Software Quote Comparison CSI Harris Difference Software ... Meetings/Regular... · Easley, SC...

Software Quote Comparison CSI Harris Difference

Software $43,542.50 $700.00 $42,842.50 Data Conversion $17,679.00 $6,000.00 $11,679.00 Onsite Training $4,865.00 $8,000.00 -$3,135.00 Delivery Point, Crystal Report $1,585.00 $1,585.00 Installation/Server & Components $5,750.00 $5,750.00 Project Management $1,000.00 -$1,000.00 Hardware $15,407.00 $15,407.00 Annual Support $15,000.00 $2,218.60 $12,781.40

Total $103,828.50 $17,918.60 $85,909.90

0 Technology Outfitters -Computr, s. Software. Innovations.

Quote 31600 Date 8/23/2011

Computer Software Innovations Inc

900 East Main Street, Suite T

Easley, SC 29640

Phone: 864-855-3900

www.csioutfitters.com

Prepared for:

Ben Hill County

402 A East Pine Street

Fitzgerald, GA 31750 U.S.A.

Qty. Item ID Description

UOM Sell Total

SmartFusion Application Server and Components

NOTE: ESS will be virtualized.)

1

T410-DP3-10v3

Dell PowerEdge T410 EA $7,372.00 $7,372.00

PowerEdge T410 Chassis w/ up to 6 Hot-Plug Hard Drives,LCD

Diagnostics

12GB Memory (6x2GB), 1333MHz Single Ranked RDIMMs for 2 Procs,

Optimized

Intel Xeon E5640 2.66Ghz, 12M Cache,Turbo, HT, 1066MHz Max Mem

Intel Xeon E5640 2.66Ghz, 12M Cache,Turbo, HT, 1066MHz Max Mem

300GB 10K RPM SA SCSI 6Gbps 2.5in Hotplug Hard Drive in 3.5in HYB

CARR - Quantity 5

PowerEdge T410 Heat Sync for 2Processors

HD Multi-Select

PERC H700 Adapter, RAID Controller 512MB Cache

PERC H700 Cable for Hot Plug Chassis

Broadcom 5709 Dual Port 1GbE NIC w/TOE iSCSI, PCIe-4

iDRAC6 Enterprise

PowerVault RD1000

Removable HD Cartridge for RD1000 Drive, 160GB native/320GB

compressed - Quantity 5

Optical Cable T410

16X DVD-ROM,SATA, INTERNAL

Dell Management Console

Electronic System Documentation and OpenManage DVD Kit

RAID 6 for PERC6i/H700 Controllers

Power Supply, Redundant, 580W

Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter

- qty 2

Dell Hardware Limited Warranty Plus On Site Service Initial Year

Dell Hardware Limited Warranty Extended Year

Non-Mission Critical: 4-Hour 7x24 On-site Service After Problem

Diagnosis, 4 Year Extended

Non-Mission Critical: 4-Hour 7x24 On-site Service After Problem

Diagnosis, Initial Year

ProSupport : 7x24 HW / SW Tech Support and Assistance , 5 Year

1 T410 - Peripheralsv3 Dell T410 Server Peripherals EA $576.00 $576.00 Dell UPS, Tower, 1000W, 120V,with 5-15P to C13, 3m input cord,CusKit

