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POWERPOINT
Powerful Presentation Design
Today’s Lecture
Benefits of PowerPoint Ways to Use Basic
PowerPoint presentations Examples
Design Basics PPT 2003 versus PPT
2007 The Ribbon
Using the Ribbon to create in PowerPoint
File Compression Zipped Folders
Creating your own WebQuest
Part 1: Background Info Part 2: Let’s Get Started
Benefits of Using PowerPoint
Keeps lecture on track More stimulating lectures
Multi-media – non-linear presentation Reaches visual and auditory learners
Easy accommodations Print notes
Adds depth to learning Record lectures
Scores Increase Teacher Evaluations Student Grades
Clearer expectations Study guide incorporated into lecture
More time to add depth or examples to lecture
Adapts to traditional, blended, & online courses
Ways to Use PowerPoint
Instructor Use Lecture Notes
Outline Full Notes Record Lectures Add Multimedia Study Guide
Web Quests Literature Ladders
Simulations
Student Responses Chapter
Summaries Scrapbooks ABC Books Multi-Genre Projec
ts Web Quests Class
Presentations Group Project
OrganizationAudienceDesign Rehearse & Double-check
Design Basics
Organization
Attention-getting opener
Brief overview of topic Main Content
Organization Chronological Hierarchy of importance Step-by-step procedures
Brief summary & conclusion
Print “handouts” to read presentation as a storyboard. Does the sequence make
sense? Are there no more than 5
slides in a row without visuals?
Add examples & anecdotes Use color coding & logos if
applicable to help visually organize information.
Things to Consider Tips
Audience
Target the design for the audience Is your vocabulary appropriate for the
audience? Make sure to define jargon
Are you meeting multiple learning styles? Visual Auditory Kinesthetic/Hands-on
First Rule of Design
FORM FOLLOWS FUNCTION
Design
When mixing two different fonts, make the x-height the same. Arial Garamond
Arial Garamond Font should contrast with
background Use no font smaller than 18
for on-screen viewing Serif fonts are best for
print, but non-serif fonts are best for projected materials.
Choose colors to evoke desired feeling Use red sparingly Blue = Business Green stimulates interaction Hot versus Cool colors
Don’t choose bright colors for on-screen presentation backgrounds
Save one or two colors for contrast emphasis
Avoid color combinations some can’t distinguish
Font Color
Is this hurting your eyes?
Alignment
Keep all alignment on the page the same.
A “centered” alignment should rarely be used.
A “justified” alignment should only be used when creating columns.
To keep items from “floating” on the page, they should be aligned with other items.
Both horizontal and vertical alignment should be considered.
Alignment
When you break the rules, do it for a reason!
Graphics
To lighten the classroom atmosphere
Scaffolding Explain technical
information Give examples Reinforce written text
Visual organization cues Aesthetics
50% of slides should have some type of graphic element
Keep animation low key & appropriate
SmartArt can create visual emphasis of information
Purpose of Graphics Basic Guidelines
Verbal vs. Visual
A malleable finite cylindraceous coil wrought of parallel axes with azimuthal terminates.
Termite hill in Ghana
Layout
Leave plenty of white space Navigation button area is
separate & visually divided from content area
Page background can have meaning
Graphics area is equivalent in size to text area.
Graphics are similar in palette & dimension
Text, buttons, & graphics should align
Link illustrations & related text with color blocks
Basics Illustration Sample
Proximity
Proximity is the closeness of objects on the page.
The law of proximity states that objects near each other tend to be seen as a unit.
Proximity helps one find information on the page.
Repetition
Repetition, or consistency, means that you should repeat some aspect of the design throughout the entire document.
Repetition acts as a visual key that ties your piece together--in other words, it unifies it. Repetition controls the reader's eye and helps you keep
their attention on the piece as long as possible. Repeat elements such as a graphic, font style or size.
