Becoming More Productive at Work and Life

BECOMING MORE PRODUCTIVE AT WORK AND LIFE

NOVARE LIBRARY SERVICES

AGENDA

‣ ORGANIZE INCOMING INFORMATION ‣ HOW TO AUTOMATE AND SIMPLIFY WORK ‣ ONLINE COLLABORATION ‣ PROJECT MANAGEMENT TOOLS ‣ THE BEST TOOLS TO HELP YOUR PRODUCTIVITY AT THE

LIBRARY

YOUR INCOMING DATA

ORGANIZE

INCOMING DATA

ORGANIZE WHAT YOU HAVE

▸ Everything has its place

▸ Delete what you don’t need

▸ Archive what you need but not regularly

▸ De-Duplicate your files (PC, Mac)

EMAIL

INCOMING DATA

EMAIL RULES TO LIVE BY

▸ Only Check email at scheduled intervals

▸ Turn off “push” notifications

INCOMING DATA

▸ DO

▸ DELEGATE

▸ DELETE

▸ DELAY

More Ideas: Hubspot.com

THE 4 D’S OF EMAIL

Pro Tip: Delaying - doesn’t mean no action. Set up a plan

INCOMING DATA

TOOLS TO HELP WITH EMAIL

▸ unroll.me

▸ Boomerang

▸ ifttt.com

▸ GetPocket.com

INCOMING DATA

MAXIMIZE YOUR CALENDAR

▸ Use Multiple Calendars - local schools, community, holidays, etc that you can view when planning

▸ Set Up Cross Access on different devices

▸ Use IFTTT to automate your calendar with other

More tips at: MakeUseOf

SOCIAL MEDIA

INCOMING DATA

FACEBOOK▸ Unlike/Unfollow

▸ Change Notifications for Groups

▸ Turn off Push Notifications

TEXT

TWITTER

▸ #hashtag it

▸ Unfollow, its OK

▸ Use Lists to Organize

▸ Use IFTTT to automate it

ORGANIZING IT ALL

INCOMING DATA

OVERALL TRICKS

▸ Follow Businesses/New Sources on one format

▸ Separate what you need, want and inspirational data

WHAT ARE YOUR TRICKS?

INCOMING DATA

CREATE YOUR OWN ONE STOP SHOP: FEEDLY

▸ Feedly

INCOMING DATA

CREATE YOUR OWN ONE STOP SHOP: FLIPBOARD

▸ Flipboard

INCOMING DATA

CREATE YOUR OWN ONE STOP SHOP: PAPER

▸ Paper

INCOMING DATA

SAVE IT FOR LATER

▸ Pocket

▸ Evernote

TASKS & WORKAUTOMATE & SIMPLY

AUTOMATE & SIMPLY

IFTTT

▸ IFTTT

AUTOMATE & SIMPLIFY

FAVORITE RECIPES

▸ Save Tagged Photos to Dropbox

▸ Monitor BestBuy Prices

▸ Cross Post between Social Media Sites

Search By Task/Product

AUTOMATE & SIMPLIFY

TOP RECIPES FOR GOING DIGITAL WITH TEAMS

ONLINECOLLABORATE

COLLABORATE ONLINE

DROPBOX

▸ Document sharing service that provides the ability to make files – private, shared in a group or public…..

Fun Image: http://goo.gl/SnhBdj

COLLABORATE ONLINE

GREAT USES FOR DROPBOX

▸ Solicit Photos/Files from a large group

▸ Create shared folders for items everyone needs:

▸ Logos

▸ Help Guides

▸ Create a team

▸ What else?

▸ Track Revisions on documents

▸ Back Ups

▸ Share Large Files

▸ Visit IFTTT for many more ideas

COLLABORATE ONLINE

SENDING LARGE FILES

▸ WikiSend

▸ Dropbox

COLLABORATE

GOOGLE DRIVE 101

▸ Word Processing

▸ Spreadsheets

▸ Presentations

▸ FORMS!