Dell E1705,17 Inch Flat Panel,17.0 Inch Viewable

ImageSize,OptiPlex,Precision Latitude and Enterpr

Page I of

CD Technology Outfitters C0111pLltI, ,. Software Innovations. Quote 31600

Date 8/23/2011

Computer Software Innovations Inc

900 East Main Street, Suite T

Easley, SC 29640

Phone: 864-855-3900

www.csioutfitters.com

Qty. Item ID Description UOM Sell Total

3YR Limited Warranty Monitor, Advanced Exchange

Dell QuietKey Keyboard, No Hot Keys, English, No Palmrest, ESG,

Customer Install

Dell MS111 USB Optical Mouse,OptiPlex and Fixed Precision,Customer

Install

1 SW-P72-04233 Windows Server Enterprise 2008 R2 ENG OLP NL Local EA $1,758.00 $1,758.00

Govt

10 SW-R18-02787 WINDOWS SERVER CAL 2008 ENGLISH GOV OLP NL L EA $22.00 $220.00

7 SW-6VC-01246 Microsoft Corporation GOVT OLP WINRMTDSKTPSRVCSCAL EA $63.00 $441.00

2008R2 NL LCL USRCAL

1 SW-228-09435 GOVT OLP ENGLISH SQL SVR STD EDTN 2008 NL LOCL EA $670.00 $670.00

10 SW-359.05384 GOVT OLP ENGLISH SQL CAL 2008 NL LOCL USER CAL EA $123.00 $1,230.00

1 SW-20056160 Symantec Backup Exec 2010 Server License (GOVT) EA $555.00 $555.00

1 SW-20057902 Symantec Backup Exec 2010 SQL Agent License (GOVT) EA $555.00 $555.00

1 SW-20058332 Symantec Backup Exec 2010 Agent for Microsoft Hyper-V - EA $890.00 $890.00

1 Host Server

1 SW-AVG-90-AVSMB-10 AVG Anti-Virus Business Edition 10 computers (2 year) EA $315.00 $315.00

U-2YR

Subtotal $14,582.00

Printer

1 SW-CE527MABA HP LaserJet P3015n Printer EA $615.00 $615.00

In the box: HP LaserJet Enterprise P3015n Printer; power cord; HP

LaserJet Black Print Cartridge, full capacity (-6000 pages); software

and documentation on CD-ROM; Getting Started Guide; support flyer;

Warranty Guide (where applicable)

Energy Star® Compliant: No

Print speed, black (normal): Up to 42 ppm

Print quality, black: Up to 1200 x 1200 dpi

Duty cycle: Up to 100,000 pages per month

Two-sided printing: Manual (driver support provided)

Input capacity (std/max): 600/1600

Output capacity (std/max): 250/250

Connectivity, standard: 1 Hi-Speed USB 2.0 port; 1 front-panel Host

USB 2.0 port; 2 internal Accessory ports (for connecting HP or partner

solutions); 1 EIO slot; 1 HP Jetdirect 10/100/1000 Base-TX Ethernet

print server

Memory (std/max): 128/640MB

Memory Slots: 1 slot 144-pin DIMM

Operating systems: Microsoft® Windows® 7, Windows Vista®, Windows

Vista® x64, Windows XP Home, Windows XP Professional, Windows

Server 2003, Windows Server 2008, Windows 2000 (SP4),

Operating system: Windows Server 2008; Mac OS X v 10.3.9; v 10.4.3; v

Page 2 o13

CO Technology Outfitters Compur , rs.SoftwamAnnovations.

Quote 31599 Date 8/30/2011

Computer Software Innovations Inc

900 East Main Street, Suite T

Easley, SC 29640

Phone: 864-855-3900

www.csioutfitters.corn

Prepared for:

Ben Hill County

402 A East Pine Street

Fitzgerald, GA 31750 U.S.A.

Qty. Item ID Description UOM Sell Total

NOTE: All existing hardware must meet CSI

specifications.

SmartFusion Software

1 1121-SM-SF System Manager EA $2,475.00 $2,475.00

1 1121-AP-SF Accounts Payable EA $5,850.00 $5,850.00

1 1121-BR-SF Bank Reconciliation EA $1,642.50 $1,642.50

1 1121-BP-SF Budget Preparation EA $4,942.50 $4,942.50

1 1121-FL-SF Fund Ledger EA $7,912.50 $7,912.50

1 1121-FA-SF Fixed Assets EA $2,962.50 $2,962.50

1 1121-PR-SF Payroll EA $7,912.50 $7,912.50

1 1122-IB-SF Insurance Et Benefits EA $2,000.00 $2,000.00

1 1105-ESS-GOV CSI Employee Self-Service Bundle EA $3,750.00 $3,750.00

Includes tne following modules/applications:

Check Inquiry, Deductions Inquiry, Demographic Inquiry, Demographic

Change Request, Direct Deposit Request, Leave Balance Inquiry, Leave

Request, W2 Summarization, State and Federal Form Inquiry, State and

Federal Form Change Request

1 1322-TAI-GR-SF Gorrie-Reagan Time and Attendance Interface - Standard EA $2,500.00 $2,500.00 There will be an additional charge for deviations from the standard

interface.

