Summary Report - HumanitarianResponse...methodologies. Total seven district (Borguna, Bhola,...

Joint Needs Assessment (JNA) Regional Level Operational Training:

Barishal

Needs Assessment Working Group (NAWG)

Barishal, 18-20 December, 2018

Summary Report

Needs Assessment Working Group Page 2 of 7

Background As consensus with Government of Bangladesh and agreed by

HCTT all assessments in the initial days and weeks of a disaster,

there should be coordinated and joint assessment/s to make sure

participation of all stakeholders and ownership of the results.

Humanitarian stakeholders in the country developed the Joint

Needs Assessment (JNA) tools, methodologies, processes

following and contextualizing the MIRA best practices. For

successfully conducting the Rapid Needs Assessment of any

disasters in Bangladesh, A Needs Assessment Working Group

(NAWG) has been established with the participation of all

humanitarian stakeholders in Bangladesh under the

Humanitarian Coordination Task Team (HCTT) to support GoB’s

efforts and, to ensure complementarity. The NAWG is being co-

chaired by Department of Disaster Management (DDM) and

CARE, Bangladesh. NAWG secretariat is based in CARE with the

support of DFID and UNOPS under Supporting Bangladesh Rapid

Needs Assessment (SUBARNA) project.

Regional level Training, Barisal: Needs Assessment Working Group (NAWG) under Humanitarian Coordination Task Team (HCTT) which is co-chaired by Department of Disaster Management (DDM), GoB and CARE Bangladesh had organized the training session on Joint Needs Assessment (JNA) in southern coastal region of Bangladesh under SUBARNA (Supporting Bangladesh Rapid Needs Assessment) project, CARE Bangladesh. Being in the most disaster prone zone and being the part of coastal belt make Barisal one of our target areas for providing JNA training with. It also has a unique feature regarding disaster risk reduction preparedness because of the numerous disasters it faced over the years. Key operational humanitarian agents were trained on coordination and assessment methodologies. Total seven district (Borguna, Bhola, Patuakhali, Noakhali, Barisal, Pirozpur and Jhalokhati) from coastal areas was covered by this training. Barisal level Operational Training took place from 18 to 20th December, in Hotel Grand Park, Barisal.

Participants and Facilitators With the spirit of Needs Assessment

Working Group, multi-stakeholder

approach was ensured in the training.

Participants were selected by NWAG

member organizations, who committed

to work as NAWG focal ranges from

Government to Local NGOs, UN

agencies and cluster representatives to

INGOs, and national NGOs working in

the coastal belt of Bangladesh.

As expected, Md. Anisur Rahman, Director (M&E), DDM have honored us by

inaugurating the training on behalf of Government of Bangladesh. Md. Abdul

Latif (DRRO, Barishal), A H Towfique Ahmed (Chief of Field Office, UNICEF,

Barishal), Kaiser Rejve (Director, Care BD) have also graced us in the

inauguration session of the training.

Participant’s selection criteria were well articulated to NAWG members:

Preferably female person. Working in a Government (DRROs, PIOs), NGO, INGO, UN at district

level office.

Training Objectives Let the participants understand the

process, protocols of Joints Needs Assessment in Bangladesh with the lessons learnt in the journey in Bangladesh

Develop a core group of stakeholder agencies and organizations with the commitment and capacity to actively participate and lead a coordinated assessment.

Establish a core group of individuals (with the commitment of their employers) to be the national JNA training team for the district level trainings.

Expose participants to work with secondary data and information.

Strengthen capacity to coordinate, negotiate and validate assessments.

Increase the understanding and ability of participants to connect with multi-sector analysis.

National NGOs

International NGOs and UN

GoB

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Having humanitarian and emergency experiences as well as commitment. Having coordination experiences with government and other NGOs and INGOs. Skilled in different participatory methods of data collection, validation at community level. Willing to dedicate time during/after disasters. Willing to rolling out JNA data collection/validation procedures at upazila level. Proficient user of email and android apps.

