POWERPOINT

Powerful Presentation Design

Today’s Lecture

Benefits of PowerPoint Ways to Use Basic

PowerPoint presentations Examples

Design Basics PPT 2003 versus PPT

2007 The Ribbon

Using the Ribbon to create in PowerPoint

File Compression Zipped Folders

Creating your own WebQuest

Part 1: Background Info Part 2: Let’s Get Started

Benefits of Using PowerPoint

Keeps lecture on track More stimulating lectures

Multi-media – non-linear presentation Reaches visual and auditory learners

Easy accommodations Print notes

Adds depth to learning Record lectures

Scores Increase Teacher Evaluations Student Grades

Clearer expectations Study guide incorporated into lecture

More time to add depth or examples to lecture

Adapts to traditional, blended, & online courses

Ways to Use PowerPoint

Instructor Use Lecture Notes

Outline Full Notes Record Lectures Add Multimedia Study Guide

Web Quests Literature Ladders

Simulations

Student Responses Chapter

Summaries Scrapbooks ABC Books Multi-Genre Projec

ts Web Quests Class

Presentations Group Project

OrganizationAudienceDesign Rehearse & Double-check

Design Basics

Organization

Attention-getting opener

Brief overview of topic Main Content

Organization Chronological Hierarchy of importance Step-by-step procedures

Brief summary & conclusion

Print “handouts” to read presentation as a storyboard. Does the sequence make

sense? Are there no more than 5

slides in a row without visuals?

Add examples & anecdotes Use color coding & logos if

applicable to help visually organize information.

Things to Consider Tips

Audience

Target the design for the audience Is your vocabulary appropriate for the

audience? Make sure to define jargon

Are you meeting multiple learning styles? Visual Auditory Kinesthetic/Hands-on

First Rule of Design

FORM FOLLOWS FUNCTION

Design

When mixing two different fonts, make the x-height the same. Arial Garamond

Arial Garamond Font should contrast with

background Use no font smaller than 18

for on-screen viewing Serif fonts are best for

print, but non-serif fonts are best for projected materials.

Choose colors to evoke desired feeling Use red sparingly Blue = Business Green stimulates interaction Hot versus Cool colors

Don’t choose bright colors for on-screen presentation backgrounds

Save one or two colors for contrast emphasis

Avoid color combinations some can’t distinguish

Font Color

Is this hurting your eyes?

Alignment

Keep all alignment on the page the same.

A “centered” alignment should rarely be used.

A “justified” alignment should only be used when creating columns.

To keep items from “floating” on the page, they should be aligned with other items.

Both horizontal and vertical alignment should be considered.

Alignment

When you break the rules, do it for a reason!

Graphics

To lighten the classroom atmosphere

Scaffolding Explain technical

information Give examples Reinforce written text

Visual organization cues Aesthetics

50% of slides should have some type of graphic element

Keep animation low key & appropriate

SmartArt can create visual emphasis of information

Purpose of Graphics Basic Guidelines

Verbal vs. Visual

A malleable finite cylindraceous coil wrought of parallel axes with azimuthal terminates.

Termite hill in Ghana

Layout

Leave plenty of white space Navigation button area is

separate & visually divided from content area

Page background can have meaning

Graphics area is equivalent in size to text area.

Graphics are similar in palette & dimension

Text, buttons, & graphics should align

Link illustrations & related text with color blocks

Basics Illustration Sample

Proximity

Proximity is the closeness of objects on the page.

 The law of proximity states that objects near each other tend to be seen as a unit.

Proximity helps one find information on the page.

Balance

Repetition

Repetition, or consistency, means that you should repeat some aspect of the design throughout the entire document.

Repetition acts as a visual key that ties your piece together--in other words, it unifies it. Repetition controls the reader's eye and helps you keep

their attention on the piece as long as possible. Repeat elements such as a graphic, font style or size.

