Bal-Niketan (run by DLW Women's Welfare Orgainisation)

are also running in DLW campus.

Medical Facilities

105 bedded well-equipped Railway Hospital, a Health Unit and a

First-Aid post in workshop are functioning, taking comprehensive

health care of around 20,000 employees and their family members.

A Homeopathic and an Ayurvedic dispensary have also been

provided.

Institute/Community Centre etc.

For various social needs of the staff Community Hall, Institutes, Barat Ghars, Kalyan Kendra, Rangshala and

Officer's Club are functioning in DLW township.

Cinema Club

For recreation of the staff a Cinema Hall of around 700 capacity is functioning in DLW Township since 1967.

Games and Sports

Facilities for various games like Cricket, Hockey, Basketball,

Badminton, Volley-ball, Football, Table tennis, Gymnastics, Athletics,

Swimming, Golf, and Rifle Shooting have been provided for the staff.

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World class Swimming-Pool and well-developed Golf course are unique features. Inter Railway Tournaments

are being regularly arranged in DLW premises.

RAILWAY ZONESFollowing are the different Zone of Indian Railways and their Headquarters:NAME OF THE ZONE HEADQUARTERS1. CENTRAL MUMBAI2. EASTERN CALCUTTA3. NORTHERN NEW DELHI4. NORTH-EASTERN GORAKHPUR5. NORTH-EAST FRONTIER MALIGAON6. SOUTHREN CHENNAI7. SOUTH-EASTERN CALCUTTA8. WESTERN MUMBAI9. SOUTHERN CENTRAL SECUNDERABAD

Recently, six additional zones have been created by regrouping the existing nine zones:10. NORTH CENTRAL ALLAHABAD11. SOUTH WESTERN BANGALORE12. EAST CENTRAL HAJIPUR13. EAST COAST BHUBANESHWAR14. WEST CENTRAL JABALPUR15. NORTH WESTERN JAIPUR16.SOUTH WEST CENTRAL RAILWAY BILASPUR

Organizational Set Up:DLW has a design and development office responsible for all engineering functions related to diesel locomotives. Equipped with extensive designing tools, this office provides service support to Zonal Railways / Diesel Locomotive Maintenance Sheds and Locomotive Overhauling Workshops. This office is also responsible for product development, vendor development and vendor approval. It also performs technical advisory functions and coordination with RDSO/Railway Board on technical matters. Chief Design Engineer heads this office and is assisted by a team of technical experts.

Functional Responsibilities:The functional responsibilities of Design and Development Office are:

Design development of new locomotives, Import substitution /indigenous development of loco component, multi-sourcing, day-to-day design matters raised by diesel sheds and workshops, liaison with Research Design and Standards Organisation of Indian Railways, liaison with supply chain partners in respect of technical matters. Technical matters connected with Loco Standards Committee, Diesel Maintenance Group etc.,

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providing technical clarifications in respect of design/specifications & important tenders. Failure investigations into major assemblies/critical components.All design issues for Electrics and Bogie of EMD locomotives. Moreover, design upgradation of EMD locomotives like power upgradation to 4500 BCV, incorporation of IGBT based technology, Distributed power; Hotel Load, Development of twin cab WDG4 and development of 12 cylinder 3000 HP EMD locomotives with AC-DC traction are being dealt with by Design Office. Liaison with CQAM and RITES in respect of inspection and quality control standards.

Details of Locomotive Exported (up to March'2011)

DLW has exported 105 locomotives to 11 countries. Details are as under:

S.No. Country Types of locomotives Qty.

1 Vietnam YDM4, MG 25

2Bangladesh YDM4, MG 10

WDM2,BG 13

3 Tanzania YDM4, MG 15

4SriLanka WDM2, BG 8

12 Cyl., BG 5

5 PCCL, SriLanka WDM6, BG 1

6 Myanmar YDM4 1350 HP 11

7 SudanVDM4, 1350 HP, CG 3

2300 HP, CG 58 Mali 2300 HP, MG 3

9 AngolaVDM4, 1350 HP,CG 1

2300 HP, CG 2

10 Senegal YDM4, MG 1

11 Malaysia 2300 HP, MG 1

11 Mozambique 3100 HP, Cape Gauge 1

Total= 105

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Details of Locomotive supplied to Non Railway Customers (up to March'2011)

DLW has supplied 395 locomotives to Indian NRCs in 2010-2011. Major Non-Railway Customers and

locomotives supplied to them are as under:

S.No. Customer's Name Types of locomotives Qty. Total

1 SAILWDS6 180

181WDG3A 1

2 VSP WDS6 33 33

3 NTPC

WDS6 15

WDM2 42 88

WDG3A 31

4 Port TrustsWDS6 29

36WDG3A 7

5 State Electricity BoardsWDM2 11

21

WDS6 10

6 Others

WDS6 30

WDG3A 5 36

YDM4 1

Total= 395

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OBJECTIVE OF PROJECTOBJECTIVE OF PROJECT

• To identify who is customer.

• To understand what is the procedure of export.

• To understand and analyze the documents needed for better export and documentation.

• To analyze what is the annual turnover.

- The total revenues earned by a company from its normal operations whether good or services.

• To Find out How far dlw is from their competitors in terms of quality.

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CHAPTER NO.3CHAPTER NO.3

PROFILE OF THE COMPANYPROFILE OF THE COMPANY

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ABOUT COMPANY“DIESEL LOCOMOTIVE WORK”

Varanasi, one of the oldest populated cities in the world and has a promising place in the international ground both as a hub of traditions and technology. One side the humming of divine and holy bells of the temples brings the city to life; on other side Diesel Locomotive Works (DLW) Varanasi is one of the largest industrial units in eastern part of the nation. DLW catch the attention of lot of foreign tourist students to observe on going amazing locomotive manufacturing process in Varanasi. Diesel Locomotive works Varanasi is located at the North end of the city and about 8 Km away from the Holy River Ganges Ghats. DLW is an ISO 9002, ISO 14001 & OHS 18001 Certified Organization of diesel electric locomotive.

Diesel Locomotive Works, Varanasi (DLW) is one of the main manufacturing units run by the Indian Railways. This manufacturing unit came into existence in year 1961, as a “Green Field Project” in industrial association with ALCO, USA. This unit generates all the Diesel Electric Locomotives. In year 1964, the first locomotive was manufactured and it was devoted to the country. Diesel Locomotive Works, Varanasi produces only Electric Diesel locomotives and auxiliary parts of locomotives.

Though it is an Indian corporation but it has supplied locomotives to some foreign countries also,

includes Angola, Bangladesh, Malaysia, Myanmar, Sri Lanka, Vietnam, Tanzania, Sudan, Mozambique etc.

Diesel Locomotive manufacturing Works,

Varanasi works in three main sections viz:- 1) Engine section 2) Vehicle section and 3) Block section

1) Engine section manufactures more than 2000 machinery, which comprises of ALCO turbo superchargers, cylinder heads, connecting rods, camshafts, lubricating oil pumps, chrome plated cylinder liners and many different types of gears.

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2) Vehicle section of DLW unit works on different fields that include Bogie Manufacturing, Component Fabrication, Locomotive Assembly, under frame Fabrication, and many more.

