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SAMD53B COD EXPORT DISBURSEMENT
AND ACKNOWLEDGMENT (2017-2018)
SAMD53 produces outbound XML formatted Common
Record Loan disbursement records for Direct Lending and
Grants processes the inbound Disbursement File from the
Servicer. It also processes the COD system generated
Servicer Booking Notification.
The input files for SAMD53 are generated in the COD XML
Pre-processor program CASX50.
There are several items of note for COD processing.
1) Adjustment disbursement amounts submitted to COD must be submitted with
the new disbursement amount rather than the adjustment amount.
2) When processing adjusted disbursement dates in COD, submit the original
Disbursement Date, NOT the transaction date.
3) Pell Grants are processed the same as Direct Loans in COD. However, multiple
Pell Grants for a student for an Aidyr must be submitted to COD as one award.
All of the Pell FLO records (TYPEAID=E) will be combined into one
origination record in SAMD53 with the award amount equal to the total of the
individual FLO award amounts.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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Each disbursement is a separate <Disbursement> entry and disbursement
numbers have to cross Pell awards. In order to accomplish this, the last number
assigned to a Pell disbursement is stored in the Last Disbursement Number field
of the SAM record (S-LDBNUM). The number assigned to the Pell
disbursement is stored in the D-PDBNUM field. When SAMD53 originates a
new Pell actual disbursement, the value from S-LDBNUM is incremented by
one and is moved to the D-PDBNUM field.
Note: The Disbursement number assigned to a Pell actual disbursement
in SAMD53 may not be the same as the Disbursement number submitted
to COD for the anticipated disbursement originated in SAMP51B. Pell
anticipated disbursements are treated as ‘edit-only’ by COD and do not
update the CFL.
4) Each disbursement and/or adjustment is assigned a sequence number. COD
does not allow skipped sequence numbers. In order to maintain sequence
number integrity:
• SAMD10 and SAMD40 do not populate the ADS Export Sequence Number
(ADS.ESEQNO) or the DIS Export Sequence field (DIS.EXPSEQ) at time
of disbursement and creation of the ADS record.
• SAMD53 will populate the ADS Export Sequence Number
(ADS.ESEQNO) and DIS Export Sequence field (DIS.EXPSEQ) at the time
of creating the outbound file for transmission. Recall that DIS.EXPSEQ is a
field on an individual Disbursement (DIS) record (for example, a fall or
spring disbursement). The ADS.ESEQNO will be incremented by one for
each ADS record that exists for that unique disbursement except for when
the ADS.STATUS field is equal to “I” (Inactive).
The <EnrollmentSchoolCode> should appear after the
<DisbursementSequenceNumber> tag in each disbursement. This value will come
from the SUT or ADS record for the DIS.TERM. If that value is blank, SAMD53
will default to the value defined in the ENRLSCH control option.
In addition, SAMD53 will now populate the FLO. LTELGUS field with the
aggregate percentage of Pell the student has received up to that point. This will be
reported in the following tag <LifetimeEligibilityUsed>. Lifetime Pell grant
eligibility is now limited to 600% for all students.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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Year round Pell has returned for 17/18 and forward. A student can now receive up to
150% of their scheduled Pell. SAMD53B will process any Pell grants with a FISCYR of
‘18’ (this includes Pell grants awarded in a crossover year), where the AIDID includes a
FISCYR of ‘18’. We have added two new control options for Cross-over Pell processing;
FISCYR and OVAIDYR.
The SAM.BEOGSCH must be populated with the fulltime scheduled Pell award in the
processing year (PROCYR). This will be done by SAMP30B if the Pell award is auto-
packaged, but if it is manually packaged this field will need to be manually populated. This
is what allows the program to determine when more than 100% of Pell is paid. When over
100% of Pell is paid, the tag <AdditonalEligibibilityIndicator> will be sent to COD and the
FLO.ADELIN field (Additional Eligibility Flag) will be set to ‘Y’.
For transfer students that have received Pell at another institution, we have added a new field
AWD.PRVPAID on the Pell award record. SAMP30 will update this field with the Transfer
% (precision of 2 decimal places) that is determined from NSLDS HAW records during
packaging. School will also be able to manually populate the AWD.PRVPAID field on Pell
award records.
SAMD53 will be able to determine the awarded percentage of the Scheduled Award used by
dividing the total amount awarded across all Pell awards for the FISCYR (including
Crossover Pell) divided by the student’s scheduled amount (SAM.BEOGSCH). This
percentage is then added to the Transfer % (AWD.PRVPAID) to determine the total
percentage of the scheduled amount used. If the total % is greater than 100, then the
Additional Eligibility Flag will be set to ‘Y’ (FLO.ADELIN) if it was not already set, the
record should be exported to report the Additional Eligibility Indicator as ‘true’. If the total
percentage is equal to or less than 100, and the Additional Eligibility Indicator is ‘Y’, then it
should be set to ‘N’, then the record should be exported to report the Additional Eligibility
Indicator as ‘false’.
In cases where the Pell award amount is not changing but the AWD.PRVPAID contains a
value, schools will need to make sure the key file used as a driver to SAMD53 contains the
student in order to ensure that SAMD53 re-evaluates the student for potential transfer %
changes that could affect the Additional Eligibility Indicator without any other change.
SAMP35 would not update the record(s) since there were no other eligibility changes.
For schools who may not re-package or need to change the Additional Eligibility Indicator on
the record sent to COD, the FLO.ADELIN2 field is used to populate a revised value. The
FLO.ADELIN3 field indicates what was sent to COD last.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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Client processing crossover Pell:
• The Pell Budget (SAM.BEOGBUD), Verification Status (SAM.PGVALST) CPS
ISIR transaction number (SAM.PGTRNNR) and Scheduled Award
(SAM.BEOGSCH) will always be read from the processing aid year (PROCYR).
• Diagnotic (DIA) clients: Diagnostics will not be created for warnings or errors
pertaining to records in the OVAIDYR
• Clients who are using a Sigma KEY file (PROCESS=K), will need to modify their
key file creation or create a separate script to process students will crossover Pell
disbursed in the 16/17 Aid year. The key file must contain the AIDYR associated
with the student’s ADS record (i.e. to process Crossover Pell disbursed in the
summer trailer of the 16/17 Aid year, the key file must contain a record for the
student with the 16/17 AIDYR).
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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Before SAMD53 is run for the first time, the following events must have
occurred:
• SAMP35B or CLASSIC SAM on-line V function (FACAV#) was
run to create the FLO and DIS Records.
• SAMD40 or SAMD10 was run to disburse the loan and create the
ADS Records.
• SAMP51B was run to send the award origination to COD.
For all subsequent runs, the following events must have occurred:
• An XML Origination Response File was received from the Servicer.
For Disbursement Response file processing:
• The XML file must be processed through CASX50 prior to input to SAMD53.
Program flow for SAMD53 inbound processing is shown in Figure A;
Figure B shows outbound processing.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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The program reads processing options from the
Control (CTL) File until FINISH or END is
encountered in positions 01-06 on a CTL
Record.
The Table (TBL) File provides program
defaults such as Lines per Page (PLINES),
Institution Heading (INSTHDG) and System
Heading (SYSTHDG). These defaults may be
overridden by control options contained in the
CTL File.
The Biographic (BIO) File is read when
CODFILE is Y. The student’s name and date of
birth are compared to the values in PSN.
The Bio Supplemental (BSP) File is read when
CODFILE is Y. The BSP revised date is
compared with the PSN-ADDRSD date to
determine if there has been a change to the
students address information.
The Communication (COM) File is used as the
source of the Student/Borrower Phone numbers
and Email address. If the revised date of the
COM record is greater than the Phone/Email
Sent Dates in the PSN record, the phone
number/email address is treated as changed
data.
The HAW File reads the HAW record to see if
an update transaction needs to be generated. If
there is no HAW record, or a HAW record
exists and the TPCTUSY (LEU%) does not
match the value in the input record, the P11
Tran is generated to create the HAW record or
update the TPCTUSY in the existing HAW
record.
The Person (PSN) File is opened for I/O and is
the source of information for the XML Student
key SID, name and date of birth. The PSN file
will be updated if revised PSN or address data is sent to COD.
The Document Information (DIE) File is opened for I/O when CODFILE is set to Y. It is
updated with the Document ID and totals for the outbound XML actual disbursement file.
The Actual Disbursement (ADS) File contains all disbursement activities.
FILES
Input
Control File (sequential) TBL (indexed) BIO (indexed) BSP (indexed) COM (indexed) HAW (indexed) Key File (sequential; optional) W01 Transaction File (sequential; optional) Disb Response File (seq;optional) Booking Notification File (seq;optional)
Input/Output ADS (indexed) DIE (indexed) DIS File (indexed) FLO File (indexed) SAM (indexed) PSN (indexed)
Output COD XML File (sequential) COD Work File (sequential) Print File (sequential) BPRINT File (sequential:optional) BPRINTE File (sequential:optional) CPRINT File (sequential:optional) CPRINTE File (sequential:optional) DPRINT File (sequential:optional) DPRINTE File (sequential:optional) P11TRN (sequential:optional) DIATRN (sequential:optional) ProSAM only DIAKEY (sequential;optional) ProSAM only
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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The Disbursement (DIS) File is opened for I/O and is updated with the export Document ID
and the PDBNUM (Pell disbursement number). If there were changes to field data, the
corrected field is updated with the value from the revised field.
The FLO File is opened as I/O. The fields updated depend on what processing is taking
place.
The SAM File is opened for I/O when CODFILE is set to Y. The LDBNUM (Last Pell
Disbursement Number) is used to determine the <DisbursementNumber> value for Pell
awards. The value is incremented by one for each Pell actual disbursement processed.
SAMD53 reads the Key (KEY) File to obtain the students to be processed when the
PROCESS control option is K.
The W01 Transaction File is optionally used as an input driver when the PROCESS control
option is P.
The COD File contains the complete Common Record document data necessary to submit
Actual Disbursement transactions for Direct Lending and Pell. This file is in XML format
and includes the Document, Entity, Person, Award and Actual Disbursement Information. It
is optionally produced when CODFILE=Y and there is data selected to be processed.
The CWRK File is a temporary file used to store the Person, Award and Actual
Disbursement Information. It is optionally produced when CODFILE=Y.
The DRSPB file is the Disbursement Response File received from COD. This file is created
by CASX50 which reads the XML response file, reformats the data based on response type
and creates the appropriate output files. The DRSPB contains the responses (accepted and
rejected) for data sent to COD in a prior run of SAMD53. The <DocumentId> of the DRSPB
file corresponds to that of the outbound Actual Disbursement Origination File.
The BOOKB file is the Booking Notification File received from COD. This file is created
by CASX50 which read the XML response file, reformats the data based on response type
and creates the appropriate output files. This file is a COD system generated file and the
<DocumentId> does not tie directly to an outbound file.
)
The Print (PRT) File produces a report containing control options and control totals.
The Booking Notification (BPRINT) Report includes all Inbound Booking Notification
Records accepted by COD.
The Booking Notification Exception (BPRINTE) Report includes all Inbound Booking
Notification Records with errors.
The CPRINT Report includes all actual disbursement records created in the COD XML file.
The CPRINTE Report includes all actual disbursements that were not included in the COD
XML file due to errors encountered.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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The Disbursement Response (DPRINT) Report includes all Inbound Disbursement Records
accepted by COD.
The Disbursement Response Exception (DPRINTE) Report includes all Inbound
Disbursement Records rejected by COD.
The P11TRN file is optionally created when PELLPRCT is set to Y, PELLYR is not spaces
(default = NSLD) and PELLID is not spaces. The P11 transactions will update the
HAW.TPCTUSY field with the PELL Lifetime Eligibility Used (LEU) Percent.
The DIATRN file (ProSAM only) is optionally created when CRTDIA is set to Y, DIACAT
is not spaces (default=LEU) and DIAPFX is not spaces (default=L). This file will produce
diagnostic records for students who are close to or over their PELL LEU.
DIAKEY should be added as an output file if creating DIATRN so that a keyfile is generated
to assist with processing the diagnostic transactions.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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TECHNICAL REFERENCE
Below is a list of files that must be defined for the SAMD53 jobstream and their
corresponding names in IBM and VAX environments.