Rehearse & Double Check

Know your slides & material cold

Do not read from your slides. That’s what your audience

should do. If possible, practice ahead

of time in the presentation venue. Make sure your version will

run on the equipment at that location

If you are NOT using the same version of powerpoint as the presentation venue: Click on the office

button Click “Save As” Click “PowerPoint 97-

2003 Presentation”

If the presentation is live: Tip:

Recommended Reading

Want the basics? Learn the basic

design C.R.A.P. Contrast Repetition Alignment Proximity

Learning to Navigate the Ribbon

PowerPoint 2003 versus 2007

The Ribbon

PowerPoint 2007 has a new user interface – The Ribbon Many visual commands arranged into groups Make “most used” commands easier to find

Microsoft Office Online has tools to help you learn how to use Office 2007, including PowerPoint. Ribbon Demo Video

Other Features

Customize 2 ways Click on arrow next

to quick access bar Click on Office

button; Options; Customize Options also lists

resources with links to online sites

Customize Quick Access Tool Bar

Other Features

Help Small blue question mark

in top right-hand corner Short-cut keys

Ctrl + k = insert hyperlink Ctrl + [ = reduce font size Ctrl + ] = increase font

size Ctrl + a = select all Find more in “help”

Hands on PowerPoint

Let’s Get Started

Goal

You will familiarize yourself with the ribbon and be able to locate task buttons.

Home

Clipboard Cut Copy Paste

Slides New Layout

Basic Buttons Font Paragraph Drawing Editing

Insert Slide

First you must insert at least one slide.

Go to the “home” tab In the “Slides” section of

the ribbon, click on the arrow next to “New Slide.”

Choose “Title Slide” Repeat the process, but

choose a “content” slide instead of a “Title Slide.”

To change the layout later, click on “layout” and reselect the format.

Info Procedure

Design

Page Setup Page Setup Slide Orientation

Themes Theme Colors Fonts Effects

Background Background

Styles Format

Background Hide Background

Graphics

Design

Next, you will need to choose the design and color scheme for your slides. At first don’t pay

attention to the colors – just find the design that you like

Colors schemes can be changed.

Go to the “Design” tab Hold your cursor over the design

slides to see what they will look like

Use the arrow button to scroll to the next row of options

Click on your final choice. Next click on the “Colors”

arrow. Again, hold cursor over color

schemes to see what they would look like.

Click on your final choice. Use the same procedure to

select your font.

Info Procedure

Insert

Table Illustrations

Picture Clip Art Photo Album Shapes Smart Art Chart

Links Hyperlink Action

Text Text Box Header & Footer Word Art Date & Time Slide Number Symbol Object

Media Clips Movie Sound

Insert Table

Tables may be used frequently if you utilize rubrics, although they have other classification uses also.

Go to the “insert” tab Click on the

“table” Drag curser over

squares to highlight the number of cells you need.

Info Procedure

Insert Illustrations

Procedures to add different illustrations are all similar. Pictures, Clip Art, &

Shapes are the most similar

The differences include: Click to add or locate in a

file Formatting after

insertion

Go to the “insert” tab Choose which media you

prefer to use. Select graphic by clicking

or locating file. Practice sizing, cropping,

framing, etc. by clicking on the graphic and using the tools in the specialty tab.

Info Procedure for Pictures, Clip Art, & Shapes

Insert Smart Art & Charts

Smart Art and Charts require additional input after being selected.

Go to the “Insert” tab Choose a chart style Enter numbers you

want to display. “X” out of spreadsheet

when done. Go to the “Insert” tab

Choose a SmartArt style

Add the proper labels

Info Procedure

Insert Hyperlinks

Hyperlinks are used to link to other documents, slides, or the internet.

If linked to a file on your computer, and the presentation is moved, you must take the links with you by placing them in a file folder with the PowerPoint.

Click on the text (or graphic) you want to use as your link and highlight it. Hit CTRL + k (or

“insert” then “hyperlink” in ribbon)

Copy and paste URL from browser and hit enter (or “ok”).

Info Process

Insert Text

Text can be added to preformatted boxes, or additional text boxes may be inserted.

To type in a preformatted box, just click and type.

To insert a new text box, go to the “insert” tab. Click on text box. Left click mouse and

drag cursor across slide to create box.

Begin typing

Info Procedure

Insert Word Art

Word Art can be used to give emphasis to certain segments of text.

Overuse diminishes its emphasis

Go to “insert tab” Click on “word art” Then hover over the

various “WordArt Styles” with your cursor to view options.

Click on the one you want to use.

Enter text in new text box Or, highlight text you want

to convert to word art. Click on the “Format” tab. Select style.

Info Procedure

Insert Media Clips

Media Clips must remain linked to presentation. If the presentation is moved from the original computer without all links being in a file & moved together, they will not work.