Training Methodology and Materials: The training was thematically divided into three major segments: Overview,

Implementation & Theory. Initially an overview of the humanitarian architecture,

Needs Assessments and its relationship with the participants were provided. Once it

was established that the participant was an important piece of JNA, trainer went in

depth with the Needs assessment formats.

To train on Needs Assessment tools three approaches were taken: Overview on the

particular tool, simulation and then founding the concept with theory. Sessions were

highly equipped with slideshows, hands on technical training and quizzed to check on

the understanding of the participants. They were routinely asked to conduct role-play,

presentations and for feedback. The whole training was conducted surrounding the

concept of simulation and that seem to benefit participants to build a profound

understanding.

Training Content: Major Areas

One of the biggest value addition of this training is including technology and simulating participants on how to gather real

time emergency data using KOBO Toolbox. Trainees not only got familiar with how to use this platform (e-questionnaire)

and provide data on time, but also how to deal with the negotiation, coordination and validation in time essential

emergency.

Experimenting with 3 days long simulation along with its theoretical background was a first time of its kind and was

seemingly successful. Attendance of multi-layered stakeholders was a cherry on top of it.

JNA and its Stakeholders

DM policies and GoB (DDM)

Using KoBo Toolbox field level

data collection

JNA Phase 1, 2 and 72 hours

assessment: Closer look

Data

Primary and Secondary

Output from each simulation

Joint Analysis Report writing & present

Simulation:

for all the JNA tools from Upazila level

Coordination, Negotiation & Validation Mechanism

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Participant’s Feedbacks and Commitments To ensure continuous learning, improvement and growth feedback was collected from participants using Mentimeter and

the google form. Mentimeter helped gather the instant and anonymous feedback on what they learnt and how they felt

about the training. The outcome was satisfactory.

One Word from participants What we learnt and how we feel about the training

On the other hand a more detail feedback form was sent to the participants from which the following outcome came:

Recurring feedback/Areas of Improvement from participants included the following: More Inter-cluster coordination and scenario specific examples

needed

Some ‘Before Simulation Guidance’ were required

More practical simulation is required to understand the whole process

More time needed to complete the simulation thoroughly

Lecture method and medium of instruction could have been better on the theoretical part.

Recommendations and Way Forward In-depth Simulation: Simulation help participant understand the process of JNA in depth. The method of on and off

simulation along with theory seemed a little distracting. However, having the theory as a guideline as hand out might bring

out the higher potential of the simulation. Also doing while learning is the best method so far, having higher time in

simulation is recommended for JNA training.

Further Communication: Keeping in touch with the trainee and providing refresher training time to time is the key to keep

the human resource ready. A complete database along with a mechanism for routine communication with the trained

resources is a timely demand now. Social media is being used limitedly to keep the communication, but more is required.

Not so much

0%

Okay0% Average

5%

Better than average

69%

The mostly relevant

26%

Relevance/ Usefulness of Training

not confident

at all0%

not so confident

0%somewhat confident

5%

confident48%

Fully Confident

47%

Confidence to implement JNA at regional level

Needs Assessment Working Group Page 5 of 7

Secondary pre-crisis database: A multi-dimensional, accessible pre-crisis database is foundation to accurate Rapid Need

Assessment. There are many authentic and credible online portals that provide secondary data. The practice of layering them

up and utilizing them for prompt analysis should be scaled up between JNA stakeholders. NAWG should step forward, take

a hold and host a common platform for all updated tools, pre-crisis data and reports.

Overall readiness of participating in real time JNA: With the training participants become more confident and becoming a

ready resource for conducting JNA at any given emergency. One of the main objective of the training was to introduce more

humanitarian professional with the expertise of conducting JNA and having their commitment for serving the humanity in

distress. To ensure that those trained would be available to coordinate assessments, NAWG will maintain a database of the

pool and keep routine contact with all relevant agencies.