Program File Name
IBM/MVS (DD) IBM/VSE (DLBL)
VAX/VMS (Define)
File Record Length
(Century)
CONTROL FILE CTL SEQCTL 80
TABLE FILE TBLINDX IDXTBL 800
ADS FILE ADS IDXADS 664
BIOGRAPHIC FILE BIO IDXBIO 800
BIO ADDRESS FILE BSP IDXBSP 550
HISTORY AWARD FILE HAW IDXHAW 500
PERSON FILE PSN IDXPSN 2400
COMMUNICATION FILE COM IDXCOM 230
DOCUMENT INFO FILE DIE IDXDIE 400
SAM FILE SAM IDXSAM 4800
SUT FILE SUT IDXSUT 1000
DIS FILE DIS IDXDIS 976
FLO FILE FLO IDXFLO 2900
KEY FILE KEY SEQKEY 1600
BOOK INPUT REPORT BPRINT BPRINT 132
BOOK NOTIFICATION FILE BOOKB SEQBOOKB 1200
COD OUTPUT REPORT CPRINT CPRINT 132
COD OUTPUT ERROR RPT CPRINTE CPRINTE 132
COD XML FILE COD SEQCOD 2048
COD XML WORK FILE CWRK SEQCWRK 2048
DISB RESPONSE FILE DRSPB SEQDRSPB 1200
DRSP INPUT REPORT DPRINT DPRINT 132
DRSP INPUT ERROR RPT DPRINTE DPRINTE 132
PRINT FILE PRINT RPRINT 132
W01 TRANSACTION FILE W01 SEQW01 80
P11 TRANSACTION FILE P11 P11TRN 80
DIA TRANSACTION FILE DIA DIATRN 80
DIA KEY FILE DIAKEY DIAKEY 1600
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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Figure A. SAMD53 Inbound Program Flow
SAMD53 Input Output
TBL
BPRINT E CTL
Inp
ut / O
utp
ut
BOOK* (optional when
BOOKFL=Y)
DRSP* (optional when
DRSPFL=Y)
FLO
PSN (optional when
DRSPFL=Y)
ADS
DIS
BPRINT
DPRINT E
DPRINT
*Year Identifier
(A, B or C)
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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Figure B. SAMD53 Outbound Program Flow
SAMD53 Input Output
Inp
ut / O
utp
ut
KEY (optional when
Process = K
W01
Transaction (optional when
Process = P)
CWRK
COD
CPRINTE
CPRINT
SAM
PSN
FLO
DIE
DIS ADS
COM
BSP
BIO
TBL
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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CONTROL RECORDS
The CTL Record provides options used during execution of
the program entered in the format KEYWORD=value.
Keywords may appear in any order in record positions 07-
72. Record positions 01-06 must contain the program
identifier, SAMD53 on all records. The keywords FINISH or
END must be position in columns 01-06 in order to indicate
the termination of the control options settings. If a global
control option is not entered, the TBL File provides the default.
Please note: It is recommended that the control options be entered one option per line
and in alphabetical order for ease of problem resolution.
Please note: An error in the spelling of a control option and/or use of an invalid value
for a control option will cause the program to stop processing.
In the alphabetical list of keywords that follows, complete control option names are shown in
parentheses:
ACKREQ (Acknowledgment Required) determines if an acknowledgment (response) must
be accepted and processed prior to creating change transactions. When set to Y, (the default)
the FLO Loan Status (F-LOANSTAT) must = A (accepted) or the record will not be selected
for processing. When set to N, the program will not check F-LOANSTAT for a value of A.
ADSACKRQ (ADS Acknowledgment Required) allows for the processing of one ADS
record per DSEQ number at a time. This is to prevent COD rejects when the first two ADS
records (ESEQ#1 & ESEQ#2) are submitted in the same document and the net amount is
zero. COD purges these transactions from their system and resets back to sequence number
1. When the next ADS record is processed (ESEQ#3) it is rejected at COD for a bad
sequence number. COD will not purge the two ‘net to zero’ transactions if they are
submitted in separate documents.
When ADSACKRQ=Y, any previously originated ADS records for that DSEQ must have
been accepted (AD-EXPSTAT=A) before additional ADS records with that DSEQ can be
originated.
When set to N (the default), the EXPSTAT is not checked and all eligible ADS records
are originated.
AIDID (Aid ID Option) will allow up to 100 award AIDIDs to be selected. If the user does
not provide any AIDID control option, all AIDIDs will be selected. Each AIDID must be
provided in a separate AIDID control option. This option is used in the creation of a
COD File.
Example:
SAMD53 AIDID=TEA1
SAMD53 AIDID=PELL
SAMD53 AIDID=PLUS
SAMD53 AIDID=STAF
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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AMTCHK (Award Amount Check Option) allows the
user to determine if the award amount should be sent
when it has been reduced. A value of N (the default)
does not check for a reduced award amount. Any
changes to the award amount will always be sent to
COD. A value of Y checks for a reduced award
amount and award amount requested and will not send
these two fields if the new amount is less than the old
amount.
ATDSCH (Attending School) when CODFILE=Y, this
is the COD assigned 8 character numeric Attending
School ID used to populate Field #18
<AttendedSchool> of the Common Record. If not
provided, the value specified in the RPTSCH option
will be used. A value must be entered in either
ATDSCH or RPTSCH (or both). When DRSPFL=Y,
only DRSPB response records with a matching
Attending School value will be selected for processing.
When BOOKFL=Y, only BOOK response records with
a matching Attending School value will be selected for
processing.
AYSSUPDT (end date for updating the initial SULA
fields (SAM.AYYSUP field)). The date entered
should be no later than the first disbursement date for
DL subsidized loan in the subsequent award year. This
will prevent future award year disbursements from
affecting the Initial SULA periods. The format for this
is: CCYYMMDD. If this option is not specified or
left blank, the Initial SULA periods will continue to be
updated.
BERRORL (Booking Notification Error Listing),
when set to A, generates a report (BPRINTE) of all
error messages from processing a Booking Notification
File as well as a report of Booking Notifications
without errors (BPRINT). A value of E (the default) is
used to generate the error report only.
BLDHDR (Build Header) when set to Y, SAIG Header
and Trailer records will be created and written to the
COD document. When set to N (the default), the SAIG
Header and Trailer records will not be created.
BOOKFL (Booking Notification File) a value of Y
will process the inbound Booking Notification File
created in CASX50. A value of N (the default) does
not process the Booking Notification file.
CONTROL OPTIONS
Keyword Default Value ACKREQ .............. N ADSACKRQ ......... N AIDID .................... Spaces AMTCHK .............. N ATDSCH .............. None AYSSUPDT………CCYYMMDD BERRORL ............ E BLDHDR .............. N BOOKFL .............. N BYPASS ............... N CERRORL ............ E CODFILE .............. N COMMENT ........... Spaces CRTDIA……………N DERRORL ............ E DIACAT………….. LEU DIAPFX……………L DIAKEY…………..,N DISCLOSE ........... Spaces DRSPFL ............... N ENRLSCH……….. None ERRORL .............. A EXPDATE............. PDATE FISCYR ................ 18 FLOCPS ............... N FRSPFLG ............. S INSTHDG ............. STUDENT AID
MANAGEMENT SYSTEM
LSKIP ................... N MEMTRN………….N MODE................... S MTCHCHK ........... Y MTCHDID ............. Y MTCHDOB ........... Y MTCHNAME ........ Y OVAIDYR…………Spaces OVERRIDE ........... N PDATE ................. System Date PELLELIG ............ N PELLID………… Spaces PELLPRCT……….N PELLYR………….Spaces PLINES ................ 59 PPDTOVER………N PROCESS ............ D PROCYR .............. Table File PRTWARN ........... Y PTYPE .................. All RPTSCH ............... None
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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CERRORL (COD Records Error Listing), when set to A, generates a report (CPRINTE) of
all error messages from creating the outbound COD file as well as a report of outbound COD
XML records created without errors (CPRINT). A value of E (the default) is used to
generate the error report only.
COMMENT (Processing Comment) is the heading of
the report containing up to 16 characters. If the
comment includes any blank characters, it should be
enclosed within quotation marks, e.g., "This
Comment". The default is spaces.
CRTDIA (ProSAM only) a value of Y will create
diagnostic records, a value of N (the default) will not
create diagnostic messages.
DERRORL (Disbursement Response Error Listing),
when set to A, generates a report (DPRINTE) of all
error messages from processing a Disbursement
Response File as well as a report of Disbursement
Responses without errors (DPRINT). A value of E
(the default) is used to generate the error report only.
DIACAT (ProSAM only) Diagnostic Record Category (default=LEU).
DIAPFX (ProSAM only) Diagnostic Code Prefix (default=L).
DIAKEY (ProSAM only) When set to Y will create a keyfile to be used for loading the
diagnostic messages. Used with DIACAT and DIAPFX. The default is N.
DISCLOSE (Disclosure Statement Print Indicator) is the value to be used to populate field
#48 <DisclosureStatementPrintCode> of the Common Record. It indicates whether the
school or COD will print the Disclosure Statement. Valid values are Y (COD prints and
sends to Borrower) or R (COD reprint). The default of spaces will not populate this field
and COD will default to the School Profile. This option applies to DL Stafford & PLUS
loans only.
DRSPFL (Disbursement Response File) a value of Y will process the inbound Disbursement
Response File created in CASX50. A value of N (the default) does not process the
Disbursement Response file.
ENRLSCH (Enrollment School Code Option) is the 8 digit OPEID that identifies the default
school code to be used for the <EnrollmentSchoolCode> when a value is not populate in the
SUT record that corresponds to the disbursement term. COD defines the Enrollment School
Code as the physical location where the student is attending class. There is no default value.
If this value is not entered and there is no SUT value, the award will not be originated and an
error message will be generated.
CONTROL OPTIONS
Keyword Default Value SCHCODE ........... None STRING ................ Y SUPRWARN ........ N SYSTHDG ............ SAM COD
DISBURSEMENT PROGRAM (12-
13)the TERM ................... None TYPEAID .............. None XAIDID ................. None UPDTPELL .......... N
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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ERRORL (Error Listing), when set to A (the default) the program prints change messages to
the print file. A value of E does not print change messages to the print file.
EXPDATE (Export Date) is used to update the Export Disbursement Date in the ADS and
DIS Records in CCYYMMDD format. If it is not provided (the default), SAMD53 will use
the PDATE as the export date.
FISCYR (Fiscal Year) indicates the FISCYR associated with Pell grants. The default value
is 18.
FLOCPS (FLO CPS Transaction Number) is the source of the CPS transaction number for
the outbound XML. When set to Y, the value from the FLO CPS Transaction Number Over
(F-PGTRNNR) will always be used as long as it is greater than zero. If F-PGTRNNR is not
greater than zero, the SAM CPS transaction number (S-PGTRNNR) is used. When set to N
(the default), the values in F-PGTRNNR & S-PGTRNNR are compared and the higher of the
two is used. If F-PGTRNNR is numeric and S-PGTRNNR is greater, FLO is updated with
the value from SAM.
FRSPFLG (Full Response Flag) is the value to be used to populate field #10
(FullResponseCode> of the Common Record. It controls the extent of the information
provided in the response record. Valid values are S (Standard Response) and F (Full
Response – standard plus original data). The default is S.
INSTHDG (Institution Heading) provides the Institution Heading to print on the first line of
the reports. It can be up to 48 characters. If it is not entered, the default value from the TBL
file is used. If the heading contains spaces (e.g., "THIS REPORT") or if the user wishes to
center it by inserting leading blanks, the heading must be enclosed within quotation marks.
The default is "STUDENT AID MANAGEMENT SYSTEM".
LSKIP (Local Address Skip) when set to Y will bypass the generation of the Local <temp>
address block. The default value for this option is N.
MEMTRN (Memo clients only - Create Memo transactions) When set to ‘N’ (the default)
memo transactions will not be created. When set to ‘Y’ Memo transactions will be created if
the PELL LEU is greater than zero.
MODE (Processing Mode) defines the processing mode used when creating an output COD
File and processing an inbound DRSPA file. A value of S (the default) defines a simulation
run and will not update ADS file. A value of A is an actual run and will update the ADS
File. This option must be A when CODFILE, BOOKFL and DRSPFL are all set to Y.
