STATE OF CONNECTICUT · 2019. 10. 22. · STATE OF CONNECTICUT DEPARTMENT OF ADMINISTRATIVE...

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RFP ADDENDUM RFP-18 Rev. 11/17/16 Prev. Rev. 3/13/14

STATE OF CONNECTICUT DEPARTMENT OF ADMINISTRATIVE SERVICES

RFP NO.:

19PSX0030

Paul Greco Contract Specialist

PROCUREMENT DIVISION 450 Columbus Boulevard, Hartford, CT 06103

Proposal Due Date:

28 October 2019 2:00 PM Eastern time

860-713-5189 Telephone Number

Date Addendum Issued:

22 October 2019

PLEASE NOTE: This document has been marked as “Returnable”. Electronic submittal of this document indicates that your

company has read and accepted any modifications to the RFP that are contained in this Addendum.

RFP ADDENDUM #1 DESCRIPTION: Property Management services for the CT Dept. of Labor Property located at 200 Folly Brook Rd. Wethersfield, CT FOR: Department of Labor PROPOSERS NOTE:

• What time is the proposal due? October 28, 2019 2:00 PM Eastern Time. • Please provide a copy of the September billing package. Please see Attached. • Please provide the Claim History from the property management company for the past 3 years along with details

of each claim (names can be redacted). There is no claim history.. • Please provide the 2019/2020 budget along with the detail pages. Please see Attached. • Please provide a list of closed work orders (tenant and Management Company initiated) for the past 3 months

from the FMX system as well as the past three months of preventive maintenance records from the property manager’s PM system. Please see Attached.

• What equipment in the maintenance office is owned by the current property management company? There is no equipment owned by the current property management company.

• Is there an office for the property manager when they are at the property? Yes. It is located off of the dock area. • Are there set hours each week when the property manager is at the property? No. As required and needed by

the Client Agency. • Does the property management company have access to the DOL facility management work order software

(FMX)? Yes. • On Exhibit A, Section 4 (i), a shuttle service is mentioned. How is the property manager involved with that

service? It is not required. • On Exhibit B, Price Proposal, how should the five (5) weekly hours of overtime be designated? Do you want a

blended Hourly Cost or 40 hours of straight time and 5 hours of overtime designated separately? Will you be reissuing Exhibit B? Please propose in both methods. An Addendum 1 Exhibit B is provided with this addendum.

• Would DOL consider two General Maintenance Workers splitting the 45 hours per week so that the 45 weekly hours are billed as straight time? No.

19PSX0030 Addendum 1 Exhibit B Price Proposal Proposer Name: ________________________________________________________

Year 1 Year 2 Year 3 Year 4 Year 5 Totals

A. Management Fee (Annual)

A. 200 Folly Brook Blvd, Wethersfield $ $ $ $ $

B. Administrative Payroll Hrs/ week Hr. Cost

Inc./Benefits

Year 1

Annual Cost Year 1

Hr. Cost Inc./Bene

fits Year 2

Annual Cost Year 2

Hr. Cost Inc./Bene

fits Year 3

Annual Cost Year 3

Hr. Cost Inc./Benef

its Year 4

Annual Cost Year 4

Hr. Cost Inc./Bene

fits Year 5

Annual Cost Year 5

Property Manager 5 hrs. $ $ $ $ $ $ $ $ $ $

B. Gen. Bldg. Payroll

General Maintenance Worker 45 hrs.

(Blended)

$ $ $ $ $ $ $ $ $ $

40 hrs. $ $ $ $ $ $ $ $ $ $

5 Hrs. $ $ $ $ $ $ $ $ $ $

Sub-Total B&C/Payroll Hrs. $ $ $ $ $

D. Estimated Overall Budget 1,100,000.00 1,100,000.00 1,100,000.00

1,100,000.00 1,100,000.00

Annual Cost Totals (A+B+C+D) $ $ $ $ $

Note: Benefits and personnel equipment listed below are to be included in the requested hourly rates. 1) Retirement2) Life Insurance3) Health Insurance4) Vacation/Sick/Holiday5) Social Security (FICA)6) Unemployment (FUTA/SUTA)7) Workers' Compensation8) Uniforms9) Cell Phones/Beepers

