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University of Oxford
Online Store
Linda McCluskey
Online Store Manager
Cashiers Office, Finance Division
19 April 2016
The University’s online store facility is a convenient way for departments to sell goods and services via the Internet.
Hosted by WPM Education - Market Leader in providing online payments services in Higher Education and Further Education sector.
Numerous departments and colleges are already successfully
running online stores selling a wide variety of items including conferences and courses, garden parties, college balls, stands at the Freshers Fair and miscellaneous merchandise such as sweatshirts, mugs and ties.
What is the Online Store?
Why should I use the online store and how can I set up my own ‘shop’?
Benefits of the Online Store
Modules
Procedures for setting up your own ‘shop’
Benefits of the Online Store
Customers worldwide can
purchase items at any time
Fully secure environment for
processing card payments
No handling of cash or
cheques
No chasing payment Facility is free to University
departments and Colleges
Customer view of the Online Store
Modules
Product Variation
Short Course
Conference
Procedures for setting up your own ‘shop’
Departments can apply to use and manage their own area of the Store or it can be managed centrally by the Cashiers.
Centrally Managed – for one-off events that will be set up under the ‘finance shop’ within the store
Department Managed – for regular users. Department completes an application form and we set up their own ‘shop’.
Training can be arranged for anyone who wishes to have access to the store – either basic or full access.
Online Store Team and Contact Details
Linda McCluskey
Fiona Belardo
Caroline Duffy
Email: onlinestore@admin.ox.ac.uk
Telephone 01865 616083
Website: www.oxforduniversitystores.co.uk
Introducing the new
Research & Innovation Support
Network (RISN)
Helen Carstairs
Knowledge Exchange and Impact Team
Research Services
19 April 2016
Find out more…
www.admin.ox.ac.uk/researchsupport/impactke/risn
Contact: Matt Smart, Knowledge Exchange and Impact Team, Research Services, matthew.smart@admin.ox.ac.uk
The Prevent Duty Communications Officer Network 19 April 2016
Sarah Cowburn Secretary to the University Steering Group on the Prevent Duty sarah.cowburn@admin.ox.ac.uk
http://www.ox.ac.uk/staff/working_at_oxford/policies_procedures/prevent-duty
Background to Prevent
• Part of UK’s counter-terrorism strategy
• Came into force 18 September 2015
• Universities required to:
₋ “have due regard to the need to prevent people from being drawn into terrorism”
₋ “balance their legal duties in terms of both freedom of speech and academic freedom, whilst also protecting student and staff welfare”
Monitoring by HEFCE
• University and colleges monitored separately
• Assessment:
₋ Initial self-assessment completed in January 2016
₋ More detailed submission in August 2016
₋ Ongoing: annual report in December 2016, five-yearly cyclical reviews
• Light-touch, proportionate and contextual approach
The University’s approach
• Compliance
₋ Requires that “properly thought through procedures and policies are in place”
• Consultation and communication
₋ Steering group membership
₋ Briefings (Council, divisions, committees, departmental administrators, UAS Conference etc)
₋ Website
₋ Working closely with Conference of Colleges and OUSU
₋ Liaising effectively with HEFCE and BIS regional contact
Sep 2015
The University’s approach
• Focus on student and staff welfare
• Proportionate
₋ Risk-based (low-risk environment)
₋ Context of other legal responsibilities
₋ Concerns re: violent extremism and terrorism (not extremist views per se)
• Common-sense
Expected impact of the Prevent Duty on the University of Oxford community
Minor
Expectations under the duty
• Risk-assessment and action plan
• External speakers and events (and use of University premises)
₋ Minor amendments to existing Code of Practice on Freedom of Speech
₋ Committee approval during Trinity Term
₋ Guidance for departments
Expectations under the duty
• IT regulations and policies
₋ Minor amendments to include specific reference to the Prevent Duty
₋ Consider the use of filtering
• Staff training
₋ Relevant and appropriate
₋ Free, adaptable training modules being developed by the LFHE
Expectations under the duty
• Welfare
₋ Existing welfare processes (colleges, departments)
₋ Inclusive culture
₋ Chaplaincy and pastoral support for all students
₋ Training for staff in welfare and student-support-related roles
₋ Minor amendments to Guidance on Confidentiality in Student Health and Welfare to include specific reference to the Prevent Duty
Welfare concerns
• Advice and guidance (in confidence)
Concerns about students
Director of Student Health and Welfare and Support Services
Concerns about staff Director of Human Resources
Further information
• University website:
http://www.ox.ac.uk/staff/working_at_oxford/policies_procedures/prevent-duty
• Contacts:
Glenn Swafford (glenn.swafford@admin.ox.ac.uk)
Sarah Cowburn (sarah.cowburn@admin.ox.ac.uk)
Information Security
Communications Officer Network
www.infosec.ox.ac.uk
James Smith, Chief Information Security Officer
Agenda
Why is information security important
The team and what we’re doing
Communications and information security
What we need from you
19/04/2016 www.infosec.ox.ac.uk 25
Why is this important
We have a number of obligations around information security, including:
• Legal requirements under the Data Protection Act;
• Contractual requirements through data, research and funding arrangements;
• Compliance requirements under University policies; and
• A duty of care to our staff and students.
19/04/2016 www.infosec.ox.ac.uk 26
Why is this important
Universities are big and complex, attacks and mistakes will happen…
19/04/2016 www.infosec.ox.ac.uk 27
The team
19/04/2016 www.infosec.ox.ac.uk 28
We provide the tools, guidance and support for divisions, departments and colleges to implement effective local arrangements and adequately manage information security risk.
We also monitor networks and systems to prevent and respond to external attacks.
The team
19/04/2016 www.infosec.ox.ac.uk 29
GRC
OxCERT
Information Security
Improvement Programme
What we’re doing
19/04/2016 www.infosec.ox.ac.uk 30
What we’re doing
19/04/2016 www.infosec.ox.ac.uk 31
What we’re doing
19/04/2016 www.infosec.ox.ac.uk 32
What we’re doing
19/04/2016 www.infosec.ox.ac.uk 33
Comms and security
19/04/2016 www.infosec.ox.ac.uk 34
Engaging end users…help!
Comms and security
19/04/2016 www.infosec.ox.ac.uk 35
When the worst happens…
What we need from you
Promote our website and that the team is here to
help:
www.infosec.ox.ac.uk
infosec@it.ox.ac.uk
Ideas on how best to reach end user audiences
Support comms efforts when called upon
19/04/2016 www.infosec.ox.ac.uk 36
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