…. and more

Join in and ADD your tips: http://goo.gl/ilZO06

COLLABORATE ONLINE

GET MORE OUT OF DRIVE WITH CONNECTED APPS

Recommended Apps

▸ PicMonkey

▸ BeFunky

▸ FloorPlanner

▸ LucidChart

COLLABORATE ONLINE

GOOGLE HANGOUT

‣ Minimize self when sharing screen

‣ YOUR ON SCREEN: Don’t forget

‣ Use Privacy Tabs and Close programs

COLLABORATE ONLINE

IDEAS

▸ Use “On Air” to simulcast programs and meetings

▸ Use with Google Drive

▸ Use for free long distance calls

What are your ideas?

COLLABORATE ONLINE

JOIN.ME

COLLABORATE ONLINE

FACEBOOK GROUPS

▸ Can be small & Private

▸ Everyone is already there

▸ Easily share images and files

COLLABORATE ONLINE

PINTEREST

▸ Pinterest Shared Boards

▸ (Shared Upcycling Board)

PROJECTSMANAGE

TIPS FOR PRODUCTIVITY

IF YOU’RE ALWAYS STARTING INTERESTING PROJECTS AND NOT FINISHING, THEN NO MATTER HOW HARD YOU WORK, YOU’RE JUST BUSY, NOT PRODUCTIVE.

Jack Simpson His Blog Post

Image from visualistan.com

TIPS AND TRICKS

KEEP YOURSELF ON TASK

▸ One Task at a time

▸ Pomodoro Technique

▸ Use a timer to help

▸ Declutter

▸ Move around

Image and More Tips here

TIPS FOR PRODUCTIVITY

FIX YOUR TO-DO LIST

▸ Routine Tasks

▸ Tasks that never get done

▸ Tasks you should delegate

▸ Big Projects

▸ Keep it off your calendar

▸ Keep it visible

▸ Keep it realistic

Fast Company

APPS TO HELP PRODUCTIVITY

APPS TO HELP

TIDE

▸ Pomodoro Timer with White Noise or background noise

▸ Customize durations and breaks

ORGANIZE PROJECTS

TRELLO

▸ Break Down Projects by Task

▸ Assign tasks and deadlines

▸ Host multiple boards for separate projects

ORGANIZE PROJECTS

AGREEDO

https://www.agreedo.com

MANAGE PROJECTS

WORDPRESS.COM

▸ Simple and free websites

▸ Great if project has public face

MANAGE PROJECTS

THE KEYS TO SUCCESS

▸ Define Project

▸ Define Success

▸ Define Deadlines

▸ Define Responsibilities

▸ Evaluate when your done and learn for next time

FOR YOUR LIBRARY

BEST TOOLS

TOOLS FOR LIBRARIES

SLACK

BEST TOOLS

BRING IN APPS TO MAKE IT PRODUCTIVE

▸ Polly (polling)

▸ Drum (instant meetings)

▸ ProofMe

▸ What others?

BEST TOOLS

USE THE / FOR MORE OPTIONS

TOOLS FOR LIBRARIES

ADDITIONAL TEAM COLLABORATIVE SITES

▸ HipChat.com

▸ Ryver.com

▸ Discordapp.com

TOOLS FOR LIBRARIES

GREAT NICHE TOOLS TO TRY

BONUS TOOLS

DOODLE

▸ doodle.com

▸ Try my poll: doodle.com/poll/nxs4ynceu4iq65p8

BONUS TOOLS

POLL EVERYWHERE

BONUS TOOLS

AWESOMESCREENSHOT

▸ Chrome and Firefox Add-on

MORE TOOLS

LASTPASS

DON’T CALL A MEETING WHEN EMAIL WILL WORK.

Time Management Ninja

GREAT TOOLS FOR YOUR LIBRARY

GREAT TOOLS FOR LIBRARIES

WHEN IS A MEETING APPROPRIATE?

infographic from Harvard Business Journal

WHAT TOOLS DO YOU USE?

DISCUSSION

Habitica

https://coffitivity.com/

QUESTIONS

Diana Silveira

Novare Library Services

diana@novarelibrary.com

slideshare.net/dee987

CONTACT INFO