2013 nat test admin guidelines qc

National Education Testing and Research Center

Department of Education

2013

The 2013 NATTest Administration Guidelines

DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

Acronyms

2

SDS - Schools Division Superintendent

DTC -Division Testing Coordinator

PSS -Private School Supervisor

SH -School Head

STC -School Testing Coordinator

CE -Chief Examiner

RS -Room Supervisor

RE -Room Examiner

LRN -Learner Reference Number (new)

TMs -Test Materials

TB -Test Booklet

AS -Answer Sheet

EH -Examiner’s Handbook

SSH -Scannable School Header

ETRE -Examiner’s Transmittal Report Envelope

CETRE -Chief Examiner’s Transmittal Report Envelope

COR - Certificate of Rating

3

Responsibilities of the Testing Staff

The Testing Staff at the Division Level

4

Division Level SDS*

DTC PSS

School Level

School Head/ Chief Examiner

School Testing Coordinator

Room Supervisors

RE 1 RE 2 RE 3 RE 4

*Assignment of the testing staff by school shall be done by the SDS.

RE n

The Schools Division Superintendent (SDS)

5

The Schools Division Superintendent (SDS) as LEM Chairman shall:

1. be responsible for the smooth conduct of the test in the division;2. designate examination centers; the designated testing centers should be

conducive to testing (e.g. free from noise, no distracting activities nearby,proper light & ventilation, etc.);

3. assign one of the division supervisors as Division Testing Coordinator; 4. designate Room Examiners from among the teachers and/or teaching staff

who are reliable, competent, experienced in the conduct of NAT, and have no history of lost Test Booklets (TBs); and

5. remind Private Schools Supervisor to manage tardiness of some private school teachers on examination day.

THE TESTING STAFF AND THEIR ROLES

The Division Testing Coordinator1. Prepares accurately, with the assistance of PSS, the enrolment data

using the prescribed format and corresponding guidelines

2. On behalf of the SDS, the DTC with the help of the School Headchooses REs who are credible, trustworthy and with testingexperience.

3. Orients the SHs or STCs prior to test administration.

4. Maintains the security and confidentiality of test materials receivedfrom the NETRC through a courier and issues an Oath ofConfidentiality for the SHs on this regard

5. Examines the packing guide of TMs upon receipt

6. Notifies NETRC on the condition ofTMs received

7. Accounts all theTMs before final packing

6

The Private School Supervisor

7

1. Disseminates information regarding the NAT and DepED’s latest issuances on it to private schools in the division

2. Coordinates with private school principals regarding the conduct of the exam to its target clientele; formulates an agreement with the SH regarding proper test administration

3. Checks closely if private schools operating without permit were included vis-à-vis the official list from the region. The said schools should be excluded. Likewise, make sure schools with permit are still operating.

The Private School Supervisor (cont)

8

4. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and submitted to NETRC for the allocation of TMs

5. Assists the DTC in the echo-orientation in the Division Level for private schools*

6. Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs

7. Oversees the conduct of the test in private schools

*No extra funding from NETRC is provided for this activity.

The School Testing Coordinator (STC)*

9

1. Double checks the enrolment data of the school prior to submission to the DTC;

2. Attends the orientation at the division leveltogether with the Chief Examiner;

3. Accomplishes the replica of the School Header received during the Orientation;

4. Assists the CE in all the testing activities; and

5. Double checks the TMs before final packing, being accountable also on these materials.

*The STC stays in his/her respective school to assist the Chief Examiner in all the testing activities .

The Chief Examiner*

10

1. Maintains the security and confidentiality of test materials received

from the DTC after getting the TMs from the DTC; Countersigns the

Oath of Confidentiality (test boxes are opened on Examination Day);

2. Is accountable and responsible for all TMs received and this ends only

after the TMs are returned to the DTC;

3. Assigns a Distribution/Retrieval Room where all REs can be met

before and after the test administration and where all TM may be

deposited for safekeeping at the pre- and post-test periods;

4. Counts all packs of TBs and/or ASs before releasing them to each RE;

5. Records pertinent data about the test materials released to and

received from the REs in the Accounting Form (Form 3) and Forms 4,

5, 6 and in the SSH.

* The School Head of his/her respective school is the Chief Examiner.

The Chief Examiner* (cont)

11

5. Distributes the TBs to each RE and instructs him/her to count these

without opening the pack and before leaving the Distribution room;

6. Monitors proper accomplishment of the different forms by the RE

while the test proper is in progress;

7. Follows the instructions for Accounting and Packing of TMs found at

the latter part of the EH.

8. Is aware of the details of the testing program to be administered; and

9. Orients every teacher in his/her respective school on the guidelines

and EH relative to the test administration.

* The School Head of his/her respective school is the Chief Examiner.

12

1. Counts the TBs and ASs without opening the plastic bagscontaining them before proceeding to his/her assignedtesting room. Any discrepancy should be acted uponimmediately and this should be reported in the CE’s Report;

2. Signs Form 3 as he/she receives the TMs from the CE/STC whilestill in the Distribution Room.

3. Checks if the examinees have lead pencils to use and a sheet ofblank paper for computation purposes;

4. Facilitates the recording of the Examinee Number and TestBooklet Number of the Examinees in the NETRC Form 2 (SeatPlan);

The Room Examiner

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5. Supervises closely the shading of bubbles in the Name Grid, LRNand other data/ non-test items in the AS;

6. Follows strictly the EH during test administration;

7. Keeps custody of all the used and unused TBs but are not allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999;

8. Checks the contents of the ETRE before he/she seals it while still in the examination room; and

9. Accomplishes Form 7.

10. Returns all materials he/she received to the CE/RS at the Retrieval Room in the prescribed order/form/of submission.

The Room Examiner (cont)

14

The Room Supervisor

15

1. Monitors the conduct of the test administration in a testing center with 5 or more testing rooms for Grade 6 and Year 4 and 10 or more rooms for Grade 3;

2. Checks if the REs adhere to the instructions in the EH and observe the time allotments; and

3. Counts and double counts the TBs per pack and the number of ETREs returned by the REs.

Notes:

The number of RSs assigned in a testing center will depend on the following ratios:

1 RS is assigned in every 10 rooms if there are 20 examinees/room (- Grade 3)1 RS is assigned in every 5 rooms if there are 30 examinees/room (- Grade 6 & Yr 4)

The Monitors

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1. NETRC staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field.