Rehearse & Double Check
Know your slides & material cold
Do not read from your slides. That’s what your audience
should do. If possible, practice ahead
of time in the presentation venue. Make sure your version will
run on the equipment at that location
If you are NOT using the same version of powerpoint as the presentation venue: Click on the office
button Click “Save As” Click “PowerPoint 97-
2003 Presentation”
If the presentation is live: Tip:
Recommended Reading
Want the basics? Learn the basic
design C.R.A.P. Contrast Repetition Alignment Proximity
Learning to Navigate the Ribbon
PowerPoint 2003 versus 2007
The Ribbon
PowerPoint 2007 has a new user interface – The Ribbon Many visual commands arranged into groups Make “most used” commands easier to find
Microsoft Office Online has tools to help you learn how to use Office 2007, including PowerPoint. Ribbon Demo Video
Other Features
Customize 2 ways Click on arrow next
to quick access bar Click on Office
button; Options; Customize Options also lists
resources with links to online sites
Customize Quick Access Tool Bar
Other Features
Help Small blue question mark
in top right-hand corner Short-cut keys
Ctrl + k = insert hyperlink Ctrl + [ = reduce font size Ctrl + ] = increase font
size Ctrl + a = select all Find more in “help”
Hands on PowerPoint
Let’s Get Started
Goal
You will familiarize yourself with the ribbon and be able to locate task buttons.
Home
Clipboard Cut Copy Paste
Slides New Layout
Basic Buttons Font Paragraph Drawing Editing
Insert Slide
First you must insert at least one slide.
Go to the “home” tab In the “Slides” section of
the ribbon, click on the arrow next to “New Slide.”
Choose “Title Slide” Repeat the process, but
choose a “content” slide instead of a “Title Slide.”
To change the layout later, click on “layout” and reselect the format.
Info Procedure
Design
Page Setup Page Setup Slide Orientation
Themes Theme Colors Fonts Effects
Background Background
Styles Format
Background Hide Background
Graphics
Design
Next, you will need to choose the design and color scheme for your slides. At first don’t pay
attention to the colors – just find the design that you like
Colors schemes can be changed.
Go to the “Design” tab Hold your cursor over the design
slides to see what they will look like
Use the arrow button to scroll to the next row of options
Click on your final choice. Next click on the “Colors”
arrow. Again, hold cursor over color
schemes to see what they would look like.
Click on your final choice. Use the same procedure to
select your font.
Info Procedure
Insert
Table Illustrations
Picture Clip Art Photo Album Shapes Smart Art Chart
Links Hyperlink Action
Text Text Box Header & Footer Word Art Date & Time Slide Number Symbol Object
Media Clips Movie Sound
Insert Table
Tables may be used frequently if you utilize rubrics, although they have other classification uses also.
Go to the “insert” tab Click on the
“table” Drag curser over
squares to highlight the number of cells you need.
Info Procedure
Insert Illustrations
Procedures to add different illustrations are all similar. Pictures, Clip Art, &
Shapes are the most similar
The differences include: Click to add or locate in a
file Formatting after
insertion
Go to the “insert” tab Choose which media you
prefer to use. Select graphic by clicking
or locating file. Practice sizing, cropping,
framing, etc. by clicking on the graphic and using the tools in the specialty tab.
Info Procedure for Pictures, Clip Art, & Shapes
Insert Smart Art & Charts
Smart Art and Charts require additional input after being selected.
Go to the “Insert” tab Choose a chart style Enter numbers you
want to display. “X” out of spreadsheet
when done. Go to the “Insert” tab
Choose a SmartArt style
Add the proper labels
Info Procedure
Insert Hyperlinks
Hyperlinks are used to link to other documents, slides, or the internet.
If linked to a file on your computer, and the presentation is moved, you must take the links with you by placing them in a file folder with the PowerPoint.
Click on the text (or graphic) you want to use as your link and highlight it. Hit CTRL + k (or
“insert” then “hyperlink” in ribbon)
Copy and paste URL from browser and hit enter (or “ok”).
Info Process
Insert Text
Text can be added to preformatted boxes, or additional text boxes may be inserted.
To type in a preformatted box, just click and type.
To insert a new text box, go to the “insert” tab. Click on text box. Left click mouse and
drag cursor across slide to create box.
Begin typing
Info Procedure
Insert Word Art
Word Art can be used to give emphasis to certain segments of text.
Overuse diminishes its emphasis
Go to “insert tab” Click on “word art” Then hover over the
various “WordArt Styles” with your cursor to view options.
Click on the one you want to use.
Enter text in new text box Or, highlight text you want
to convert to word art. Click on the “Format” tab. Select style.
Info Procedure
Insert Media Clips
Media Clips must remain linked to presentation. If the presentation is moved from the original computer without all links being in a file & moved together, they will not work.
