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2016 TSAE Tech Talks - Project Management 101

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Project Management 101: Where to begin?!Trevor S. Mitchell, CAEDirector of Membership & StrategyAmerican Mensa

Introduction10 Years in Association ManagementStrong involvement within industrySelf-made Project ManagerLead numerous projectsAMS Selection/ImplementationWebsite RedesignStrategic PlanningEtc.

Project Management Means to Me:Project Management is the new term for LeaderAbility to look at various items availableSystematically identify and navigate the processBeing organized and flexibleDiligent and calm

View Points Differ

Questions You May Be Asking Yourself?What is Project Management actually?How can a Project Management process help me?How can I build buy in with other staff?How can I get started?How do I not make it so time intensive?

Good vs. Bad Project Managers

Project RequirementsUnderstand the requirements of the projectPurposeEnd Outcome DesiredStakeholders (Internal and External)BudgetDeadlineEnsure you know what is needed for this projectVarious stakeholders have different view pointsThis means something different to everyoneFocus with the end in mind first then how to get there

Risk ManagementUnderstand limitationsOf yourselfStakeholdersMonitor and identify roadblocks ahead of timeView impact of obstacles

Navigating ChangeCommunicate:ExpectationsEnd GoalHow they fit inRinse and Repeat

LeadershipFoster good relationshipsBe as honest and upfront as you canInspire others by leading by example

DistractionsKeep FocusYouStakeholdersOrganizationsMinimize distractionsRegular documentation and update of planPlan for Out of Scope items

Learning from MistakesBest place to learnAbout how you manageWhere you can improve your processNo project manager gets it right 100%Take ownership when mistakes occur.

Becoming a Project Management Jedi MasterFoster Good RelationsInspireAnticipate NeedsBe DrivenAnticipate ProblemsMinimize MeetingsDelegate FirmlyGoes with a PlanFocus on SolutionsDont Complain

Journey to Project Management Jedi MasterStart with defining the purpose and end solutionFigure out what you want and need to trackIdentify stakeholdersBe flexibleDont overcomplicate the process

Other ResourcesProject Management Session this afternoonProject Management InstituteVarious Tool:ExcelSoftware (Basecamp, Microsoft Project, etc.)Apps (Trello, Asana, etc.)

Do what works best for you!

Final ThoughtsThe P in PM is as much about people management as it is about project management. - Cornelius Fichtner

Trying to manage a project without project management is like trying to play a football game without a game plan. - K. Tate

Trevor S. Mitchell, CAE

Director of Membership & StrategyAmerican [email protected]

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