Currently, Diesel Locomotive Works, Varanasi manufactures locomotives , DG sets. In locomotives section, again it manufactures two different types of products, one is EMD and an other is ALCO.

VISION & MISSION

Vision & Mission

Our Vision -”To be a world class manufacturer of Diesel - electric locomotives."

Our Mission - "We shall achieve our vision through Continuous Improvement in the areas of Product Quality, Research and Development, Supplier Partnership, Human Resource Development and Team Work with emphasis on Core Competence leading to Customer Satisfaction and Business Excellence."

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GENERAL INFORMATION

• Workshop Land 219.997 acre

• Township Area 520.6 acre

• Covered Area in Shop 26.37 acre

• Covered area of other service building 19.13 acre

• Total No. of Staff Quarters 3641

• Total No. of staff on roll (as on March'2012) 5926

• No. of beds in Hospital 105

• Water consumption 223.82 Lakh Litres/day

Electrical Power Requirement

• Electrical Energy Consumption 262.07 Lakh Unit / Year

• Workshop 4200 KVA

• Colony 2600 KW

• Administrative Building 1500 KW

• Stand by Power Generation Capacity 5625 KW

MANAGEMENT TEAM

General Manager- Shri B.P. Khare

CEE- Shri R.J. Mehrotra

FA&CAO- Shri Atul Mohan

COS- Shri S.P Piplani

CME- Shri Rakesh Vatash

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CPO- Shir L.B.RAI

CMS- Dr.Padam Singh

CE- Shri R.B Yadav

Secy. to GM/Dy GM- Shivendra Mohan

PRODUCTS AND MARKET

EDM

WDG4 - 4000 HP GOODS LOCOMOTIVE

Broad Gauge freight traffic Co-Co diesel electric locomotive with 16 Cylinder 4000 HP engine, AC-AC transmission, microprocessor controlled propulsion and braking with high traction high speed cast steel trucks.

First turned out in 1999 with transfer of technology from General Motor (USA), this locomotive has exceptional fuel efficiency and very low maintenance requirements. It is specifically designed for heavy haul freight traffic requirements of Indian Railways for the 21st Century. The heart of loco Traction Control Converter uses the GTO devices (obsolete technology). Now the IGBT devices, has been introduced from Oct 2006. It is the latest technology and will be cost effective and gives higher reliability.

The locomotive power has been upgraded to 4500 BCV and the first Loco (Loco No 12114) was manufacturedin May 07

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General Characteristic

• Installed Power

• Axle Load

• Gauge

• Wheel arrangement

• Wheel diameter

• Height

• Width

• Overall Length (Over Buffer Beam)

• Weight

• Max tractive effort

• Maximum speed

• Fuel tank capacity

• Locomotive Control

• 4000 HP

• 21 T

• 1676 mm

• Co-Co

• 1092 mm

• 4201 mm

• 3127 mm

• 19964 mm

• 126 T

• 54 T

• 100 Kmph

• 6000 lts

• EM 2000 with SIBAS-16 Traction Control

WDG4-4000 HP GOODS LOCOMOTIVE TRACTIVE EFFORT & POWER CHART

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ALCO

2300 HP CAPE GAUGE LOCOMOTIVE

TECHNICAL INFORMATION

2300 HP Main Line Locomotive, having fabricated cape gauge Co-Co bogies. These are provided with two drivers cabs, one at each end. These locomotives have been supplied to Angola and Sudan.

Wheel Arrangement Co-Co

sTrack Gauge 1067 mm Cape Gauge

Weight 102 t

Overall Length 17620 mm

Wheel Diameter 921 mm

Gear Ratio 18 : 93

Maximum Speed 100 Kmph

Diesel Engine Type: ALCO 251-B 12 Cyl. V- Engine

HP 2300

Transmission Electrical AC/DC

Brake IRAB-1

Loco Air, Dynamic, parking

Train Air

Fuel Tank Capacity 3000 Liters

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2300 HP METER GAUGE LOCOMOTIVE


2300 HP Main Line Locomotive, having fabricated meter gauge Co-Co bogies. These are provided with two drivers cabs, one at each end. These locos have been supplied to Malaysia, Senegal and Mali.


Track Gauge 1000 mm Meter Gauge

Weight 102 t

Overall Length 17620 mm


Gear Ratio 18 : 93


Diesel Engine Type: ALCO 251-B 12 Cyl. V- Engine

HP 2300

Transmission Electrical AC/DC

Brake IRAB-1

Loco Air, Dynamic, parking

Train Air

Fuel Tank Capacity 3000 Liters

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BROAD GAUGE MAIN LINE FREIGHT LOCOMOTIVEWDG 3A


Diesel Electric main line, heavy duty goods service locomotive, with 16 cylinder ALCO engine and AC/DC traction with micro processor controls.


Track Gauge 1676 mm

Weight 123 t

Length over Buffers 19132 mm


Gear Ratio 18 : 74

Min radius of Curvature 117 m


Diesel Engine Type : 251 B,16 Cyl.- V

HP 3100

Brake IRAB-1

Loco Air, Dynamic

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Train Air

Fuel Tank Capacity 6000 liters

MARKETING

Marketing Division of DLW provides a single window service to our non-Railway customers. It deals with:

■ Sale of locomotives and spares to Non Railway Customers

■ Supply / Sale of DG sets and spares to Railways and Non Railway Customers

■ Single window services to customers

■ Export of locomotive through intermediaries like RITES and IRCON

■ Availing of credit under MODVAT ( MODIFIED VALUE ADDED TAX) scheme.

• MODVAT refers to an excise duty scheme introduced in 1986 for allowing relief to final manufacturers

on the excise duty borne by their suppliers for goods manufactured by them. It has now been replaced by

the CENVAT scheme. It applies to certain specific items and is meant to limit the cascading effect of

duty incidence on a number of goods where the MODVAT credit can be claimed on the purchase of raw

materials on which excise has been paid. This MODVAT credit can be used to set off the excise duty

payable on subsequent manufacture of goods.

• Settlement of warranty claims and addressing complaints

■ Analysis of failure reports of NRC and Export locomotives and initiation of corrective and preventive

actions

■ Payment of excise duty and CST /VAT on sale of excisable goods and settlement of disputed cases

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Details of Locomotives Exported during last 5 years

SN PeriodNo of

Export Locos

Horsepower Gauge Country

1 2002-2003 10 2600 HP BG Vietnam

2 2003-2004 3 2600 HP BG Bangladesh

3 2005-2006 3 1350 HPCape

GaugeSudan

4 2005-2006 11 1350 HP MG Myanmar

5 2006-2007

1 1350 HPCape

Gauge

Angola

2 2300 HP Angola

5 2300 HP Sudan

6 2007-20083 2300 HP

MGMali

1 2300 HP Senegal

7 2008-2009 1 3000 HPCape

GaugeMozambique

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8 2009-2010 3YDM-4

Dan Cross Mozambique6374

9 2010-2011 4YDM-4 Cape

GaugeMozambique

6706

CHAPTER NO. 4

LITERATURE REVIEW

Company Background

Diesel Locomotive Works (DLW) is production unit under the ministry of railways. This was setup in

collaboration with American locomotive company (ALCO) USA in 1961 and the first locomotive was rolled

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out in 1964. This unit produces diesel electronic locomotives and DG sets for Indian railways and other

customers in India and Abroad. Subsequently a contract for transfer of technology of 4000 HP Microprocessor

Controlled AC/AC Freight (GT 46 MAC) / passenger (GT 46 PAC) locomotives and family of 710 engines has

been signed with electro motive division of general motors’ of USA for manufacture in DLW. The production

of these locomotives has now started and thus DLW is the only manufacturers of Diesel Electric Locomotives

with both ALCO and General motors’ technologies in the world.

