Welcome Please log into PearsonAccess next training center. – 1

Welcome

• Please log into PearsonAccessnext training center.– http://trng.pearsonaccessnext.com

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Tasks in PearsonAccessnext

Before TestingManaging User AccountsRegistering StudentsImporting PNP (Accessibility Features

&Accommodations)Setting up Test Sessions

During TestingAdministering TestsMake-Up Testing

Overview

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• CBT: Computer-Based Test• ELA: English Language Arts• ELA/L: English Language

Arts/Literacy• EOY: End-of-Year• LEA: Local Education Agency

(District)• LTC: LEA Test Coordinator

(DAC)• PBA: Performance Based

Assessment• PBT: Paper-Based Test

• SRI: Student Registration Import

• SDU: Student Data Upload• S&SS: Science and Social Studies• STC: School Test Coordinator

(STC = SAC)• SAC: School Assessment

Coordinator (SAC = STC)• TCM: Test Coordinator Manual• TAM: Test Administrator Manual• TTS: Text-to-Speech

Acronyms

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Colorado Measures of Academic Success (CMAS)

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PARCC English Language Arts and Mathematics:

Purple

Science and Social Studies:

GreenStudent Testing Ticket Student Authorization TicketStudent Registration Import/Export (SRI/SRE)

Student Data Upload (SDU/RSDU)

Unit (Sections within Unit) SectionPearsonAccessnext PearsonAccess ClassicScratch Paper No Scratch Paper (District decision)Personal Needs Profile (PNP) for Accommodations

No PNP: Assign through SDU or User Interface

Spanish Text-to-Speech Available (Math Only)

Spanish Audio and Spanish Source Book

Two PearsonAccess Systems

Science and Social Studies PearsonAccess

PARCC: English Language Arts and Mathematics PearsonAccessnext

PearsonAccess

• This training will focus on PearsonAccessnext.• For a refresher on PearsonAccess for Science and Social

Studies, tutorials and guides are located on the Support tab at PearsonAccess.com.

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• User Roles - PearsonAccessnext users must be assigned roles.

• Permissions - Each User Role contains a set of permissions that determine which tasks a specific User Role can perform in PearsonAccessnext. Permissions are bundled into User Roles. • Once a user has a specific role, they can grant that role to

another user account.

User Accounts

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User Roles

Science and Social Studies

PearsonAccess Role

(Science & Social Studies)PARCC

PearsonAccessnext Role(PARCC)

District Assessment Coordinator (DAC) *DAC LEA/District Test

CoordinatorLEA/District Test

Coordinator

Data *Student Enrollment Data

*Sensitive Data *PNP

(Add-On)District Technology Coordinator (DTC) DTC Technology

CoordinatorTechnology Coordinator

School Assessment Coordinator (SAC) SAC School Test

Coordinator (STC)School Test Coordinator

Test Administrator Test Administrator Test Administrator Test Administrator

*Users with PearsonAccess role will have access to Personally Identifiable Information

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Add-on Roles for PARCC• Request Additional Order Role –place an additional order.

• Sensitive Data Role – view and edit Student Sensitive Data.

• Do Not Report Role –mark students tests as Do Not Report.*

• PNP Role –submit a personal needs profile (PNP) through PearsonAccessnext.

• CDE approves Additional Orders.

* Role not yet assigned to DAC as the process is being finalized.

PearsonAccessnext User Accounts – Add-on Roles

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PearsonAccess/PearsonAccessnext

PearsonAccessScience and Social Studies

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PearsonAccessnext

PARCC English Language Arts and Mathematics

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PearsonAccess

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PearsonAccessnext

Home Page

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Managing User Accounts

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PearsonAccessnext Home Page

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PARCC: User Accounts

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Authorized district and school personnel can create individual staff user accounts within PearsonAccessnext

PARCC: User Interface for Creating User Accounts

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Create / Edit Users:Allows authorized personnel to view and update existing accounts, as well as create new accounts manually.

PARCC: Editing User Accounts

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Manually Create a New User Account:A user’s role and organization will determine the functionality they can access.

PARCC: Manually Creating a New User Account

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Registering Students and Setting up PearsonAccess/PearsonAccessnext

Test Sessions

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• New students can and must be added into PearsonAccess/PearsonAccessnext prior to testing.

• For more detailed information about the PARCC Student Registration process view the training module found here http://parcc.pearson.com/manuals-training/.

• CDE will pull the student registration file from PBA on January 19 and upload into EOY (students with current paper assignments will be registered for EOY by CDE).

Student Registration

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SDU versus SRI and PNP

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LName – FName – DOB TTS – CC

Boyd – Steph – 2004-12-01 YSD

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SRI PNP

PARCC student data is located in two files, the Student Registration Import (SRI) and the Personal Needs Profile (PNP). For Science and Social Studies all data is contained within the Student Data Upload (SDU) file.

Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Registering a Student in PearsonAccessnext

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Accessibility Features and Accommodations

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Personal Needs Profile (PNP)

What is a Personal Needs Profile?

The Personal Needs Profile (PNP) is used to gather information regarding a student’s testing condition, materials, or accessibility features and accommodations that are needed to take a PARCC ELA/L and Math assessment.

PNP is not available for Science and Social Studies assessment.

