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Job Application

By :Ms. Dipali Pandya

2Subject: Communication Skills Topic: Job Application

Outlineo Cover Letter :

Heading Date Inside Address Subject Salutation Main Body Complementary

Close Signature Block

o Resumé:

Appearance & Elements Personal Information Career/Professional Objective Education/Academic Preparation Work Experience/Professional Skills Activities and Achievements/Special

Interests References Types of Resumés Electronic Resumés Sample Key Words Conclusion

3Subject: Communication Skills Topic: Job Application

What is a Job Application?• While writing a job

application you promise to offer your services to a prospective employer.

• You are trying to sell your services.

• The purpose of your application is to motivate your employers to contact you for an interview.

4Subject: Communication Skills Topic: Job Application

5Subject: Communication Skills Topic: Job Application

Cover Letter

• The cover letter is an essential part of any job application or enquiry.

• A well written letter will ensure a favourable reception for your Résumé.

6Subject: Communication Skills Topic: Job Application

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Standard Parts of Cover Latter1. Heading Contains writer’s address and date Month should be spelled out, not abbreviated followed by day and

year.Your Contact InformationYour Name Your Address Your City, State, Zip Code Your Phone Number Your Email AddressDate

2. Inside Address 4 spaces below dateline Includes personal/professional title, name of person/company,

complete address

Subject: Communication Skills Topic: Job Application

Ms. Amita BhattB-99, Manhar Society,Near Poonam Park, Karelibaug,Vadodara-390 001(M) +91 999 999 9999amita.bhatt@gmail.com

25/8/2013 or 25 Aug. ‘13 or 25-8-2013 25 August 2013

Mr. Karan KapoorThe HR Manager,L & T Pvt. Ltd.S. G. Road,Ahmedabad – 392 000

Subject: Communication Skills Topic: Job Application

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• Salutation-Greeting that precedes the body of the letter

Placed double space below the inside address Use of Sir/Madam-to address govt. officials Use of “Dear”-to address non govt. officials Use of name-when letters are addressed to a person in particular.

Mr./Ms./Mrs. (surname) could be used without sounding too informal

Use of first names-when working relations between people concerned are informal

Use of common salutation-’Dear Sir/Madam” when one doesn’t know the gender of the recipient

Eg. Dear Mr./Ms. Last Name: Dear Mr. Kapoor:

Subject: Communication Skills Topic: Job Application

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• Body of Cover Letter

Double space below salutation Text usually single spaced , double spacing between paragraphs The body of your cover letter lets the employer know what position

you are applying for, why the employer should select you for an interview, and how you will follow-up.

Body of Paragraph

Introduction

Main Text

Conclusion

First Paragraph: Introduction

The first paragraph of your letter should include information on why you are writing.

Mention the post you are applying for. Include the name of a mutual contact, if you have one. Be

clear and concise regarding your request. Convince the reader that they should grant the interview or

appointment you requested in the first paragraph. i.e. 1. I was very interested to see your advertisement for a

Software Engineer in The Times of India…2. I wish to apply for the post of …advertised in the… on …3. Your advertisement in… for the post of…interested me as I

possess the…

Subject: Communication Skills Topic: Job Application

Middle Paragraph: Main Text• This section of your cover letter should describe what you have

to offer the employer.• Make strong connections between your abilities and their

needs.• Mention specifically how your skills and experience match the

job you are applying for.• Don’t make this section a replica of your Resume.• Try to support each statement you make with a piece of

evidence.• Convince the Employer that you are the best candidate.Example:

“As my enclosed resume indicates, I have an M.E. in Manufacturing Engineering. Since I could maintain my high C.G.P.A. during the course of my B.E.,… …My project work has helped me acquire a wide variety of skills, which would benefit your company.”

Subject: Communication Skills Topic: Job Application

Final Paragraph: Conclusion

• Conclude your cover letter by thanking the employer for considering you for the post.

• To ask the reader for the specific action• To make the reply easyExample:1. “I look forward to the opportunity of attending an

interview when I can provide additional details.”2. “I hope to hear from you soon.”

Subject: Communication Skills Topic: Job Application

• Complimentary Close• Should reflect formality of relationship

with the reader• Double space below bodyEg. Sincerely,

orYours Sincerely, etc.,

• Signature block 4 spaces below complementary close If writer is speaking legally for

company, firm’s name, writer’s name and person’s title to be mentioned

• Handwritten Signature (for a mailed letter and handwritten cover letter)

Sincerely,

Ms. Amita Bhatt

Engineer,

ABC Barings, Bharuch

Subject: Communication Skills Topic: Job Application

Ms. Amita BhattB-99, Manhar Society,Near Poonam Park, Karelibaug,Vadodara-390 001(M) +91 999 999 9999amita.bhatt@gmail.com

25 August 2013

Mr. Karan KapoorThe HR Manager,Cisco Pvt. Ltd.S. G. Road,Ahmedabad – 392 000

Sub: An application for the post of a Software Engineer.