You can also record your own video to narrate your slides. Great for online “lectures”
Go to “insert” tab Click on “movie” or
“sound” Select clip much like
you did with pictures. Select “auto” or “on
click” Move icon to
appropriate location on the slide.
Info Procedure
Animations
Preview Animations
Auto Custom
Transition to This Slide Effects Sounds Timing
Animation
Progressive disclosure is one important reason for using animation.
Too much animation or animation that is too busy can be distracting.
Click on the “Animations” tab. Click on “Custom
Animation” Highlight selected text Click on “Add Effect” Choose “entrance” and
“appear” Choose “on click” or
after previous to meet needs.
Info Procedure
Format
Insert Shapes Edit Shape
Shape Styles Shape Fill Shape Outline Shape
Word Art Styles Text Fill Text Outline Text Effects Effects
Arrange Send forward or
backwards Align Rotate Group
SizeNote: Specialty formatting ribbons become available based on need. Some functions within them vary. Example: If a picture is active, there will be a “crop” button available.
Compression
PowerPoint can create large files rather quickly. To help, compress
pictures and zip files. Click on picture
Go to “Format” tab Click on “Compress
Pictures” in the “Adjust” section of the ribbon
Select “options” Check desired options Hit “ok”
How to Create a Non-linear PowerPoint
WebQuest
Goal
In this section we will be learning how to put together a non-linear PowerPoint. The PowerPoint YOU create will be for a
course you teach. It will be an outline for a web quest.
What is a WebQuest?
A webquest is an inquiry-oriented activity in which most or all of the information used by students is online.
By providing links necessary to complete the quest, the student is able to focus on the material rather than spend time looking for it.
The five-part WebQuest (Introduction, Task, Process, Evaluation and Conclusion) promotes critical thinking at the levels of analysis, synthesis and evaluation.
MY WEBQUEST TITLE
A PowerPoint Template
Introduction
The student is the intended audience. Write a short paragraph here to introduce the activity
or lesson to the students. If there is a role or scenario involved (e.g., "You are a
detective trying to identify the mysterious poet.") then here is where you'll set the stage.
If there's no motivational intro like that, use this section to provide a short advance organizer or overview.
Remember that the purpose of this section is to both prepare and hook the reader.
It is also in this section that you'll communicate the Big Question (Essential Question, Guiding Question) that the whole WebQuest is centered around.
Task
Describe crisply and clearly what the end result of the learners' activities will be. The task could be a: Problem or mystery to be solved; Position to be formulated and defended; Product to be designed; Complexity to be analyzed; Personal insight to be articulated; Summary to be created Persuasive message or journalistic account to be crafted; A creative work, or Anything that requires the learners to process and transform the
information they've gathered. If the final product involves using some tool (e.g., HyperStudio,
the Web, video), mention it here. Don't list the steps that students will go through to get to the
end point. That belongs in the Process section.
Process
To accomplish the task, what steps should the learners go through? Use the numbered list format in your web editor to automatically number the steps in the procedure.
Use second person language. Learners will access the on-line resources that you've
identified as they go through the Process. You might also provide some guidance on how to organize the
information gathered. Flowcharts Summary tables Concept maps Checklist of questions to analyze the information with Things to notice or think about
If you have identified or prepared guide documents that cover specific skills needed for this lesson (e.g. how to brainstorm, how to prepare to interview an expert), link them to this section.
Evaluation
Describe to the learners how their performance will be evaluated. Specify whether there will be a common
grade for group work vs. individual grades. This is a great place to use a rubric – so,
add a table!1 2 3 4 5
Conclusion
Summarize what students will have accomplished or learned by completing this activity or lesson.
Keep them thinking Include rhetorical questions Include additional links to extend their
learning
Teacher Page
List what course objectives this meets List resources needed to complete quest An annotated list of links
If one is no longer live, you can refresh your memory on the purpose of that link.
List any “excellent” or “disaster” comments so you can adjust the lesson.
Credits
List here the sources of any images, music or text that you're using. Provide links back to the original source. Say thanks to anyone who provided
resources or help. List any books and other analog media
that you used as information sources as well.
Websites
Principles of Design
Microsoft Templates
PowerPoint to Flash
Webquest 101 Webquest.org Webquest Templa
te
PowerPoint Web Quests
Recommended