2. External-volunteer monitors from civil society (e.g. SK, church members, NGO’s, et.al.) are expected to report incidents of cheating. The process should be duly documented with photos and narrative reports.

3. The expenses incurred by external-volunteers are not chargeable to NETRC funds.

Orientation at the Division and School Levels

17

This is primarily aimed to orient all the testing staff in the NATadministration. But due to budgetary constraints only onerepresentative per school is authorized to attend - either the SH orthe STC. However, a 100% attendance is imposed for the schoolrepresentative. Sanctions should be meted out for non-attendance.

Hence, a mechanism should be devised so that all testing staff areproperly oriented; one of which is orienting all the teachingforce in the school by the SH/STC to be ready on exam dayin case there will be shortage of REs in other testing centers.

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The Enrolment Data, School ID and Learner Reference Number

Guidelines in the Preparation/Submission of Enrolment Data

19

1. Enrolment data needed: Gr 3, Gr 6, 4th Yr (for NAT) and Yr 3 (for NCAE)- no segregation; Cut-off date is July 31, 2012; Date of Submission by DTC to NETRC – NCAE Orientation (August)

2. Use the Prescribed Standard Format in Excel. Enrolment data in other formats (Word, PDF, JPEG file) will be returned to the DTC;

3. Private schools are NOT included in NAT-G3 except for the Private MADARIS elementary schools;

4. Do not include in the list private schools operating without permit5. Only those Y4 students graduating in March 2013 (with no back

subjects) will be included in the enrolment data for NAT- Y4. Fourth Year students in Night High Schools may take the NAT as long as they are candidates for graduation in March.

6. Group schools by municipality (CD), integrating the list of private schools into the public schools to facilitate the delivery and retrieval of TM’s for the NAT G6 and Y4 in every division.

Guidelines on the Use of School IDs

20

1. BEIS and NETRC are using similar School IDs both recognized by the Department;

2. New schools without School IDs are given temporary ones by the NETRC and no other sources to avoid duplication and to facilitate allocation of test materials;

3. The School IDs issued by NETRC will be used temporarily for future test administrations until such time BEIS issues the permanent ID;

4. In case there are several School IDs for one school, follow the School ID indicated in the Scannable School Header(SSH) and check the correctness of School ID in the TMs received.

Guidelines on the Use of School IDs

21

5. For Schools with similar School ID.- Use the bar coded school ID found in the school header.

6. School ID to be used- For students who already transferred, the school ID of the present/new school will be used.-Schools affected by the calamities and those who are temporarily relocated will use the same school ID.

Regular and Special Science Classes in the Elementary Level and Engineering and Science Education Program (ESEP) in the Secondary Level

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- In elementary schools with Special Science Curriculum, assign a separate Examination Room for those examinees in the said classes.

- School IDs of examinees from regular and special science classes must be the same because they belong to one school.

- Separate test results may be provided by NETRC for the special science classes as long as examinees will “properly shade” the identifying portion in the AS (Do you belong to a section with special science curriculum? – Elementary Level; Do you belong to a section for Engineering and Science Education Program (ESEP) in your school? –Secondary Level)

Guidelines on the Use of Learner Reference Number (LRN) for Pupils/Students IN or FROM Public Schools

23

1. Use the LRN that was provided by the Office of the Planning Service, DepED Central Office.

2. The LRN must be reflected in each of the examinees’ AS and in Form 1.

Note: The LRN is a number of permanent nature.

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The Scannable School Header

Filling Out the Scannable School Header (SSH)

25

Data must be prepared by the STC days ahead of the exam day.

Transcribe the data in the School Header using a PENCIL

(lead# 2) during examination day.

Every variable is labeled with S if a school concern and G/Y if

a grade/year concern.

There are variables specific only for private schools (GASTPE)

and for the public schools only (CFSS, etc.)

GASTPE Grantees (for private schools only) must be specified

by year levels

-Take note of the bubbles for EVS and ECS.

Filling Out the School Header

26

- Nominal Counts of Data. Start filling out the last box for ones, next box for tens, next third box from the last is for hundreds, and so forth (zeroes have to be filled out for the empty boxes to the left of the number). – decimal place value system

Ex. Actual number of examinees: 203

An actual number of 94 examinees is filled out as:

Use the same School ID as prescribed by BEIS.Take note of new features or additional information in every

set of School Header.

2 0 30

9 40 0

NAT Grade 3School Heade

27

PRINCIPAL IPRINCIPAL II A

PRINCIPAL III B 0 0

PRINCIPAL IV C 1 1

TIC/OIC D1 2 2

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 HEAD TEACHER I D2 3

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 HEAD TEACHER II E 4

2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 HEAD TEACHER III F 5

3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 HEAD TEACHER IV G 6

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 H 7

5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 I 8

6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 J 9

7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 K

8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 YES L

9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 NO M

N

P

R

0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 CENTRAL/PILOT ELEMENTARY SCHOOL1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 NON-CENTRAL ELEMENTARY SCHOOL2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 PRIMARY SCHOOL3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 MULTI-GRADE SCHOOL4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 STATE COLLEGE/UNIVERSITY ES5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 PRIVATE SECTARIAN6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7 PRIVATE NON-SECTARIAN7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 8 MADARIS SCHOOL8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 9 9 9 9 9 9 9 9 9 9

9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

LOCAL GOVERNMENT PRIVATE COMPANIES LONE DISTRICT HINTERLANDNON-GOVERNMENT ORG. INDIVIDUAL DONOR 1st DISTRICT COASTAL AREA