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Personal Needs Profile (PNP)

• Frequent Breaks• Separate/Alternate Location• Small Testing Group• Specialized Equipment of

Furniture• Specified Area or Setting• Time of Day• Answer Masking• Color Contrast• Text-to-Speech for

Mathematics

• Human Reader or Human Signer for Mathematics

• ASL Video• Assistive Technology (AT) Screen

Reader Application• Closed Captioning for ELA/L • Human Reader or Human Signer for

ELA/L • Refreshable Braille Display for ELA/L• Tactile Graphics • Text-to-Speech for ELA/L• Answers Recorded in Test Book

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Personal Needs Profile (PNP)

• Braille Response• Calculation Device and

Mathematics Tools• ELA/L Constructed Response• ELA/L Selected Response or

Technology Enhanced Items• Mathematics Response• Monitor Test Response• Word Prediction• General Administration

Directions Clarified in the student’s Native Language (by test administrator)

• General Administration Directions Read Aloud and Repeated as Needed in the student’s Native Language (by test administrator)

• Mathematics Response – EL• Translation of the Mathematics

Assessment in Text-to-Speech• Translation of the Mathematics

Assessment Online• Word to Word Dictionary

(English/Native Language)• Extended Time

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Personal Needs Profile (PNP) - Training

Personal Needs Profile Training Module https://parcc.tms.pearson.com

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From the home screen, select Import / Export Data under SETUP.

1) Export Your File

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Click the Start button with the Import / Export Data option checked.

1) Export Your File

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Select PNP from dropdown and select Process.

1) Export Your File

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Click on blue errors to refresh to see when the export is complete (an email will also be generated when complete). Select Download File to view PNP.

1) Export Your File

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2) Edit your PNP

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• The following columns will be automatically generated for all students based on the M are the same as the Student Registration File.

• A – State Abbreviation• B – Testing District• C – Testing School• D – State Student Identifier• E – Local Student Identifier• F – PARCC Student ID• G – Last or Surname• H – First Name

• I – Middle Name• J – Birthdate• K – Sex• L – Test Code• M – Format

• You will need to complete the remaining columns based on students’ accommodations and accessibility features.

• Most field entries are either Y or blank (see PNP PPT or module for details)• Since there are rows for all students, you will have many blank entries

*Remember to export the PNP after all students are registered, and import prior to proctor caching .

Next, click on Import / Export Data under SETUP.

3) Import Your File

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Click on Select Tasks and check Import / Export Data.

3) Import Your File

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Click the Start button with the Import / Export Data option checked.

3) Import Your File

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In the Type dropdown menu, select Personal Needs Profile Import.

3) Import Your File

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Click Choose File to select the file to import.

3) Import Your File

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Once you see the correct .csv file listed, click Process to submit the selected file.

3) Import Your File

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Checking the status of a imported file

The View File Details screen will appear after selecting Process. This screen will show the processing status. Select the icon to refresh the screen.

3) Import Your File

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There are multiple Status messages that can display:

3) Import Your File

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Managing Test Sessions

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Creating Sessions

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In the Testing dropdown menu, select Sessions.

Creating Sessions

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Creating Sessions

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Complete required fields and select Create.

Online Test Management

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Online Testing Management

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Online Testing Management

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Online Testing Management

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Online Testing Management

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During Testing

Test Administration

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• PARCC/Science and Social Studies – https://co.testnav.com • TestNav 8 training center – https://PARCC.testnav.com

TestNav 8/TestNav

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Signing in to TestNav

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TestNav Seal Code Screen

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• Select the gray “Review” button at the top left corner of your tests.• Select the blue “End Section” button in the middle right of your screen.• Select the green “Continue” button .• A Section Exit Warning screen will pop up. Select “Yes” to confirm that you

want to leave this Unit/Section.

Exiting from TestNav

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• In the top right hand corner of your screen, select the gray button next to your name and choose the option “Logout of TestNav.”

• This message appears, “I want to exit this test and finish later.”• Select the blue “Save and Return Later” button.

Log Out of TestNav (to return)

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After the final Unit/Section: • From the review screen, select the green “Submit Final

Answers” button. • Select the green “Yes, Submit Final Answers” to the message

“Are you sure you want to submit final answers?”• Then, you will see a message: “Logout complete. Thank you

for using TestNav.”

Log Out of TestNav (Submit Answers)

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Submit Final Answers After the Completion of the Assessment

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Make-Up Testing

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• Multiple screens may be managed in PearsonAccessnext at the same time.

Managing Test Sessions in PearsonAccessnext

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Support

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PARCC and CMAS Support http://avocet.pearson.com

• An online, alphabetical, topic-based index for assessment manuals and materials.

• Easy search capabilities.• Frequently updated and

updated on demand.• News feed with the

latest broadcast emails.• Most popular topics are

listed at the top.• View pages, print results,

and download full PDFs.

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Science and Social Studies

Resources – Support Page

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PARCC Resources

• PARCC Accessibility Policy Manual & Implementation Guidance– PARCC Accessibility Features and Accommodations Manual– Overview website page, including implementation appendices A-K– Translation Policy Memo– All located at

http://www.parcconline.org/parcc-accessibility-features-and-accommodations-manual www.parccconline.org

• Training Modules– Located at https://parcc.tms.pearson.com

• Test Coordinator & Test Administrator Manuals for Paper-based and Computer-based Testing– Found at https://PARCC.pearson.com on the Support page

• PARCC Test Tutorials and Sample Items – Located under Sample Sets and Tutorials of http://PARCC.pearson.com

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Contact PARCC Support for assistance with:

Pearson Support

Accessing resources

Setting up proctor caching

Submitting additional orders

Inquiring about shipments

Navigating PearsonAccessnext

Navigating the Training Center

Managing Student Registration Data

Setting up test units

Managing user IDs and passwords

PARCC Online Support and Resources:

http://PARCC.Pearson.com/Support

Call Toll Free: 1-888-493-9888

Email: PARCC@support.pearson.com

(5:00 am – 7:00 pm CT, Mon.–Fri.)

CMAS Science and Social Studies:

Call Toll Free: 1-888-687-4759

Email: cohelp@support.pearson.com

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