BRIEF HISTORY OF DLW

Welcome to Diesel Locomotive Works, Varanasi An ISO 9001, ISO 14001 & OHS 18001 Certified Organization.

August 1961 DLW set up as a green field project in technical collaboration with ALCO, USA for manufacture of Diesel Electric Locomotives

January 1964 First Broad Gauge Locomotive (WDM-2) released by (Late) Shri Lal Bahadur Shastri. First Locomotive rolled out and dedicated to the Nation

November 1968 First Meter Gauge Locomotive (WDM-4) released by (Late) Shri Morarji Desai.

February 1975 First Broad Gauge shunting Locomotive (WDS-6) turned out.

January 1976 First Locomotive rolled out and dedicated to the Nation. Locos Exported to Tanzania

December 1977 First Diesel Generating Set commissionedMay 1984 Locos Exported to VietnamAugust 1994 First 3100 HP WDM-2C Loco turned out.April 1995 First 2300 HP WDP-1 Passenger Loco turned out.July 1995 First 3100 HP WDG-2 Freight Loco turned out.December 1995 Locos Exported to Sri Lanka.April 1996 Locos Exported to Bangladesh.February 1997 Awarded ISO-9002 Certification.October 1997 Locos Exported to M/s Puttalam Cement Company, Sri Lanka.August 1998 First 3100 HP WDP-2C Passenger Loco turned out.March 1999 Highest out turn of 161 locos (amounting to 230 units)March 1999 4000th Locomotive turned out.August 1999 First PKW WDG-4 Locomotive turned out.March 2001 Awarded ISO-14001 Certification.March 2002 First DLW Built 4000 HP WDG-4 Freight Loco turned out.April 2002 First DLW Built 4000 HP WDG-4 Loco turned out.

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June 2002 First DLW Built 3300 HP WDG-3C Freight Loco turned out.December 2002 DLW certified for ISO: 9001: 14001.June 2005 2.4MW Diesel Generating set commissioned.September 2005 Certified by OHSAS- 18001: 1999.November 2006 First IGBT based WDG-4 Loco turned out.January 2007 5000th Locomotive turned out.November 2008 Locos Exported to Mozambique.March 2009 Highest out turn of 257 locomotive.November 2009 5690 locomotives up to 30th Nov'2009(including 348 EMD locos)

April 2010 Surpassing target of making 250 engines and Produced 258 locomotives.

November 2011 DLW produced 267 locomotives in 2011.

March 2012 DLW has been next given a target of 275 locomotives including 215 EMD rail engines.

- The Diesel Locomotive Works (DLW) is all set to produce powerful 5500 HP locomotive and it is expected that the first prototype WDG5 loco come by February 2012.

- It will be the most powerful diesel locomotive ever produced by the Indian Railway.

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MARKETING DEPARTMENTIN DLW

Marketing Division was set up at DLW in August 1987 for sales and after sales service of locomotives to Non-Railway Customers. With the setting of this organization it has been possible to provide single window service to Non-Railway Customer for all activity connected with sale of locomotives, DG Sets and Spares.

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The marketing Division maintains close liaison with different Non-Railway Customers. The formation of Marketing Division has greatly helped Non-Railway Customer in improving availability of spares & maintenance of locomotives.

Marketing Division is also responsible for submitting offers & following up cases of sales of locomotive & spares to NRCs and Export of locomotive & spares through agencies like RITES and IRCON. It is also the nodal department at DLW for DG sets.

DLW is registered with Engineering Export Promotion Council & can thus participate in Deemed Export orders directly and claim export benefits. For export order the demand is met through RITES/IRCON depending on the country of export.

Supply of Locomotive & Spares to Non-Railway Customer & Export

During the year 2010-11 DLW has so far received purchase orders of 39 locomotives worth Rs 328.5 crore from non-railway clients and foreign countries. An export order of 40 locomotives is expected from Bangladesh.

DLW has so far supplied 395 locomotives to different Non-Railway Customers in India and 105 Locomotives exported to Countries like TANZANIYA, SRI LANKA, BANGLADESH, VIETNAM, MALAYSIA, MYANMAR, ANGOLA, SENEGAL, MALI, SUDAN, & MOZAMBIQUE.

In current financial year (2011-12), the DLW has been given a target of 275 locomotives including 215 EMD rail engines.

SPARESDuring the year 2010-11 spares parts worth Rs. 10.61 crore were supplied to Non-Railway Custo mer in India as well as Export.

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EXPORT PROCEDURE IN DLW

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EXPORT PROCEDURE IN DLW

ABOUT RITES RITES Ltd., a Government of India Enterprise was established in 1974, under the aegis of Indian Railways. RITES are incorporated in India as a Public Limited Company under the Companies Act, 1956 and are governed by a Board of Directors which includes persons of eminence from various sectors of engineering and management. RITES Ltd., an ISO 9001-2000 company, is a multi-disciplinary consultancy organization in the fields of transport, infrastructure and related technologies. It provides a comprehensive array of services under a single roof and believes n transfer of technology to client organizations. In overseas projects, RITES actively pursues and develops cooperative links with local consultants / firms, as means of maximum utilization of local resources and as an effective instrument of sharing its expertise.

RITES are internationally recognized as a leading consultant with operational experience of 62 countries in Africa, South East Asia, Middle East and Latin America. Most of RITES foreign assignments are for National Governments and other apex organizations.

SERVICES BY RITES

• Facilities Planning for Rolling Stock Maintenance

• Technical Assistance for Workshop Modernization

• Supply & Commissioning of Workshop Machinery and Plant

• Supply, Commissioning and Maintenance of Locomotives & Rolling Stock

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• Leasing of Locomotives and Passenger Coaches

• Supply of Spares

• Supply of Signaling Equipment

• Rehabilitation of Locomotives and Wagons

• Rehabilitation of Traction Machines & Railway Bridges

RITES ROLE IN DLWIn DLW, RITES is the representative of Export Division in Marketing Department. Through RITES all the loco are Exported.DLW is only the manufacture of loco, but the procedure of sending loco from DLW to another country is done by RITES Ltd. The conclusion is that all the Procedure of Export is done by RITES Ltd. On the behalf of DLW.DLW provides free service to NRC and export locomotives up to warranty period and thereafter supplies spare parts and technical support on payment basis.

For Indian customers DLW directly deals with through marketing wing.

And For export locomotives, DLW deals through RITES ltd.

CONTRACT BETWEEN RITES & DLWAs we know that DLW has done export through RITES ltd. For maintaining this relationship, time to time as per requirement a contract made, name as BACK TO BACK CONTRACT between both the organizations.