2nd DISTRICT ON AN ISLETY N ALIVE Y N STRIVE 3rd DISTRICT WITHIN THE CITY PROPERY N TEEP Y N ANNEX SCHOOL 4th DISTRICT OUTSIDE THE CITY PROPERY N CHILD-FRIENDLY (PUBLIC) Y N WITH SPECIAL SCIENCE 5th DISTRICT WITHIN THE TOWN PROPERY N WITH MOTHER TONGUE INSTRUCTION CURRICULUM 6th DISTRICT OUTSIDE THE TOWN PROPER

YES NO 1 2 3 4 1. Do you conduct reviews before your pupils take the NAT?Yes No Yes, to some extent

2. Do you keep track of the yearly NAT results of your school?Yes No Yes, to some extent

Y N SCIENCE LABORATORY Y N INDUSTRIAL ARTS ROOM 3. If yes, how did you attain the NAT results of your school?Y N COMPUTER LABORATORY Y N SCHOOL PLAYGROUND website Division Office other meansY N SPEECH LABORATORY Y N POTABLE DRINKING WATER 4. In what way does your school utilize the NAT results?Y N CANTEEN Y N ELECTRICITY SUPPLY Intervention Remedial InstructionY N MULTI-PURPOSE HALL Y N INTERNET ACCESS/ 5. Are the NAT results of Grade 3 effective as assessmentY N AUDIO-VISUAL ROOM CONNECTION to Every-Child-A-Reader?Y N FACULTY ROOM Y N WELL-VENTILATED Yes No Yes, to some extentY N GUIDANCE COUNSELOR ROOM CLASSROOMS 6. Do you maximize the use of instructional technology inY N SPORTS FACILITIES Y N PROPERLY LIGHTED the classroom?Y N COMFORT ROOMS CLASSROOMS Yes No Yes, to some extentY N HOME ECONOMICS ROOM Y N SOLAR ENERGY 7. Are the teachers in core subjects assigned non-teaching loads?

Yes No Yes, to some extent

March 2013

FEMALE

1

2

NATIONAL ACHIEVEMENT TEST FOR GRADE THREE (G3)School Header

NAME OF SCHOOL

ADDRESS OF SCHOOL

NUMBER OF ACTUAL EXAMINEES (G3

HEADED BY REG DIV

SCHOOL LOCATION

12

3

4A

4B

5

6

7

8

DOES THE SCHOOL CONDUCT SPED

CLASSES? (S)

9

10

11

ELEMENTARY SCHOOL TYPE

NCR

CAR

ARMM

CARAGA

SCHOOL ID

IS THE SCHOOL SUPPORTED / SPONSORED BY

IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)

LEGISLATIVE/CONGRESSIONAL DISTRICT

GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6

NUMBER OF TEACHERS TEACHING BY GRADE LEVEL

DOCTORAL

DEGREE

NUMBER OF TEACHERS

DOES THE SCHOOL HAVE THE FOLLOWING(Y FOR YES; N FOR NO)

DOES THE SCHOOL CONDUCT REMEDIAL CLASSES FOR GRADE 3?

SHIFTS PER DAY (G3)

NUMBER OF TEACHERS WITH TEACHING LOAD

(School) WHEN WAS YOUR SCHOOL ESTABLISHED

COMPLETED

BACHELOR'S

DEGREE

COMPLETED

MASTER'S

DEGREE

COMPLETED

MALE

NAT Grade 6 School Header

28

A

B 0 0

C 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

D1 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0

D2 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1

E 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 2 2 2

F 5 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 3 3 3 3

G 6 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 4 4 4 4

H 7 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 5 5 5 5

I 8 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 6 6 6 6

J 9 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 7 7 7 7

K 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 8 8 8 8

L 9 9 9 9

M

N

P CENTRAL/PILOT ELEMENTARY SCHOOLR NON-CENTRAL ELEMENTARY SCHOOL

PRIMARY SCHOOLMULTI-GRADE SCHOOL 0 0 0 0 0 0 0 0 0 0

STATE COLLEGE/UNIVERSITY ES 1 1 1 1 1 1 1 1 1 1

LOCAL GOVERNMENT PRIVATE SECTARIAN 2 2 2 2 2 2 2 2 2 2

NON-GOVERNMENT ORG. PRIVATE NON-SECTARIAN 3 3 3 3 3 3 3 3 3 3

PRIVATE COMPANIES MADARIS SCHOOL 4 4 4 4 4 4 4 4 4 4

INDIVIDUAL DONOR 5 5 5 5 5 5 5 5 5 5

6 6 6 6 6 6 6 6 6 6

WITHIN THE CITY PROPER HINTERLAND 7 7 7 7 7 7 7 7 7 7

LONE DISTRICT 4th DISTRICT OUTSIDE THE CITY PROPER COASTAL AREA 8 8 8 8 8 8 8 8 8 8

1st DISTRICT 5th DISTRICT WITHIN THE TOWN PROPER ON AN ISLET 9 9 9 9 9 9 9 9 9 9

2nd DISTRICT 6th DISTRICT OUTSIDE THE TOWN PROPER3rd DISTRICT

Y N SCIENCE LABORATORY Y N HOME ECONOMICS ROOM YES

PRINCIPAL I Y N COMPUTER LABORATORY Y N INDUSTRIAL ARTS ROOM NO

PRINCIPAL II Y N SPEECH LABORATORY Y N SCHOOL PLAYGROUNDPRINCIPAL III Y N CANTEEN Y N POTABLE DRINKING WATERPRINCIPAL IV Y N MULTI-PURPOSE HALL Y N ELECTRICITY SUPPLYTIC/OIC Y N AUDIO-VISUAL ROOM Y N INTERNET ACCESS/CONNECTIONHEAD TEACHER I Y N FACULTY ROOM Y N WELL-VENTILATED CLASSROOMSHEAD TEACHER II Y N GUIDANCE COUNSELOR ROOM Y N PROPERLY LIGHTED CLASSROOMS 1 2 3 4

HEAD TEACHER III Y N SPORTS FACILITIES Y N SOLAR ENERGYHEAD TEACHER IV Y N COMFORT ROOMS

1. Do you conduct reviews before your pupils take the NAT? 5. Do you maximize the use of instructional technology in the

Yes No Yes, to some extent classroom?