1 1103-SQ CSI SmartQuery - 3 license(s) EA $1,595.00 $1,595.00

Subtotal $43,542.50

Gorrie-Regan Time and Attendance Solution

1 1281-TE2V0200 Gorrie-Regan Attendance Enterprise Version 2.0 Software

for 200 employee capacity

EA $4,800.00 $4,800.00

Includes 5 Mangager Accounts

1 1281-TE2VS0200 Gorrie-Regan Employee Self Service EA $1,050.00 $1,050.00 1 1281-TE2VL0200 Gorrie-Regan Leave Management Software EA $550.00 $550.00 14 1281-HP-1000E HandPunch 1000 Biometrice Time Clocks EA $1,795.00 $25,130.00 1 1281-TR Gorrie-Regan System Administrator and System User EA $750.00 $750.00

Training

1 1281-DISC Gorrie-Regan Discount EA $ - 1,600.00 $ - 1,600.00 1 1281-PS Gorrie-Regan Professional Services EA $3,675.00 $3,675.00

Page I of 4

Technology Outfitters C arno.:,, r , Software. Innovations . Quote 31599

Date 8/30/2011

Computer Software Innovations Inc

900 East Main Street, Suite T

Easley, SC 29640

Phone: 864-855-3900

www.csioutfitters.com

Qty. Item ID Description

UOM Sell Total

EA $1,430.00 $1,430.00

$35,785.00

EA $2,800.00 $2,800.00

EA $2,940.00 $2,940.00

$5,740.00

EA $1,462.50 $1,462.50

EA $1,462.50 $1,462.50

EA $1,000.00 $1,000.00

EA $411.00 $411.00

EA $1,978.50 $1,978.50

EA $1,978.50 $1,978.50

EA $1,500.00 $1,500.00

EA $742.50 $742.50

EA $1,978.50 $1,978.50

EA $3,165.00 $3,165.00

EA $2,000.00 $2,000.00

$17,679.00

EA $990.00 $6,930.00

1 1281-MNT

Gorrie-Regan Annual Maintenance

Subtotal

1 1281-PS

OPTIONAL Gorrie-Regan Professional Services (Clock

Install)

1 1281-MNT

OPTIONAL Gorrie-Regan Annual Maintenance (Clock

Maintenance)

Subtotal

Data Conversion

1 1321 -VNM-SF Vendor Master File

Includes: Vendor information with 1099 balance if available - no

transactions

1 1321-VNH-SF Accounts Payable Check History File

Includes: Accounts Payable check history for current fiscal year and

one prior fiscal year

1 1301 - MIS Additional AP Check History Data Conversion (4 years)

1 1321-BRM-SF Bank Reconciliation Master File

Includes: Outstanding checks

1 1321- FLM-SF Ledger Master File

Includes: Accounts, budgets, and balance forward

1 1321- FLH - SF Ledger History File

Includes: Account activity history for current fiscal year and one prior

fiscal year

1 1321-MIS•SF Additional FL History Data Conversion (4 years)

1 1321-FAM-SF Fixed Assets Master File

Includes: Item description, serial number, asset number, value, life in

months, department, location, category, group, and depreciation

1 1321-PRM-SF Payroll Master File

Includes: Employee demographics with current deductions, current

leave with balances, current salary account and distribution, and

current direct deposit

1 1321 -PRFI-SF Payroll History File

Includes: Check detail with deduction history (if available) for current

calendar year and one prior calendar year

No Labor Account History Converted

1 1321-MIS-SF Additional PR History Data Conversion (4 years)

Subtotal

Onsite Training

7 1420-OS-SF Onsite Training / Data Review - Based on the modules

quoted, up to 7 trainer days are recommended.

Page 2 of 4

Technology Outfitters Con - plite ■ S. Software. Innovations .

Quote 31599 Date 8/30/2011

Computer Software Innovations Inc

900 East Main Street, Suite T

Easley, SC 29640

Phone: 864-855-3900

www.csioutfitters. corn

Qty. Item ID Description UOM Sell Total

Addition& training can be purchased at $990.00/day.

7 1420-DISC Discount for Onsite Training EA $-495.00 $-3,465.00

1 1420-PM-SF Project Management for ESS EA $600.00 $600.00

1 1322-TAI-IMP-SF Time Et Attendance Interface Implementation EA $800.00 $800.00 Set-up and Implementation services are valid for 90 days from order

date. After 90 days, other charges may apply.

