1. refresher accounting and business

RefresherRefresherAccounting and BusinessAccounting and Business

There are three types of business organizations

There are three types of business organizations

Proprietorship Partnership Corporation

A proprietorship is owned by one

individual.

A proprietorship is owned by one

individual.

Advantages• Ease in organizing• Low cost of

organizing

Disadvantage• Limited source of

financial resources• Unlimited liability

Joe’s

A partnership is owned by two or more individuals.

A partnership is owned by two or more individuals.

Advantages• More financial

resources than a proprietorship.

• Additional management skills.

Disadvantage

• Unlimited liability.

Joe and Marty’s

A corporation is organized under state or federal statutes as a separate legal entity.

A corporation is organized under state or federal statutes as a separate legal entity.

Advantage• The ability to obtain

large amounts of resources by issuing stocks.

Disadvantage

• Double taxation.

J & M, Inc.

Business StrategiesBusiness StrategiesBusiness StrategiesBusiness Strategies

A business strategy is an integrated set of plans and actions designed to

enable the business to gain an advantage over its competitors, and in doing so, to maximize its profits.

Business StrategiesBusiness StrategiesBusiness StrategiesBusiness StrategiesUnder a low-cost strategy, a business

designs and produces products or services of acceptable quality at a cost

lower than that of its competitors.Under a differential strategy, a business designs and produces products or services

that possess unique attributes or characteristics which customers are willing

to pay a premium price.

A business stakeholder is a person or entity having an interest in the

economic performance of the business.

Business StakeholdersBusiness StakeholdersBusiness StakeholdersBusiness Stakeholders

2Assess stakeholders’ informational needs.

The Process of Providing The Process of Providing InformationInformation


STAKEHOLDERSInternal: Owners, managers, employees

External: Customers, creditors, government

1Identify stake-holders.

Accounting Information

System

Design the accounting information system to meet stakeholders’ needs.

34Record economic data about business activities and events.



5Prepare accounting reports for stakeholders.

STAKEHOLDERSInternal: Owners, managers, employees

External: Customers, creditors, government

Accounting Information

System



Profession of AccountingProfession of AccountingProfession of AccountingProfession of Accounting

Accountants employed by a business firm or a not-for-profit organization are said to be

engaged in private accounting.

Accountants employed by a business firm or a not-for-profit organization are said to be

engaged in private accounting.

Accountants and their staff who provide services on a fee basis are said to be

employed in public accounting.

Accountants and their staff who provide services on a fee basis are said to be

employed in public accounting.

Generally Accepted Generally Accepted Accounting Accounting

Principles (GAAP)Principles (GAAP)

Generally Accepted Generally Accepted Accounting Accounting

Principles (GAAP)Principles (GAAP)

The The business entity conceptbusiness entity concept limits the economic data in limits the economic data in the accounting system to the accounting system to

data related directly to the data related directly to the activities of the business.activities of the business.

The The business entity conceptbusiness entity concept limits the economic data in limits the economic data in the accounting system to the accounting system to

data related directly to the data related directly to the activities of the business.activities of the business.

The cost concept is the basis for entering the

exchange price, or cost of an acquisition in the

accounting records.

The cost concept is the basis for entering the

exchange price, or cost of an acquisition in the

accounting records.

The The objectivity conceptobjectivity concept requires that the accounting requires that the accounting records and reports be based records and reports be based

upon objective evidence.upon objective evidence.

The The objectivity conceptobjectivity concept requires that the accounting requires that the accounting records and reports be based records and reports be based

upon objective evidence.upon objective evidence.

The unit-of-measure concept requires that

economic data be recorded in dollars.

The unit-of-measure concept requires that

economic data be recorded in dollars.

The Accounting EquationThe Accounting EquationThe Accounting EquationThe Accounting Equation

Assets = Liabilities + Owners’ Equity

The resources owned by a

business



The rights of the creditors, which represent debts of the business



The rights of the owners

What is a business transaction?

A business transaction is an economic event or condition that directly changes an entity’s financial condition or directly affects its results of operations.