MTCHCHK (Match Check) is used when DRSP=Y. When MTCHCHK is set to N, the
match and update logic is not performed. When MTCHCHK is set to R, mismatches are
reported but no updates are performed. (Exception – Pell correctible fields may be updated
if UPDTPELL=Y). When MTCHCK is set to Y (the default), the values coming back on the
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
16
DRSP file are matched to the values in the PSN, FLO & DIS files. If the values are different,
a message is written to the report and no updates are performed. Otherwise, if REVISED is
not blank and it is equal to the response value, the response value is moved to BASE and
EXPORTED and the REVISED value is blanked out. If REVISED is blank and the response
value is equal to BASE, the response value is moved to EXPORTED.
MTCHDID (Match Document ID) is used when DRSPFL=Y. It is used to control whether
or not the Document ID is used when reading the ADS record for response processing.
When MTCHDID is set to N, only the following fields are used to identify the appropriate
ADS record: SID, AIDYR, AIDID, PTYPE, DSEQNO, and ESEQNO. When set to Y (the
default), the ADS-EXPBTCH number must also match the response Document ID.
MTCHDOB (Match Date of Birth) determines which file (BIO or PSN) should be used for
the Student Date of Birth when the BIO & PSN values don’t match. When set to Y (the
default), the BIO Date of Birth must match the value in the PSN file. When MTCHDOB=B,
the value from the BIO file will be used. If the BIO and PSN values do not match, a warning
message will be generated. When MTCHDOB=P, the value from the PSN file will be used.
If the BIO and PSN values do not match, a warning message will be generated.
MTCHNAME (Match Name) determines which file (BIO or PSN) should be used for the
Student Name (Last, First and Middle) when the BIO & PSN values don’t match. When set
to Y (the default), the BIO Name must match the value in the PSN file. When
MTCHNAME=B, the value from the BIO file will be used. If the BIO and PSN values do
not match, a warning message will be generated. When MTCHNAME=P, the value from the
PSN file will be used. If the BIO and PSN values do not match, a warning message will be
generated.
OVAIDYR (Overlapping AIDYR) indicates the crossover (overlapping) AIDYR that will be
read to look for Pell FLO records where the FISCAL year (FLO.APROCYR) matches the
FISCYR option value. SAMD53B must be used to process all fiscal year ‘18’ Pell records.
Example: Summer trailer schools should set this option to their 2016/2017 year.
OVERRIDE (Override Anticipated Disbursement Origination) controls whether Pell
anticipated disbursements should be originated to COD. When set to Y, the anticipated
disbursement information is sent to COD. The default is N – do not send anticipated
disbursement information to COD.
Please note: It is strongly recommended that OVERRIDE be set to N – especially for
schools that process multiple Pell awards within a single award year.
PDATE (Processing Date) is the date used on the report in the following format:
CCYYMMDD (century). The default is the system date.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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PELLELIG (Pell Eligible) controls whether or not the Field # 91
<PaymentPeriodStartDate> is generated for Pell awards. This option should be set to N
when paying on Pell awards and the school has become ineligible. This value will generate
the <PaymentPeriodStartDate> tag.
When set to Y (school is Pell eligible - the default), the <PaymentPeriodStartDate> tag is not
generated.
PELLID - AIDID for the PELL LEU% HAW record. There is no default.
PELLPRCT –A value of Y will load the Pell % used and create P11 transactions. A value
of N (the default) will not load the Pell % used.
PELLYR – AIDYR for the PELL LEU% HAW record. The default is NSLD.
PLINES (Lines per Page) sets a number between 30 and 99 lines per page on the output
report. The default is 59.
PNDCHG (Pending Change) When set to Y, SAMD53 will check the PSN record for
pending changes to the student demographic data. If there are outstanding student changes
(PS-CHGST = S), nothing will be processed for the student until the response is received and
processed. When PEDCHG=N (the default), origination and/or change transactions will be
processed regardless of the status of pending student demographic changes.
Please Note: The PNDCHG option is available to New York/SLSC clients only.
PPDTOVR (Payment Period Date Override) When set to Y, will override the payment
period date. When set to N, (the default) the payment period date will not be overwritten.
Please Note: PPDTOVR should be set to N once COD fixes their system to allow
payment period start dates for cancelled disbursements to be outside the loan period dates.
PROCESS (Processing File) defines the source of the program driver file for creating the
outbound COD File. A value of D (the default) uses the ADS as the program driver, K uses
the KEY File and P uses the Award Transaction (W01) File.
PROCYR (Processing Year) is the aid year used for processing. The TBL File provides the
default.
PRTWARN (Print Warning messages) determines whether or not warning messages should
be printed when the PSN Date of Birth and Name values do not match BIO. A value of Y
(the default) will print the warning messages. When set to N, the warning messages are not
printed.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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PTYPE (Payment Type Option) will allow up to 20 PTYPE values to be selected. When
providing this option, each PTYPE value must be entered in a separate PTYPE control
option.
Example: SAMD53 PTYPE=B
SAMD53 PTYPE=C
If this control option is not provided (the default), it will select all PTYPEs. This option is
used to create the outbound COD File.
RPTSCH (Reporting School) when CODFILE=Y, this is the COD assigned 8 character
Attending School ID used to populate Field #11 <ReportingSchool> of the Common Record
If not provided, the value specified in the ATDSCH option will be used. A value must be
entered in either ATDSCH or RPTSCH (or both). When DRSPFL=Y, only DRSPA response
records with a matching Reporting School value will be selected for processing. When
BOOKFL=Y, only BOOKA response records with a matching Reporting School value will
be selected for processing.
SCHCODE (School Code Option) is used when CODFILE is set to Y. It is six characters
long and must begin with the letter G, E or O. When entered, only ADS Records where AD-
SCHCODE equals the SCHCODE value will be selected for processing.
STRING (String) controls the format of the COD XML output file. A value of Y (the
default) will string the XML data up to a maximum of 2048 characters per record. Each
record ends in a complete set containing a begin tag, value, and end tag. Any unused portion
of the record is filled with blanks. A value of N will cause the COD XML output file to be
in a more readable format with one element or element set (begin tag, value end tag) being
written per record. This option is used when CODFILE=Y.
Please note: It is strongly recommended that STRING be set to Y when creating data
to be transmitted.
SUPRWARN (Suppress Warnings) can be used to reduce the report size. When set to Y,
COD Edit Codes with a type of W (Warning) will not be printed on the SAMD53 report.
When SUPRWARN=N (the default) all COD Edits are printed. (See Figure C for the list of
COD Edit Codes).
SYSTHDG (System Heading) provides the System Heading to print on the second line of the
reports. It can be up to 48 characters. If it is not entered, the default value from the TBL file
is used. If the heading contains spaces (e.g., "THIS REPORT") or if the user wishes to
center it by inserting leading blanks, the heading must be enclosed within quotation marks.
The default is "SAM COD DISBURSEMENT PROGRAM (17-18)".
TERM (Term Check) controls processing of ADS Records based on the Term. When
TERM is specified, only ADS records with a term (ADS_TERM) less than or equal to the
specific value will be processed. Example: TERM=4 will process ADS records with terms
1, 2, 3 or 4. This option is used when CODFILE=Y.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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TYPEAID (Type Aid Check) controls which ADS Records are processed by identifying the
aid type value. For example, TYPEAID=D selects PLUS loans to process. The default is
spaces to process all aid types. It accepts up to 10 TYPEAID values on one control option
line. More than one TYPEAID value may be input on one control line by separating each
value by a dash. For example, TYPEAID=B-C-D-4. This option is used when CODFILE=Y.
UPDTPELL (Update Pell) is used when DRSPFL=Y. When UPDTPELL is set to Y, the
FLO and DIS records are updated with any corrected Pell values from the DRSPB response
file. The corrected value is moved to the original column and the corrected and revised
columns are blanked out. When UPDTPELL is set to N (the default), the FLO and DIS are
not updated with the corrected values.
Please note: This control option only applies based on the following conditions taken
from the November 2010 (2011/20012) COD Tech Ref, Volume II, Section 1.b, page 157.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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The COD System provides an option for the processing of Pell Grant data that allows
schools to choose if they want to accept corrections to the Pell Grant data they submit to
the COD System, or if they would rather have the data rejected.
Business Rules:
1) Schools may select an option to have Pell Grant data that fails edits rejected rather
than
receive corrections for that data.
2) This option applies to all edits that are marked as an Edit Type C/R in Volume II,
Section 4 – Edits within this Technical Reference.
3) Both corrections and rejections utilize the same edit number to indicate which edit was
set;
the Response Indicator differentiates between corrected and rejected.
4) When returning Response Document files, the COD System returns an edit code, the
field it
pertains to and the value submitted for rejected data
5) When returning Response complex elements, the COD System returns an edit code, the
field to which it pertains, and the corrected value.
6) Unless the School contacts the COD School Relations Center to change this option, the
COD System will correct their data.
7) In order to change this option, the school must contact COD School Relations.
XAIDID (Exclude Aid ID Option) will allow up to 100 award AIDIDs to be excluded. If the
user does not provide a XAIDID control option, no AIDIDs will be excluded. All AIDIDs
must be provided in a separate XAIDID control option.
Example: SAMD53 XAIDID=STF1
SAMD53 XAIDID=STF2
This option is used when CODFILE=Y.
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SAMPLE CONTROL RECORDS
The following is an example of CTL records for the ORIGINATION process. It sets the
Processing Date to 10/15/2017, includes a heading Comment of SAMPLE OPTIONS. It will
create 2018 actual disbursement origination records for Stafford Sub, Unsub, and Pell using
ADS as the driver (PROCESS=D) and update ADS & DIS (MODE=A). An XML output file
will be created with each record containing up to 2048 characters (STRING=Y). The control
options ATDSCH, ENRLSCH, and RPTSCH have been supplied for the Common Record
values. The origination response must have been processed and the loan accepted
(ACKREQ). Only one ADS record per Disbursement number (DSEQNO) will be processed
at a time and only if the previous ADS record for that DSEQ has been accepted by COD
(ADSACKRQ). Only the error messages will be written (CERRORL=E).
SAMD53 ACKREQ=Y SAMD53 ADSACKRQ=Y SAMD53 ATDSCH=12345678 SAMD53 BOOKFL=N SAMD53 CERRORL=E SAMD53 CODFILE=Y SAMD53 COMMENT='SAMPLE OPTIONS’ SAMD53 DRSPFL=N SAMD53 ENRLSCH=00012345 SAMD53 MODE=A SAMD53 PDATE=20171015 SAMD53 PROCESS=D SAMD53 PROCYR=2018 SAMD53 RPTSCH=00012345 SAMD53 STRING=Y SAMD53 TYPEAID=B-C-E END
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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The following is an example of CTL records for the RESPONSE process. It sets the
Processing Date to 10/17/2017, includes a heading Comment of SAMPLE OPTIONS.
Booking notification response files (BOOKFL) and Disbursement response files (DRSPFL)
will be processed. Only response records with <ReportingSchool> and <AttendedSchool>
values that match the RPTSCH and ATDSCH options will be processed. FLO, DIS & ADS
records will be updated (MODE). Booking Notification response records will be reported
(BERRORL) but only rejected Disbursement response records will be reported (DERRORL).
Warning messages (begin with ‘W’) will not be displayed (SUPRWARN). The Response
Document Id will be used to find the ADS record (MTCHID).
SAMD53 ATDSCH=12345678 SAMD53 BERRORL=A SAMD53 BOOKFL=Y SAMD53 DERRORL=E SAMD53 CODFILE=N SAMD53 COMMENT='SAMPLE OPTIONS’ SAMD53 DRSPFL=Y SAMD53 ENRLSCH=00012345 SAMD53 MODE=A SAMD53 MTCHID=Y SAMD53 PDATE=20171017 SAMD53 PROCESS=D SAMD53 PROCYR=2018 SAMD53 RPTSCH=00012345 SAMD53 SUPRWARN=Y END
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OUTBOUND COD DISBURSEMENT PROCESS (COD)
When control option CODFILE is set to Y, ADS
Records are read and selected if the following
criteria are met:
• The ADS School Code will be selected by the
SCHCODE control option (if provided).
• The ADS Export Status (EXPSTAT) must be R.
• The ADS Status (STATUS) must not be I.
• The FLO SAMEXP must not be E.
• If the ADS Expired Date (EXPRDTE) is not spaces, it must be a future date.
