WSCA Walk-In Building Supplies/Carpentry Supplies/Home Improvement Supplies and related material...

WSCA Walk-In Building Supplies/Carpentry Supplies/Home Improvement Supplies and

related material

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WSCA Walk-In Building Supplies/Carpentry Supplies/Home Improvement Supplies and related

material

State of Utah Solicitation # LT11003

Walk-In Sourcing TeamLarry Thacker - Lead - State of UtahMary Anne DeKoning - State of CaliforniaDenice McCarthy - State of Utah, UDOTHeather Moon - State of NevadaDave Scott - State of WashingtonRichard Badger - Weber State UniversityDouglas Richins - WSCA

NEED FOR CONTRACT WSCA Directors noticed that dollars were being spent at Hardware Stores. It was estimated that approximately $50 Million was being spent annually from the 21 States that indicated their intent to participate.

Procurement Process Compliant with the State of Utah Statutes Contacted several Home Improvement Stores to develop RFP and generate interest Release Date – March 2, 2011 Pre-Proposal Submission Conference – March 15, 2011 Proposal Opening date – May 12, 2011 21 States Indicating Intent to Participate

Nationwide supplier desired, but suppliers were allowed to respond to single states

Total Proposals Received – 5

Lowe’s

84 LumberFrank’s Supply

Border ConstructionSix Points Hardware

Evaluation Process

Technical Features 500 Points

Pricing 500 Points

Grand Total 1,000 Points

Technical Scoring Criteria Inventory and Store LocationsCustomer ServiceContract ManagementImplementation of ContractPurchase Card and BillingSustainability and Environmental PracticesStorage and Security of Electronic DataReturn PolicyESB/MBE/WBE/DV ProgramsReferences

Supplier Technical Score

Lowe’s 434.584 Lumber Company 318Border Construction 297Frank’s Supply 286Six Points Hardware 169

Pricing Categories Percentage Off RetailBuilding Material (lumber, plywood, roofing, cement, masonry, etc.)HardwareElectrical (wire, boxes, conduit, etc.)Millwork (doors and windows)Paint (including sundry items such as brushes, rollers, etc.)Lighting (fixtures)Lawn and Garden (plants, landscaping, etc.)Plumbing (pipe, fittings, etc.)Hand ToolsPower ToolsHVAC (duct work, filters, etc.)FlooringKitchen (cabinets etc.)AppliancesBath Fixtures (sinks, toilets, faucets, showers, etc.)Outdoor Power (lawnmowers, trimmers, blowers, etc.)Miscellaneous

NATIONWIDE CONTRACTS AWARDED

WSCA approved multiple awards to:

LOWE’S

84 LUMBER

Contract Highlights

Per Supplier

Lowe’s 1700 Locations Nationwide for Walk-In ConvenienceLarge inventory with a variety of selection and brandsState Purchasing Cards are acceptedAccount Billing is also available with an additional 2% discount available with quick payment (20 days) when using Lowes Accounts Receivable (LAR)Easy account set up (3 options)

• Customers sign up individually on line (Reporting available to invoice detail for States)• State sends approved customer base list (Reporting available to State Total Sales only)• State request number of Key Fobs and distributes (Reporting available to State Total Sales only)

Key Fob or Bar Code Strip for customer identifierDelivery is available for large orders

Lowe’s Pricing

Building Material (lumber, plywood, roofing, cement, masonry etc) 1.75% Off RetailHardware 1.75% Off RetailElectrical (wire, boxes, conduit, etc.) 1.75% Off RetailMillwork (doors and windows) 1.75% Off RetailPaint (including sundry items such as brushes, rollers, etc.) 1.75% Off RetailLighting (fixtures) 1.75% Off RetailLawn and Garden (plants, landscaping, etc.) 1.75% Off RetailPlumbing (pipe, fittings, etc.) 1.75% Off RetailHand Tools 1.75% Off RetailPower Tools 1.75% Off RetailHVAC (duct work, filters, etc.) 1.75% Off RetailFlooring 1.75% Off RetailKitchen (cabinets etc.) 1.75% Off RetailAppliances 1.75% Off RetailBath Fixtures (sinks, toilets, faucets, showers, etc.) 1.75% Off RetailOutdoor Power (lawnmowers, trimmers, blowers, etc.) 1.75% Off RetailMiscellaneous 1.75% Off Retail

LOWE’S

State Cooperative Contract # MA087Name: Michelle Halverson

Contract ManagerTelephone: 704-758-5421Fax: 336-651-3300E-mail: Michelle.M.Halverson@lowes.comSelf Register Web Site: Available Approx. Sept. 1, 2011

84 Lumber

281 Locations Nationwide for Walk-In ConvenienceLumber yard with small store front and limited item selection availableState Purchasing Cards are acceptedAccount Billing is also availableCustomer self register on line to receive 4-digit customer identifier numberDelivery available for large orders