Collaboration with Government at all levels: In the Barisal Regional training a unique collaboration with HCTT clusters were

made and that helped increase the spill over effect of the training. More collaboration and farther planning will be highly

effective for bringing the counterparts on board and keeping the network of the Humanitarian stakeholders’ strong thus

better preparedness in Bangladesh. For a more effective need assessment coordination with local level government

stakeholder should come forward with high stake and ownership and prioritise conducting JNA for ensuring transparency

and measurable impact in emergency.

Conclusion: From the evaluation of the training survey, NAWG summarise that the combination of Government and non-government

representatives and different level of expertise made the training more interactive and useful for participants. In the end

participants were more engaged, felt highly committed about the policy and process of JNA. It was highly visible how the

regional Training on Joint Needs Assessment was leaving its footprints towards better disaster management in Bangladesh.

Photo: JNA Team Barishal

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Annex1: List of Participants

Participant Name Designation Organization District Email Address SM. Kuddus Molla Program Director Amra Kaj Kory (AKK) Faridpur Sadar

Upazilla,Faridpur amrakajkory@yahoo.com

Md. Rakibul Amin Focal Person Anirban Samaj Unnayan Sangstha(ASUS)

Patuakhali rakibulaminasus@gmail.com

Md. Shamsuddin Khan Executive Director ANNESA Somaj Unnayan Society

annesasongstha@yahoo.com

Md. Ali Ahsan Monitoring Coordinator

Association of Voluntary Actions for Society ( AVAS)

avaswash@gmail.com

Sultana Razia Project Coordinator, ELC_AVAS

Association of Voluntary Actions for Society ( AVAS)

avas.sultanabl@gmail.com

Stephen Swapon Halder Program Officer Bhandaria AP, World Vision Bangladesh

Bhandaria Upazila, Pirojpur District

StephenSwapon_Halder@wvi.org

Chowdhury Sharifur Rahman Panni

BRAC Nokhali dbr.noakhali@brac.net

Md Asadullah District BRAC Representative

BRAC Patuakhali dbr.patuakhali@brac.net

Md. Abdullah-AL-Faruk

BRAC Barguna dbr.barguna@brac.net

Md. Ashraful Alam District BRAC Representative

BRAC Bhola dbr.bhola@brac.net

Ripan Chandra Mandal

BRAC Barishal dbr.barisal@brac.net

Madhuri Barai Trainer Chandradip Development Society

Barisal Sadar cdsbsl@gmail.com

Sankar Kumar Biswas Project Manager ( PM) Community Development Centre -CODEC

ssbiswasbd@gmail.com

Hasina Miaji Technical Officer Concern Worldwide Khulna hasina.miaji@concern.net

Sujoy Chakma FSC Support Assistant FAO Dhaka sujoy.chakma@fao.org

Mr Mohammad Abu Hanif

GAFSP – Missing Middle Initiative (MMI)-FAO

Barishal MohammadAbu.Hanif@fao.org

MD.SHAHZAD MAJID National Field Coordinator

International Organization for Migration (IOM)

Cox'sBazar mdsmajid@iom.int

Rekha Yesmin Assistant Programme Officer

Islamic Relief Worldwide Bangladesh

Galachipa, Patuakhali

rekha.yesmin@islamicrelief-bd.org

Debashis karmoker Program Coordinator JAGO NARI Barguna jndebashis2017@gmail.com

S.M. Shafiul Azam Programme Coordinator-WASH Programme

Muslim Aid Bangladesh Country Office

Dhaka shafiq@muslimaid.org.bd

Mohammad Shahidul Islam

Director Program Nazrul Smriti Sangsad-NSS

shahidul.md@gmail.com

Hafiz Ahmed Associate Program Coordinator

NRDS Noakhali babu@nrdsbd.org

Moshiur Rahman Milon Junior Trainer Pirojpur Gono Unnayan Samity-PGUS

Pirojpur pgus.org94@yahoo.com

Abdur Rahim DRM Specialist Plan Internatioanl Bangladesh

Barisal Abdur.Rahim1@plan-international.org

Fatema tuz Johora Program Officer Reach to Unreached (RUN)

orgrun@gmail.com

Kazi Soyeb Fokrul

SACO Barguna saco_brg@yahoo.com

Kazi Jahangir Kabir Executive Director SAINT-Bangladesh Barishal saintbd_org@yahoo.com