If the enrolled school code is populated in the SUT record for the term enrolled, that value
will be sent with the actual disbursements sent to COD. If the SUT enrolled school code is
not populated, the ATDSCH control option value will be used to populate the enrolled
school code. This affects all clients except for DEVRY.
• If the PTYPE control option is provided, the PTYPE value in the ADS Record must be
selected.
• If the TYPEAID control option is provided, the TYPEAID value in the ADS Record must
be selected.
• If the AIDID control option is provided, the AIDID value in the ADS Record must be
selected.
• If the XAIDID control option is provided, the AIDID in the ADS Record must not be
included in the XAIDID list.
• ACTTYPE = Q is not allowed for COD processing due to sequence number issues.
• If control option ACKREQ = Y, the origination response must have been processed and the
loan accepted.
• If control option ADSACKRQ = Y, any prior ADS records for that disbursement number
(DSEQ) must have been acknowledged and/or accepted by COD.
• Program will prevent the sending of an actual disbursement record is F-PROMSTAT is not
equal to ‘A’.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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When in SIMULATION mode, SAMD53 only creates a COD XML File without updating
the database. The ADS File is opened for input only.
When running in UPDATE mode, the PSN, FLO, DIS, SAM and ADS files are opened for
both input and output.
When an ADS record is selected for processing, the PSN, COM, BSP and FLO records as
well as the DIS record corresponding to the ADS record and all Unpaid DIS records for that
award are checked for revised values. Any changes are submitted to COD and the corrected
column is updated with the revised value.
The “ST” type PSN record is read for Student’s Name, SID, Date of Birth, Driver’s License
information and Citizenship Status. When processing a PLUS loan, the “B1” or “B2” type
PSN record is read to get the same information for the Borrower. The PSN student data is
optionally matched with the BIO data based on the MTCHNAME & MTCHDOB control
options.
The “CP” & “CL” BSP records are read to check for changes in Student address information.
Address fields are considered changed when the BSP revision date (BS-REVDATE) is
greater than the PSN Last Address date (PS-ADDRSD).
Phone numbers are considered changed when the revision date (CO-REVDTEC) of the COM
PN record is greater than the PSN Last Phone Date (PS-PHONSD).
• The student’s Permanent Phone number is stored on the COM CP record (CO-
ADTYPE=CP)
• The student’s Local Phone number is stored on the COM CL record (CO-ADTYPE=CP)
• The PLUS Borrower’s phone number is stored on the COM record with a CO-ADTYPE
matching the F-ADTYPE field.
Email addresses are considered changed when the revision date (CO-REVDTEC) of the
COM
EM record is greater than the PSN Email Date (PS-EMALSD).
• The student’s Email address is stored on the COM CP record (CO-ADTYPE=CP)
• The PLUS Borrower’s Email address is stored on the COM record with a CO-ADTYPE
matching the F-ADTYPE field
After an ADS Record is exported, SAMD53 changes the Export Status (AD-EXPSTAT and
D-DISSTAT) to S and the Export Date (AD-EXPDATE and D-SNDDATE) by the
processing date. The Export Batch Number (AD-EXPBTCH and D-SNDBTCH) in the DIS
and ADS records are updated with the COD Document Id. If field changes were processed,
the FLO Change Document ID (F-DOCIDC) and Change Count (F-CHGCNT) are updated.
Spaces are moved to the FLO force fields (F-CHANGE1, F-CHANGE2 & F-CHANGE3)
and a “C” is moved to F-SAMEXP.
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Pell Grant Verification Status Field Values
PGVALST explanation: In order for SAMD53 to correctly send the Pell Grant Verification
Status value to COD, the following values must be entered in the SAM file PGVALST field:
A, C, R, S, T, N, Y, U, V or W. They will be translated as shown in the translation table
shown below.
PGVALST Table
SAM Value Value sent to COD
A Accurate V Verified
C Calculated V Verified
R Reprocessed V Verified
T Tolerance V Verified
S Selected S Selected, not Verified
N Not Selected blank
Y Yes, National blank
U Unable to Validate blank
V Validation Required blank
W Without Documentation W Without Documentation
INSTITUTION SPECIFIC CODE FOR NEW YORK /SLSC CLIENTS
When a change to the student demographic data is processed (i.e. name, DOB, address,
phone, etc), SAMD53 will load the change DOCID to the DOCIDC field in the student’s
PSN record and will move an ‘S’ (sent to COD) to the PSN_CHGST field. When SAMD53
processes the change response, the PSN_CHGST field is updated with the value from the
<Student> block <ResponseCode>.
If the PDNCHG control option is set to Y, no transactions (demographic or award based) will
be generated for that student if a change to the student demographic data was generated and
no response has yet been processed. (Pending changes are designated by a value of S in the
PSN_CHGST field.
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INBOUND RESPONSE PROCESS
CASX50 must be run to process the inbound COD XML Disbursement Response file prior to
running SAMD53. CASX50 will format and create the appropriate output files based on the
Document Type and Summary year being processed. The file layouts differ based on the
type of response being processed.
Disbursement Response File (DRSPB)
When the control option DRSPFL is set to Y, SAMD53 processes all records in the
Disbursement Response (DRSPB) File unless otherwise limited by the ATDSCH and/or
RPTSCH control options. The Actual Disbursement Response file consists of 3 record
types: “ST” - Student information, “AW” – Award information and “DI” – Disbursement
information. Each student will have one “ST” record, one or more “AW” records and “DI”
records per “AW” record.
When an accepted Disbursement Response Record is processed, SAMD53 changes the
Export Status (AD-EXPSTAT and D-DISSTAT) to A and Reconciliation Status (AD-
RCNSTAT and D-RECON) to R. If not already populated, the Acknowledgment dates (D-
ACKDTE and AD-ACKDTE) are updated with the processed date from the response file, the
batch number (AD-EXPBTCH and D-SNDBTCH) are updated with the Document Id from
the response file, the export dates (AD-EXPDTE and D-SNDDATE) are updated with the
Document Id Date from the response file and the LOC rebate amount (AD-AREBLOC) is
updated with the Rebate Amount from the response file. If the disbursement transaction was
accepted or corrected (RsInd=A or C), the FLO-LOANSTAT is set to “A”.
If MTCHCHK=Y, the field values from the DRSP response record are matched with the
revised column of the PSN, FLO and DIS records. If the values match, the value is moved to
the original column and the corrected and revised columns are blanked out.
If UPDTPELL=Y and the DRSP response record has a <ResponseCode> of “C” (corrected),
the values from the response record are moved to the FLO/DIS original column and the
corrected and revised columns are blanked out.
When processing Pell responses, the following FLO fields are updated:
1) F-YTDAMT is updated with the Year-To-Date Disbursement Amount
<YTDDisbursementAmount>
2) F-TPELGUS is updated with the Total Percent Eligibility Used
<TotalPercentEligibilityUsed>
3) F-SCHPELL is updated with the Scheduled Federal Pell Grant Amount
<ScheduledPellGrant>.
4) F-NGPAMT is updated with the Negative Pending Amount <NegativePendingAmount>.
5) F-SFAIND is updated with the FSA Code <FSACode>.
If the student has multiple Pell awards for that AIDYR, all of their Pell FLO records are
updated regardless of the origination status.
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New for 16/17 two new fields were added for SULA enhancements. The two new fields are
SAM.AYSSUP (Initial Sub Usage Periods) and SAM.AYSSUPS – Source for Initial Sub
Usage Periods. These fields were added to enhance Automatic Packaging (SAMP30) to
honor a student’s SULA limit. To do this the Sum Subsidized Usage Limit must be
determined as of the beginning of the award year.
The ISIR load and Transfer Monitoring processes will populate the Initial Sub Usage Periods
from NSLDS until COD data is received for the award year. When the SAM.AYSSUP field
is updated from the ISIR load (CASU80) the SAM.AYSSUPS (Source for Initial Sub Usage
Periods) will be populated with an ‘I’, and when it is updated from the Transfer Monitoring
Process (SAMP45) the AYSSUPS field will be updated with a ‘T’. Once COD updates the
AYSSUP field, the AYSSUPS field will be updated with a ‘C’. The AYSSUPS field can
also be set to ‘O’ override, and if it is an ‘O’ no updates will be done to the SAM.AYSSUP
field.
SAMD53 will update the SAM.AYSSUP and SAM.AYSSUPS fields from the DRSPA
response files. If SAM.AYSSUPS is not ‘O’ and the processing date is not greater than the
AYSSUPDT value, then:
If SAM.SACSUP (Sum Actual Sub Usage Periods) or SAM.RACSELP (Remaining
Actual Sub Eligibility) is populated:
• Calculate and store SAM.AYSSUP (Initial SULA periods)
o SAM.AYSSUP will be calculated by reducing the
SAM.SACSUP value that is received by the total of all
existing FLO.ACSBUP values on each DL sub record
within the AIDYR.
NOTE: if the record being processed is SUB, the
FLO.ACSBUP should be updated from the record prior to
doing the calculation.
• If SAM.AYSSUP is updated (or if it is calculated to be the same as
the existing value) update SAM.AYSSUPS to ‘C’.
New for 17/18 – the following SULA tags will now be sent in the disbursement block of the
XML instead of the Award block for DL, PELL, TEACH and IRAQ/Afghantistan grants:
Starting in the 17/18 year, COD is shifting the following tags from the Award Block in PELL
and IRAQ/AFGHANISTAN grants and will now send this data in the disbursement block:
<PublishedPgmLengthYears>, <PublishedPgmLengthMonths>,
<PublishedPgmLengthWeeks>, <WeeksProgramsAcademicYear>, <SpecialPrograms>,
<ProgramCredentialLevel>. Additionally, the following two fields are required for Pell and
Iraq/Afghanistan grants started in 17/18 and forward: <EnrollmentStatus> and
<ProgramCIPCode>. Since we recommend setting OVERRIDE to ‘N’, that option will not
create anticipated Pell disbursements. If you want to test this for these grants, set
OVERRIDE to Y, and check to see that these tags are in the disbursement block.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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Additionally starting in 17/18, Direct Loan and Teach programs will have the following tags
shifted from the Award block to the Disbursement block: <PublishedPgmLengthYears>,
<PublishedPgmLengthMonths>, <PublishedPgmLengthWeeks>,
<WeeksProgramsAcademicYear>, <SpecialPrograms>, <ProgramCredentialLevel>.
Booking Notification Response File (BOOKB)
When the control option BOOKFL is set to Y, SAMD53 processes all records in the Booking
Notification Response (BOOKB) File unless otherwise limited by the ATDSCH and/or
RPTSCH control options.
When an accepted Booking Notification Record is processed, SAMD53 changes the DIS
Reconciliation Flag (D-RECON) and the FLO Booking Status Flag (F-BKSTAT) to “A” and
DIS Reconciliation Date (D-RECONDT) and the FLO Booking Date (F-BKDATE) to the
Booked Date from the response file.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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Listed below are valid Country Codes Tables (stored in copy member ASDZST). The
program will look for a value in the BSP Country field. If it finds a match (and not equal to
USA, UNITED STATES or UNITED STATES OF AMERICA), it will create the
<AddressForeignIndicator>true</AddressForeignIndicator> tag set as well as the
<AddressCountryCode>xxx</AddressCountryCode> tag set. There must be an EXACT
match between the BSP Country and the value in the table. For example: If "North Korea" is
entered in BSP as "N. Korea", the match will not be found and a warning message ('**
COUNTRY NOT IN COUNTRY CODES TABLE') will be written. Countries may be
stored in BSP in mixed case format. Connecting words like ‘and’ and ‘of’ should be all
lower case. (i.e. Antigua and Barbuda; Taiwan Republic of China).