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This contract updates the relationship between RITES & DLW legally. It’s also include the related information about loco and export procedure for further process

DETAILED OF EXPORTED LOCO IN DLW

DLW built Locomotives have been successfully exported to all this country as mention above with their no. & HP.:

SN PERIODNO. OF

EXPORTHORSEPOWER COUNTRY

1 2002-03 10 1350 HP Vietnam

2 2003-04 3 2600 HP Bangladesh

3 2004-05 3 1350 HP Sudan

4 2005-06 11 1350 HP Myanmar

5 2006-07

1 1350 HP Angola

2 2300 HP Angola

5 2300 HP Sudan

6 2007-083 2300 HP Mali

1 2300 HP Senegal

7 2008-09 1 3000 HP Mozambique

8 2009-10 3 3000HP Mozambique

9 2010-11 4 3500HP Mozambique

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• At INTERNATIONAL LEVEL the main competitors of DLW (Asia Largest manufacturing of Locomotive) are CHINA, JAPAN,

GENERAL PROCODURE OFEXPORT

NOTE: In DLW, all the activity of EXPORT is done by the RITES LTD.

GENERAL PROCEDURE OF EXPORT TRADE

Usually in any Export House following steps are followed to export

The goods. These steps are:-

• Receipt of Enquiry and sending Quotation.

• Receipt of order or indent

• Assessing Importer’s credit worthiness and securing a guarantee

• Obtaining Export License

• Obtaining Pre-finance License

• Production or Procurement of goods

• Pre Shipment Inspection

• Excise Clearance

• Obtaining Certificate of Origin

• Reservation of shipping space

• Preparation of Invoice

• Packing and Forwarding

• Insurance of Goods

• Custom Clearance

• Obtaining Mate’s receipt

• Payment of Freight & Insurance of Bill of Lading

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• Securing Payment

EXPORT PROCEDURE IN SEVERAL STEPS

STAGE 1: Customer Search and Receiving of Order

This work is assigned to the marketing persons of the company (RITES) they Establish the relationship with customer. Usually the company gets The order in three ways:-

Through Personal Visit:

Through International Trade Fair & Exhibition

Through Internet

Through Global Tender

STAGE 2: ORDER IMPLEMENTED

Once the order has been received, the export order is scrutinized with reference to the terms and condition of the

export contract. This is the most crucial stage of any export process. All subsequent action and reaction will

depend on the terms and condition of the export contract. It is ensured that contract has been entered into in

accordance with the prevalent export policies of the country and foreign exchange regulations like FERA,

FEMA. The export order must specify the mode of payments such as:

• Letter of Credit [L/C]

• Documents on Payment [D/P]

• Documents against Acceptance [D/A]

In this stage, the Company prepares all the necessary documents including Sales Contract required by the buyer

and submits to the negotiating bank in exact specified format and manner. The most important documents

demanded by the importer are:-

• Bill of exchange

• Commercial Invoice

• Packing List

• Marine Insurance Policy

• Certificate of Origin

Then Buyer Company sends the Sales Contract which is the declaration by them that all the terms and conditions of order are accepted to them.

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STAGE 3: PERFORMANCE OF MARKETING DEPT.As soon as the order has been confirmed the Buyer Company sends the Sales Contract putting their own seal which is the declaration by them that all the terms and conditions of order are accepted to them. After the contract, the marketing dept. places the Manufacturing Order on the Production Manager & advice the Material Procurement. Department for insuring the availibity of purchase item required for the purchase of Goods.This note contains the description of the goods as has been given in export order along with the instructions given by importer.The date by which the goods must be ready is clearly indicated in Manufacturing Order.On the basis of work order Manufacture start. After receiving MO Production of the goods are started.

STAGE 4: PACKING & SENDING OPTIONThen as per the instructions given by importer goods are packed in Packing Department. Now these packed goods are sent to shipping agent through transporters or through Courier.

STAGE 5: FINAL INSPECTIONAfter the stage of inspection, it is carried out by the Quality assurance dept. of DLW & the final inspection is done by DLW, RITES & IMPORTER (If importer so desire)

WORKING OF COMMERCIAL DEPARTMENTi.e. EXPORT DOCUMENTATION

Documentation Department is usually called as ‘Commercial Section’AT DLW the export is done by the Marketing Dept. up to the stage of Manufacturing & Turning out from DLW then after the other export formalities are carried out by the RITES.Commercial Section can be shown by following figure:-

• COMMERCIAL SECTION• COMMERCIAL MANAGER• DEPUTY MANAGER• ASSISTANT MANAGER• CLERICAL STAFF & WORKERS

The main function of the commercial section is to prepare and maintain the documents of each and every activity involved in the Export procedure. Documentation is mainly done to give justification before Reserve Bank of India of foreign exchange transaction which is carried out in Export Process. Thus, the Export Documents represents the total Export Procedures.

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Mainly the Export Documents Can be divided into two types:-

(A) COMMERCIAL DOCUMENTS:-

These documents are used by ‘Custom of Trade’ in International Commerce by exporters and importers in discharge of their respective legal and other incidental formalities underSales contract. Commercial Documents can be further divided into two types of documents which are as follows:-

1) PRINCIPAL DOCUMENTS.2) AUXILLARY DOCUMENTS.

1. PRINCIPAL DOCUMENTS:-These documents are required for effective physical transfer of goods and title thereto from exporter to

importer. Following documents come under this category:-• Realization of Export Sale Proceeds

• Commercial Invoice and Invoice prescribed by Importing Country

• Packing List

• Certificate of Inspection

• Certificate of Insurance/Insurance Policy

• Bill of Lading or Combined Transport Documents

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• Certificate of Origin

• Bill of exchange

• Shipping Advice

2. AUXILIARY DOCUMENTS:-

These documents are required in connection with preparation or procurement of Principal Export documents. Following documents are Auxiliary documents:-

• Proforma Invoice

• Shipping Instruction

• Insurance Declaration

• Intimation for Inspection

• Shipping Order

• Mate’s Receipt

• Application for Certificate of Origin

• Letter to Bank for negotiation or collection of documents

(B) REGULATORY DOCUMENTS:-These documents are prescribed by different Government Department/Bodies for compliance of

formalities under relevant laws, rules and regulations governing export trade viz. FERA ,Import & Export (control) Act, Central Excise Rules,Export (Quality Control &Inspection) Act, Customs Act and Major Port Trusts Act etc. Following documents are of Regulatory nature:

• Exchange Control Declaration-GR Forms

• Freight Payment Certificate

• Insurance Premium Payment Certificate

• Gate Pass-I/II

• ARE-1/ CT-1 Forms

• Shipping Bill/Bill of Export

• Port Trust Copy of Shipping Bill/ Export Application/ Dock Challan

• Receipt for Payment of Port Charges

• Vehicle Ticket

Broadly we can classify the total working of Commercial Section in the three stages. They are:-1) Pre Shipment Documentation2) Shipment Documentation

3) Post Shipment Documentation

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1. PRE-SHIPMENT DOCUMENTATION :

Pre shipment procedure starts from the very beginning i.e. receiving the order and it ends with handling over the goods to the transporters. In the case of Advance payment following documents come under Pre shipment documents:-

After receiving the export order, Sales Contract is sent to buyer his is resent by buyer after putting their seal along with the 30% of total Invoice value (in the case of advance payment) then after packing of goods, Packing Slip is sent from the Packing Department, with that Slip ,Packing list is prepared in Commercial section.After checking Packing List thoroughly, Invoice is prepared and then both Packing List as well as Invoice is sent to buyer to get the remaining 70% of the payment. When they make total payment goods are sent to them.In this procedure, first of all goods are handled over to the transporter. Then transporter gives whole goods to Clearing Agent.

