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VDOTeConstruction
VDOT eConstruction
I a n M i l l i k a n
A s s i s t a n t S t a t e C o n s t r u c t i o n E n g i n e e r
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H o w d i d w e g e t h e re a n d w h e re a re w e g o i n g n ex t ?
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V i r g i n i a D e p a r t m e n t o f Tr a n s p o r t a t i o n
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VDOT
• 9 Districts + Central Office• 7,500 Employees• Maintain 128,500 lane miles of
pavement:• Interstate: 5,500 lane miles• Primary: 22,000 lane miles• Secondary: 100,300 lane miles• Frontage: 650 lane miles
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V i r g i n i a D e p a r t m e n t o f Tr a n s p o r t a t i o n
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VDOT
• $5.4 Billion annual operating budget• $1.7 Billion Construction• $2.2 Billion Maintenance• $471 Million – Regional Projects• $960 Million – Admin/Other
• MegaProjects• HRBT - $3.8 Billion• I-66 OTB - $1.89 Billion
• 300 +/- Construction projects per season
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M a i n e C o n s t r u c t i o n S t a k e h o l d e r s
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VDOT
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40%Avg. In-House
401In-House Construction Personnel
60%Avg. Consultants
+/- 600Avg. Consultants
+/-1,000*Owner Representatives*Not Including Contractors
TABLET BASED INSPECTION
• PlanGrid for advanced PDF tools• Headlight Pilot for Field Data
Capture
JOBSITE TECH & FURTHER RESEARCH• Headlight Data Usage• RFID• Team Member• eTicketing• Augmented Reality• 3D Printing• Further Research & Development
UNMANNED AERIAL SYSTEMS• Progress Photos• Plan Verification
• As-Builts
DOCUMENT MANAGEMENT
SYSTEMS• Submittal processes• Workflow mapping• Project Document Management
DIGITAL STRATEGY• Project Analytics and Dashboarding
• Evaluation of Current Systems• Business Process Re-development
• Seamless Integration
3D/4D MODELING• 3D engineered model linked to
project schedule (4D)• Automated Machine Guidance
(AMG)
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eConstruction
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Key Priorities
On Time & On Budget
Business Process Reengineering
Complexity Reduction
Change Management
Strengthen Core Competencies
Digital Transformation
User Focus Reduce Fragmentation
Data Driven Decision Making
Eliminate Paper Processes
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Business Process Reengineering
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Identifying and Prioritizing Business Needs
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Priority Business Needs
Digital Plans & Documents Punchlist Tools Progress Photos Field Collaboration
Field Data Capture ‘Single Source of Truth’ Data Integration Field Reporting
Uniform Document Management
System
Submittal Workflow Process
Cradle to Grave Solution
Process Integrations
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VDOT eConstruction’s Tiered Approach
ProjectWiseCentralized data and
document management system
PlanGrid PDF and collaboration tool for inspectors
AWP* Contract Management
Provide the right tools for the right ROLE
Headlight Field data collection tool
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Digital Transformation
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A Guide to Piloting Solutions
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Digital Implementation Strategy
Pilot Potential Solution
Collect Quantitative
and Qualitative Data Through
Surveys
Calculate a Benefit Cost
AnalysisRollout Strategy
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Pilot Program Strategy
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Field Test User Applications• Assess program strengths and limitations• Collect User Feedback• Identify additional areas for use
Develop Best Practices• Help set standards for larger scale use• Establish internal experts/power users
Assess Value• Formal return-on-investment analysis• Usability Assessment
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Digital Transformation TimelineiPads in Field
PlanGrid
Headlight
DMS/Submittal Workflow
Seamless Integrations
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Seamless Integrations
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ProjectWise Explorer/ ProjectWise Deliverables Management
Digital Plans & DocumentsPunchlistProgress Photos
SiteManager – Contract Management/ Payment
PlanGrid HeadLightDigital Plans & DocumentsPunchlistProgress PhotosAs-Builts
Field Data Capture• Materials Testing• Daily Reports
Dashboarding/Analytics
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PlanGrid Pilot Program
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Background
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• Grassroots effort started in field• Fredericksburg District • Consultant community
• Formalized Pilot in 2018• Start September 2018
• Research Funding, VTRC• Moving toward Statewide
Implementation in 2020
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Snapshot of the Pilot Program
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75 Pilot Program Participants
70Projects• Design Build• I-66 OTB Mega-Project• Emergency, on-call,
schedule
8 Districts Participating
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Business Needs - Tested
Digital Plans & Documents
Mark Ups
Progress Photos Tied to Plans
Real-Time Field Collaboration
PunchList
Field Reporting
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Digital Documents
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Digital Plans
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Mark Ups
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Mark Ups
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Arrow Tool
Text Tool
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Mark Ups
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Highlight Tool
Measurement Tool
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Photos tied to plans
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Photo Tool
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Photos tied to plans
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Photos tied to plans
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Punchlist
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Task Tool
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Punchlist
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Real Time Field Collaboration
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Real Time Field Collaboration
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PDF Package generated by PlanGrid. Email sent directly from PlanGrid
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Pilot Program Results
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94%Users say PlanGrid makes them more efficient
87%Users view plans more frequently because of PlanGrid
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Pilot Program Results
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3.5Total hours/week saved
2.6Additional hours/week spent on jobsite
User survey – Estimated time per week saved by PlanGrid
16 Additional photos per week
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Business Needs - Satisfied
Digital Plans & Documents
Mark Ups
Progress Photos Tied to Plans
Real-Time Field Collaboration
PunchList
Field Reporting
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HeadLight
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Real-Time Field Data Capture Tool
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Snapshot of the Pilot Program
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45 Users
9Projects
8 Districts
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Business Needs
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Input field observations (weather, work activities, etc.)
Identify labor, equipment, and materials
Complete materials test reports
Develop daily diaries
Generate list of pay items completed
Programmatic level reporting
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Input Field Observations
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Identify Labor and Equipment
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Complete Materials Test Reports
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Develop Daily Dairies
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Completed Pay Items List
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FRSurvey Highlights
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Field Users
4.4 hoursAverage time saves per week on data entry
5.4 hours Average added time per week in field
21.4Average # of additional pictures
Office Users
13Average # additional observations
All Users
81%HeadLight Reports submitted within 24 hours
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ProjectWise
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Document Management System (DMS) / Submittal Workflow
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Main Goals
Replace file cabinet
One stop shop for project documents
Improve collaboration
across Divisions
Improve review quality
Improve review time
Asset management
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Seamless Integrations
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ProjectWise Explorer/ ProjectWise Deliverables Management
Digital Plans & DocumentsPunchlistProgress Photos
SiteManager – Contract Management/ Payment
PlanGrid HeadLightDigital Plans & DocumentsPunchlistProgress PhotosAs-Builts
Field Data Capture• Materials Testing• Daily Reports
Dashboarding/Analytics
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3D & 4D Engineered Models
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Main Goals
Baseline Schedule Accuracy
Constructability Reviews
Reduce Change Orders Claims Defense
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4D
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FRUnmanned Aerial Systemsin Construction
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Main Goals
Monitoring Construction Progress
Estimating Sediment Runoff
As-Built Documentation
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