84 Lumber Pricing

Building Material (lumber, plywood, roofing, cement, masonry etc) 5% Off RetailHardware 10% Off RetailElectrical (wire, boxes, conduit, etc.) 9% Off RetailMillwork (doors and windows) 8-10% Off RetailPaint (including sundry items such as brushes, rollers, etc.) 10% Off RetailLighting (fixtures) 10% Off RetailLawn and Garden (plants, landscaping, etc.) 8% Off RetailPlumbing (pipe, fittings, etc.) 10% Off RetailHand Tools 6% Off RetailPower Tools 6% Off Retail

HVAC (duct work, filters, etc.) NA Flooring 10% Off RetailKitchen (cabinets etc.) 10% Off RetailAppliances 5-10% Off RetailBath Fixtures (sinks, toilets, faucets, showers, etc.) 8-10% Off Retail

Outdoor Power (lawnmowers, trimmers, blowers, etc.) NA Miscellaneous 5-10% Off Retail

84 LUMBER

State Cooperative Contract # MA088Name: Dana A. Mattern

Contract ManagerTelephone: 724-228-8820 ext 2031Fax: 866-358-0110E-mail matternd@84lumber.comSelf Register Web Site: Available Approx Sept 1, 2011

Contract Information

Start Date August 1, 2011

Contract Length August 1, 2011 – July 31, 2014Extension Option August 1, 2014 – July 31, 2017

State of Utah Cooperative Contract Number

MA087 Lowe’s MA088 84 Lumber

WHO CAN USEAll Participating WSCA States

All Participating NASPO States

Any Political Sub-Division with permission from Participating State and the Chief Procurement

Official

WSCA Contract Manager Information

Larry Thacker, Purchasing ManagerState of Utah, Division of Purchasing & General

Services801-537-9242

lthacker@utah.gov

Next Steps

• Each participating state needs to execute a Participating Addendum with selected contractors

• Participating Addendum Process

Participating Addendums

Through the Participating Addendum, states may:

• Select Contractors• Include their own state administrative fee• Include required (unique) terms and conditions• Identify options for political subdivisions

Eligibility Process

• In all cases STATE CHIEF PROCUREMENT OFFICIAL will have the final say on who can and cannot participate within a state

• The WNCDT (WCSA/NASPO Cooperative Development Team) will assist State Chief Procurement Officials to start the process (expect emails from wncoopdt@gmail.com)

• All 50 states, DC, and Puerto Rico have executed the NASPO Cooperative MOA, and are eligible to use any WSCA or NASPO cooperative contract

Who Can Participate?

Participation at different levels:

• State signs a Participating Addenda for entire state and its cooperative purchasing venture– Every legally eligible entity in the state can use

• State signs a Participating Addenda ONLY for non state entities– Every legally eligible entity that is not a STATE agency can use

• State does not sign a Participating Addenda– Every political subdivision PA within that state must be approved by the

state chief procurement official• Sometimes individually• Sometimes by entity

Participation Process

• If you determine that you will not enter into a state-level participating addendum, the WNCDT would like to understand how you want to proceed if other governmental or potentially eligible entities want to participate, especially for non-profit entities (501(c)(3))

• The WNCDT will process questions from potentially eligible entities for you, unless you tell us to do something else

• The following process will be used when other states or entities wish to participate

Details

How do we get people signed up?

1. Email request from entity (can be through contract providers) as long as these details are included: contact individual’s name, full name of entity, phone number, email address, physical address

2. WNCDT emails state director and request authorization for participation

3. WNCDT emails both contract providers and entity with authorization to proceed to complete the participating addendum

4. Entity completes contract provider’s draft participating addendum (from the WNCDT), negotiates, signs and forwards to contract providers point of contact [this can be done by scanning signed documents if permitted by the entity]

Details Continued

How do we get people signed up?

5. Contract providers point of contact signs participating addendum and forwards to WNCDT at wncoopdt@gmail.com

6. WNCDT will annotate on participating addendum state authorization, create a PDF file of the participating addendum and the state authorization

7. WNCDT will forward copies of the PDF file to entity, contract providers point of contact and the entity

*WSCA/NASPO Cooperative Development Team (Kate and Paul) will complete steps 6 and 7 in one working day

Then What?

• Participating addenda will be posted on NASPO and WSCA websites– This is done to provide easy, direct access for your agencies,

political subdivisions and other entities eligible to participate under your authority

• Contract Providers can create and maintain state specific landing pages from their main contract landing page

Thank You• For assistance please contact: – Kathryn Offerdahl, WSCA/NASPO Cooperative

Development Analyst (kofferdahl@amrms.com)

– Paul Stembler, WSCA/NASPO Cooperative Development Coordinator (pstembler@amrms.com)

– We use wncoopdt@gmail.com to keep traffic about these contracts concentrated in one location