200 FOLLYBROOK BOULEVARD - COMBINED2019-2020 Summary and Projection

ProjectedJun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Y-T-D 12 Month 12 Month

Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Actual BudgetEXPENSES:

CleaningCleaning Services 17,063.00 22,075.88 17,063.00 17,133.80 17,063.00 17,583.08 17,063.00 17,583.08 17,063.00 - 17,063.00 - 17,063.00 - 17,879.00 - 17,879.00 - 18,504.00 - 17,879.00 - 17,879.00 - 68,252.00 74,375.84 215,584.84 209,461.00 Retroactive Cleaning Payments - - - - - - - - - - - - - - - - - - - - - - - - - - - - Pest Control - - - - 50.00 - - - - - 50.00 - - - - - - - - - - - - - 50.00 - 50.00 100.00 Cleaning Supplies - - - - - - - - - - - - - - - - - - - - - - - - - - - - Window Washing - - - - 6,500.00 - 10,000.00 - - - - - - - - - - - - - - - - - 16,500.00 - - 16,500.00 Trash Removal 850.00 742.31 850.00 755.44 850.00 785.44 850.00 743.44 850.00 - 850.00 - 850.00 - 850.00 - 850.00 - 850.00 - 850.00 - 850.00 - 3,400.00 3,026.63 9,826.63 10,200.00 Hazardous Waste Disposal Services - - - - - - - - - - - - - - - - - - - - - - - - - -

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Cleaning 17,913.00 22,818.19 17,913.00 17,889.24 24,463.00 18,368.52 27,913.00 18,326.52 17,913.00 - 17,963.00 - 17,913.00 - 18,729.00 - 18,729.00 - 19,354.00 - 18,729.00 - 18,729.00 - 88,202.00 77,402.47 225,461.47 236,261.00

Repairs & MaintenanceElectrical Services 500.00 300.00 500.00 665.00 1,000.00 - 500.00 - 500.00 - 1,000.00 - 500.00 - 500.00 - 1,000.00 - 500.00 - 500.00 - 1,000.00 - 2,500.00 965.00 6,465.00 8,000.00 Electrical Supplies 100.00 - 100.00 293.34 100.00 - 100.00 - 100.00 - 100.00 - 100.00 - 100.00 - 100.00 - 100.00 - 100.00 - 100.00 - 400.00 293.34 1,093.34 1,200.00 Lighting Supplies - - - - - - - - - - - - - - - - - - - - - - - - - - - - HVAC Services 5,000.00 - 5,000.00 2,997.50 5,000.00 3,608.50 5,000.00 4,409.01 5,000.00 - 10,000.00 - 4,000.00 - 4,000.00 - 4,000.00 - 4,000.00 - 4,000.00 - 4,000.00 - 20,000.00 11,015.01 50,015.01 59,000.00 HVAC Supplies - - - - - - - 330.96 - - - - - - - - - - - - - - - - - 330.96 330.96 - Elevator Services 433.00 432.63 433.00 1,730.52 433.00 404.52 433.00 - 433.00 - 433.00 - 433.00 - 433.00 - 433.00 - 433.00 - 433.00 - 433.00 - 1,732.00 2,567.67 6,464.30 5,196.00 Plumbing Services 450.00 127.62 450.00 - 450.00 - 450.00 767.50 450.00 - 450.00 - 450.00 - 450.00 - 450.00 - 450.00 - 450.00 - 450.00 - 1,800.00 895.12 4,495.12 5,400.00 Plumbing Supplies - - 400.00 - - - - - - - 200.00 - - - - - - - 200.00 - - - - - 400.00 - 400.00 800.00 General Building Payroll 8,000.00 8,144.50 8,000.00 8,838.38 8,000.00 8,190.00 8,000.00 2,047.50 8,000.00 - 8,000.00 - 8,250.00 - 8,250.00 - 8,250.00 - 8,250.00 - 8,250.00 - 8,250.00 - 32,000.00 27,220.38 92,720.38 97,500.00 General Building Supplies 425.00 445.80 425.00 762.13 425.00 369.54 425.00 1,254.75 425.00 - 425.00 - 425.00 - 425.00 - 425.00 - 425.00 - 425.00 - 425.00 - 1,700.00 2,832.22 6,232.22 5,100.00 General Building Maintenance 1,700.00 944.00 1,700.00 - 1,700.00 200.00 1,700.00 2,440.00 1,700.00 - 1,700.00 - 1,700.00 - 1,700.00 - 1,700.00 - 1,700.00 - 1,700.00 - 1,700.00 - 6,800.00 3,584.00 17,184.00 20,400.00 On-Site Office Telephone - - - - - - - - - - - - - - - - - - - - - - - - - - - - Telephone Repair & Maintenance - - - - - - - - - - - - - - - - - - - - - - - - - - - - Telephone Installation - - - - - - - - - - - - - - - - - - - - - - - - - - - - Equipment Lease/Rental Other - - - - - - - - - - - - - - - - - - - - - - - - - - - - Minor Equipment - - - - - - - - - - - - - - - - - - - - - - - - - - - - Signage - - - - - - - - - - - - - - - - - - - - - - - - - - - -