Dear Mr. Kapoor:

I was very interested to see your advertisement for a Software Engineer in The Times Of India dated 20 September 2013. I have been seeking just such an opportunity as this, and I feel my qualifications and experience will meet your requirements perfectly. I enclose my resume as a first step in exploring the possibilities of employment with Cisco Private Limited.

I have worked as a project trainee in Satyam Computer Services Limited for the past 6 months. So I have hands-on experience in Java Swing, Java Security, JDBC, and Oracle.

I look forward for meeting with you to discuss the ways my skills may best serve ‘Cisco Private Limited.’

Sincerely,

Ms. Amita Bhatt

Enclosure: ResumeSubject: Communication Skills Topic: Job Application

Resumé

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• Résumé is an essential part of Job Application Letter.• It is Technical as well as Marketing document which sells applicant's skills, experience, etc. • Effective Resume can open the door of many new possibilities of employment.

Bio – Data, Résumé & Curriculum Vitae

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Applications are for two reasons:

• Resume not well prepared to grab the attention • Applicant misunderstood the job profile

Subject: Communication Skills Topic: Job Application

Standard Elements of Resumé

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Appearance & Elements Personal Information Career/Professional Objective Education/Academic Preparation Work Experience/Professional Skills Activities and Achievements/Special Interests References Types of Resumé Electronic Resumés Sample Key Words Conclusion

Subject: Communication Skills Topic: Job Application

Standard Elements of Resumé• Appearance & Elements: Impeccable, neat and error – free with no whiteout or hand

corrections Legible and avoid crowding Printed on good quality paper of A-4 size

• Personal Information: Name Address Contact Number E-mail ID Website

20Subject: Communication Skills Topic: Job Application

Standard Elements of Resumé• Career/Professional Objective State your objective;i.e.

An electrical engineer involving international experience in a growing company. Having experience in project management.

• Education/Academic Preparation Education Qualifications, Training, projects, etc., Mention latest two degrees.i.e.M.E. (Electrical) July, 2013 Birla Institute of Technology I class

and Science, Pilani, RajasthanB.E. (Electrical) July, 2011 Gujarat Technical University II class

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• Work Experience/Professional Skills List your jobs in chronological order, with current or last one

first Include internships, projects, part time jobs, etc.i.e. Name of the Organization Job Title / Designation The duration of your work Use phrases instead of complete sentences

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Standard Elements of Resumé

Subject: Communication Skills Topic: Job Application

• Activities and Achievements/Special Interests: Social abilities or capabilities Languages you can write and speak Special equipment you can operate Hobbies Awards or Achievements

• References: Give minimum two references of the people who are familiar with

your work and a credible position Take permission beforehand from the people you list as

references

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Standard Elements of Resumé

Subject: Communication Skills Topic: Job Application

Types of Resumé• Chronological: It emphasizes education and work experience related to jobi.e. Begin with the most recent experience Responsibilities and accomplishments Job description• Functional: It demonstrates the ability of applicant to handle the position

Manager/ Engineer/ Researcher etc,. (Experience of particular position)

• Hybrid / Combination: It includes the best features of the chronological and functional

resume. It is long and descriptive type.

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Electronic Resumé• Electronic Resumé is an alternative to the traditional print variety.• Two types of Electronic Resumé:1. ASCII : American Standard Code for Information Interchange2. HTML: Hyper Text Mark – Up Language• Sample Key Words:• The applicant can use certain key words to make Resumé more

effective and attractive• i.e. assistant, manufacturing unit, design of machines, supervisor,

reconditioning of machineries, etc,.

Subject: Communication Skills Topic: Job Application

Conclusion• Cover letter and Resumé are essential parts of Job

application.• They focus on the Employer’s needs and applicant’s skills.• Well…Ask yourself! Are you convinced that you can do a great

job for the organisation? If so, send an application immediately.

Subject: Communication Skills Topic: Job Application

References• Raman Minakshi & Sharma Sangeeta, ‘Technical

Communication: Principles and Practice’, 2008. New Delhi : Oxford University Press.

• Vibrant English, GTU• Vaseem Qureshi, ‘ Active English’

Subject: Communication Skills Topic: Job Application

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