Subtotal $4,865.00

Delivery Point, SSL, and Crystal Reports

7 DP-2.0-BUN DeliveryPoint 2.0 Application Delivery System EA $100.00 $700.00

1 SW-7090298 Business Objects SA CRYSTAL REPORTS 2008 WIN NUL EA $495.00 $495.00

2 SW-GDSL 3YR SSL Certificate EA $195.00 $390.00

Subtotal $1,585.00

Installation

1 1721-DP-CSI-SF Installation of CSI Software and Server Et Components in EA $4,000.00 $4,000.00 DP Environment

1 1721-ESS-CSI-SF Installation and Configuration for Employee Self Service EA $1,750.00 $1,750.00

Subtotal $5,750.00

Item Total: $114,946.50

Tax at 0.000%: $0.00

Total: $114,946.50 Prices are firm until 11/23/2011

Page 3 of 4

41:1)Technology Outfitters.

Computers. Software. Innovations. Quote 31600 Date 8/23/2011

Computer Software Innovations Inc

900 East Main Street, Suite T

Easley, SC 29640

Phone: 864-855-3900

www.csioutfitters.com

Qty. Item ID Description

UOM Sell Total

10.5; Novell NetWare; Red Hat Linux 7.x or higher; SuSE Linux 8.x or

higher; Linux (see http://www.hplip.net )

Operating System Continued: Mac OS X v 10.3.9, 10.4, 10.5, 10.6,

Novell NetWare, Red Hat Linux 7.x or higher, SuSE Linux 8.x or higher,

Linux (see http://www.hplip.net

Paper-handling accessories: Standard handling input:100-sheet

multipurpose tray 1; one 500-sheet input. Standard handling

output:250-sheet output bin; 100-sheet rear output bin

Optional paper input accessories: Optional 500-sheet paper tray (add

up to 2)

Media sizes: Letter, legal, executive, 8.5 x 13 inch, envelopes

Paper trays (std/max): 2/4

Warranty: One-year warranty, return to HP authorized service center

1 SW-UP872E HP 3 year Next-business-day LaserJet P3015 hardware

support

EA $210.00 $210.00

Subtotal $825.00

Item Total:

Tax at 0.000%:

Total:

$15,407.00

$0.00

$15,407.00 Prices are firm until 9/23/2011

NOTE: Installation and Maintenance are included on quote 31599. All hardware pricing is subject to change and will

be confirmed at the time of order.

Please make the purchase order to:

CSI

900 E Main Street, Suite T

Easley, SC 29640

Fax the POs to:

Attn. Heidi Boulware

864-770-2849

Page 3 of 3

H-ARRIS Seams Solo t

Purchase Agreement

Date October 11, 2011 Expiration Date December 11, 2011

Contract 4! SIVI-01-BEN

This Agreement between Ben Hill County Board of Commissioners, 402 East Pine Street, Fitzgerald, GA 31750 (Purchaser') and N. Harris Computer Corporation of 2429 Military Road, Suite 300, Niagara Falls, NY 14304 ("Harris") confirms the purchase of the following licensed software products and services:

Software Products

Annual Maintenance Product Name Price & Support Fee'

MicroFund Financial Management System $0 Current Rate

Cash Management. Departmental Budgeting and AP

PayForce Payroll System $0 Curre Rate

Advantage SQL Database Server — 5 User

Totals Software and Total Annual Maintenance and Support:

$700

$700

$200

$200 Rates

plus Current

Professional Services

Description

Project Management

Days Rate

$1,000

Estimated Cost

$1,000

3 Data Conversion Includes: MicruFund & PayForce

6 $1,000 $6,000

Application Consulting and Training 1

8 S 1 , 000 $8,000

Total Professional Services: $15.000

Immediately thereafter the 1 e Years Annual Maintenance Fee period, subsequent Annual Maintenance Fees will be calculated at the then current Harris rate

2All charges are exclusive of out of pocket expenses for services performed. Charges for actual and

reasonable out-of-pocket expenses, including but not limited to travel and lodging expenses, will be billed monthly as accrued.

a Additional data not listed must be manually loaded by Purchaser. All conversion numbers are estimates based on the daily rate of $1000 and assume current vendor will provide non-proprietary flat files for both test and live data conversion.