You can also record your own video to narrate your slides. Great for online “lectures”

Go to “insert” tab Click on “movie” or

“sound” Select clip much like

you did with pictures. Select “auto” or “on

click” Move icon to

appropriate location on the slide.

Info Procedure

Animations

Preview Animations

Auto Custom

Transition to This Slide Effects Sounds Timing

Animation

Progressive disclosure is one important reason for using animation.

Too much animation or animation that is too busy can be distracting.

Click on the “Animations” tab. Click on “Custom

Animation” Highlight selected text Click on “Add Effect” Choose “entrance” and

“appear” Choose “on click” or

after previous to meet needs.

Info Procedure

Format

Insert Shapes Edit Shape

Shape Styles Shape Fill Shape Outline Shape

Word Art Styles Text Fill Text Outline Text Effects Effects

Arrange Send forward or

backwards Align Rotate Group

SizeNote: Specialty formatting ribbons become available based on need. Some functions within them vary. Example: If a picture is active, there will be a “crop” button available.

Compression

PowerPoint can create large files rather quickly. To help, compress

pictures and zip files. Click on picture

Go to “Format” tab Click on “Compress

Pictures” in the “Adjust” section of the ribbon

Select “options” Check desired options Hit “ok”

How to Create a Non-linear PowerPoint

WebQuest

Goal

In this section we will be learning how to put together a non-linear PowerPoint. The PowerPoint YOU create will be for a

course you teach. It will be an outline for a web quest.

What is a WebQuest?

A webquest is an inquiry-oriented activity in which most or all of the information used by students is online.

By providing links necessary to complete the quest, the student is able to focus on the material rather than spend time looking for it.

The five-part WebQuest (Introduction, Task, Process, Evaluation and Conclusion) promotes critical thinking at the levels of analysis, synthesis and evaluation.

MY WEBQUEST TITLE

A PowerPoint Template

Introduction

The student is the intended audience. Write a short paragraph here to introduce the activity

or lesson to the students. If there is a role or scenario involved (e.g., "You are a

detective trying to identify the mysterious poet.") then here is where you'll set the stage.

If there's no motivational intro like that, use this section to provide a short advance organizer or overview.

Remember that the purpose of this section is to both prepare and hook the reader.

It is also in this section that you'll communicate the Big Question (Essential Question, Guiding Question) that the whole WebQuest is centered around.

Task

Describe crisply and clearly what the end result of the learners' activities will be. The task could be a: Problem or mystery to be solved; Position to be formulated and defended; Product to be designed; Complexity to be analyzed; Personal insight to be articulated; Summary to be created Persuasive message or journalistic account to be crafted; A creative work, or Anything that requires the learners to process and transform the

information they've gathered. If the final product involves using some tool (e.g., HyperStudio,

the Web, video), mention it here. Don't list the steps that students will go through to get to the

end point. That belongs in the Process section.

Process

To accomplish the task, what steps should the learners go through? Use the numbered list format in your web editor to automatically number the steps in the procedure.

Use second person language. Learners will access the on-line resources that you've

identified as they go through the Process. You might also provide some guidance on how to organize the

information gathered. Flowcharts Summary tables Concept maps Checklist of questions to analyze the information with Things to notice or think about

If you have identified or prepared guide documents that cover specific skills needed for this lesson (e.g. how to brainstorm, how to prepare to interview an expert), link them to this section.

Evaluation

Describe to the learners how their performance will be evaluated. Specify whether there will be a common

grade for group work vs. individual grades. This is a great place to use a rubric – so,

add a table!1 2 3 4 5

Conclusion

Summarize what students will have accomplished or learned by completing this activity or lesson.

Keep them thinking Include rhetorical questions Include additional links to extend their

learning

Teacher Page

List what course objectives this meets List resources needed to complete quest An annotated list of links

If one is no longer live, you can refresh your memory on the purpose of that link.

List any “excellent” or “disaster” comments so you can adjust the lesson.

Credits

List here the sources of any images, music or text that you're using. Provide links back to the original source. Say thanks to anyone who provided

resources or help. List any books and other analog media

that you used as information sources as well.

Websites

Principles of Design

Microsoft Templates

PowerPoint to Flash

Webquest 101 Webquest.org Webquest Templa

te

PowerPoint Web Quests