2. Do you keep track of the yearly NAT results of your school? Yes No Yes, to some extent Y N ALIVEYes No Yes, to some extent 6. Are the teachers in core subjects assigned non-teaching loads? Y N TEEP

3. If yes, how did you attain the NAT results of your school? Yes No Yes, to some extent Y N CHILD-FRIENDLY (PUBLIC)website Division Office other means 7.To what extent are the teachers with subject area specialization Y N STRIVE

4. In what way does your school utilize the NAT results? assigned to teach the core subjects? Y N ANNEX SCHOOLIntervention Remedial Instruction Yes No Yes, to some extent Y N WITH SPECIAL SCIENCE CURRICULUM

Y N WITH MOTHER TONGUE INSTRUCTION

March 2013

IS YOUR SCHOOL CLASSIFIED AS(Y FOR YES; N FOR NO)

GRADE 6

ELEMENTARY SCHOOL TYPENUMBER OF ACTUAL EXAMINEES (G6

HEADED BY

NUMBER OF TEACHERS TEACHING BY GRADE LEVEL

GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5

DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO)

WHEN WAS YOUR SCHOOL ESTABLISHED

SCHOOL LOCATIONLEGISLATIVE/CONGRESSIONAL DISTRICT

CARAGA

IS THE SCHOOL SUPPORTED/SPONSORED BY

NCR

CAR

ARMM

7

8

9

10

11

12

3

4A

4B

5

SHIFTS/DAY

6

(G6)

MALE FEMALE

1

2

NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)School Header

NAME OF SCHOOL

SCHOOL ID ADDRESS OF SCHOOL

REG DIV

DOES THE SCHOOL CONDUCT SPED

CLASSES? (S)

NAT Year 4 School Header

29

A

B 0 0

C 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

D1 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

D2 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2

E 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3

F 5 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

G 6 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5

H 7 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6

I 8 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7

J 9 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8

K 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

L

M

N

P PRINCIPAL I PRINCIPAL IV HEAD TEACHER IIR PRINCIPAL II TIC/OIC HEAD TEACHER III 0 0 0 0 0 0 0 0 0 0

PRINCIPAL III HEAD TEACHER I HEAD TEACHER IV 1 1 1 1 1 1 1 1 1 1

2 2 2 2 2 2 2 2 2 2

3 3 3 3 3 3 3 3 3 3

4 4 4 4 4 4 4 4 4 4

NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL STATE COLLEGE/UNIVERSITY HIGH SCHOOL 5 5 5 5 5 5 5 5 5 5

NATIONAL COMPREHENSIVE HIGH SCHOOL PRIVATE SECTARIAN HIGH SCHOOL 6 6 6 6 6 6 6 6 6 6

INTEGRATED SCHOOL PRIVATE NON-SECTARIAN HIGH SCHOOL 7 7 7 7 7 7 7 7 7 7

PUBLIC SCIENCE HIGH SCHOL PRIVATE SCIENCE HIGH SCHOOL 8 8 8 8 8 8 8 8 8 8

PUBLIC VOCATIONAL HIGH SCHOOL PRIVATE VOCATIONAL HIGH SCHOOL 9 9 9 9 9 9 9 9 9 9

LONE DISTRICT 4th DISTRICT1st DISTRICT 5th DISTRICT WITHIN THE CITY PROPER2nd DISTRICT 6th DISTRICT OUTSIDE THE CITY PROPER3rd DISTRICT WITHIN THE TOWN PROPER

OUTSIDE THE TOWN PROPERHINTERLAND 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

COASTAL AREA 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

YES NO ON AN ISLET 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2

3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Y N SCIENCE LABORATORY Y N HOME ECONOMICS ROOM 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5

Y N COMPUTER LABORATORY Y N INDUSTRIAL ARTS ROOM 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6

Y N SPEECH LABORATORY Y N SCHOOL PLAYGROUND 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7

Y N CANTEEN Y N POTABLE DRINKING WATER 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8

Y N MULTI-PURPOSE HALL Y N ELECTRICITY SUPPLY 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

Y N AUDIO-VISUAL ROOM Y N INTERNET ACCESS/CONNECTIONY N FACULTY ROOM Y N WELL-VENTILATED CLASSROOMSY N GUIDANCE COUNSELOR ROOM Y N PROPERLY LIGHTED CLASSROOMSY N SPORTS FACILITIES Y N SOLAR ENERGY LOCAL GOVERNMENT PRIVATE COMPANIESY N COMFORT ROOMS NON-GOVERNMENT ORG. INDIVIDUAL DONOR

1. Do you conduct reviews before your pupils take the NAT? 4. In what way does your school utilize the NAT results?

Yes No Yes, to some extent Intervention Remedial Instruction Y N SEDIP2. Do you keep track of the yearly NAT results of your school? 5. To what extent are computers used by the students in school? Y N ALIVE

Yes No Yes, to some extent Yes No Yes, to some extent Y N STRIVE3. If yes, how did you attain the NAT results of your school? 6. Are the teachers teaching the core subjects (Science, Math, English, Y N CHILD-FRIENDLY (PUBLIC SCHOOL)

website Division Office other means Filipino, Araling Panlipunan) involved in other school activities? Y N WITH GASTPE GRANTEES (PRIVATE SCHOOLS)Yes No Yes, to some extent Y N WITH ENGINEERING & SCIENCE EDUCATION

PROGRAM (ESEP) FOR PUBLIC SCHOOLS

March 2013

NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4)School Header

NAME OF SCHOOL

REG DIV

SCHOOL ID ADDRESS OF SCHOOL

O. OF GASTPE GRANTEES (Y2)NO. OF GASTPE GRANTEES (Y1)

8

MALE FEMALE

1

2

3

NUMBER OF ACTUAL EXAMINEES (Y4

4A

4B

5

6

7

9

10

ECSEVS

11

12

NCR

IS YOUR SCHOOL CLASSIFIED AS(Y FOR YES; N FOR NO)

CAR

ARMM

CARAGA

WHEN WAS YOUR SCHOOL ESTABLISHED?