Total Software and Professional Services: $15,700 Annual Maintenance and Support: $200 plus Current Rate

State Taxes are applicable on prices listed. If the Purchaser is Tax Exempt a valid Tax Exemption Certificate must be provided with this signed Contract in order to avoid taxable billings.

1-4--ARRIS MrnNT

AGREEMENT TERMS AND CONDITIONS::

1. Definition

a. Software Applications. "Software Applications" are the computer programs explicitly listed above in the section titled "Software Products* and those indicated using initials by the Purchaser in the section titled "Software Options°.

2. Payment Terms:

Order will be processed with the return of signed contract and an initial payment of 50% of the total software, professional services, hardware, and customizations as outlined above. Orders will not be processed until both of these two requirements are satisfied.

The remaining fees for the Software Applications shall be invoiced after delivery (CD-ROM or Electronic Transfer) to Purchaser and

due thirty (30) days from the date of invoice,

License Transfer Fees, if applicable, shall be invoiced at the start of the project and due in thirty (30) days.

Professional Services and any applicable travel and lodging expenses, shall be billed monthly as the work is performed.

State Taxes are applicable on prices listed. if the Purchaser is Tax Exempt, a Tax Exemption Certificate must be provided with this

signed Contract .

3. Delivery Media Type: CD-ROM or Electronic Transfer

4. Delivery Schedule:

The parties will agree upon an appropriate training, project, and delivery schedule based on, among other things, the modules in respect of which training is required and the skills and availability of both the Purchaser and Harris staff members.

5. Data Conversion:

The success of a data conversion is based on the format and quality of the input data. Unless otherwise indicated, conversion is strictly limited to non-dollar amounts. A typical utility billing conversion includes information such as names, addresses, phone numbers, and services. Only information explicitly listed in this document will be converted. Initial cost estimates for conversion are included in system pricing proposals but these are only estimates until inspections or sample data can be examined to verify data formats and data integrity. Only then can an accurate conversion cost can be established. Any costs associated with obtaining the data from the existing vendor are the responsibility of the Purchaser. Sample data shall be provided in standard fixed length format with ASCII display characters only. Data must be on a media formats readable by Hams. File layouts must include:

• Record size

*Field length

• Field starting and ending points Field name

Field type

* Data field description

Where ever possible, the data extraction shall be done twice. The first extraction is to test and create the conversion tools. The second extraction is done when the implementation is ready to go live.

In the event a data re-conversion is required, for whatever reason, Purchaser will be billed at the original rate quoted above in the Conversion section of the Agreement.

6. Maintenance and Support Fees:

Maintenance and Support fees ("MSF") include all program updates, enhancements and general releases that Harris makes available to the Purchaser as part of its regular software maintenance program. MSF does not include fees for any third party licenses or HaMs services that may be necessary to perform a third party license upgrade. MSF also includes access to the Harris support hot line.

The initial maintenance amount will be billed and due the earlier of sixty (60) days from the date of signing of the Agreement or the date which represents the Completion of Services. Harris reserves the right to change maintenance and support fees from time to time.

Harris Computer Systems - Confidential August 29, 2011

Page 2 of 6

÷-ARRIS

Subsequent years MSF shall be rendered at the beginning of each year in which services are to be furnished. Lapses in annual MSF will be monitored and will lead to denial of support, upgrade privileges and termination of Licenses. In the event of a lapse, Purchaser will be subject to reactivation fees not to exceed 40% of the current annual MSF applied to each year of the lapse including partial year lapses plus the amount representing the lapsed" MSF. The specific services provided by the technical support staff are outlined in the Harris Software Support Agreement Standard Guidelines.

7. Additional Customization(s):

The Purchaser and Harris have jointly reviewed the Software Applications and have determined that all items are adequate except as noted in the CUSTOMIZATIONS section. Additional customization(s) or report modifications not identified in this Agreement will be quoted as requested and billed at the hourly rate of $150.00. Customizations and/or report modifications requested one year or more from the date of this agreement will be billed at the then current Harris hourly rate. No additional customizations will be undertaken without prior agreement by both parties on cost, scope of functionality, and the impact on the project schedule.

