The RFP Starter Kit - Joe Mathews

The RFP Starter Kitby Joe Matthews

A Free Webinar from

James BassHost

• Intros (2 min)

• The RFP Starter Kit (30 min)

• Q&A

AGENDA:

Joe MatthewsLibrary Consultant, Author

July 2014

Goal

Identify the system

that best meets the

needs of your customers!

Engaging

The system should

encourage interacting

with library content as

well as other users by

adding ratings, reviews,

recommendations and

links to social media tools.

Network Level

RFP Process

1. Identify your needs

2. Write your RFP

3. Issue the RFP

4. Evaluate the

responding proposals

5. Select your preferred

vendor

6. Negotiate a contract

Identify

Workflows

Write Your

Issue Your

Evaluate Proposals

Select

Negotiate

Reasons for Using a RFP

• Legal requirements due to government

regulations

• Protect the organization from legal problems

• Transparency in the expenditure of (public)

funds

• Select the best system to meet the library’s needs

• Provide documentation of vendor promises and

commitments

• Ensure active participation of other departments

within the organization

Library Management System

Pitfalls

Strength