IS THE SCHOOL SUPPORTED/SPONSORED BY

1ST YEAR

HIGH SCHOOL TYPE

LEGISLATIVE/CONGRESSIONAL DISTRICT

HEADED BY

TEACHING BY YEAR LEVEL

2ND YEAR 3RD YEAR 4TH YEAR

NUMBER OF TEACHERS

DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO)

SCHOOL LOCATION

DOES THE SCHOOL CONDUCT SPEDCLASS(ES)?

O. OF GASTPE GRANTEES (Y4)

EVS ECS

(FOR PRIVATE SCHOOLS ONLY)NO. OF GASTPE GRANTEES (Y3)

ECSEVS EVS ECS

30

Test Administration Guidelines

Grounding/Preparation Stage –Information Dissemination

A. Examinees:1. Inform the examinees to bring pencils (lead#2) on exam

day.2. Inform the fourth year students taking NAT to bring

snacks/lunch on exam day. They are not allowed to leave the campus.

3. Inform the fourth year students that they should know the Program they are classified/enrolled:

a) Basic Education Curriculum (BEC), b) Engineering Science and Education Program (ESEP), c) Technical-Vocational Education (Tech-Voc), d) Special Program for the Arts (SPA)

31

Grounding/Preparation Stage –Information DisseminationA. Examinees:4. Inform the examinees to have a copy of their Ratings in the

3rd

grading or the gen. ave. in the past year: Math, English, Science, Filipino and HeKaSi/Araling Panlipunan.

5. Inform the examinees to have a copy of their LRN.6. Inform the examinees of the specific coverage per level of

the NAT (see Board Work slides)7. Remind them to eat breakfast but to come early to the

Testing Center.8. Remind them to wear their school uniform and student ID.9. Remind them to observe courtesy, show respect to the

Testing Officials esp. the REs. 32


B. Schools: 1. Inform all schools that the list of examinees must be

alphabetically arranged in the whole school. All males first then the females, except on Special Science Curriculum where the examinees have to be grouped together in one or two rooms.

2. For the two-session tests (Grade 3 and Grade 6), divide the number of pupils in the said list of examinees EXACTLY into two. Exactly the first half will take the test during the first session and the other half during the second session. This is because the TB for these tests is 50% of the number of examines. AS shall be 100% provided.

33


B. Schools: 3. For Fourth Year, there will only be one session: the TM to

be provided to students shall be in the ratio of 1:1. 4. In a session, in case there are five or less examinees in

excess in a large testing center, they can be integrated in the last five rooms, each accommodating an examinee. The examinee will be the last in the list/seat plan.

5. Private schools without permit to operate are excluded from Test Administration.

34


B. Schools:6. Examinees from small-size private schools can be merged

and tested in one testing center in a city or in a municipality. A Master Teacher shall be assigned as the CE.

7. There should be a separate ETRE for each school in case there is merging of small size schools into one testing center.

8. Inclusion Policies - Examinees with Hearing Impairment (HI) may take the test

and may be included in the regular testing room- Only those Y4 students graduating in March 2013 will be

allowed to take the NAT -Y4 (without back subjects)35


B. Schools:9. In a Small Testing Center (e.g. 35 registrants only and

cannot be merged with other small testing centers)-The examinees may be accommodated in the same testing room with the 30 examinees (if no other room is available)

10. No integration of excess examinees will be done if there are enough testing rooms and room examiners (coming from other schools) to serve in the testing center.

11. Non-testing officials are not allowed to stay in the vicinity of the testing rooms.

36


C. Preparation of Classrooms:1. Classroom advisers with the help of the Utility Workers

Janitors will see to the cleanliness and orderliness of the classrooms assigned as Testing Rooms.

2. For Grade 3, only 20 chairs should be contained in the Examination Room, well-spaced & spread out.

3. For Grade 6 and Year 4, 30 arm chairs should be provided.4. First and last rows close to the walls. Extra chairs in the room

must be arranged neatly along the corridor so as not to pose as obstruction.

5. The Principal must see to it that these rooms are well lighted, ventilated and testing-conducive.

737


D. Teacher-Readiness:1. Allow the REs to get hold of the EH during the Orientation

2. Inform REs to study and prepare the Board Work before the Testing Day (see slides)

3. Post the Board Work and the Replica of the AS ahead of time in the ER. Include posting on the black board the School ID of the school children being tested in the ER.

4. Inform them to be at the assigned Examination Center at 6:30 a.m. to receive the materials from the CE at the Distribution Room and to inspect the readiness of the Room assigned to him/her.

5. Be in good disposition, emotionally ready to administer the Test

6. Observe the prescribed time allotment

7. Wear ID and school teachers’ uniform38

Board Work : NAT Grade 3Note:One TB for Reading and Grammar in Filipino and English, Science, and Mathematics

Time Started Time to EndGeneral Directions

& Sample Items 5 mins __________

Part I (EDQ) 1 – 10 5 mins ___________

Part II (Test Proper) Time Started Time to End

Reading Test in English 1 – 20 __________

Reading Test in Filipino 1 – 20

English Grammar 1 – 10

Filipino Grammar 1 – 10

Science 1 – 15

Mathematics 1 – 15 ___________

Total time limit: 1 hr & 30 mins

* Use same board work for the second session.39

Board Work : NAT Grade 6Note:One TB for Filipino, Mathematics, English, Science, and HeKaSi

Time Started Time to EndGeneral Directions

& Sample Items 5 mins __________

Part I (EDQ) 1 – 15 5 mins __________

Part II (Test Proper)Filipino 1 – 40 ___________ Mathematics 1 – 40 English 1 – 40 __________Break 15 mins __________ Science 1 – 40 ____________HEKASI 1 – 40 __________Composition Writing in sample schools 20 mins

Total time limit: 3 hrs & 50 mins* Use same board work for the second session.40

Board Work : NAT Fourth YearNote: One TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills

Parts of the Test Item Time Time Time

Numbers Limit Started Ended

General Directions and

Sample Items 1 – 5 5 mins. ______

Part I (EDQ) 1 – 15 5 mins. ______

Part II (Test Proper )

(A.M.)

