Sage MAS 500 Version 7.4 Sneak Peak

Sage MAS 500 Version 7.4 Sneak Peak

What’s New in 7.4 and Why it’s Important

Productivity Enhancements

Landed Cost Improvements

Unit of Measure Improvements

Manufacturing & Distribution

Platform & Performance

Retirements

7.4 - Productivity Enhancements

• Create and Track Overpayment of Invoices

• Process Customer Refunds in Cash Receipts

• Support Negative SO Non-Inventory Line Items

• Business Insightso Export All Data or Only the Current View

o Return “Top N” Rows Only

Overpayments or Negative Invoices

Unapplied AmountAged

Receivables

AR Trial Balance

Customer Status

Sales Order

Shipment

Invoice

Statement

Cash Receipt

Payment ≠ Invoices

Payment = Invoices

Overpayments or Negative Invoices

7.4 Overpayments – Explore Invoices

Customer Refunds from Cash Receipts

To clear an unapplied credit memo or an unapplied payment in Accounts Receivable:

1. Create a batch in Process Invoices, and Enter Invoices.

2. Select Debit Memo from the Invoice list.

3. Click the Detail tab, and select the correct General Ledger account. Complete remaining fields as needed.Note: When posted, the debit memo will debit A/R, and credit the offset account used for the debit memo line item.

4. Click the Totals tab, and click the Appls button.

5. Select the applicable unapplied memo or payment.

6. Save the record, and post the batch.

If Cash Management is used:

1. Create a batch in Process Bank Transactions, and create a bank transaction to reverse the effects of the original deposit of the unapplied payment.

2. If a cash account is used on the A/R debit memo, use a cash account as an offset account for the Bank Transaction. This has a net effect of zero for the cash account and updates Cash Management records.

If an A/P check is required for issue to the customer:

1. Create a vendor account for the customer in Maintain Vendors. If desired, associate the vendor record with the customer record in Maintain Customers.

2. Expand Accounts Payable and Activities. Double-click Process Vouchers.

3. Create a batch.

4. Create a voucher for the vendor created above for the refund amount. Credit the appropriate accounts.

5. Generate and print the check using Process Invoices for Payment or Process Manual Checks. Alternatively, add the voucher on the fly, and create a quick print check in Process Manual Checks.

Customer Refunds from Cash Receipts

1

2

3

Negative Sales Order Lines

24 Votes

Rebates

Coupons

One-time Discounts

Negative Sales Order Lines

Business Insights Explorer

Business Insights Performance

Performance Improvements

Business Insights Top “N”

Improves performance and provides a “Quick

Look” for top performers

Business Insights Export

Business Insights Export

Landed Cost Improvements

Vendor Freight Expense

Per Item

Third Party Freight

7.4 - Landed Costs Improvements

• New option to apply freight to item auto generates landed cost

• Flexibility to define landed cost types independent of specific item or vendor

• Apply at receipt line using per-unit percent of cost or flat amount per unit – OR

• Apply to receipt total and allocate by cost, quantity, weight, volume or manually

• Override allocation method and/or change the cost amount for predefined cost types where the amount is not predefined

• Override calculated line unit cost (with proper security)

Post Freight Amount to Item

Allocation Options

Landed Cost Improvements

Unit of Measure Improvements

Buy Rounded Stock Rounded Issue RoundedKilos Pounds Ounces

Receipt 100.0000 100.00 220.4624 220.46 3527.3960 3527.40Issue 15.6250 15.63 250.0000 250.00

204.8374 204.83 3277.3960 3277.40Issue 187.5000 187.50 3000.0000 3000.00

17.3374 17.33 277.3960 277.40Issue 17.3125 17.31 277.0000 277.00

0.0249 0.02 0.3960 0.40Adjustment 0.0200 0.02 0.3200 0.32

0.0049 0.00 0.0760 0.0800Adjustment 0.0050 0.01 0.0800 0.08

0.0001 0.0100 0.0040 0.0000

Round Up

Round Down

7.4 - Unit of Measure (UOM)

• Expanded decimal precision in data tableso Stored in expanded precision

o Displayed in user defined precision

• Flexible rounding methods for base (smallest) UOM

• UOM stored with transaction records

• “Auto Adjustments” to prevent “invisible” quantities

• Physical Count records qty in both precisions – Displayed in rounded qty

• Bin transfers in any UOM

• New Item UOM BIE view

• Inventory Reporting in alternative UOM

Unit of Measure Improvements

Manufacturing

Override Primary Vendor

• Auto calculate demand across the businesso Sales Order

o Production

• Take advantage of quantity discounts from vendors

• Track and leverage external and internal lead times

• Locked into Primary Vendor

• Primary Vendor set by Warehouse Replenishment default with no override

• Can’t take advantage of cost shopping

• Can’t leverage express ship promotions

Advantages of Replenishment

Disadvantages of Replenishment

Override Primary Vendor

Complete Work Order Step

Customer Orders 50

Issue Work Order for 50

Begin Production

Customer Changes

Order to 30

Issue Material for

30

Progress Entry

Material Quantity

Remains on Step

Step Remains

Open

Multiple Steps to Correct

Replenishment Overstated

Complete Work Order Step

Reverse Progress and Production Entry

Working Away End of Day Last Entry

Distraction

Reverse Progress & Production Entry

Assign Manufacturing Preferred Bins

Only distribution precedence

available – how can I keep enough for manufacturing?

Assign Manufacturing Preferred Bins

Backflush from Bin Tracked Warehouse

Bin Tracking makes picking faster and easier

Backflush makes material issues faster and easier

Cannot backflushfrom bin tracked

warehouse

Backflush from Bin Tracked Warehouse

Backflush Material

Labor

Improved Manufacturing Posting

GL Posting Date IM Transaction Date

Material

Labor

Outside Process

Progress

Completion

Improved Manufacturing Posting

7.4 – Platform and Performance

• Crystal XI R2 (v11.5)

• Microsoft Office 2010

• Improve Business Insights Explorer performance

• Update third-party controls

• Visual Studio 2010 and .Net Framework 4.x

• Operating System and SQL Server Service Packs

o SQL Server 2008 R2

Retirements

FRxRetired in

v7.3

Replaced by Sage MAS Intelligence

eCustomer; eSalesforce

Retired Jan 2011

Replaced by eBusiness

Suite

Office XP SQL Server 2000

Questions

BKD Technologies Help Desk

• Sage Software - 866.832.4253SageSupport@bkd.com

• Monday - Friday, 8 a.m. - 5 p.m.

Support Center toll free

Thank You!

Chad Walter

314.231.5544

cwalter@bkd.com