Ten percent of any fees associated with any customization services will automatically be added to the Purchaser's MSF.

8. Forms:

Purchaser agrees to use standard forms unless otherwise indicated. If purchaser does not order forms from Harris, forms must be approved by Harris Project Manager (named below in Section 15) before ordering. A Change Order may be issued to purchaser by Harris for any report modifications, which will be billed at a rate of one hundred-fifty dollars ($150) per hour.

9. Professional Services:

Additional professional services are available on-site or via the telephone. Telephone work is billed at $150.00 per hour. On-site work is billed at $1000.00 per day plus travel, lodging and per diem expenses. Work performed one year or more from the date of this agreement will be billed at the then current Harris rates. Help line support does not include training. New employees must be trained by Purchaser or by making arrangements with Harris.

In the event, Purchaser wishes to schedule any professional services on a Saturday, there is a $250 surcharge.

Application consulting and setup services may include but are not limited to: software installation, configuration, data validation, system setup, system balancing, interface setup, interface testing, process training, application training and business requirements gathering.

10. Travel and Lodging Expenses:

Travel and lodging expenses will be billed in conjunction with any services work performed at the Purchaser's offices by Harris personnel. Lodging expenses will include hotel expenses and will only be charged if an employee is required to spend the evening. Travel expenses may include airfare if the employee is required to travel by air to reach the Purchaser's offices. Travel may include the cost of a rental car. If an employee uses his/her personal vehicle, mileage will be charged at the currently published IRS reimbursement rate. When an employee is at or traveling to the Purchaser's offices, fifty dollars ($50) per day will be charged to cover meats and incidentals. If an employee must travel on Saturday, Sunday, or a holiday, or is at the purchaser's office on a holiday, one hundred dollars ($100) per day will be charged to cover meals and incidentals.

Harris will use its best efforts to minimize all travel and lodging expenses. Only actual travel and lodging expenses will be billed to the Purchaser.

11. Grant of license

Harris here* grants Purchaser a nontransferable, nonexclusive, nonrefundable license under the terms of this Agreement to use the Software Applications on its equipment subject to the following:

a. The Purchaser may not sublicense, rent, lease or assign the Software Applications.

b. No license is given to Purchaser for the source code to the Software Applications. The Purchaser is expressly prohibited from reverse engineering, decompiling, or disassembling the Software Applications or from creating a derivative or modified copy of the Software Applications.

c. Initial delivery of the Software Application shall be COTS ("Commercial off the shelf"). Purchaser is not relying upon any future product future product availability or functionality upon entering into the payment obligations under this Agreement

Harris Computer Systems - Confidential August 29, 2011

Page 3 of 6

12. Performance by Customer

(a) Co-operation by Purchaser The Purchaser acknowledges that the success and timeliness of the implementation process shall require the active participation and collaboration of the Purchaser and its staff and agrees to act reasonably and co-operate fully with the Consultant to achieve the Completion of Services.

(b) Required Programs. The Purchaser acknowledges that if the use of the Software requires that the Purchaser obtain and install additional software programs, then the Purchaser agrees that the acquisition of the additional software programs shall be at its sole cost and that the cost thereof is not included in the fees herein. The Purchaser further acknowledges that the operation of the Software requires the Purchaser's hardware to be of sufficient quality, condition and repair, and the Purchaser agrees to maintain its hardware in the appropriate quality, condition and repair at its sole cost and expense, in order to facilitate the achievement of Completion of Services.

(c) Project Manager — The Purchaser shall appoint a project manager who shall work closely with Harris Staff to facilitate the successful completion of the implementation process and who shall be responsible for supervising the staff of the Purchaser and their co-operation with and participation in such process.

13. Warranty Disclaimer

Harris does not make, and hereby disclaims, any and all express and/or implied warranties regarding the services or any material provided by Harris to Purchaser pursuant to this agreement, including, but not limited to, warranties of merchantability, fitness for a particular purpose, and non-infringement, and warranties arising from a course of dealing, usage or trade practice. Further, HaMs does not warrant that the Software Licenses will meet any exact user requirements, and that the software will operate error free or uninterrupted. In the event an error is discovered in one of the Software Applications currently covered by MSF, and the error is confirmed, Harris will make reasonable efforts to provide Purchaser with a correction.