Md. Yousuf Director (Program) SANGRAM (Sangathita

yousufdubot@gmail.com

Needs Assessment Working Group Page 7 of 7

Participant Name Designation Organization District Email Address Gramunnayan Karmasuchi)

Ali Akbar Project Coordinator SAP BD Bhola mdaliakbar1975@yahoo.com

Ismail Hossain Project Manager Shushilan Patuakhali

Morshedujjaman Shajan IT Officer Society Development Agency(SDA)

Patuakhali Sadar, Patuakhali.

sdabd.org@gmail.com

Shamima Nasrin Co-ordinator Capacity building

Society Development Agency(SDA)

Patuakhali Shamimasarmin1979@gmail.com

Md. Shakil Ahmed Union Coordinator - Disaster Focal

South Asia Partnership (SAP)- Bangladesh

mdahmedshakilsapbd@gmail.com

Md. Shamem Ahamed Area Manager South Asia Partnership-Bangladesh

Barishal Shamemazumder@gmail.com

Jhumu Karmakar Program Officer SpeedTrust Barishal jhumu.karmakar@gmail.com

Abu Yousuf Sayed IT Officer Suktara Mahila Sangstha

Patuakhali yousuf3934@gmail.com

Md. Abdul Jalil Program Officer-Emergency

UNICEF

majalil@unicef.org

Ms. Muminun Nessa Shikha

Child Protection Officer UNICEF Dhaka

Rama Saha Nutrition Officer UNICEF Dhaka rsaha@unicef.org

Ms. Irene Tumwebaze Cluster Coordinator, CPiE

UNICEF Dhaka irene.tumwebaze@gmail.com

Abigael Nyukuri Cluster Coordinator, Nutrition

UNICEF Dhaka anyukuri@unicef.org

Guy ONAMBELE Cluster Coordinator, FSC

FAO-WFP Dhaka guy.onambele@wfp.org

Mr. Pronob Kumar Dey

WFP Khulna pronob.kumar-dey@wfp.org

Albert Sarker Program Officer World Vision Bangaldesh

Kotalipara, Gopalganj

albert_sarker@wvi.org

Ramendra Nath Chakraborty

RTC Service Associate NGO Forum for Public Health Barishal

ramen1962@yahoo.com

Md. Rafiqul Islam Project Coordinator Shushilan Barishal Pc.barguna.sfp@gmail.com

Parul Begum Project Officer PDD Barishal

Dr. Tapan Kumar WHO Barishal Haldert@who.int

Annex 2: Facilitators

Name Designation District Organization e-mail Address Md. Anisur Rahman Director, M&E Dhaka DDM, MoDMR, GoB rohmananisur@yahoo.com

AH Towfique Ahmed Chief of Field Office, Barishal Barishal UNICEF-Barishal atahmed@unicef.org

Md. Mainul Hossasin Rony Nutrition Cluster Coordinator, FSC - IMO

Dhaka FAO-UNICEF-WFP mrony@unicef.org

Kaiser Rejve Director, Humanitarian & Resilience Dhaka CARE Banglasesh Kaiser.Rejve@care.org

Jafar Iqbal

Program Manager, Emergency Response (SUBARNA) and Coordinator-NAWG

Dhaka CARE Banglasesh jafar.iqbal@care.org

Apurba Swatee Mahboob Technical Coordinator – IM, Emergency Response (SUBARNA)

Dhaka CARE Banglasesh ApurbaSwatee.Mahboob@care.org