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Repairs & Maintenance 16,608.00 10,394.55 17,008.00 15,286.87 17,108.00 12,772.56 16,608.00 11,249.72 16,608.00 - 22,308.00 - 15,858.00 - 15,858.00 - 16,358.00 - 16,058.00 - 15,858.00 - 16,358.00 - 67,332.00 49,703.70 185,400.33 202,596.00

Security & Life SafetySecurity Services 9,300.00 8,504.35 9,300.00 6,249.71 9,300.00 11,062.27 9,300.00 11,291.91 9,300.00 - 9,300.00 - 9,300.00 - 9,300.00 - 9,300.00 - 9,300.00 - 9,300.00 - 9,300.00 - 37,200.00 37,108.24 111,508.24 111,600.00 Other Security Expense 1,500.00 - - - - - 1,500.00 - - - 325.00 - 1,500.00 - - - - - 1,500.00 - 325.00 - - - 3,000.00 - 3,650.00 6,650.00 Fire Protection 3,100.00 3,727.00 - 342.00 500.00 - - 1,386.00 - - - - 500.00 - 1,500.00 - 500.00 - - - 1,500.00 - 500.00 - 3,600.00 5,455.00 9,955.00 8,100.00

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Security & Life Safety 13,900.00 12,231.35 9,300.00 6,591.71 9,800.00 11,062.27 10,800.00 12,677.91 9,300.00 - 9,625.00 - 11,300.00 - 10,800.00 - 9,800.00 - 10,800.00 - 11,125.00 - 9,800.00 - 43,800.00 42,563.24 125,113.24 126,350.00

Roads & GroundsLandscaping 1,000.00 1,382.40 1,000.00 16,143.00 1,000.00 1,728.00 1,000.00 2,522.88 1,000.00 - 1,000.00 - - - - - - - - - 1,000.00 - 1,000.00 - 4,000.00 21,776.28 25,776.28 8,000.00 Indoor Plants - - - - - - - - - - - - - - - - - - - - - - - - - - - - Snow Removal - - - - - - - 139.65 - - 9,000.00 - 9,000.00 - 12,000.00 - 15,000.00 - 12,000.00 - - - - - - 139.65 57,000.00 57,000.00 Asphalt Maintenance - - 7,500.00 4,132.00 29,000.00 - - - - - - - - - - - - - - - - - - 36,500.00 4,132.00 4,271.65 36,500.00 Parking Lot Sweeping - - - - - - - - - - - - - - - - - - - - - - - - - - - - Shuttle Service - - - - - - - - - - - - - - - - - - - - - - - - - - - -

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Roads & Grounds 1,000.00 1,382.40 8,500.00 20,275.00 30,000.00 1,728.00 1,000.00 2,662.53 1,000.00 - 10,000.00 - 9,000.00 - 12,000.00 - 15,000.00 - 12,000.00 - 1,000.00 - 1,000.00 - 40,500.00 26,047.93 87,047.93 101,500.00