Filipino 1 – 60 60 mins. ______

Araling Panlipunan 1 – 60 60 mins. ______

BREAK 10 mins.

Mathematics 1 – 50 70 mins. ______ ______

LUNCH BREAK

(P.M.)

Science 1 – 60 80 mins. ______

English 1 – 60 60 mins.

Critical Thinking Skills Test 1 – 20 30 mins. ______

Total Time Limit: 6 hrs.41

TESTING DAY: Pre-Test Guidelines

42

Concern GuidelinesDistribution Time for the Test Materials (TMs)

Early in the morning of Examination date in nearby schools

A day before the Examination date to far schools or even earlier to far flung schools

Check the Identity of the Examinee During Entrance to the Room

Check the identities of the examinees inside each Examination Room by all means (e.g. I.D., notebooks bearing the examinee's name, etc.) using the following procedure:

1. Countercheck the identity of each examinee through his/her I.D. (disseminated earlier by the school) 2. If I.D. is not available, ask the examinee to present a notebook or any belonging bearing his/her name. 3. In the absence of # 1 and # 2 identification materials, ask the classmates inside the Examination Room to attest the identity.

Pretest : Entrance Seating Arrangement

43

1. Examinees will be seated alphabetically arranged, from the first line of chairs to the last line, starting from the right of the RE facing the class. Do not reserve the seat of a late-comer or the absentee. Late comer/s will be seated at the back and given the TB and AS with the last Serial No.

2. Do not allow electronic devices (calculators & cell phones), references (dictionaries) and rulers in the exam room.

3. All belongings shall be placed in front beneath the blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on.

4. Count TBs before opening package in front of examinees.

Note:No other persons should be allowed in the premises of the Examination Rooms except the testing staff and authorized monitors.

NAT Grade 3:20 examinees in a room Seats are 4 rows of 5

NAT Grade 6 and Year 4:30 examinees in a room Seats are 6 rows of 5

Pretest : Distributing and Checking the TBs and ASs

44

Distribute from right to left and from lowest serial number of the TB and AS.

Check page by page simultaneously.

Place defective/unused TB and AS, if any, in the original plastic bag, secured and safe from harm while performing other duties as RE.

No examinees should start accomplishing the NAME GRID unless they have shown their pencils

GO AROUND THE ROOM. Check and double check if all examinees have shaded the correct circles pertaining to the NAME GRID and all the necessary information about the examinee.

Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT allowed.

Do not start the Test Proper unless each examinee has properly shaded the NAME GRID.

Test Proper

45

Read verbatim the information in boxed portions of the handbook. Do NOT translate in local language/dialect.

Always record the time started and the time when clustered subject tests will end.

Do NOT add nor subtract minutes in the time allocated.

Accomplish the Seat Plan while the examinees are answering the EDQ.

Accomplish Form 7 while test is in progress.

Provide close supervision of examinees in accomplishing the ScannableAnswer Sheet before reliable data can be generated.

Instructions for the Recording of Time

46

1. Time allocation serves as guide in the recording of timebut the corresponding actual time in answering eachsubject should be written in the time started and time toend.

2. The recording of time is done by cluster of subjectsanswered before and after breaks (snacks and lunch);for which the time records should be written in theblanks provided.

Post Test

47

Give examinees five minutes to inspect and clean their Answer Sheet.

Instruct the examinees to detach and submit to you the examinee stub together with the TB and AS. (The examinee stubs should be turned over by the RE to the Guidance Counselor or CE/SH during the Retrieval Phase).

Count all TBs and ASs, make sure none is missing, before allowing the examinees to leave the room.

Post Test : Accounting of Test Materialsand Preparation of Reports

48

Count and arrange TBs and ASs consecutively arranged by its serial numbers.

Accomplish the ETRE’s Data. Indicate the number of registrants and the actual number of examinees.

After the contents have been accounted for, SEAL the ETRE with the DepED-NETRC paper tape while still in the testing room and sign across it.

Account for and submit to the CE all that you have received.

Post Test : Contents of ETRE

49

Post Test : Contents of CETRE

Notes: a) Original Forms 5 & 6 shall be submitted separately to the DTCs; b) Xerox copy of accomplished Forms 3 & 4 shall also be provided the DTC

1. Report on time test started and ended by cluster of subjects (Board Work on Actual Time Record)

2. Used ASs placed in original plastic bag3. Form 1 and Form 24. Form 7

1. Unused ASs2. Form 33. Form 44. Scannable School Header

Post Test : Materials for Immediate Submission to the Division Office

50

1. Bundles of ETREs and CETREs placed in the original AS boxes 2. Bundles of used and unused TBs placed in the original TB boxes3. Examiner’s Handbooks4. NETRC Form 5 to be submitted to the DTC (who will place it inside box no. 1

for the TBs of the Division (on top of the TBs)5. NETRC Form 6 to be submitted to the DTC (who will place it inside box no. 1

of ETRE’s/CETRE’s of the Division (on top of the CETREs)6. Xerox copies of accomplished Form 3 and Form 4.