2. SHIPMENT DOCUMENTATION :

After taking over the whole goods by Clearing Agent, Shipment Procedure is started. If Consignment is going to be exported by Sea, goods are sent from the company to Mumbai. If goods are to be shipped by Air then goods are transported to Delhi Airport. Shipping Instruction (3 Copies) is sent to Clearing Agent which contains the information about consignment. For e.g. Dimension of Cartons i.e. No. and Size of Cases, Detail of items, Name of Transporter etc.When goods are loaded on to the Ship/Aero plane Challan is provided by the owner of Ship/Plane. Challan, Bill of Clearing agent (in the case of FoB), Invoice and ARE (Application for Removable of Excisable goods) are sent to Buyer.Terms of Delivery means in delivering the goods to the Buyer which cost will be included whether it will include only cost of production or it will also include transportation costs. Mainly there are three terms of Delivery:

• FOB (Free on Board):- It is also called as Freight on to-pay Basis that means freight charges will be

paid by Buyer.

• C.I.F. (Cost including Insurance & Freight):- It is also called as Freight on Pre-Paid Basis that means Freight charges will be paid by Exporter and Goods will be insured.

• C&F (Cost including Freight):- It means only Freight charges will be paid by exporter and Insurances charges will be covered by buyer itself.

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3). POST SHIPMENT DOCUMENTATION:-

Post shipment Documentation start when goods are reached at their destination then to clear the goods from the customs in the Importer Country some documents are needed. Which are as follows:-

Shipping Advice: - It is sent as covering letter. it contains details of Consignment and clearing agent .a). Invoice (2 copies)

b). Packing List (3 copies)

c). Bill of Lading (1 original & 1 Xerox)

d). Airway Bill (1 Xerox & 1 original copy)

e). Shipping Bill (Original):- Shipping Bill is provided by Customs of India to the Clearing Agent of the Company after checking of goods. Without Clearance of Customs no export can take place. It has all the details of Export Order like details of items, Invoice value of total consignment, Foreign Currency involved, Exchange Rate, Draw back details, Date of Export etc. This shipping Bill is needed at the customs of Importer’s Country as well as Bank of Exporters to get the Payment. It is divided in the two sections:

1. Exchange Control Copy : - First two Pages of Shipping Bill in which Exchange Rates and Freight charges, Insurance Charges (if applicable) are indicated, are called exchange control copy.

2. Export Promotion Copy : - Govt. give export incentive on certain items so, in Shipping Bill all details are

given regard in Drawback like their rates and amounts.

DOCUMENTS SENT TO BANK:-

a). Invoice (2 Copies)

b). Packing List (original)

c). Exchange Control Copy of Shipping Bill (original)

d). Bill of Lading (2 Copies)

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c). Copy of Original FIRC (Foreign Inward Remittance Certificate)

When all the documents are sent to bank, whole transaction is justified and then Bank sends Reference No. with that Ref. No. Bank Realizations Certificate is made in the Company which is again sent to Bank after 6-8 months Bank sends that Certificate to the Company by putting their own seal. This is the last document in any Export Order.

DOCUMENT USED IN PRE-SHIPMENT

• SALES CONTRACT • PROFORMA INVOICE • COMMERCIAL INVOICE • MARINE INSURANCE POLICY

SALES CONTRACT

It is a legal contract of exchange of goods, services or property to be exchanged from seller to buyer (in case of export: from exporter to importer) for a pre-decided value in money or money equivalent paid or promised to pay same. It is a specific type of legal contract in which all details regarding trade which is going to take place between any two countries. It contains:-

• Contract No.

• Invoice of

• Delivery Period

• Date

• Port of Loading

• Port of Destination

• Mode of Payment

• Exchange Rate

• Invoice

• Packing Description

• Freight Charges

• Insurance Charges

• Name of Seller’s Bank

• Description of Goods

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PROFORMA INVOICE

A proforma invoice is a very common international document; despite its name, it is not an invoice at all but a quote. An international transaction includes so many variables that it is sometimes difficult for importer to have a good grasp of final cost of goods. For e.g. the cost of goods is increased by the cost of shipping, insurance and so forth. In order to determine these costs the import may request for a proforma invoice which helps in determining the accurate and precise preview of actual invoice which is usually prepared when a transaction is going to take place. In those cases when exporter requests payment on a ‘letter of credit basis, the information contained in proforma invoice is used by issuing bank to open the letter of credit. It contains:-

• Name & Address of the Seller

• Name & Address of the buyer

• Date

• Delivery Time

• Terms & Conditions

• Port of Loading

• Port of Discharge

• Terms of Trade

• Freight to be covered by

• Insurance to be covered by

• Banker’s Name

• Mode of Transport

• Currency used


• Signature

COMMERCIAL INVOICE

Commercial invoice is the basic document in any trade. It is also called ‘document of contents’ because it generally contains all the information required for preparation of all other documents.

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A commercial invoice is the seller’s bill of merchandise. There is no standard format for commercial invoice but usually it contains the following:

• Exporter’s Name & Address

• Invoice No.

• Date

• Buyer order No.

• Consignee Name

• Buyer Name and Address

• Country of origin of goods

• Country of final destination

• Terms of Delivery & Payment

• Pre Carriage by

• Vessel/Flight No.

• Port of Loading


• Final Destination of Goods

• Marks & Nos.

• Number of Packages


• Container No.

• Quantity

• Rate

• Amount

• Declaration

• Signature of Authority

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MARINE INSURANCE POLICY

It provides cover against perils of sea and other connected risks to which goods are exposed to. It is same as any other insurance and usually done to minimize the risk related to shipment of goods. It contains:-

• Certificate No.

• Open Cover No.

• Open Cover Date

• Assured Name

• Address of the Assured

• Receipt Date

• Effective From

• Issued at

• Net Premium

• Name of the Issuing Company

• Total Sum insured

• Sum Insured in Foreign Currency

• Basis of Valuation

• Country of Destination

• Mode of Transport

• Packaging Description

• Commodity Description

• Terms of Insurance

DOCUMENT USED IN SHIPMENT51

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• PACKING LIST• CERTIFICATE OF ORIGIN• CERTIFICATE OF INSPECTION• MATE’S RECEIPT• BILL OF LADING

PACKING LIST

It is a document which shows nature and the number of goods etc.put in each package/container with distinctive number of marks. This is generally needed by the importer when he is importing different types or sizes of merchandise so that he may identify the nature of goods in each package. It is also used by custom for checking the goods on random basis or otherwise.Thus, packing list is mainly used to facilitate easy identification of goods in each package/container by the importer or custom. It generally contains:-

• Exporter’s Name & Address

• Invoice No.

• Date

• Buyer order No.

• Consignee Name

• Buyer Name and Address

• Country of origin of good

• Country of final destination

• Terms of Delivery & Payment

• Pre Carriage by

• Vessel/Flight No.

• Port of Loading


• Final Destination of Good

• Marks & Nos.

• Container No.

