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BECOMING MORE PRODUCTIVE AT WORK AND LIFE
NOVARE LIBRARY SERVICES
AGENDA
‣ ORGANIZE INCOMING INFORMATION ‣ HOW TO AUTOMATE AND SIMPLIFY WORK ‣ ONLINE COLLABORATION ‣ PROJECT MANAGEMENT TOOLS ‣ THE BEST TOOLS TO HELP YOUR PRODUCTIVITY AT THE
LIBRARY
YOUR INCOMING DATA
ORGANIZE
INCOMING DATA
ORGANIZE WHAT YOU HAVE
▸ Everything has its place
▸ Delete what you don’t need
▸ Archive what you need but not regularly
▸ De-Duplicate your files (PC, Mac)
INCOMING DATA
EMAIL RULES TO LIVE BY
▸ Only Check email at scheduled intervals
▸ Turn off “push” notifications
INCOMING DATA
▸ DO
▸ DELEGATE
▸ DELETE
▸ DELAY
More Ideas: Hubspot.com
THE 4 D’S OF EMAIL
Pro Tip: Delaying - doesn’t mean no action. Set up a plan
INCOMING DATA
TOOLS TO HELP WITH EMAIL
▸ unroll.me
▸ Boomerang
▸ ifttt.com
▸ GetPocket.com
INCOMING DATA
MAXIMIZE YOUR CALENDAR
▸ Use Multiple Calendars - local schools, community, holidays, etc that you can view when planning
▸ Set Up Cross Access on different devices
▸ Use IFTTT to automate your calendar with other
More tips at: MakeUseOf
SOCIAL MEDIA
INCOMING DATA
FACEBOOK▸ Unlike/Unfollow
▸ Change Notifications for Groups
▸ Turn off Push Notifications
TEXT
▸ #hashtag it
▸ Unfollow, its OK
▸ Use Lists to Organize
▸ Use IFTTT to automate it
ORGANIZING IT ALL
INCOMING DATA
OVERALL TRICKS
▸ Follow Businesses/New Sources on one format
▸ Separate what you need, want and inspirational data
WHAT ARE YOUR TRICKS?
TASKS & WORKAUTOMATE & SIMPLY
AUTOMATE & SIMPLIFY
FAVORITE RECIPES
▸ Save Tagged Photos to Dropbox
▸ Monitor BestBuy Prices
▸ Cross Post between Social Media Sites
Search By Task/Product
AUTOMATE & SIMPLIFY
TOP RECIPES FOR GOING DIGITAL WITH TEAMS
ONLINECOLLABORATE
COLLABORATE ONLINE
DROPBOX
▸ Document sharing service that provides the ability to make files – private, shared in a group or public…..
Fun Image: http://goo.gl/SnhBdj
COLLABORATE ONLINE
GREAT USES FOR DROPBOX
▸ Solicit Photos/Files from a large group
▸ Create shared folders for items everyone needs:
▸ Logos
▸ Help Guides
▸ Create a team
▸ What else?
▸ Track Revisions on documents
▸ Back Ups
▸ Share Large Files
▸ Visit IFTTT for many more ideas
COLLABORATE ONLINE
SENDING LARGE FILES
▸ WikiSend
▸ Dropbox
COLLABORATE
GOOGLE DRIVE 101
▸ Word Processing
▸ Spreadsheets
▸ Presentations
▸ FORMS!
…. and more
Join in and ADD your tips: http://goo.gl/ilZO06
COLLABORATE ONLINE
GET MORE OUT OF DRIVE WITH CONNECTED APPS
Recommended Apps
▸ PicMonkey
▸ BeFunky
▸ FloorPlanner
▸ LucidChart
COLLABORATE ONLINE
GOOGLE HANGOUT
‣ Minimize self when sharing screen
‣ YOUR ON SCREEN: Don’t forget
‣ Use Privacy Tabs and Close programs
COLLABORATE ONLINE
IDEAS
▸ Use “On Air” to simulcast programs and meetings
▸ Use with Google Drive
▸ Use for free long distance calls
What are your ideas?
COLLABORATE ONLINE
JOIN.ME
COLLABORATE ONLINE
FACEBOOK GROUPS
▸ Can be small & Private
▸ Everyone is already there
▸ Easily share images and files
COLLABORATE ONLINE
▸ Pinterest Shared Boards
▸ (Shared Upcycling Board)
PROJECTSMANAGE
TIPS FOR PRODUCTIVITY
IF YOU’RE ALWAYS STARTING INTERESTING PROJECTS AND NOT FINISHING, THEN NO MATTER HOW HARD YOU WORK, YOU’RE JUST BUSY, NOT PRODUCTIVE.
Jack Simpson His Blog Post
Image from visualistan.com
TIPS AND TRICKS
KEEP YOURSELF ON TASK
▸ One Task at a time
▸ Pomodoro Technique
▸ Use a timer to help
▸ Declutter
▸ Move around
Image and More Tips here
TIPS FOR PRODUCTIVITY
FIX YOUR TO-DO LIST
▸ Routine Tasks
▸ Tasks that never get done
▸ Tasks you should delegate
▸ Big Projects
▸ Keep it off your calendar
▸ Keep it visible
▸ Keep it realistic
Fast Company
APPS TO HELP PRODUCTIVITY
APPS TO HELP
TIDE
▸ Pomodoro Timer with White Noise or background noise
▸ Customize durations and breaks
ORGANIZE PROJECTS
TRELLO
▸ Break Down Projects by Task
▸ Assign tasks and deadlines
▸ Host multiple boards for separate projects
MANAGE PROJECTS
WORDPRESS.COM
▸ Simple and free websites
▸ Great if project has public face
MANAGE PROJECTS
THE KEYS TO SUCCESS
▸ Define Project
▸ Define Success
▸ Define Deadlines
▸ Define Responsibilities
▸ Evaluate when your done and learn for next time
FOR YOUR LIBRARY
BEST TOOLS
TOOLS FOR LIBRARIES
SLACK
BEST TOOLS
BRING IN APPS TO MAKE IT PRODUCTIVE
▸ Polly (polling)
▸ Drum (instant meetings)
▸ ProofMe
▸ What others?
BEST TOOLS
USE THE / FOR MORE OPTIONS
TOOLS FOR LIBRARIES
ADDITIONAL TEAM COLLABORATIVE SITES
▸ HipChat.com
▸ Ryver.com
▸ Discordapp.com
TOOLS FOR LIBRARIES
GREAT NICHE TOOLS TO TRY
BONUS TOOLS
DOODLE
▸ doodle.com
▸ Try my poll: doodle.com/poll/nxs4ynceu4iq65p8
BONUS TOOLS
POLL EVERYWHERE
BONUS TOOLS
AWESOMESCREENSHOT
▸ Chrome and Firefox Add-on
MORE TOOLS
LASTPASS
DON’T CALL A MEETING WHEN EMAIL WILL WORK.
Time Management Ninja
GREAT TOOLS FOR YOUR LIBRARY
GREAT TOOLS FOR LIBRARIES
WHEN IS A MEETING APPROPRIATE?
infographic from Harvard Business Journal
WHAT TOOLS DO YOU USE?
DISCUSSION
Habitica
https://coffitivity.com/
QUESTIONS
Diana Silveira
Novare Library Services
slideshare.net/dee987
CONTACT INFO