On June 2011, Toby Bryant organized a

corporation that will be known as Quorum Group of Companies.

a. Toby Bryant deposits $25,000 in a bank a. Toby Bryant deposits $25,000 in a bank account in the name of account in the name of Quorum Group of Companies in return for shares of in return for shares of stock in the corporation.stock in the corporation.

a. Toby Bryant deposits $25,000 in a bank a. Toby Bryant deposits $25,000 in a bank account in the name of account in the name of Quorum Group of Companies in return for shares of in return for shares of stock in the corporation.stock in the corporation.

Capital Stock25,000 Investment by

stockholder

Cash25,000 a.

Assets Owners’ Equity=

=

b. b. Quorum Group of Companies exchanged exchanged $20,000 for land.$20,000 for land.

b. b. Quorum Group of Companies exchanged exchanged $20,000 for land.$20,000 for land.

Capital Stock25,000

Cash + Land 25,000 Bal.

Assets Owners’ Equity=

=b. –20,000 +20,000Bal. 5,000 20,000 25,000

Accounts CapitalCash + Supplies + Land Payable Stock

Assets

c. During the month, c. During the month, Quorum Group of Companies purchased supplies for $1,350 purchased supplies for $1,350 and agreed to pay the supplier in the near and agreed to pay the supplier in the near future (future (on accounton account).).

c. During the month, c. During the month, Quorum Group of Companies purchased supplies for $1,350 purchased supplies for $1,350 and agreed to pay the supplier in the near and agreed to pay the supplier in the near future (future (on accounton account).).

Owners’ Liabilities + Equity=

Bal. 5,000 20,000 25,000c. + 1,350 + 1,350

Bal. 5,000 1,350 20,000 1,350 25,000

=

d. + 7,500 + 7,500

Assets

d. d. Quorum Group of Companies provided services to customers, provided services to customers, earning fees of $7,500 and received earning fees of $7,500 and received the amount in cash.the amount in cash.

d. d. Quorum Group of Companies provided services to customers, provided services to customers, earning fees of $7,500 and received earning fees of $7,500 and received the amount in cash.the amount in cash.

Owners’ Liab . + Equity=

Bal. 5,000 1,350 20,000 1,350 25,000=

Accounts Capital RetainedCash + Supplies + Land Payable + Stock + Earnings

Bal. 12,500 1,350 20,000 1,350 25,000 7,500

Fees earned

e. e. Quorum Group of Companies paid the paid the following expenses: wages, $2,125; following expenses: wages, $2,125; rent, $800; utilities, $450; and rent, $800; utilities, $450; and miscellaneous, $275.miscellaneous, $275.

e. e. Quorum Group of Companies paid the paid the following expenses: wages, $2,125; following expenses: wages, $2,125; rent, $800; utilities, $450; and rent, $800; utilities, $450; and miscellaneous, $275.miscellaneous, $275.

Bal. 12,500 1,350 20,000 1,350 25,000 7,500

Assets Owners’ Liab . + Equity


e. – 3,650 –2,125– 800– 450– 275

=

Bal. 8,850 1,350 20,000 1,350 25,000 3,850

= ExpensesExpenses

f. NetSolutions paid $950 to f. NetSolutions paid $950 to creditors during the month.creditors during the month.

f. NetSolutions paid $950 to f. NetSolutions paid $950 to creditors during the month.creditors during the month.



Bal. 8,850 1,350 20,000 1,350 25,000 3,850

=

= f. – 950 – 950Bal. 7,900 1,350 20,000 400 25,000 3,850

g. At the end of the month, the cost g. At the end of the month, the cost of supplies on hand is $550, so of supplies on hand is $550, so $800 of supplies were used.$800 of supplies were used.

g. At the end of the month, the cost g. At the end of the month, the cost of supplies on hand is $550, so of supplies on hand is $550, so $800 of supplies were used.$800 of supplies were used.



=

= Bal. 7,900 1,350 20,000 400 25,000 3,850g. – 800 – 800Bal. 7,900 550 20,000 400 25,000 3,050

Supplies Supplies ExpenseExpense

h. At the end of the month, NetSolutions h. At the end of the month, NetSolutions pays $2,000 to stockholders.pays $2,000 to stockholders.

h. At the end of the month, NetSolutions h. At the end of the month, NetSolutions pays $2,000 to stockholders.pays $2,000 to stockholders.