• No. & Kind of Packages


• Quantity of Goods

• Remarks, if any

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CERTIFICATE OF ORIGIN

This is a document which is mostly required by Common wealth Countries. It is a certificate of declaration by the shipper regarding origin of goods. The certificate is generally attested or certified by the Chamber of Commerce for industry or other agency designated for this purpose. The main aim of this certificate is to enable the importer to get concessional tariffs.It contains:-

• Exporter’s business Name, Address & country

• Consignee’s Name, Address & country

• Means of Transport & Route

• Item No.

• Marks & Nos. of Packages

• No. & Kind of Packages, description of goods

• Origin of country

• Gross Weight & other quantity

• No. & Date of Invoices

• Certification & Signature by Chamber of Commerce

• Declaration & Signature by Exporter

CERTIFICATE OF INSPECTION

For ensuring the quality government has made it compulsory for certain products that these should be inspected by some authorized agency. EXPORT INSPECTION COUNCIL OF INDIA (EICI) is one such agency which carries out such inspections and issues the certificate that the consignment has been inspected as required under the Export Quality Control and Inspection Act, 1963 and satisfies the conditions relating to quality control and inspections as applicable to it and is export worthy. Some countries have made it mandatory for the goods being imported to their countries It contains:-

• Beneficiary Name & Address

• Applicant

• Description of the Goods

• Bill of Lading quantity

• For Transportation to

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• Remarks

• Item wise/Size wise Break up of Quantity

MATE’S RECEIPT

It is issued by the chief of vessel after cargo is loaded and it is duly signed and stamped by Chief Officer or Master of vessel. The shipping company does not issue the bill of lading unless it receives the Mate’s receipt.It contains:-

• Mate Receipt No.

• Shipping Bill No.

• Date

• Voyage

• Exporter’s Name

• CHA Name

• Marks

• Quantity of Goods


• Cargo Weight

• Consignee Name

• Terminal or Chief Officer signature

BILL OF LADING

The Bill of Lading is a document issued by the shipping company or the agent acknowledging the receipt mentioned in the bill for shipment on board of vessel and undertaking to deliver the goods as per the order and condition as received by the consignee or according to his order. The Bill of Lading is issued in standardized aligned document format.It contains:-

• Shipper’s Name

• Consignee

• Notifying Party

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• Pre Carriage by

• Place of Receipt by Pre Carrier

• Ocean Vessel

• Port of Loading


• Marks & Nos.

• No. of Packages or Units

• Kind of Packages, description of Goods

• Weight of Goods

POST SHIPMENT DOCUMENT

• SHIPPING BILL• BILL OF EXCHANGE• CONSULAR INVOICE• BANK CERTIFICATE OF EXPORT & REALISATION

SHIPPING BILL

The shipping bill is the main document on the basis of which customs office grants the permission for export. After loading the goods on ship it is prepared by clearing agent but it is mainly needed to justify the goods going to be exported.It contains:-

• CHA Name

• Date

• State of Origin

• Exporter’s Details

• Consignee

• Port of Loading


• Gross Weight

• Total Packages

• Net Weight

• Country of Destination

• Nature of Cargo

• Marks & Nos.

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• Foreign Exchange Bank A/C No.

• RBI Waiver No.

• Invoice Details

• Exchange Rate

• Insurance Charges

• Freight Charges

• Discount

• Commission

• Packing Charges

• Draw Back Description

• Nature of Payment

• Buyer Name & Address

BILL OF EXCHANGE

It is a written instrument whereby the person issuing it directs the other party to pay a specified amount to a certain person or to bearer of the instrument i.e. bill of exchange.In the context of an export-import transaction, bill of exchange is drawn by the exporter. According to which importer are to pay a certain amount to a certain person or to the bearer of bill of exchange. Export consignment is passed on to the importer only when the importer’s order contains bill of exchange.It contains:-

• Amount of bill

• Place

• Name & Address of the Bank in which amount is to be paid

• Order by exporter

• Invoice No.

• Name & Address of the import

• Exporter’s Signature

BANK CERTIFICATE OF EXPORT & REALISATION

This certificate contains the information of export consignment and as to be submitted to the bank for each and every consignment.The information required for making bank certificate is obtained by various shipment documents named as Invoice, Shipping Bill, Bill of Lading, Airway bill, Insurance bill, Freight Memo etc Three copies of ‘bank certificate’ addressed to the “JOINT DIRECTOR OF FOREIGN TRADE” is prepared and submitted to bank. Copies of Export Invoice, custom attested EP (Export Promotion) copy of Shipping Bill and other relevant documents are also submitted along with the Bank Certificate

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The Bank Certificate is declaration by the exporter that they have forwarded the documentary export bill to its bank for the collection or negotiation or purchase as per particular given in Bank Certificate. The bank verifies the information given by the exporter and certifies the same. The bank passes the original copy with the relevant copy of attested documents to the exporter and duplicate copy to the Licensing Authority. Bank retains the triplicate copy for its record.It contains:-

• Invoice No.

• Export Promotion Copy of Shipping Bill duly-authenticated by custom

• Description of Goods as given in Custom Authenticated-Shipping Bill

• Bill of Lading No.

• Destination of Goods

• Bill Amount

• Foreign Exchange used

• Freight Amount as per Bill of Lading

• Insurance amount as per Bill receipt

• Date of Realization of export proceeds

• SDF (Sales Declaration Form) Form No. & Signature of Exporter

MODES OF PAYMENT

There is a no. of different payment methods that can be used when importer deals with exporter. Mostly three of them are used. Which are as follows?

DOCUMENTS AGAINST PAYMENT LETTER OF CREDIT

DOCUMENTS AGAINST PAYMENT

The exporter makes the shipment and sends the shipping documents to the exporter’s bank for collection. The bank then sends the shipping documents along with a collection letter to the importer’s bank, which then sends

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a collection notice to the importer. The importer makes payment upon receiving the notice, and only after payment the importer receive the original shipping documents with which they take the physical possession of the goods.The major advantage of the use of DP is the low cost as compared to use a Letter of Credit. But this is offset by the risk that the importers sometimes reject the documents for some reasons (or when they are not in order).Since the cargo has already been loaded (to generate the documents) exporters have little recourse against the importer in case of non-payment. So a document against payment (DP) arrangement involves a high level of trust between the exporters and importers.

LETTER OF CREDIT

A Letter of credit is very common and familiar document in setting payment between buyer and seller. It is a signed instrument embodying an undertaking by the bank of the buyer to pay the seller a certain sum of money on presentation of documents evidencing shipment of specified goods and subject to compliance with stipulated terms and conditions. The International Chamber of Commerce (ICC) has a published a set of universal recognized guidelines governing the issue of a Letter of Credit in Uniform Custom and Practice of Documentary Credit (UCPDC). Following parties are involved in issuing a letter of credit:-

1. APPLICANT : - The firm asking for a Letter of Credit is applicant. Usually the applicant is importer who is going to import goods but it is not in position to pay for the goods currently.

2. BENEFICIARY : - The firm named in a letter of credit as the firm to whom the bank is insuring

payment if the importer does not pay. Usually, the beneficiary of a letter of credit is the exporter.

3. ISSUING BANK : - It is that bank which provides the letter of credit to the importer. It has the contractual obligation to pay the beneficiary (exporter) on the presentation of necessary documents by them when importer is unable to pay.