AdministrativeAdministrative Payroll 1,700.00 1,577.00 1,700.00 1,411.00 1,700.00 1,743.00 1,700.00 1,660.00 1,700.00 - 1,700.00 - 1,751.00 - 1,751.00 - 1,751.00 - 1,751.00 - 1,751.00 - 1,751.00 - 6,800.00 6,391.00 20,297.00 20,706.00 Office Supply & Expense - - - - - - - - - - - - - - - - - - - - - - - - - - - Office Equipment Lease/Rental - - - - - - - - - - - - - - - - - - - - - - - - - - - - Management Fee 1,667.00 1,666.66 1,667.00 1,666.66 1,667.00 1,666.66 1,667.00 1,666.66 1,667.00 - 1,667.00 - 1,717.00 - 1,717.00 - 1,717.00 - 1,717.00 - 1,717.00 - 1,717.00 - 6,668.00 6,666.64 20,302.64 20,304.00 Regular Postage - - - - - - - - - - - - - - - - - - - - - - - - - - - Other Professional Fees - - - - - - - - - - - - - - - - - - - - - - - - - - - - Other Administrative Expense - - - - - - - - - - - - - - - - - - - - - - - - - - - - Fees & Licenses - - - - - - - - - - - - - - - - - - - - - - - - - - - -

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Administrative 3,367.00 3,243.66 3,367.00 3,077.66 3,367.00 3,409.66 3,367.00 3,326.66 3,367.00 - 3,367.00 - 3,468.00 - 3,468.00 - 3,468.00 - 3,468.00 - 3,468.00 - 3,468.00 - 13,468.00 13,057.64 40,599.64 41,010.00

UtilitiesElectricity 29,000.00 - 29,500.00 - 31,000.00 29,407.01 31,000.00 - 28,000.00 - 26,000.00 - 26,500.00 - 26,000.00 - 26,000.00 - 26,000.00 - 26,500.00 - 28,500.00 - 120,500.00 29,407.01 242,907.01 334,000.00 Gas 2,800.00 2,836.74 2,200.00 2,037.65 2,000.00 1,787.29 2,000.00 1,992.88 2,000.00 - 3,500.00 - 7,500.00 - 8,000.00 - 8,500.00 - 8,000.00 - 6,000.00 - 4,000.00 - 9,000.00 8,654.56 56,154.56 56,500.00 Fuel Oil - - - - - - - - - - - - - - - - 1,100.00 - - - - - - - - - 1,100.00 1,100.00 Purchased Steam - - - - - - - - - - - - - - - - - - - - - - - - - - - - Purchased Chilled Water - - - - - - - - - - - - - - - - - - - - - - - - - - - - Water/Sewer 2,300.00 2,662.40 3,000.00 - 3,100.00 4,324.30 3,000.00 3,569.73 2,200.00 - 1,500.00 - 1,400.00 - 1,500.00 - 2,000.00 - 2,000.00 - 2,000.00 - 2,000.00 - 11,400.00 10,556.43 25,156.43 26,000.00

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Utilities 34,100.00 5,499.14 34,700.00 2,037.65 36,100.00 35,518.60 36,000.00 5,562.61 32,200.00 - 31,000.00 - 35,400.00 - 35,500.00 - 37,600.00 - 36,000.00 - 34,500.00 - 34,500.00 - 140,900.00 48,618.00 325,318.00 417,600.00

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

200 FOLLYBROOK BOULEVARD - COMBINED2019-2020 Summary and Projection

ProjectedJun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Y-T-D 12 Month 12 Month

TOTAL OPERATING EXPENSES 86,888.00 55,569.29 90,788.00 65,158.13 120,838.00 82,859.61 95,688.00 53,805.95 80,388.00 - 94,263.00 - 92,939.00 - 96,355.00 - 100,955.00 - 97,680.00 - 84,680.00 - 83,855.00 - 394,202.00 257,392.98 988,940.61 1,125,317.00

Service Transfers - - - - - - - - - - - - - - - - - - - - - - - - -

TOTAL OPERATING EXPENSES/TRANSFERS 86,888.00 55,569.29 90,788.00 65,158.13 120,838.00 82,859.61 95,688.00 53,805.95 80,388.00 - 94,263.00 - 92,939.00 - 96,355.00 - 100,955.00 - 97,680.00 - 84,680.00 - 83,855.00 - 394,202.00 257,392.98 988,940.61 1,125,317.00

TOTAL OPER EXPS LESS UTILITIES 52,788.00 50,070.15 56,088.00 63,120.48 84,738.00 47,341.01 59,688.00 48,243.34 48,188.00 - 63,263.00 - 57,539.00 - 60,855.00 - 63,355.00 - 61,680.00 - 50,180.00 - 49,355.00 - 253,302.00 208,774.98 663,622.61 707,717.00