WORKDAY TRAINING COMP CHANGES AND COSTING. REIMAGINING OUR WORKDAY Training Objectives Four Main...

WORKDAY TRAININGCOMP CHANGES AND COSTING

REIMAGINING OUR WORKDAY

Training Objectives

Four Main Objectives:Explain compensation and costing

Understand terms and concepts

Compare processes

Perform comp changes and costing

REIMAGINING OUR WORKDAY

AgendaReview: position management, appointments, job changes

Expectations, Overview, and Navigation

Request Compensation Change

Assign Costing Allocation

REIMAGINING OUR WORKDAY

Main BPs

Create position

Create job requisition

Edit position/HC

Edit position (or HC) restrictions

Freeze/Close Position or HC

Sub BPs

Change Org Assignments

Assign Costing Allocation

Review and approve

Key concepts/fields

Types of positions: classified, group, student,

informational

HC group

Job Classification Field

Supervisory Organization: how to find a position

Review: Position Management

REIMAGINING OUR WORKDAY

REIMAGINING OUR WORKDAY

Assign Organizations

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Employee

REIMAGINING OUR WORKDAY

REIMAGINING OUR WORKDAY

vs.Hiring Requirements

REIMAGINING OUR WORKDAY

REIMAGINING OUR WORKDAY

Main BPs

Create applicant

Hire

Add job

Sub BPs

Propose Comp

Assign Costing

Change Org Assignments

Assign Pay Group

Key Concepts/Fields

Name, Address, Phone, Email, SS#

Job classifications

Comp end date

Cross Company/Pay

Non-paid pay group

Review: Appointments

REIMAGINING OUR WORKDAY

Create Applicant

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Hire and Add Job

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Change Personal Info

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Edit Government IDs

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Main BPs

General job changes

Transfer/promote/lateral

Switch primary job

Phased retirement

Sub BPs

Review by current MP and proposed MP

Propose Comp

Assign Costing

Change Org Assignments

Assign Pay Group

Key Concepts/Fields

Differences: edit pos, job change, edit pos restrictions

Differences: transfer/promo/lateral

Phased retirement: 5 fields to change

Job classifications

Comp end date

Review: Job Change

REIMAGINING OUR WORKDAY

Job Change

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REIMAGINING OUR WORKDAY

REIMAGINING OUR WORKDAY

REIMAGINING OUR WORKDAY

Agenda

Review: week 1, 2, 3

Expectations, Overview, and Navigation

Request Compensation Change

Assign Costing Allocation

REIMAGINING OUR WORKDAY

Expectations

Workday

Access

Ownership

Comp and Costing

Roles affect

workflow

REIMAGINING OUR WORKDAY

Overview: Terms & Procedures

Compensation Changes

Relationship of comp and costing

Pay periods

Additional pay (allowances)

Costing Allocation

Costing allocation = labor distribution

Default Cost Center: position

Position-level vs. Worker-level costing

WD: % & Pay Period PS: Day & Dollar

REIMAGINING OUR WORKDAY

http://impl.workday.com/cornell3

Overview: Navigation

REIMAGINING OUR WORKDAY

Agenda

Review: week 1, 2, 3

Expectations, Overview, and Navigation

Request Compensation Change

Assign Costing Allocation

REIMAGINING OUR WORKDAY

Management Partner

Initiates the comp-change request

Compensation Finance Partner

Assigns costing (Labor Distribution)

HR Partner

Reviews/Approves the initiation

Request Comp Change: Workflow of BP

REIMAGINING OUR WORKDAY

Request Comp Change: Types

REIMAGINING OUR WORKDAY

Guidelines

Compensation package

Job profile drives grade and grade

profile

Salary plans

Acting Appointment

Administrative Add-on

Executive compensation

Summer salary

Hourly plans

Hourly plan

Allowance plans

Auto allowance

Cell phone

Parental leave

Summer session

Request Comp Change: Types

REIMAGINING OUR WORKDAY

• Use semi-monthly options

Salary for fewer than 12 months

• Inflate to annual amounts

Actual amounts

Request Comp Change: Salary Plans

REIMAGINING OUR WORKDAY

Staff compensation data: who can view it?

REIMAGINING OUR WORKDAY

Try it!

REIMAGINING OUR WORKDAY

Agenda

Review: week 1, 2, 3

Expectations, Overview, and Navigation

Request Compensation Change

Assign Costing Allocation

REIMAGINING OUR WORKDAY

PeopleSoftLabor distribution is limited:

assign on every job every time you hire or transfer.

Labor distribution by position is not possible.

WorkdaySet costing on a position

Use override costing for temporary changes

Use effective dates

Use KFS for retroactive changes

Costing Allocation: PeopleSoft vs Workday

REIMAGINING OUR WORKDAY

Compensation Finance Partner

Initiate Assign Costing Allocation(Labor Distribution)

No approval is necessary

Costing Allocation: Workflow of BP

REIMAGINING OUR WORKDAY

Position

One default account

Multiple accounts

Worker

Override the defaults

on the position

Earning

Override the defaults for specific allowances

Costing Allocation: Types

REIMAGINING OUR WORKDAY

Overview: how cost allocation works

REIMAGINING OUR WORKDAY

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Levels of Costing

REIMAGINING OUR WORKDAY

Mid-pay-period changes

Consider the pay period

How many working days?

How many days (or what % of time) on each account?

What % of time and money for each account?

Enter the transaction

Use pay period start date.

Enter an end date, if appropriate.

Enter changes for future pay periods.

REIMAGINING OUR WORKDAY

Try it!

REIMAGINING OUR WORKDAY

Summary

Congratulations!

You have completed this Workday training session