4. ADVISING BANK : - In a Letter of Credit transaction, the bank that determines whether the issuing bank is a legitimate bank and the terms of the Letter of Credit offered by the issuing bank on behalf of the importer are appropriate. Generally, the advising bank is the exporter’s regular bank. But in some cases the exporter’s bank will delegate this role to another bank which is more experienced.

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LETTER OF CREDIT(PAYMENT PROCEDURE)

The Letter of Credit (L/C) payment procedure is usually as follows:-

• The Importer applies to open the L/C to exporter through A bank that can open the L/C in their country.

• The opening Bank will inform the exporter that L/C has been established.

• Exporter checks all the terms and conditions listed in the L/C. If all the terms and conditions are acceptable the will arrange the shipment within the time specified in the Letter of Credit.

• After the goods are loaded onto the ship without any damage, the captain of the ship will issue clean Bill of Lading to the exporter. With clean Bill of Lading only they can claim the ownership of goods.

• Clean Bill of Lading and other relevant documents will be submitted to their bank to gather the irrevocable Letter of Credit. It is an often used payment method. This is a formal payment method that offers a lot of protection to the parties. In simple words, a Letter of Credit is a letter written by the importer’s bank to the exporter. It verifies that the payment will be guaranteed when bank is presented with concrete documents (Bill of Lading, Freight documents etc.). Mostly Letters Of Credit are irrevocable once the importer has sent them.

• A Letter of Credit usually includes applicant (the importer), beneficiary (I/E agent), opening bank, negotiating bank, specification and quantity of the goods, amount of money, loading port and destination port, shipment date, the validity date of the L/C, terms and conditions agreed by both the importer and exporter and details of the documents required by the importers (Bill of Exchange, Commercial Invoice, Packing List, Insurance Certificate etc.)

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• The exporter’s bank will send the clean Bill of Lading and relevant documents to opening bank.

• Opening bank will inform them that all documents are received.

• Then importer will go to the bank to make the payment to get the clear Bill of Lading and relevant documents.

• With all of these documents, they can clear the import customs and pick up the goods after the goods have arrived on the destination sea port.

• L/C is used for the larger quantity order shipped by the sea.

• The typical L/C scenario takes 14-21 days to complete.

STEPS IN PROCESSING OF A LETTER OF CREDIT

The main steps in the processing of a Letter of Credit are as follows:-◊ Issuance of a Letter of Credit◊ Shipment under a Letter of Credit◊ Payment under a Letter of Credit

1. ISSUANCE OF A LETTER OF CREDIT :-

We can understand the first and foremost step of processing of a Letter of Credit with the help of following diagram:-

a. First of all the exporter and the importer agree on a sale under “Letter Of Credit” terms. The exporter sends a proforma invoice to importer.

b. Then importer takes the proforma invoice to its bank and requests for a Letter of Credit.

c. The importer’s bank issues a Letter of Credit and sends it to the exporter’s bank.

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EXPORTER’S BANK IMPORTER’S BANK

EXPORTER IMPORTER

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d. The exporter’s bank receives and revises the Letter of Credit. Then it notifies the exporter that it is ready to ship the merchandise to the importer.

2. SHIPMENT UNDER A LETTER OF CREDIT :-

a. The exporter sends the merchandise to the importer but gathers all the documents and sends them to the exporter’s bank.

b. The exporter’s bank checks that whether the documents fulfill the requirement of Letter of Credit or not and then sends them to the importer’s bank.

c. The importer’s bank also verifies the documents that they match with the requirement of Letter of Credit and notifies the importer that everything is in order.

3. PAYMENT UNDER A LETTER OF CREDIT :

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EXPORTER’S BANK IMPORTER’S BANK

EXPORTER IMPORTER

EXPORTER’S BANK IMPORETR’S BANK

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a. The importer pays the importer’s bank in order to collect the documents that will be needed to collect the merchandise and clear the customs.

b. The importer’s bank sends the importer’s payment to exporter’s bank.

c. The exporter’s bank notifies the exporter that they have been paid by importer.

CHAPTER NO. 5 RESEARCH METHODOLOGY

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EXPORTER IMPORTER

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The project on Dlw Export procedure to Non-Railway Customer is based on Two Researches.

1). Exploratory research design &

2). Conclusive research design.

The approach of research was survey and instrument used was questionnaire for quantifying whether the

organization employees are very well aware and satisfied with the facilities provided by the DLW.

Before going through the questionnaire first one should understand the meaning of the terms used in the

project for better understanding of the project report. These are exploratory research and conclusive research,

sampling plan and reliability of the questionnaire.

WHAT IS EXPLORATORY RESEARCH?

Investigation into a problem or situation which provides insights to the researcher. The research is meant to

provide details where a small amount of information exists. It may use a variety of methods such as trial studies,

interviews, group discussions, experiments, or other tactics for the purpose of gaining information.

WHAT IS CONCLUSIVE RESEARCH?

conclusive research is meant to provide information that is useful in reaching conclusions or decision-making.

It tends to be quantitative in nature, that is to say in the form of numbers that can be quantified and

summarized. It relies on both secondary data, particularly existing databases that are reanalyzed to shed light

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on a different problem than the original one for which they were constituted, and primary research , or data

specifically gathered for the current study.

WHAT IS SAMPLE?

Sample is defined as subgroup of elements of the population selected for participation in the study. Sample characteristics, called Statistics, are then used to make inferences about the population parameters

SAMPLING PLAN;

There is no sampling plan as such as the study involved in understanding the various processes and analyzing them. The study involved in the detail analysis of secondary data gather from various sources and there for no sample size and plan has been considered.

Type of the Data

Sources of data: Data has been collected through literature survey and expert opinion. The part of data is collected from various primary sources and secondary sources.

• Primary Data Sources – Information gathered through interview and discussing with departmental Members.

• Secondary Data Sources – Past Data

• Type of Research – Exploratory & Conclusive Analysis

• Type of Sampling plan – No Sampling plan

- There is no sampling plan as such as the study involved in understanding the various processes and analyzing them. The study involved in the detail analysis of secondary data gather from various sources and there for no sample size and plan has been considered.

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CHAPTER NO. 6

DATA ANALYSIS

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LOCOMOTIVE PRODUCTION

Varieties of management interventions, active co-operation of employees, and their high level of motivation

enabled DLW to increase its output significantly in the current decade. This is depicted below:

Locomotive Out Turn

EMD

ALCO

300

39 59 80

250

218 199 187

No. of Locomotive

15 22 200

147 200

24

150

126

20

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100

106

3

50 92

0 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11

YEAR

• In the last financial year (2010-11), DLW has produced 267 locomotives (including 150 HHP EMD

locomotives) .

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TYPE WISE LOCOMOTIVE OUT-TURN

2007-08 2008-09 2009-10 2010-11

Type of Loco

Targets Actual Targets Actual Targets Actual Targets Actual

ALCO 138 148 148 157 168 175 148 167

GM 62 59 80 80 62 59 80 80

EXPORT 4 4 0 1 4 4 0 1

NRC 16 20 22 19 16 20 22 19

Total 220 222 250 257 250 258 250 267

• In current financial year (2011-12), the DLW has been given a target of 275 locomotives including 215

EMD rail engines.

