VDOT VDOT eConstruction · On Time & On Budget. Business Process Reengineering. Complexity...

VDOTeConstruction

VDOT eConstruction

I a n M i l l i k a n

A s s i s t a n t S t a t e C o n s t r u c t i o n E n g i n e e r

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H o w d i d w e g e t h e re a n d w h e re a re w e g o i n g n ex t ?

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V i r g i n i a D e p a r t m e n t o f Tr a n s p o r t a t i o n

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VDOT

• 9 Districts + Central Office• 7,500 Employees• Maintain 128,500 lane miles of

pavement:• Interstate: 5,500 lane miles• Primary: 22,000 lane miles• Secondary: 100,300 lane miles• Frontage: 650 lane miles

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V i r g i n i a D e p a r t m e n t o f Tr a n s p o r t a t i o n

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VDOT

• $5.4 Billion annual operating budget• $1.7 Billion Construction• $2.2 Billion Maintenance• $471 Million – Regional Projects• $960 Million – Admin/Other

• MegaProjects• HRBT - $3.8 Billion• I-66 OTB - $1.89 Billion

• 300 +/- Construction projects per season

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M a i n e C o n s t r u c t i o n S t a k e h o l d e r s

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VDOT

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40%Avg. In-House

401In-House Construction Personnel

60%Avg. Consultants

+/- 600Avg. Consultants

+/-1,000*Owner Representatives*Not Including Contractors

TABLET BASED INSPECTION

• PlanGrid for advanced PDF tools• Headlight Pilot for Field Data

Capture

JOBSITE TECH & FURTHER RESEARCH• Headlight Data Usage• RFID• Team Member• eTicketing• Augmented Reality• 3D Printing• Further Research & Development

UNMANNED AERIAL SYSTEMS• Progress Photos• Plan Verification

• As-Builts

DOCUMENT MANAGEMENT

SYSTEMS• Submittal processes• Workflow mapping• Project Document Management

DIGITAL STRATEGY• Project Analytics and Dashboarding

• Evaluation of Current Systems• Business Process Re-development

• Seamless Integration

3D/4D MODELING• 3D engineered model linked to

project schedule (4D)• Automated Machine Guidance

(AMG)

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eConstruction

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Key Priorities

On Time & On Budget

Business Process Reengineering

Complexity Reduction

Change Management

Strengthen Core Competencies

Digital Transformation

User Focus Reduce Fragmentation

Data Driven Decision Making

Eliminate Paper Processes

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Business Process Reengineering

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Identifying and Prioritizing Business Needs

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Priority Business Needs

Digital Plans & Documents Punchlist Tools Progress Photos Field Collaboration

Field Data Capture ‘Single Source of Truth’ Data Integration Field Reporting

Uniform Document Management

System

Submittal Workflow Process

Cradle to Grave Solution

Process Integrations

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VDOT eConstruction’s Tiered Approach

ProjectWiseCentralized data and

document management system

PlanGrid PDF and collaboration tool for inspectors

AWP* Contract Management

Provide the right tools for the right ROLE

Headlight Field data collection tool

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Digital Transformation

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A Guide to Piloting Solutions

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Digital Implementation Strategy

Pilot Potential Solution

Collect Quantitative

and Qualitative Data Through

Surveys

Calculate a Benefit Cost

AnalysisRollout Strategy

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Pilot Program Strategy

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Field Test User Applications• Assess program strengths and limitations• Collect User Feedback• Identify additional areas for use

Develop Best Practices• Help set standards for larger scale use• Establish internal experts/power users

Assess Value• Formal return-on-investment analysis• Usability Assessment

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Digital Transformation TimelineiPads in Field

PlanGrid

Headlight

DMS/Submittal Workflow

Seamless Integrations

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Seamless Integrations

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ProjectWise Explorer/ ProjectWise Deliverables Management

Digital Plans & DocumentsPunchlistProgress Photos

SiteManager – Contract Management/ Payment

PlanGrid HeadLightDigital Plans & DocumentsPunchlistProgress PhotosAs-Builts

Field Data Capture• Materials Testing• Daily Reports

Dashboarding/Analytics

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PlanGrid Pilot Program

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Background

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• Grassroots effort started in field• Fredericksburg District • Consultant community

• Formalized Pilot in 2018• Start September 2018

• Research Funding, VTRC• Moving toward Statewide

Implementation in 2020

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Snapshot of the Pilot Program

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75 Pilot Program Participants

70Projects• Design Build• I-66 OTB Mega-Project• Emergency, on-call,

schedule

8 Districts Participating

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Business Needs - Tested

Digital Plans & Documents

Mark Ups

Progress Photos Tied to Plans

Real-Time Field Collaboration

PunchList

Field Reporting

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Digital Documents

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Digital Plans

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Mark Ups

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Mark Ups

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Arrow Tool

Text Tool

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Mark Ups

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Highlight Tool

Measurement Tool

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Photos tied to plans

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Photo Tool

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Photos tied to plans

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Photos tied to plans

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Punchlist

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Task Tool

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Punchlist

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Real Time Field Collaboration

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Real Time Field Collaboration

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PDF Package generated by PlanGrid. Email sent directly from PlanGrid

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Pilot Program Results

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94%Users say PlanGrid makes them more efficient

87%Users view plans more frequently because of PlanGrid

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Pilot Program Results

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3.5Total hours/week saved

2.6Additional hours/week spent on jobsite

User survey – Estimated time per week saved by PlanGrid

16 Additional photos per week

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Business Needs - Satisfied

Digital Plans & Documents

Mark Ups

Progress Photos Tied to Plans

Real-Time Field Collaboration

PunchList

Field Reporting

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HeadLight

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Real-Time Field Data Capture Tool

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Snapshot of the Pilot Program

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45 Users

9Projects

8 Districts

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Business Needs

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Input field observations (weather, work activities, etc.)

Identify labor, equipment, and materials

Complete materials test reports

Develop daily diaries

Generate list of pay items completed

Programmatic level reporting

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Input Field Observations

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Identify Labor and Equipment

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Complete Materials Test Reports

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Develop Daily Dairies

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Completed Pay Items List

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FRSurvey Highlights

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Field Users

4.4 hoursAverage time saves per week on data entry

5.4 hours Average added time per week in field

21.4Average # of additional pictures

Office Users

13Average # additional observations

All Users

81%HeadLight Reports submitted within 24 hours

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ProjectWise

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Document Management System (DMS) / Submittal Workflow

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Main Goals

Replace file cabinet

One stop shop for project documents

Improve collaboration

across Divisions

Improve review quality

Improve review time

Asset management

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Seamless Integrations

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ProjectWise Explorer/ ProjectWise Deliverables Management

Digital Plans & DocumentsPunchlistProgress Photos

SiteManager – Contract Management/ Payment

PlanGrid HeadLightDigital Plans & DocumentsPunchlistProgress PhotosAs-Builts

Field Data Capture• Materials Testing• Daily Reports

Dashboarding/Analytics

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3D & 4D Engineered Models

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Main Goals

Baseline Schedule Accuracy

Constructability Reviews

Reduce Change Orders Claims Defense

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4D

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FRUnmanned Aerial Systemsin Construction

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Main Goals

Monitoring Construction Progress

Estimating Sediment Runoff

As-Built Documentation

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FRFABRIKAM RESIDENCES

Questions

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eConstruction@vdot.virginia.gov

Ian Millikan

804-786-2045

Ian.Millikan@vdot.virginia.gov