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JChem4SharePoint:Usage in global Enterprise Context
Jens Francke, BBS – ITS – R&D IT / May 2015
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 1
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015
Agenda Introduction
Evolution of JChem4SP @ Bayer
Development enterprise platform
Usage today
Page 2
Our role
BBS as part of the Group
The Bayer Group is a globally operative company with core competences
in the fields of health care, agriculture and high-tech polymer materials.
Three subgroups and three service companies operate independently, led by
the management holding company.
Service areasBusiness areas
Bayer AG
Bayer
HealthCare
Bayer
CropScience
Bayer
MaterialScience
Currenta
Bayer Technology
Services
Bayer Business
Services
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 3
Our role
Positioning of BBS
• Our services integrate seamlessly into Bayer’s
business processes and make them simpler,
faster and more efficient.
• Its modules range from development and
operating of system solutions, business process
outsourcing as the provision of complete
business processes for the Group, to
management consulting.
• With our services, we create tangible
competitive advantages and provide a
sustainable contribution to Bayer’s value
creation.
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 4
Our role
Key data of BBS
In fiscal 2014 BBS posted sales of
€ 1,035 million*
with 5,455 employees* worldwide.
The headquarters of BBS are located
in Leverkusen. Other major sites
include:
Barcelona (Spain), Berlin (Germany),
Gdansk (Poland), Shanghai (China),
Hong Kong (China), Manila
(Philippines), Mumbai (India),
Pittsburgh (USA), São Paulo (Brazil)
and Singapore.
* As of December 31, 2014, worldwide; consolidated sales, employees expressed as full-time equivalents.
PittsburghMumbai
Shanghai
SingaporeManila
Hong Kong
Barcelona
Berlin
GdanskLeverkusen
São Paulo
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 5
Introduction of JChem4SP in
Research & Development (R&D)
Page 6 • JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015
2010 2011 2012 2013
1st Approach to integrate
scientific content in SharePoint
Evaluation of JChem4SP
software components
1st contact with JChem4SPDesign of operational
infrastructure
Approach to create additional value for R&D by adapting the new possibilities
of SharePoint to the needs of scientists
Foster collaboration
Improve information and knowledge management
Increase efficiency of R&D workflows
2014
Project:
Chemical Intelligence 4
SharePoint
2015
Operation and
promotion of technology
R&D meets SharePoint
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015
2010
Innovation project: SharePoint und R&D Apps
Goal: Evaluation Integration R&D applications in SharePoint
Self developed solutions did not meet expectations of our customers
regarding usability
2011
Initiative from Bayer CropScience(BCS) knowledge management group
Goal: Setup of collaboration platform for scientist
Solution developed with JChem4SP
Positive feedback from our customer for usability
and functionality of JChem4SP
Page 7
From Innovation to Productive Usage
2012 - 2013
Innovation project “Scientific collaboration”
Evaluation of JChem4SharePoint Search component
Security tests and risk assessment
Approval process initiated:
Integration of JChem4SP in corporate SharePoint infrastructure
Development of concept for JChem4SP enterprise platform
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 8
Evolution of JChem4SP platform
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 9
1st Assessment
from global
SP platform provider
Adaption of
JChem4SP product
by ChemAxon
2nd Assessment
from global
SP platform provider
Application for approval for
global platform by Demand
Management Board
Risk and impact
assessment by
SharePoint operation
department
Design of
dedicated server
environment
• Approval process for the installation of JChem4SP on global SP enterprise
failed after one year
• Impediments:
• Strong reservations from SP infrastructure and operation departments
• Findings in risk and operation assessment
• Relevance of JChem4SP is limited in global enterprise context
Dedicated Server - Solution
Advantages
Costs are economically justifiable
More freedom for configuration (Special security needs from R&D)
Less complexity regarding communication, development and operation
Simplified license tracking
JChem4SP is constantly evolving
Disadvantages:
Higher costs compared to global platform
Currently disconnected from company search
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 10
Chemical Intelligence 4 SharePoint
2014
Chemical Intelligence 4 SharePoint (CHI4SP) project initiated
Project Scope
Setup dedicated SharePoint infrastructure including JChem4SP
Migrate existing site collections from research departments
Implement new use cases
Develop support and operation processes
for new platform
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 11
CHI4SP - Platform
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 12
Prod Farm
URL: http://sp-chem.bayer-ag.com/
QA Farm
URL:http://qa-sp-chem.bayer-ag.com
Shared MS-SQL Server
OS WIN 2008 R2
SP1
CPU:4
Cores
RAM: 16GB
PermissionControl
SP 2010 SP 1
JChem4SP
CHI4SP - Platform
We started with small scale environment,
Sufficient till today
Only disk storage has been extended
Performance of search component is good and meets our requirements
Separation of QA and Prod environment is recommended:
Pre check of updates from OS, Java or JChem4SP
Development of pilots for demos
Evaluation of new platform features
(e.g. security improvements)
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 13
CHI4SP - Migration
Migration of existing site collection was quick and easy
Document permissions have been recognized automatically
Most time required by indexing service
Four different Site Collections with about 20K documents migrated
Migration required restart of JChem4SP services
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 14
CHI4SP - Support Concept
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 15
User
Site Owner &
Power user
BBS Consulting
2nd Level Support
Infrastructure
Support
Service Desk
JChem Support
CHI4SP – Lessons Learned
Cooperation with ChemAxon was great over the years
Competent and professional support
Quick response to our questions
Our feedback is considered by product development
Overall architecture of the product is state of the art and is constantly
improving (e.g. Switch from Java Applet to JavaScript structure editor)
Very positive feedback from operation department
Required updates are delivered in time
Documentation is valuable and helpful
Servers require constant care and attention, stability needs to be improved
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 16
JChem4SP – Usage Today
Main feature used is JChem4SP search component:
The possibility to query SharePoint content with a sub-structure search,
adds a lot of value to SharePoint collaborations in R&D
List extensions or integration of chemical structures in rich text fields are not
yet used
Five different site collections are in productive use today
About 200 user have access to CHI4SP platform
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 17
JChem4SP – Use Cases
Current
Assisting data exchange between different parts of the Bayer group with
heterogeneous IT-infrastructure
Make external publications by Bayer CropScience authors more efficiently
available internally
Document management of synthetic procedures information and improve
accessibility
Future
Workflow application for a chemistry lab to support
order management and status tracking
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 18
Questions & Answers !
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 19
Contact
JENS FRANCKE
IT Solutions – R&D
Bayer Business Services
Phone:
Fax:
E-mail:
+49 – 214 30 39460
+ 49 – 175 30 39460
jens.francke@bayer.com
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 20
Forward-looking statements
This presentation may contain forward-looking statements based on current
assumptions and forecasts made by Bayer Group or subgroup management.
Various known and unknown risks, uncertainties and other factors could lead to
material differences between the actual future results, financial situation,
development or performance of the company and the estimates given here.
These factors include those discussed in Bayer’s public reports which are
available on the Bayer website at www.bayer.com.
The company assumes no liability whatsoever to update these forward-looking
statements or to conform them to future events or developments.
• JChem4SP - Usage in Enterprise Context • Jens Francke • May 2015Page 21
Jens Francke
Thank you for your attention!
May 2015
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