AD ANDORRA
AE UNITED ARAB EMIRATES
AF AFGHANISTAN
AG ANTIGUA AND BARBUDA
AI ANGUILLA
AL ALBANIA
AM ARMENIA
AN NETHERLANDS ANTILLES
AO ANGOLA
AQ ANTARCTICA
AR ARGENTINA
AS AMERICAN SAMOA
AT AUSTRIA
AU AUSTRALIA
AW ARUBA
AZ AZERBAIJAN
BA BOSNIA-HERZEGOVINA
BB BARBADOS
BD BANGLADESH
BE BELGIUM
BF BURKINA FASO
BG BULGARIA
BH BAHRAIN
BI BURUNDI
BJ BENIN
BM BERMUDA
BN BRUNEI DARUSSALAM
BO BOLIVIA
BR BRAZIL
BS BAHAMAS
BT BHUTAN
BU MYANMAR
BV BOUVET ISLAND
BW BOTSWANA
BY BELARUS
BZ BELIZE
CA CANADA
CC COCOS (KEELING) ISLAND
CD COTE DIVOIRE
CF CENTRAL AFRICAN REP
CG CONGO
CH SWITZERLAND
CI IVORY COAST REP
CK COOK ISLAND
CL CHILE
CM SAMEROON UNITED REP OF
CN CHINA
CO COLOMBIA
CR COSTA RICA
CT CANTON & ENDERBURY ISLAND
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CU CUBA
CV CAPE VERDE ISLAND
CW ARUBA
CX CHRISTMAS ISLAND
CY CYPRUS
CZ CZECH REPUBLIC
DE GERMANY
DJ DJIBOUTI
DK DENMARK
DM DOMINICA
DO DOMINICAN REPUBLIC
DR GERMAN DEMOCRATIC REP
DZ ALGERIA
EC ECUADOR
EE ESTONIA
EG EGYPT
EH WESTERN SAHARA
ER ERITREA
ES SPAIN
ET ETHIOPIA
FI FINLAND
FJ FIJI
FK FALKLAND ISLANDS
FK MALVINAS
FM MICRONESIA
FO FAEROE ISLANDS
FR FRANCE
FS MICRONESIA
FX FRANCE, METROPOLITAN
GA GABON REPUBLIC
GB GREAT BRITAIN
GD GRENADA
GE GEORGIA
GF FRENCH GUIANA
GH GHANA
GI GIBRALTAR
GL GREENLAND
GM GAMBIA
GN GUINEA
GP GUADELOUPE
GQ EQUATORIAL GUINEA
GR GREECE
GS SOUTH GEORGIA
GS SOUTH SANDWICH ISLANDS
GT GUATEMALA
GU GUAM
GW GUINEA-BISSAU
GY GUYANA
HK HONG KONG
HM HEARD & MCDONALD ISLANDS
HN HONDURAS
HR CROATIA
HT HAITI
HU HUNGARY
HV BURKINA FASO
ID INDONESIA
IE IRELAND
IL ISRAEL
IN INDIA
IO BRITISH IND OCEAN TERR
IQ IRAQ
IR IRAN
IS ICELAND
IT ITALY
JM JAMAICA
JO JORDAN
JP JAPAN
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JT JOHNSTON ISLAND
KE KENYA
KG KYRGYZSTAN
KH CAMBODIA
KI KIRIBATI
KM COMOROS
KN ST KITTS-NEVIS-ANGUILLA
KP KOREA, DEMO PEO REP OF
KP NORTH KOREA
KR KOREA, REPUBLIC OF
KR SOUTH KOREA
KW KUWAIT
KY CAYMAN ISLANDS
KZ KAZAKHSTAN
LA LAO PEOPLES DEMO REPUBLIC
LB LEBANON
LC ST LUCIA
LI LIECHTENSTEIN
LK SRI LANKA
LR LIBERIA
LS LESOTHO
LT LITHUANIA
LU LUXEMBOURG
LV LATVIA
LY LIBYA
MA MOROCCO
MC MONACO
MD MOLDOVA
MG MADAGASCAR
MH MARSHALL ISLANDS
MK MACEDONIA, REPUB OF
ML MALI
MM MYANMAR
MN MONGOLIA
MO MACAU
MP NORTHERN MARIANAS ISLANDS
MQ MARTINIQUE
MR MAURITANIA
MS MONTSERRAT
MT MALTA
MU MAURITIUS
MV MALDIVES
MW MALAWI
MX MEXICO
MY MALAYSIA
MZ MOZAMBIQUE
NA NAMIBIA
NC NEW CALEDONIA
NE NIGER
NF NORFOLK ISLAND
NG NIGERIA
NI NICARAGUA
NL NETHERLANDS
NO NORWAY
NP NEPAL
NQ DRONNING MAUD LAND
NR NAURU
NT MONTENEGRO
NTZ NEUTRAL ZONE
NU NIUE
NZ NEW ZEALAND
OM OMAN
PA PANAMA
PC PACIFIC IS TRUST TERR
PE PERU
PF FRENCH POLYNESIA
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
32
PG PAPUA NEW GUINEA
PH PHILIPPINES
PK PAKISTAN
PL POLAND
PM ST PIERRE AND MIQUELON
PN PITCAIRN
PR PUERTO RICO
PT PORTUGAL
PU US MISC PACIFIC ISLANDS
PW PALAU
PY PARAGUAY
PZ PANAMA CANAL ZONE
QA QATAR
RE REUNION
RO ROMANIA
RU RUSSIA
RW RWANDA
SA SAUDI ARABIA
SB SOLOMON ISLANDS
SC SEYCHELLES
SD SUDAN
SE SWEDEN
SG SINGAPORE
SH ST HELENA
SI SLOVENIA
SJ SVALBARD & JAN MAYEN IS
SK SLOVAKIA
SL SIERRA LEONE
SM SAN MARINO
SN SENEGAL
SO SOMALIA
SR SURINAME
ST SAO TOME & PRINCIPE
SU COMMONWLTH INDEPNT STATES
SV EL SALVADOR
SX UNION OF SOVIET SOC REP
SY SYRIAN ARAB REPUBLIC
SZ SWAZILAND
TC TURKS AND CAICOS ISLANDS
TD CHAD
TF FRENCH SOUTHERN TERR
TG TOGO
TH THAILAND
TJ TAJIKSTAN
TJ TAJIKISTAN
TK TOKELAU
TM TURKMENISTAN
TN TUNISIA
TO TONGA
TP EAST TIMOR
TR TURKEY
TT TRINIDAD AND TOBAGO
TV TUVALU
TW TAIWAN REPUBLIC OF CHINA
TZ TANZANIA UNITED REP OF
UA UKRAINE
UG UGANDA
UI MINOR ISLANDS
UM MIDWAY ISLAND
US UNITED STATES
US UNITED STATES OF AMERICA
US USA
UY URUGUAY
UZ UZBERKISTAN
VA VATICAN CITY STATE
VC ST VINCENT & GRENADINES
VE VENEZUELA
COD Export Disbursement Acknowledgment/SAMD53B March 2018
33
VG BRITISH VIRGIN ISLANDS
VN VIETNAM
VU VANUATU
WF WALLIS & FUTUNA ISLANDS
WK WAKE ISLAND
WS SAMOA
XY EUROPEAN MONETARY COOP FD
YD YEMEN DEMOCRATIC
YE YEMEN
YT MAYOTTE
YU YUGOSLAVIA
ZA SOUTH AFRICA
ZM ZAMBIA
ZR ZAIRE
ZW ZIMBABWE
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
34
The Common Record Response error messages are described in Figure C
R – Reject; W – Warning; C – Correction (Pell only)
Code Info R/W/C Description
001 DOC INFO R INVALID DESTINATION MAILBOX ID
002 AWARD R REPORTING ENTITY ID IS NOT ELIGIBLE TO REPORT
003 DOC INFO R DUPLICATE DOCUMENT ID
004 DOC INFO R ENTITY ID NOT FOUND ON PARTICIPANT FILE
005 DOC INFO R FULL PART SCH CANNOT SUBMIT LEGACY RECS FOR YEAR
006 DOC INFO R DOCUMENT CREATE DATE > CURRENT SYSTEM DATE
007 DOC INFO R NO DETAIL RECORDS IN DOCUMENT
008 ENTITY W REPORTED NBR OF STUDENTS NOT EQUAL TO DETAIL COUNT
009 CODE 009 NOT IN USE
010 CODE 010 NOT IN USE
011 PERSON R NO ELIG SSN/DOB/LNAME COMBO MATCH ON CPS – ORIG
012 PERSON R NO ELIG SSN/DOB/LNAME COMBO MATCH ON CPS – CHG
013 PERSON R CITZN STAT IND FOR PLUS BORROWER IS NOT ELIGIBLE
014 PERSON R CITZN STAT IND FOR PLUS STUDENT IS NOT ELIGIBLE
015 PERSON W CORRECTED VALUE SAME AS ORIGINAL VALUE
016 PERSON R PLUS BORROWER AND STUDENT CANNOT BE SAME PERSON
017 PERSON R PLUS ENDORSER AND STUDENT CANNOT BE SAME PERSON
018 CODE 018 NOT IN USE
019 CODE 019 NOT IN USE
020 PERSON R FIRST NAME AND LAST NAME BLANK
021 PERSON R ADDRESS IS INCOMPLETE
022 CODE 022 NOT IN USE
023 AWD INFO R/C INCORRECT LTUIT & FEES CODE – CORRECTION APPLIED
024 AWD INFO R REPORTED CPS TRAN NBR DOES NOT MATCH CPS
025 AWD INFO R DUPLICATE MATCH ON CPS
026 AWD INFO R/C INCORRECT SECONDARY EFC USED - CORRECTION APPLIED
027 CODE 027 NOT IN USE
028 CODE 028 NOT IN USE
029 CODE 029 NOT IN USE
030 CODE 030 NOT IN USE
031 CODE 031 NOT IN USE
032 CODE 032 NOT IN USE
033 AWARD R DUPLICATE AWARD ID
034 AWARD R ATTNDING SCH ID HAS NO RELATIONSHIP W/RPTING SCH
035 AWARD R INCONSISTENT AWARD INFORMATION DATA
036 AWARD W PLUS CREDIT DECISION STATUS NOT ACCEPTED FOR AWD
037 CODE 037 NOT IN USE
Figure C. Loan Origination & Change Error Messages
COD Export Disbursement Acknowledgment/SAMD53B March 2018
35
Code Info R/W/C Description
038 AWARD R STUDENT NOT PELL ELIGIBLE
039 AWARD R/C INCORRECT AWARD AMOUNT
040 AWARD W CHANGED AWARD AMOUNT < TOTAL DISBURSEMENTS - PELL
041 AWARD R CHANGED AWD AMT < TOTAL DISBS-DL/TEACH
042 AWARD R NEW AWARD TYPE SUBMITTED WITH ZERO AWD AMOUNT
043 AWARD R AWD-AFTER END OF PROC YR – EXTEND PROC NOT GRANTED
044 CODE 044 NOT IN USE
045 AWARD R INCORRECT AWARD DATES
046 AWARD R INCORRECT ACADEMIC YEAR DATES
047 AWARD R ACADEMIC YEAR DATES ALREADY LINKED TO MPN
048 DISB R SCHOOL IS INELIGIBLE
049 CODE 049 NOT IN USE
050 DISB R DISBURSEMENT DATE OUTSIDE ALLOWABLE WINDOW
051 DISB R DISB DATE OUTSIDE WINDOW - PAYMENT TRIGGER = Y
052 CODE 052 NOT IN USE
053 DISB R DISBURSEMENT DATE CANNOT BE BLANK
054 DISB W DISB DATE WITHIN 7 DAYS OR PASSED - PYMT TRIG=N
055 DISB W DISB INFO RECEIVED 30+ DAYS AFTER DATE OF DISB
056 DISB R/C SEQUENCE NUMBER NOT IN SEQUENTIAL ORDER
057 DISB R COMBINED DISB DATE & AMT ADJ - AMT ADJ REJECTED
058 DISB R DUPLICATE DISBURSEMENT INFO ON FILE
059 CODE 059 NOT IN USE
060 DISB R INSUFFICIENT NBR OF DISBS BASED ON SCHOOL TYPE
061 DISB R ONLY 1 DISB ALLOWED WHEN VERIFICATION STAT=W
062 DISB R DISB AMT < OR = ZERO FOR DISBURSEMENT SEQ #01
063 DISB R INCORRECT NET DISBURSEMENT AMOUNT
064 DISB R/C DISB AMT > 50% OF AWD - VERIFICATION STAT=W
065 DISB W INSUF DECREASE IN DISB AMT - S/B AMT OF NEG PEND
066 DISB R AWD IS IN OVERPAID STAT - DISB INCREASE NOT ACPTD
067 DISB R/C INCORRECT DISBURSEMENT GROSS AMOUNT
068 DISB W POTENTIAL OVER AWD PROJECT - NOTICE SENT SEPARATELY
069 DISB W POTENTIAL CONCURRENT ENRLMT-NOTICE SENT SEPARATELY
070 DISB W DISBURSEMENT RELEASE INDICATOR IS BLANK
071 DISB R DIS AFTER END OF PROC YR - EXTEND PROC NOT GRANTED
072 DISB R INCOMPLETE DISBURSEMENT AMOUNTS
073 DISB R INSUFFICIENT INFORMATION WITH PAYMENT TRIGGER=Y
074 DISB R INCORRECT ADJUSTMENT TO PAYMENT TRIGGER
Figure C (continued). Loan Origination & Change Error Messages
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
36
Code Info R/W/C Description