Reminders: The SHs have to return the TMs within the Day of the Examination. Take note of the guidelines regarding the time and date of the Forwarder’s

retrieval of the TMs. Accomplish the Questionnaire on Forwarder’s Performance. Notify the NETRC if TMs are ready for retrieval or if they were not retrieved

promptly.Reminder: Don’t mix-up TBs with ASs. There are two separate warehouses for these

TMs. Otherwise, misplaced TMs will not be accounted for properly.

Oath of Confidentiality (New)

Form 1 – List of Actual Examinees

Form 2 – Seat Plan

Form 3 –Test Materials Accounting Form

Form 4 – Chief Examiner’s Report Form

Form 5 – Test Booklet Quantity and Completeness Verification Sheet

Form 6 – Answer Sheet Quantity and Completeness Verification Sheet

Form 7 – Room Examiner’s Test Administration Evaluation Report51

The Forms

Oath of Confidentiality

52

As part of the testing staff nationwide, tasked to receive, administerand retrieve the Test Materials for the National Career AssessmentExamination (NCAE), I hereby solemnly swear that I will strictly observesecurity measures to maintain the confidentiality of saidTMs.

Received from: Received by:

(The DivisionTesting Coordinator) (School Head/SchoolTesting Coordinator)

____________________ ____________________

Print Name and Sign Print Name and Sign

____________________ ____________________

Date Date

The Generic Forms Form 1

53

NETRC FORM 1

REGION: __________________________________________ DIVISION: ____________________________________________SCHOOL: _____________________________________________________ SCHOOL ID: _______________________ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______ GRADE LEVEL : _________ YEAR LEVEL: __________

EVS ECS EVS ECS1 162 173 184 195 206 217 228 239 24

10 2511 2612 2713 2814 2915 30

IMPORTANT1. Names listed as they appeared in the Seat Plan.2. Check if the LRN of each examinee listed in Form 1 matches with the shaded LRN in the front side of his/her Scannable Answer Sheet.3. Leave the space blank if not a GASTPE grantee. EVS - Education Voucher System ECS - Education Contracting Service

Learner Reference Number (LRN)NAME

(To be accomplished by the Room Examiner)LIST OF ACTUAL EXAMINEES

Room Examiner

School

NAMEGASTPE Grantee GASTPE GranteeLearner Reference

Number (LRN)

Form 2

54

REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.TB No. TB No. TB No. TB No. TB No. TB No.









Exam. No. - Examinee Number in the Answer SheetTB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME

25 26 27 28

23 24

9 10

SCHOOL where Room Examiner teaches

Testing Program: ________________________________

29 30

19 20

NETRC Form 2 SEAT PLAN

1 2 3 4

21 22

11 12

5 6

7 8

13 14 15 16 17 18

Note: Only twenty seaters for Grade 3.

Form 3

55

NETRC FORM 3

Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________ Testing Program: _______________

1.

2. 3.

Signature: ___________________________4.

Date: 5. Test Booklets.

No. Name in Print of ExaminerExam Room

No.No. of TB Inclusive Serial Numbers Signature of Examiner No. of

Used TB

No. of Unused

TB

Serial Number(s) of Unused TB Signature of Examiner Remarks

1 2 3 4 5 6 7 8 9 10 11123456789

101112

NOTE:Each carton/package is sealed. Only the Chief Examiner is authorized

to break the seal in the presence of the examiners

Republic of the PhilippinesDepartment of Education

NATIONAL EDUCATION TESTING AND RESEARCH CENTERTEST MATERIALS ACCOUNTING FORM

Distribution Phase Retrieval Phase

This is to certify that I received _______________ carton(s)/ package(s) which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all Intact.

Page _____ of ______ pages

All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms.

INSTRUCTIONS:

Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiner.The Chief Examiner fills up the information required in each column.

The duly accomplished form is to be placed inside the Chief Examiner's Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig Notedown under "Remarks" the total number of defective and replaced

Form 4

56

Forms 5 and 6

57

Form 5

TEST BOOKLET QUANTITY and COMPLETENESS VERIFICATION SHEET

Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST

1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________

2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess

3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5. If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________

POST-TEST

1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? _________________

___________________________________________________ Prepared by:

_____________________________________________________

Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________

School NOTE: This form is to be submitted separately to the DTC.

NETRC Form 6

ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET

Name of School: _____________________ Region: _____________ School ID: _________________ Division: _____________ PRE-TEST

1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials:

________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s?

_______________________________________ 5 If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________

POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s?

___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________

School NOTE: This form is to be submitted separately to the DTC.

Form 7

58

NETRC Form 7

Room Examiner’s Test Administration- Evaluation Report

Testing Program: __________________________ Date: ________________ Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____ Name of the Room Examiner: _______________________ _______________ Printed Name Signature Direction: Please complete/answer truthfully and objectively all the subsequent indicators.

A. Fill in the blanks: 1. Number of Registrants in the Exam. Room ____ Actual Examinees ____ 2. Were the following Testing Staff in this testing Center coming from another School?

Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No 3. From what School are you teaching? _______________ 4. Specifics of the Test Materials Received:

4.1 Test Materials Quantity No. of copies needed if Insufficient

Condition/Remarks

Test Booklets Answer Sheets Examiner’s Handbook Name Grid Replica Form 1 and 2 Form 7 ETRE

4.2 Condition of the Test Booklets Quantity Serial Numbers In good condition Not in good condition

- With misprints - With same Serial Numbers - With blurred Serial Numbers - Without Serial Number

5. Time when Test Materials were received from the Chief Examiner _______ 6. Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice

B. Pre-test Activities. Describe the pre-test activities in terms of the following:

Evident Not Evident

• Distribution Activities: The Chief Examiner required each Examiner to count the Test Booklet in sealed plastic bags in the distribution room. ______ ______

• Testing room was ready. ______ ______ • List of examinees posted at the door ______ ______ • First and last rows close to the walls ______ ______

A. Test Proper Rate yourself based on the following aspects:

Evident

Not Evident

1. Instruction on the accomplishment of name grid, personal information and shading the chosen answer was followed.

2. Accomplishment of seat plan was well done. 3. Time limit for testing was well adhered to. 4. Testing discipline is imposed strictly.