= Bal. 7,900 550 20,000 400 25,000 3,050h. –2,000 –2,000Bal. 5,900 550 20,000 400 25,000 1,050

=

=

DividendsDividends

Increased byIncreased by

Capital Stock

Effects of Transactions on Owners’ EquityEffects of Transactions on Owners’ EquityEffects of Transactions on Owners’ EquityEffects of Transactions on Owners’ Equity

Stockholders’ Stockholders’ investmentsinvestments

+

Decreased byDecreased byIncreased byIncreased by

Retained Earnings

Effects of Transactions on Owners’ EquityEffects of Transactions on Owners’ EquityEffects of Transactions on Owners’ EquityEffects of Transactions on Owners’ Equity

RevenuesRevenues

+

ExpensesExpenses

–

Decreased byDecreased by

DividendsDividends

–

Accounting reports, called financial statements, provide summarized

information to the users.

Accounting reports, called financial statements, provide summarized

information to the users.

Financial StatementsFinancial StatementsFinancial StatementsFinancial Statements• Income statement—A summary of the

revenue and expenses for a specific period of time.

• Retained earnings statement—A summary of the earnings retained in the corporation for a specific period of time.

• Balance sheet—A list of the assets, liabilities, and stockholders’ equity as of a specific date.

• Statement of cash flows—A summary of the cash receipts and disbursements for a specific period of time.

Fees earned $7 500 00

Operating expenses:

Rent expense

$2 125 00Wages expense

800 00

Supplies expense

450 00Utilities expense

275 00Miscellaneous expense

Total operating expenses 4 450 00

Quorum Group of Companies Income Statement

For the Month Ended June 30, 2011

800 00

Net income $3 050 00

Transfer this Transfer this amount to the amount to the

retained earnings retained earnings statement.statement.

Transfer this Transfer this amount to the amount to the

retained earnings retained earnings statement.statement.

Quorum Group of CompaniesRetained Earnings StatementFor the Month June 30, 2011

Less dividends 2 000 00Retained earnings, November 30, 2005 $1 050 00

Net income for November $3 050 00From the income From the income statementstatement

From the income From the income statementstatement

Transferred to the Transferred to the balance sheetbalance sheet

Transferred to the Transferred to the balance sheetbalance sheet

Assets Liabilities

Quorum Group of Companies Balance SheetJune 30, 2011

Cash $ 5 900 00 Accounts Payable $ 400 00

Supplies 550 00 Stockholders’ Equity

Land 20 000 00 Capital Stock $25,000

Ret. Earnings l,050 26 050 00

Total liabilities and

Total assets $26 450 00 stockholder’s equity $26 450 00

From the From the retained earnings retained earnings

statementstatement

From the From the retained earnings retained earnings

statementstatement

This balance sheet presented using the account form

Cash flows from operating activities:Cash received from customers $ 7 500 00Deduct cash payments for expenses and payments to creditors 4 600 00Net cash flow from operating activities 2 900 00

Cash flows from investing activities:Cash payment for acquisition of land (20 000 00

Cash flows from financing activities:

Cash received as owner’s investment $25 000 00

Deduct cash withdrawal by owner 2 000 00Net cash flow from financing activities 23 000 00

Net cash flow and Nov. 30, 2005 cash bal. $ 5 900 00

Quorum Group of Companies Statement of Cash Flows

For the Month Ended June 30, 2011

Should match Should match CashCash on the balance sheet on the balance sheetShould match Should match CashCash on the balance sheet on the balance sheet

)

Statement of Cash FlowsStatement of Cash FlowsStatement of Cash FlowsStatement of Cash FlowsCash Flows from Operating Activities—This section reports a summary of cash receipts and cash payments from operations.

Cash Flows from Investing Activities—This section reports the cash transactions for the acquisition and sale of relatively permanent assets.Cash Flows from Financing Activities—This section reports the cash transactions related to cash investments by the owner, borrowings, and cash withdrawals by the owner.