075 DISB R MULTIPLE FIRST DISBURSEMENT FLAGS
076 CODE 076 NOT IN USE
077 DISB R INCORRECT DISBURSEMENT LOAN FEE AMOUNT
078 DISB R INCORRECT DISBURSEMENT REBATE AMOUNT
079 DISB R PAYMENT PERIOD START DATE NOT IN ELIGIBLE RANGE
080 DISB R NO ACCEPTED PLUS CREDIT DECISION STATUS
081 DISB R NO PROMISSORY NOT ON FILE
082 CODE 082 NOT IN USE
083 DISB R CMO REJECTED STUDENT FOR ELIGIBILITY ISSUES
084 DISB R CMO REJECTED STUDENT FOR INCORRECT CALCULATION(S)
085 DISB R CMO REJECTED STUDENT FOR ALREADY BEING FUNDED
086 DISB R CMO REJECTED STUDENT FOR IMPROPER PACKAGE SUBMISSION'
087 DISB R CMO REJECTED STUDENT - INCOMPLETE STUDENT PROCESSING
088 DISB R CMO REJECTED STUDENT FOR MISSING DOCUMENTATION
089 DISB R INVALID DISB DUE TO PENDING BANKRUPTCY
090 ENTITY W TOTAL DISBURSEMENT AMT DOES NOT EQUAL DETAIL AMOUNT
091 CODE 091 NOT IN USE
092 AWARD R BORROWER DECEASED - NO FURTHER AWDS ACCEPTED
093 DISB R INVALID DISBURSMENT SEQUENCE NUMBER
094 DISB R INVALID DISB - LOAN DISCHG NOTE - UNAUTH SIGN/PYMT
095 DISB R INVALID DISBURSEMENT, PERSON IS DECEASED
096 CODE 096 NOT IN USE
097 DISB R DISB AMT WOULD HAVE BEEN CORRCD TO 0 BY COD –REC REJCD
098 CODE 098 NOT IN USE
099 CODE 099 NOT IN USE
100 AWARD R SOURCE ID NOT AUTHORIZED FOR REPORTING SCHOOL ID
101 AWARD W REPORTING SCHOOL ID LISTED AS INELIGIBLE
102 ENTITY W TOTAL AWARD AMT DOES NOT EQUAL DETAIL AMOUNT
103 CODE 103 NOT IN USE
104 CODE 104 NOT IN USE
105 DOC INFO R ONLY 1 DOC ALLOWED PER SAIG TRANSMISSION BATCH
106 CODE 106 NOT IN USE
107 CODE 107 NOT IN USE
108 CODE 108 NOT IN USE
109 CODE 109 NOT IN USE
110 CODE 110 NOT IN USE
111 CODE 111 NOT IN USE
112 CODE 112 NOT IN USE
Figure C (continued). Loan Origination & Change Error Messages
COD Export Disbursement Acknowledgment/SAMD53B March 2018
37
Code Info R/W/C Description
113 DISB R TOT DISB AMT > LESSER OF AWARD AMT OR ENDORSER AMT
114 DISB R DISB OR ADJ RCVD AFTER VERIF STAT ‘’W’’ DEADLINE
115 DISB W STUD REFERRED TO DCS BUT REPYMT SCHD NOT ESTABLISHED
116 PERSON W SSN,DOB AND/OR LNAME HAVE NOT BEEN UPDATED IN COD
117 AWARD R DISB INFO IS INCOMPLETE OR REJECTED – DL NOT ACCPTD
118 AWARD W ANTCP DISB SUB NOT EQUAL NEW AWD AMT - RECALCULATED
119 AWARD W DISB REDUCED & LOAN INACTIVED - AWARD REDUCED TO 0
120 PERSON W INCOMPLETE ADDRESS - COMPLETE ADDR EXISTS ON COD
121 PERSON R SSN CHANGE REQ REJ - PERSON IS ALSO A PLUS BORROWER
122 PERSON R SSN CHANGE - INCREASE TO PLUS AWARD AMOUNT REJECTED
123 AWARD R ANTCP DISB SUB NOT EQUAL NEW AWD AMT - RECALCULATED
124 CODE 124 NOT IN USE
125 CODE 125 NOT IN USE
126 CODE 126 NOT IN USE
127 CODE 127 NOT IN USE
128 CODE 128 NOT IN USE
129 CODE 129 NOT IN USE
130 CODE 130 NOT IN USE
131 CODE 131 NOT IN USE
132 CODE 132 NOT IN USE
133 CODE 133 NOT IN USE
134 CODE 134 NOT IN USE
135 CODE 135 NOT IN USE
136 CODE 136 NOT IN USE
137 CODE 137 NOT IN USE
138 AWARD R INCORRECT PREPROFESSIONAL COURSE WORK INDICATOR
139 AWARD R INCORRECT PREPROFESSIONAL COURSE WORK FLAG
140 AWARD R INCORRECT ORIG FEE PERCENT ON NEW AWARD
141 AWARD R CANNOT CHANGE ORIG FEE PERCENT ON ACTIVE AWARD
142 CODE 142 NOT IN USE
143 AWARD R DISB NET/FEE/REB INCORRECT BASED ON ORIG FEE PERCENT
144 CODE 144 NOT IN USE
145 AWARD R VERIFICATION STAT=W SUBMITTED AFTER CUTOFF DATE
146 DISB R DISB SUBMITTED WITH VERIF STAT=W AFTER CUTOFF DATE
147 PERSON R LNAME, DOB OR SSN INCONSISTENCY FOR GRAD PLUA
148 PERSON R FIRST NAME INCONSISTENCY FOR GRAD PLUA
149 PERSON/AWARD
R STUD DOB CANNOT EQUAL BORR DOB ON PARENT PLUS
150 AWARD R INCORRECT CLASS LEVE L SUBMITTED ON GRAD PLUS LOAN
151 PERSON R SSN INCONSISTENCY FOR GRAD PLUS
152 PERSON/AWARD
R INVALID STUDENT SSN CHANGE ON PARENT PLUS
153 PERSON/AWARD
R DL PLUS INVALID BORROWER SSN FOR PARENT OF UNDERGRAD
Figure C (Continued). Loan Origination & Change Error Messages
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
38
154 AWARD R DEP STAT CANNOT BE ''D'' WHEN CLASS LEVEL > 5
155 CODE 155 NOT IN USE
156 AWARD R ADDL UNSUB = TRUE IS INVALID WHEN DEPST = I
157 AWARD R SUM OF AWARDS EXCEEDS BASE ANNUAL LOAN LIMITS
158 AWARD R HPPA IND CANNOT BE TRUE WHEN CLASS LEVEL < 6
159 AWARD R CLASS LEVEL CANNOT BE > 5 ON PARENT PLUS
160 AWARD R TEACH - DISB INFO INCOMPLETE OR REJECTED
161 AWARD R TEACH - ATTEND SCHOOL IS TEACH INELIGIBLE
162 AWARD R TEACH - INCORRECT AWARD AMOUTN FOR TEACH
163 AWARD R TEACH - AWD AMT EXCEEDS MAX AMT FOR AWD YEAR
164 AWARD R TEACH - INVALID TEACHER EXPERT FLAG
165 DISB R TEACH - NO ATS NOTE ON FILE
166 AWARD R TEACH - ATTEND SCHOOL IS NOT A MAIN LOCATION
167 AWARD R SUM OF SUBSIDIZED AWARDS EXCEEDS SUB LOAN LIMITS
168 PERSON W POST 911 DECEASED VET DEP IND IS TRUE AT COD
171 AWARD R SCHOOL NOT ELIGIBLE FOR 2 PELL W/I SAME YEAR
172 AWARD C/R INCORRECT AWD AMT WHEN ADDL ELIG IND IS TRUE
173 AWARD C/R ADDL ELIG IND CHGED TO FALSE & AWD AMT > MAX LIMIT
174 AWARD W ADDL ELIG IND CHGED TO FALSE & AWD IN OVERPAID STAT
175 AWARD W ADDL ELIG IND CHGED TO FALSE & ELIG USED > 100%
176 DISB C/R ADDL ELIG IND = TRUE AND ELIG USED > 200%
177 AWARD W LIFETIME & ELIGIBILITY USED NEAR LIFETIME LIMIT
178 AWARD W LIFETIME & ELIGIBILITY USED EXCEEDS LIFETIME LIMIT
180 AWARD R AWARD AMOUNT > AWARD AMOUNT REQUESTED
181 PERSON R PLUS CRED DECISION PENDING/DECLINED - REL IND=TRUE
182 PERSON R INVALID PLUS ID CHG W/CREDIT DECISION=PEND/DECLINE
183 PERSON R INV AWD MAINT ON PLUS W/CRED DECISION=PEND/DECLINE
184 PERSON W PEND/DECLINED PLUS ACCEPTED - VALID ENDORSOR MATCH
185 CODE 185 NOT IN USE
186 CODE 186 NOT IN USE
187 CODE 187 NOT IN USE
188 CODE 188 NOT IN USE
189 CODE 189 NOT IN USE
190 CODE 190 NOT IN USE
191 AWARD R INCORRECT HPPA INDICATOR
192 AWARD W PELL AWD SUBMITTED WITH IASG INDICATOR = TRUE
193 AWARD R INCORRECT CHANGE TO IASG INDICATOR
194 AWARD R FUNDED DISB NOT ALLWD FOR PELL AWD WITH IASG IND=TRUE
195 CODE 195 NOT IN USE
196 AWARD R INVALID CMPLTN DATE FOR SUBMITTED STUD ELIGIBILITY CODE
197 AWARD R MISSING ATB TEST ADMIN CODE, AND/OR ATB TEST CODE OR ATB COMPLETION DATE
(Continued). Loan Origination & Change Error Messages
COD Export Disbursement Acknowledgment/SAMD53B March 2018
39
198 AWARD R INCORRECT STUDENT ELIGIBILITY CODE SUBMITTED
199 AWARD W HS DIPLOMA OR EQUIVALENT ON CORRESPONDING CPS TRANS DOES NOT MATCH STUD ELIGIBILITY CODE SUBMITTED
200 PERSON W 150% SUBSIDIZED USAGE LIMIT APPLIES TO BORROWER
201 DISB C/R PELL LEU EXCEEDS THE LIMIT OF 600%
202 AWARD R CANNOT SUBMIT MORE THAN ONE TAG FOR PUBLISHED PROGRAM LENGTH
203 AWARD R INCORRECT SPECIAL PROGRAM SUBMITTED
204 DISB R INCORRECT PROGRAM CIP CODE SUBMITTED
205 AWD/DISB R PAYMENT PERIOD START DATE IS OUTSIDE THE AWARD BEGIN AND END DATES
206 AWARD R REMAINING SUB ELIG PERIOD LESS THAN ‘0’ FOR THIS AWARD
207 DISB R REMAINING SUB ELIG PERIOD LESS THAN ‘0’ FOR THIS AWARD AFTER THIS DISB WAS APPROVED FROM THE ACTION QUEUE
208 AWARD R INCORRECT STUDENT LEVEL CODE SUBMITTED
209 AWARD R INVALID VALUE SUBMITTED FOR WEEKS PROGRAMS ACADEMIC YEAR
210 DOCMNT R INVALID SCHEMA
211 DOCMNT W FAILURE OF FULL SCHEMA ENFORCEMENT
212 DISB R PREVIOUS DISB SEQUENCES HAVE NOT BEEN PROCESSED
213 AWARD R ACTUAL DISB SUBMITTED WITH EDD AFTER CONFIGURABLE DTE
214 AWARD W FOREIGN ADDRESS SUBMITTED ON DLP AWARD
215 PERSON W STUDENT REPORTED AS DECEASED ON A SUBSEQUENT CPS TRANSACTION
216 AWARD R NO PARENT IDENTIFIER MATCH FOUND
217 DISB R ACTUAL DISB SUBMITTED WITH NO PLUS COUNSELING ON FILE
218 DOCMNT R SOFTWARE PROVIDER AND/OR SOFTWARE VERSION MISSING
993 GENERAL C MISSING VALUE - CORRECTION APPLIED
994 GENERAL R MISSING VALUE
995 GENERAL C INVALID VALUE – CORRECTION APPLIED
996 GENERAL R INVALID VALUE
997 GENERAL C INVALID FORMAT – CORRECTION APPLIED
998 GENERAL R INVALID FORM
Figure C (Continued). Loan Origination & Change Error Messages
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
40
When an error is encountered on a CTL Record, a message
is printed with a description of the specific keyword that
caused the error (e.g., PDATE). The program terminates
without further processing, the CTL Record must be
corrected and the program rerun.