TURNOVER

Year Rs. in crores

2003- 04 558

2004 – 05 855.88

2005 – 06 934.65

2006 – 07 872.05

2007 – 08 984.65

2008 – 09 1297.54

2009-10 1560.28

2010-11 2404.38

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CHAPTER NO. 7

FINDING AND CONCLUSION

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After completing my project I familiarize with DLW, and I get that diesel locomotive works is a famous

technological temple, which came in existence, in 1964 by Late Shri Lal Bahadur Shastri. DLW export to the

following countries like Sri Lanka, Bangladesh, Angola, Tanzania, Vietnam,Sengal Mozambique,

Malaysia, Sudan, Myanmar etc.

There are many facilities for the employees as hospital, health club, sports club, school and college, sewing

center, technical training center etc. In short we can say that all the facility which the ordinary employee needed

is provided by welfare department and the entire employee are very well aware with welfare programmes. They

take advantage with programme in any form. Very few improvement but important improvement, which

mentioned above, is needed in welfare programmes, which make the employees more satisfied.

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FINDINGS :

The above study helps to identify the positive and negatives of DLW, Varanasi. This is the major key

area the employees got benefited directly through direct & indirect way..

Although company is doing good at their business, as we can analysed from the above interpretation that

• Locomotive turn out is constantly increasing.

• Company is able to achieve its target

• And if we compare the the actual turnover in year 2003-2004 i.e. 558 with 2010-2011 i.e.

2024.38 which is more than double.

It shows that company is in its growth stage.

But on the other hand, during this study I found few negative points which I personally will that company

should rectify for the effective production system.

• The major problem that I found was Ineffective utilization of resources Company’s input are more

than requirement, employees were wasting spare parts of mass production , and no one was their to take

care of it, which may cause loss to company in near future.

• Excess wastage of raw material during transfer from one place to another.

• Absence of proper supply of required equipments, due to which company facing high lead time and turn

up time.

• They don’t have product inception process, during transportation or warehousing. Which me cause

question to their quality.

• There was no proper schedule for employees, they were not sincere during work hours.

• Employees were not cooperative and absence of proper coordination of work.

So, the company takes this study to rectify the problems in few above given areas areas due to which

production process get effected, So that company can play more better in upcoming future.

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CHAPTER NO. 8

RECOMMENDATIONS

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As I work n my project report. I feel that DLW is very prosperous and the facilities provided to their employees here are very much satisfactory. But some suggestions.

Which in want to give are as follows?

1) The standard of hospital should he tried to improve.

2) Medical store facility should he provided in the campus of the hospital with large stock of medicine.

4) If lunch provided in DLW canteen it will also motives employees.

5) The crèche should also be provided by DLW welfare Department.

6) Welfare department should motivate the employees in such a manner that employee’s female member most participate in women welfare programme.

7) The number of member of sports club and health club is very low so it can increase by the efforts of welfare officers of DLW.

8) Always there should be good communication between welfare.

9) Department and employees.

10) All employees should be motivated to part in cultural programmes.

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CHAPTER NO. 9

LIMITATIONS

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There is the possibility of ambiguous replies from the respondents which can give untrue or misleading result.

Few people did not have the time to fill up or answer the Questionnaire.

The responses are quite objective in nature.

There was low rate of return of the dully filled in questionnaire due to the biasness of the respondents.

Few people were not responding as expected from them and they were considering survey a useless activity.

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CHAPTER NO. 10

LEARNING EXPERIENCE

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Learning Experience

Working on this project was a pleasure for me as I learned lot of things which was unknown to me before doing this project. I worked In, Heavy Machine Shop (HMS) and Marketing Department and my job description includes regular updating status of exported locomotives, to know about all general export procedure and maintaining other documents related to Production Unit, Diesel Generating sets and their spares for Indian Railways and Non-Railways customer. Apart from my project other work which I learned during this SIP includes regular details of Export materials, preparing data to know the availability of spares & maintenance of locomotives, regular updating attendance of all employees etc. All these works are most important part of Marketing department and I learned lot of things doing them practically.

I tried to give my best effort on this project but it could be more better if I would have theoretical knowledge

about General Export Procedure and other Documentation works before taking this project. As this topic was

new to me and due to time constraint I was not able to through each and every Procedure.

Learned many things and those Marketing activities which are important part of every organization. Learning

experience was good as all the staff members were friendly and my mentor put his best to make me learn.

This Experience would help me in future as practical knowledge is much more important than theoretical one.

Knowledge about Export procedure to Non Railway Customer was most important thing as every export

concern has to maintain all this documents related to Obtaining Export License, Pre Shipment Inspection,

Excise Clearance, Preparation on invoice, Packaging and forwarding, insurance of goods, Custom Clearance,

Payment of Freight & Insurance of Bill of Lading etc. Export procedure plays important part in every

organization so this project will be beneficial for me in future.

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CHAPTER NO. 11

BIBLIOGRAPHY

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Books-

C.K.Kothari - Research Methodology

DLW Year Book

Websites-

www.dlw.indianrailways.gov.in

www.wikipedia.org

www.google.com

www.ibnlive.in.com/generalnewsfeed/news/dlw-manufactures-

www.railnews1.blogspot.in

www.dailynews.aihra.org/diesel-locomotive-works

www.articles.timesofindia.indiatimes.com/2012-01-01/varanasi/30578885_1_dlw-spokesperson-

locomotives-electromotive-diesel

http://gujaratinews.webdunia.com/english-news/search/DLW-record.html

http://articles.timesofindia.indiatimes.com/keyword/diesel-locomotive-works

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CHAPTER NO. 12

ANNEXURE

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Your valuable feedback will be appreciated. Please spend few minutes on this Questionnaire!”

Dear Sir/Madam:We are conducting a survey on Marketing division of diesel locomotive works in Varanasi city by government organization. We hope for your kind co-ordination in filling the questionnaire.

Name: _________________________________ Gender:________Contact No._________________ Email id:________________________________

1: Age: a) 18-25 b) 26-35 c) 36-45

d) Above 45

2: What is your annual income? a) Below 3 Lakh b) 3-6 Lakh c) 6-9 Lakh

d) 9-12 Lakh e) More than 12 Lakh

3: Qualificationa) High school b) Intermediate c) Graduation

d) Post Graduate

4: how many years you work in d.l.w.? a) 0-5 b) 5-10 c) 10-20

d) More than 20

5: What is your department name?

---------------------------------------------------

6: What is the basic work of your department?

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a)manufacturing b) buying raw materials c)selling locos

d)financial analysis e) auditing

7: Does dlw loco be insured? a) Yes b)No i: Which part is insured? a) Engine b) body c) Dg-set d) all

8: How many locos were manufacturing in last year 2010-2011?

a) Less than 100 b)150 c) 200

d) More than 250

9: What is the target of this year of manufacturing locos?

a) 220 b) 257 c) 267

d) 275

10: Which year the highest locos supplied?

a) 2007-08 b)2008-09 c) 2009-10

d) 2010-11

11:What is the basic work of dlw?

a) Provide loco to nrc b)provide loco to rc c)government usage

d) all of the above

12: What is the future of dlw?

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Thanks for your valuable feedback

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