It is acknowledged by the parties hereto that the Hardware provided by Harris to Customer pursuant to this Agreement was manufactured and delivered to Customer by a third party manufacturer and Harris is reselling it to Customer. As such Customer makes no warranties, express or implied, with respect to the Hardware, including, without limitation, their merchantability or fitness for a particular purpose. Any warranty Customer has with respect to the Hardware shall be solely provided by the manufacturer(s)."

14. Limitations on Liability

Purchaser agrees that Harris' liability hereunder for damages, regardless of the form of action, shall be limited to actual direct damages and shall not exceed the charges hereunder paid by Purchaser to Harris. Purchaser further agrees that Harris will not be liable for any other damages including consequential, incidental, special, exemplary damages, lost profits, failure to realize anticipated savings, data toss, loss of oodwill, business opportunities or reputation, economic loss or for any claim or demand by any third party, except a claim for patent or Copyright infringement with respect to Licensed Software.

15. Change Order Process

With respect to any proposed changes to the Services defined by this Agreement, the parties will cooperate in good faith to execute Change Orders in respect thereof, and will not unreasonably withhold approval of such proposed changes. If either party causes or requests a change in the allocation of the resources of Harris applied to a task, changes in completion schedules for individual tasks or for overall implementation, and changes in staffing that require Harris to provide additional work hours, Harris may propose a change to cover the additional work effort required of it. Approval of any such proposed changes will not be unreasonably withheld (it being acknowledged that any such material changes may require modifications to the consideration paid, and timelines governing, the Services), and any disputes regarding changes shall be handled initially by discussions between the parties which will be convened in good faith by the parties to resolve any such matters in dispute.

The following individuals are authorized to sign off on change orders on the Purchaser's behalf:

Name: Title:

Name:

The following individuals are authorized to sign off on change orders on Harris's behalf:

Harris Computer Systems - Confidential August 29, 2011

Page 4 of 6

Joe McGuire Christian Hoch Jennifer Hartley Natossha Baird Gregg Merlihan

Professional Services Manager Professional Services Manager Professional Services Manager Vice President of Sales Vice President of Professional Services

16. Cancellation Policy

In the event of cancellation of the Agreement by either party for any reason, Purchaser agrees to pay for ail Software Applications delivered, any Professional Services rendered and T&L. expenses incurred prior to the cancellation. Initial down payment of deposit is non-refundable. Purchaser must provide written notification to Harris if it wishes to cancel the Agreement.

Cancellation of any on-site Services by Purchaser is allowed for any reason if done in writing more than fourteen (14) days in advance of such Services. Cancellation by Purchaser with fourteen (14) days or less of scheduled on-site Services will be billed at fifty percent (50%) of the on-site fee, plus any non-recoverable costs incurred by Harris due to advance scheduling of travel. Additionally, Purchaser hereby acknowledges that cancellation of on-site Services means that such on-site Services will be rescheduled as Harris' then current schedule permits. Harris is not responsible for any delay in Purchaser's project resulting from Purchaser's cancellation of consulting. If additional services are required because the Purchaser was not adequately prepared for the on-site services, Harris will provide a Change Order to the Purchaser for the additional services.

17. Governing Law; Venue

This Agreement shall be governed by the substantive and procedural laws of the State of New York. Purchaser hereby agrees to submit to the exclusive jurisdiction of, and venue in, the courts in the State of New York in any dispute arising out of or related to this agreement.

18. Entire Agreement

This Agreement shall constitute the entire agreement between the parties hereto with respect to the matters covered herein. Any modification or waiver of this Agreement is effective only if it is in writing signed by an authorized representative of the party to be charged. Provisions of a Customer purchase order or similar document are not applicable if they conflict with or add to the terms of this Agreement.

Purchaser: Ben Hill County BOC

By: Date:

Title:

Purchaser's Project Leader.

Contact Name: Contact Title:

E-mail address: Phone a: Fax#:

Purchaser's Billing Department Information:

Billing Address:

Accounts Payable Contact E-mail address:

Phone & Fax St

Alternate Contact:

Proposal Prepared By: Proposal Prepared By: Sherri Melton

Please fax signed proposal to 1-800-827-4681 or 912-489-9544

Harris Computer Systems - Confidential August 29, 2011 Page 5 of 6