** ATBCODE REQS ADDL ATB TESTING INFO - the PSN.ATBBCD (Student
Eligibility Code) is set to 01, 11 or 12 and requires the following fields be populated:
PSN.ATBTAC (Ability to Benefit Test Administrator Code) and PSN.ATBCDT (Ability
to Benefit Completion date) and PSN.ATBTCD (Ability to Benefit Test Code).
** ATDSCH OR RPTSCH MUST BE ENTERED: A value was not entered for either the
ATDSCH or RPTSCH options. Enter a value for at least one of these options when
CODFILE=Y.
** CANNOT RUN IN SIMULATION MODE: MODE=S and either DRSPFL=Y and/or
BOOKFL=Y and CODFILE=Y. Cannot run in simulation mode when processing both
inbound and outbound at the same time.
** DATE IS NON NUMERIC: The value entered for EXPDATE or PDATE was not a
numeric value. The date must contain valid numbers and be in the following format:
CCYYMMDD (century).
**DENIED CR DECSN – REQ MET = “N”: The PLUS Loan credit decision status
(FLO.OCRDCST) is set to D (Denied) and the Credit Requirements Met filed
(FLO.BORINT) is
set to N. In order to clear this edit the borrower have met all of COD’s Credit
Requirements for a
PLUS loan denied application.
** DIACAT REQUIRED WHEN CRTDIA=Y: When CRTDIA is set to Y you must enter
a valid value for DIACAT.
** DIAPFX REQUIRED WHEN CRTDIA=Y: When CRTDIA is set to Y you must enter
a valid value for DIAPFX.
** ENRLSCH OPTION MUST BE NUMERIC: The value entered for the ENRLSCH
must be an 8 character numeric value.
** INVALID ACKREQ OPTION: The value entered for the ACKREQ was not correct.
Valid values are Y or N
COD Export Disbursement Acknowledgment/SAMD53B March 2018
41
** INVALID ADSACKRQ OPTION: The value entered for the ADSACKRQ was not
correct. Valid values are Y or N
** INVALID AMTCHK OPTION: The value entered for the AMTCHK was not correct.
Valid values are Y or N
** INVALID BERRORL OPTION: The value entered for the BERRORL was not correct.
Valid values are A or E.
** INVALID BLDHDR OPTION: The value entered for BLDHDR was not correct. Valid
values are Y or N.
** INVALID BOOKFL OPTION: The value entered for the BOOKFL was not correct.
Valid values are Y or N.
** INVALID CERRORL OPTION: The value entered for the CERRORL was not correct.
Valid values are A or E.
** INVALID CODFILE OPTION: The value entered for the CODFILE was not correct.
Valid values are Y or N.
** INVALID CRTDIA OPTION: The value entered for CRTDIA was not correct. Valid
values are Y or N.
** INVALID DERRORL OPTION: The value entered for the DERRORL was not correct.
Valid values are A or E.
** INVALID DATE -USE YYMMDD FORMAT: The value entered for EXPDATE or
PDATE was not entered in the correct format. The date must contain valid numbers and
be in the following format: CCYYMMDD (century).
**INVALID DIAKEY OPTION: The value for DIAKEY was not valid can only be set to
Y or N and is applicable to Diagnostic ProSAM clients only.
** INVALID DISCLOSE OPTION: The value entered for the DISCLOSE was not
correct. Valid values are Y or R.
** INVALID DRSPFL OPTION: The value entered for the DRSPFL was not correct.
Valid values are Y or N.
** INVALID ERRORL OPTION: The value entered for the ERRORL was not correct.
Valid values are A or E.
** INVALID FISCYR OPTION: The value entered for FISCYR was not correct. FISCYR
is a 2-character numeric value reflecting the 2nd year in the processing cycle (ex: 2017-
2018 would be ‘18’).
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
42
** INVALID FLOCPS OPTION: The value entered for FLOCPS was not correct. Valid
values are Y or N.
** INVALID FRSPFLG OPTION: The value entered for FRSPFLG was not correct.
Valid values are S or F.
** INVALID KEYWORD ENCOUNTERED: One or more of the control options is
incorrect. Refer to the list of control options at the beginning of this chapter to check the
spelling of each.
** INVALID LSKIP OPTION: The value entered for LSKIP was not correct. Valid
values are Y or N.
** INVALID MODE OPTION: The value entered for MODE was not correct. Valid
values are A or S.
** INVALID MTCHCHK OPTION: The value entered for MTCHCHK was not correct.
Valid values are Y or N or R.
** INVALID MTCHDID OPTION: The value entered for MTCHDID was not correct.
Valid values are Y or N.
** INVALID MTCHDOB OPTION: The value entered for MTCHDOB was not correct.
Valid values are Y, B or P.
** INVALID MTCHNAME OPTION: The value entered for MTCHNAME was not
correct. Valid values are Y, B or P.
** INVALID OVERRIDE OPTION: The value entered for OVERRIDE was not correct.
Valid
values are Y or N.
** INVALID P10 OTON
** INVALID PELLELIG OPTION: The value entered for PELLELIG was not correct.
Valid values are Y or N.
** INVALID PELLPRCT OPTION: The value entered for PELLPRCT was not correct.
Valid values are Y or N.
** INVALID PDNCHG OPTION: The value entered for PNDCHG was not correct. Valid
values are Y or N. (NY/SLSC clients only)
** INVALID PRTWARN OPTION: The value entered for PRTWARN was not correct.
Valid values are Y or N.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
43
** INVALID PROCESS OPTION: The value entered for PROCESS was not correct.
Valid values are D, K, or P.
** INVALID STRING OPTION: The value entered for STRING was not correct. Valid
values are Y or N.
** INVALID SUPRWARN OPTION: The value entered for the SUPRWARN was not
correct. Valid values are Y or N
** INVALID TERM OPTION: The value entered for TERM was not correct. Valid
values are 1, 2, 3, 4, 5 or 6.
** INVALID UPDTPELL OPTION: The value entered for UPDTPELL was not correct.
Valid values are Y or N.
** MAX AIDID SELECTS EXCEEDED: The maximum number of AIDIDs has been
exceeded. The maximum number allowed is 100 AIDID fields.
** MAX ERROR MESSAGES EXCEEDED: The maximum number of error messages
allowed per record has been exceeded.
** MAX PTYPE EXCEEDED: The maximum number of PTYPEs has been exceeded.
The maximum number allowed is 20 PTYPE fields.
** MAX TYPEAID EXCEEDED: The maximum number of TYPEAIDs has been
exceeded. The maximum number allowed is 10 TYPEAID fields.
** MAX XAIDID SELECTS EXCEEDED: The maximum number of XAIDIDs has been
exceeded. The maximum number allowed is 100 XAIDID fields.
** MISSING PROCYR VALUE: PROCYR is spaces. Enter a valid value and re-run
SAMD53.
** PELLYR MUST BE ENTERED: PELLYR is spaces. Enter a valid value and re-run
SAMD53.
** PLINES IS NON NUMERIC: The value entered for PLINES was not numeric. The
value must be a valid number between 30 and 99.
** PUBLISHED PROGRAM LENGTH S/B YEARS: The published programs length
should be ‘Y’ years. (Devry only)
** RECORD ID IS NOT SAMD53: The first 6 characters of the CTL Record must be
SAMD53. Re-enter the CTL Record with the first 6 characters as SAMD53.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
44
** SAM REC NOT FOUND FOR XOVER PELL: A SAM record must exist in the
crossover processing year for the crossover Pell to be processed.
** SES MISSING 1 OR MORE SULA FIELDS: The session is missing 1 or more SULA
fields (Devry only).
COD Export Disbursement Acknowledgment/SAMD53B March 2018
45
Data Edit Error Messages
** ADS BYPASSED DUE TO INACTIVE STATUS: The ADS Record was bypassed due
to the inactive status in AD-STATUS.
** AD DSEQNO NOT > ZERO: The ADS DSEQNO was not greater than zero. The ADS
record was not processed.
** ADS RECORD NOT FOUND: The ADS Record cannot be found.
** ADS RECORD HAS ALREADY BEEN ACCEPTED: The ADS Record has already
been accepted by COD.
** ADS REC BYPASSED DUE TO EXPIRED DATE: The ADS Record was bypassed
because the record expiration date (AD-EXPRDATE) was prior to the processing date
(PDATE).
** ADS REC BYPASSED FOR BLANK ACTTYPE: The ADS Record was bypassed
because the activity type (AD-ACTTYPE) is blank.
** ALL ADS RECS FOR DISB BYPASSED: The value in the DIS Export Sequence
number is not equal to the last ADS ESEQNO used. All ADS records for that Disbursement
(DSEQNO) will be bypassed.
** AWD NOT YET ORIGINATED – ADS BYPASSED: The ADS Record was not
processed because the award has not yet originated (F-SAMEXP=space).
** BIO RECORD NOT FOUND: The BIO Record cannot be found.
** BIRTH DATE OUT OF RANGE 100 < D < 11: The student/borrower date of birth is
out of range.
** BORR F-PSNTYP CANNOT BE SPACE (PLUS): The FLO PSNTYP field cannot be
blank for a PLUS loan.
** BORR LAST NAME CANNOT BE SPACES (PLUS): The borrower’s last name in
the PSN record specified in F-PSNTYP cannot be spaces.
** BORR PERM ADDR INCOMPLETE IN BSP: The borrower’s permanent address in
the BSP record is missing the street, city, state and/or zip code. All of these fields must be
populated in the appropriate BSP record. This error applies to PLUS loans only.
** BORR SID, DOB OR LNAME MISSING (PLUS): The SID, Date of Birth and/or Last
name cannot be spaces in the PSN record.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
46
** BORROWER BIRTH CANNOT BE SPACES: Borrower’s Date of Birth in the “B1”
or “B2” PSN record (specified in the F-PSNTYP on AU2) cannot be spaces.
** BORROWER BSP RECORD MISSING (PLUS): The BSP record for F-ADTYPE
was not found.
** BORROWER PSN RECORD MISSING (PLUS): The students “B1” or “B2” PSN
record was not found.
** CANCELLATIONS NOT VALID: The ADS Record was bypassed due to cancellation
status in AD-STATUS.
** CANNOT CHG PLUS BORR SID AFTER ORIG : COD will not allow an SSN
change for a PLUS borrower after the award has originated (see COD edit 121)
** CANNOT ORIGINATE WHEN IN DEFAULT: The record cannot be originated if the
student is in default.
** CITIZENSHIP STATUS BLANK: Citizenship field cannot be spaces.
** COA MUST BE NUMERIC FOR PELL: The Cost of Attendance cannot be spaces for
Pell.
** CPS TRAN NUMBER MUST BE > ZERO: The CPS Transaction Number must be >
zero for Pell.
** D-EXPSEQ NOT = LAST AD-ESEQNO: The value in the DIS Export Sequence
number is not equal to the last ADS ESEQNO used. Determine the correct value and adjust
ADS or DIS appropriately.
** DATE CANNOT BE SPACES: The date field cannot be spaces.
** DEMOGRAPHIC CHG PNDING-ADS BYPASSED: The student has an outstanding
demographic change and PDNCHG=Y. No records processed for this student. (NY/SLSC
clients only)
** DEPEND STATUS CANNOT BE SPACES/P: Dependency Status (DEPST) cannot be
spaces or P.