1.1 No unnecessary noise while the exam was in progress 1.2 Cheating in any form was strictly prohibited (e.g. talking to

classmates, use of dictionary, cell phone, calculator, and the like).

5. Refraining from the following were strictly followed: 2.1 reading/copying test items in the test booklet by the room examiner. Note that any violation has corresponding sanctions stipulated in DECS Order # 85 s. 1999 (found in page ----- in the Examiner’s Handbook); and 2.2 explaining/translating to the examinees certain word/s used in the item.

6. Kept custody on the TBs and ASs while test was in progress B. Post Test

Describe the procedure adopted in the retrieval of test booklets and Answer Sheets

Evident Not Evident

1. Required each examinee to insert first Answer Sheet in the test booklet before submitting to you, the examiner.

2. Checked the number of test booklets and Answer Sheets before the examinees were dismissed.

3. Arranged the TBs and ASs according to serial numbers 4. Placed the used Answer Sheets in original plastic bag 5. Sealed the ETRE while still inside the examination room 6. The ETRE contained the following:

used Answer Sheets in plastic bag Forms 1 & 2 and Form 7 and the Time Record copied from the board

7. The Test Booklets were counted and recounted by the: Chief Examiner Room Supervisor

8. Unused Answer Sheets were submitted to the Chief Examiner 9. Retained the Name Grid Replica in the Testing Center 10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner

Specify the problem(s) encountered, solution(s) you gave and the recommendations to improve the conduct of future national tests.

Problem 1: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________ Problem 2: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________

Room Examiner’s Transmittal Report Envelope

59

Republic of the Philippines

DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________

Address of School: _________________________________________________________________ Street Barangay Municipality Province/City

ROOM NUMBER: ______

No. of Registrants: Male _____ Female ______ Total ______ No. of Examinees: Male _____ Female ______ Total ______

1. Arrange the used Answer Sheets consecutively.

2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________

3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiner’s Narrative Report 3.4 Time started and ended, copied from the board and signed by the Examiner

4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.

* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.

SUBMITTED BY:

___________________________________________ _______________________________________ Signature over Printed Name of Room Examiner School

Chief Examiner’s Transmittal Report Envelope

60

Republic of the Philippines

DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE) (White Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________

Address of School: _________________________________________________________________ Street Barangay Municipality Province/City

NUMBER OF ROOMS: ______

Total No. of Registrants: Male _____ Female ______ Total ______ Total No. of Examinees: Male _____ Female ______ Total ______

Place in this Envelope the following:

1. NETRC Form 3 – Test Materials Accounting Form 2. NETRC Form 4 – Chief Examiner’s Report Form 3. School Header 4. Unused Scannable Answer Sheets

Quantity of unused AS: __________

Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.

SUBMITTED BY:

________________________________________ ___________________________________________________ Signature over Printed Name of Chief Examiner School

61

In case there will be a shortage of Answer Sheets (ASs) in one testing center, ScannableAnswer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding withthe list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees withphotocopied ASs. Instead, indicate in the blank “(Photocopied).”

Sample:

Using a red marker, indicate at the upper right corner of the ETRE this note:

The instructions above are important in order for NETRC to locate, transcribe andelectronically process the photocopied ASs.

Name Kristina M. Dela Cruz

Exam. No. (Photocopied)

TB No. 016657

With _______Photocopied Answer Sheets(quantity)

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)(Brown Envelope)

On Photocopied Answer Sheets

On the Storage of Examiner’s Handbook and Replicas of Name Grid

62

Examiner’s HB will be stored in the Division Office. Name Grid replicas will be stored in the schools or

testing centers. Both documents are for future use.

Replicas of the name grid intended for each testing program should be properly stored and utilized in each school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.

TMs for Retrieval by the NETRC

63

1. All TBs packed in original boxes;

2. All used ASs in ETREs (Forms 1, 2 and 7 inside);

3. All unused ASs in CETREs (Forms 3 and 4, and School Headers inside) packed in original boxes for ASs ; and

4. Forms 5 and 6 submitted to DTCs for proper placement in respective boxes

Reminder: Don’t mix-up TBs with ASs. There are two separate warehouses for these TMs. Otherwise, misplaced TMs will not be accounted for properly.

64

Test Results Dissemination

Test Results Dissemination

65

No hardcopy will be provided to all division offices. This in line with the Secretary’s mandate to utilize ICT in education.

Explore the NETRC website to avail of the NETRC test results. Schools can only log in by using their own School ID as Username and

Password. Example:

Username: 702406Password: 702406

The results will be posted for six (6) months only. Secure soft copy of the results, which is convertible to Excel file, from

the Website.

NETRC Website

Homepage: http://netrc.sysportal.net/HomePage.aspx

Division/School Account Log In Page: http://netrc.sysportal.net/signin.aspx

http://netrc.sysportal.net/HomePage.aspx�

http://netrc.sysportal.net/signin.aspx�

On Archiving of Division Test Results of National Examinations

66

Please access and download the test results through the NETRC website

Available for 6 months only

67

Other Concerns

Non-utilization of the COR in “some division”

68

- The utilization of the COR are stipulated in the following memoranda:

- DepED Memo NO. 228, s. 2007

- DepED Memo No. 278, s. 2010

Practices in some divisions relative to the utilization of COR

69

Attach the COR in Form 137 in Grade 6 as part of the student’s credentials before enrolment.

The COR is photocopied. One copy is for the High School where the students intend to enroll.

Original COR is given to each examinee.

Refusal of Private Schools to Take National Exams

70

Send a communication to NETRC regarding private schools who refuse to be administered the national exams (NCAE, NAT, etc.). The communication will be indorsed to the Secretary of Education.

On Request for Data on the Least Mastered Skills

71

This report may be derived from the PCR which is available in the NETRC website

34% and below – belonging to the Least Mastered/Learned Competencies

END OF PRESENTATION

72

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