** DIS RECORD NOT FOUND: The DIS Record cannot be found.
** DISB DATES OUTSIDE LOAN PERIOD: Disbursement dates must fall between the
Loan Begin and End dates on the FLO Record.
** DOLLAR FIELDS CANNOT BE NEGATIVE: Loan amount field cannot be less than
zero.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
47
** DUPLICATE DIE RECORD: The program attempted to write a new DIE record and
one already existed.
** ERROR READING STUDENT PSN REC: There was an error reading the student’s
PSN record after processing the borrower’s PSN.
** ERROR WRITING ADS RECORD: There was an error updating the ADS record.
** ERROR WRITING BORROWER PSN REC: There was an error updating the
borrower’s person (PSN) record.
** ERROR WRITING DIE RECORD: There was an error updating the DIE record.
** ERROR WRITING SAM RECORD: There was an error updating the SAM record.
** ERROR WRITING STUDENT PSN REC: There was an error updating the student’s
person (PSN) record.
** FLO RECORD NOT FOUND: The FLO Record cannot be found.
** INCOMPLETE PHONE NUMBER: The student/borrower phone number is
incomplete.
** INVALID CLASS LEVEL FOR PLUS TYPE: The class level is invalid for the PLUS
loan
type. Valid class levels for Parent PLUS loans are 01, C1, 02, 03, 04, or 05. Valid class
levels
for Grad PLUS loans are 06, 07, 08, 09, or 10.
** INVALID GRADE LEVEL VALUE: Year in School must be a valid value.
** INVALID PSNTYP FOR GRAD PLUS: The PSNTYP for the Grad PLUS loan is
invalid. The Grad PLUS PSNTYP must be ‘ST’.
** INVALID PSNTYP FOR PARENT PLUS: The PSNTYP for the Parent PLUS loan is
invalid. The Parent PLUS PSNTYP must be ‘B1’, B2, B3 or B4.
** LOAN AMOUNT MUST BE GREATER ZERO: Loan amount not greater than zero.
** MAX ED ERROR MESSAGES EXCEEDED: The maximum number of Export
Disbursement messages has exceeded 25.
** MISC-ADS-TABLE PROCESSING ERROR: There was a processing error. Please
notify Sigma System.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
48
** MISMATCHED LOAN BEGIN/END DATES: The Begin/End loan dates must be
further apart than thirty days, but should not be greater than 425 days apart. The award
dates must also be within the loan begin/end dates.
** MORE THAN 5 PELL – ADS REC BYPASSED: Only 5 ADS records can be
processed at a time for Pell. Any additional Pell ADS records will be bypassed.
** MORE THAN 99 ADS RECORDS FOR PELL: The student has more than 99 Pell
ADS records.
** MULTI-PELL DISCREPENCY–NOT PROCESSED: There were critical field
discrepancies between a students multiple Pell FLO records. The Pell awards were not
originated.
** MUST REDUCE ORIGINAL DISBURSEMENT: Disbursement Date changes using
ACTTYPE=Q are not currently supported. You must reduce the original Disbursement
and generate a new one.
** OVAIDYR REQ – NOT PROCESSED: The OVAIDYR control option must be
populated with the crossover AIDYR to pick up Pell awards with the corresponding
FISCYR value in the FISCYR option in this report.
** PELL NOT ORIG – MULTI-PELL ERROR: There were errors when processing the
students multiple Pell awards. The Pell awards actual disbursements were not processed.
** PELL NOT ORIG – SAM.BEOGSCH = SPACES: The SAM.BEOGSCH field must
be populated with the fulltime scheduled award for the student or the Pell will not be
originated.
** PLUS - BORW/STUD BDATE CANNOT MATCH: A Plus loan cannot have the same
student and borrower date of birth.
** PLUS LOAN - AMT APPROVED > REQUEST: The PLUS loan approved amount
cannot be greater than the amount requested.
** PLUS LOAN REQUIRES ADDR TYPE CODE: The FLO Address Type Code field
(F-ADTYPE ) cannot be spaces for PLUS loans.
** PRIOR ADS REC NOT ACPT-NOT PROCESSED: Control Option ADSACKRQ=Y
and a prior ADS record for that disbursement number (DSEQ) has not been
acknowledged and/or accepted (AD-EXPSTAT not = A).
** PSN DOB REVISED DATA NOT MATCH BIO: The date of birth in the PSN revised
column does not match the value in BIO.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
49
** PSN FNAME REVISED DATA NOT MATCH BIO: The first name in the PSN
revised column does not match the value in BIO.
** PSN LNAME REVISED DATA NOT MATCH BIO: The last name in the PSN
revised column does not match the value in BIO.
** PSN MNAME REVISED DATA NOT MATCH BIO: The middle name in the PSN
revised column does not match the value in BIO.
** PSN SID REVISED DATA NOT MATCH BIO: The SSN in the PSN revised column
does not match the value in BIO.
** Q NOT CURRENTLY SUPPORTED: Disbursement Date changes using ACTTYPE=Q
are not currently supported. You must reduce the original Disbursement and generate a
new one.
** SAM REC NOT FOUND FOR XOVER PELL: There is no SAM record for this
student in the crossover AIDYR. The record was not processed.
** SAM RECORD NOT FOUND: The SAM Record cannot be found.
** SAMEXP = E – ADS BYPASSED: ADS records cannot be processed when the award is
in error status.
** STUDENT BIRTH CANNOT BE SPACES: Student’s Date of Birth in the “ST” PSN
record cannot be spaces.
** STUDENT LAST NAME CANNOT BE SPACES: The student’s last name in the PSN
record cannot be spaces.
** STUD PERM ADDR INCOMPLETE IN BSP: The student’s permanent address in the
BSP record is missing the street, city, state and/or zip code. All of these fields must be
populated in the “CP” BSP record.
** STUDENT PSN RECORD MISSING: The ‘ST’ PSN Record cannot be found.
** STUD SID, DOB OR LNAME MISSING: The Student’s SID, Date of Birth or Last
name was not populated in the ‘ST’ PSN record.
** TOTAL PELL >150% - PELL NOT ORIGINATED: The total Pell Award is greater
than 150% - the limit is 150% so the award was not originated.
** YEAR IN SCHOOL CANNOT BE SPACES: The Class fields (CLASS2/CLASS)
cannot be spaces.
** ZERO ADJ REQUIRES DISB GROSS CHANGE: The ADS actual net disbursement
amount is zero and the ADS actual gross amount is equal to the actual gross amount of
the previous ADS record.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
50
Data Edit Warning Messages
The following warning messages may be reported. These warnings will not prevent the
record from being processed.
WW ADDRESS CHANGE NOT PROCESSED: The change of address was not sent to
COD because the country could not be found in the Country Codes table.
WW ADS NOT CHANGED – MODE=S: The ADS Record was not modified because the
program was run in simulation mode.
WW ADS RECORD CHANGED: The ADS Record was modified. See Data Element
Manipulation section for more details.
WW ADS AND DIS RECORDS CHANGED: The ADS and DIS Records are modified.
See Data Element Manipulation section for more details.
WW BOOK REC PROCESSED - MODE=S, NO UPDT: The BOOKA records were
processed but no updates were performed due to MODE=S.
WW BORR PERM ADDR INCOMPLETE IN BSP: The borrower’s permanent address
in the BSP record is missing the street, city, state and/or zip code. All of these fields must be
populated in the appropriate BSP record. This warning applies to PLUS loans only.
WW BORROWER BSP RECORD MISSING (PLUS): The BSP record for F-ADTYPE
was not found.
WW COUNTRY NOT IN COUNTRY CODES TABLE: The value entered in the
BSP Country field is incorrect, and is not listed in the Country Codes Table in this document.
WW DIS NOT CHANGED – MODE=S: The DIS Record was not modified because the
program was run in simulation mode.
WW DIS RECORD CHANGED: The DIS record was modified. See Data Element
Manipulation section for more details.
WW DOCID DOES NOT MATCH PSN: The Response DOCID does not match either the
Origination DOCID or Change DOCID in the PSN record. The PSN DOCID fields were not
updated. (NY/SLSC clients only)
WW DRSP REC PROCESSED - MODE=S, NO UPDT: The DRSP records was
processed but no updates were performed due to MODE=S.
WW DUPLICATE DISBURSEMENT - ACCEPTED: COD rejected the transaction
because it was a duplicate disbursement. The AD-EXPSTAT was not = Y so the record was
processed as accepted.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
51
WW FISCYR PELL BYPASSED DUE TO AIDYR: The Pell was not processed because
the FISCYR in the Pell grant is associated with a different AIDYR.
WW F-ADELIN=O - ADDL PELL ELIG = false: The Additional Eligibility Indicator
(FLO.ADELIN) for the Pell award was set to ‘true’ but has been overridden and is now set to
‘false’
WW FLO.ADELIN RESET FROM ''Y'' TO ''N'': The Additional Eligibility Indicator
has been changed from Y to N
WW FLO AND DIS RECORDS CHANGED: The FLO and DIS Records are modified.
See Data Element Manipulation section for more details.
WW FLO RECORD CHANGED: The FLO Record was modified. See Data Element
Manipulation section for more details.
WW INVALID DRIVERS LICENSE STATE: The drivers license state code is invalid.
WW LEU IS BETWEEN 450% AND 499%: The student’s PELL LEU percentage is
between 450% and 499%.
WW LEU IS BETWEEN 500% AND 599%: The student’s PELL LEU percentage is
between 500% and 599%.
WW LEU IS > 600%: The student is over his PELL Lifetime Eligibility limit.
WW LICENSE NUMBER SPACES/LIC STATE NOT: The drivers license number is
blank but there is a value in the drivers license state code field.
WW LICENSE STATE SPACES/LIC NUMBER NOT: The drivers license state code is
blank but there is a value in the drivers license number field.
WW MULTI-PELL ADELIN2 VALUES CONFLICT: There are multiple Pell records
with conflicting values in the FLO.ADELIN2 fields of each award.
WW MULTI-PELL DISCREPENCY-FIELD SENT: The student has multiple Pell
awards and the values in a particular field are not the same in all of them. The XML record
was generated using the value listed on the report.
WW MULTI-PELL DISCRPNCY-FIELD BYPASSED: The student has multiple Pell
awards and the values in a particular field are not the same in all of them. The XML record
was generated without the field in question.
WW MULTI-PELL NOT PROCESSED DUE TO ERRORS:
WW SEE ERROR REPORT FOR DETAILS: There were errors when processing the
students multiple Pell awards. The Pell awards actual disbursements were not processed.
These messages are printed on the CPRINT report. The edit errors are found on the
CPRINTE report.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
52
WW MULTIPLE PGM CREDENTIAL LVLS FOR AWD: Credential levels differ
between terms for the award.
WW NO ADDR TYPE CODE SPECIFIED FOR PLUS: The F-ADTYPE cannot be
blank for a Parent PLUS loan.
WW ORIG NOT YET ACCEPTED - ADS BYPASSED: The ADS Record was not
processed because ACKREQ=Y and the award was originated (F-SAMEXP set to “A”) but
has not yet been accepted (F-LOANST not set to “A”).
WW PELL CORR DATA NOT APPLIED: The FLO & DIS records were not updated
with corrected Pell data received on the DRSP response file.
WW PELL CORRECTED DATA APPLIED: The FLO & DIS records were updated with
corrected Pell data received on the DRSP response file.
WW PELL FLO RECORD UPDATED: The Pell FLO Record was modified. See Data
Element Manipulation section for more details.
WW PELL PREV > 100% RESET TO <= 100%: The total Pell award was over 100%
but has changed to be less than or equal to 100%.
WW PSN DOB NOT MATCH BIO – PSN UPDTED: The date of birth in the PSN
revised column does not match the value in BIO. The value from the BIO record is used and
the PSN DOB is updated with the BIO value.
WW PSN DOB NOT MATCH BIO – PSN USED: The date of birth in the PSN revised
column does not match the value in BIO. The value from the PSN record was used.
WW PSN FNAME NOT MATCH BIO – PSN UPDTED: The first name in the PSN
revised column does not match the value in BIO. The value from the BIO record is used and
the PSN NAMEF is updated with the BIO value.
WW PSN FNAME NOT MATCH BIO – PSN USED: The first name in the PSN revised
column does not match the value in BIO. The value from the PSN record was used.
WW PSN LNAME NOT MATCH BIO – PSN UPDTED: The last name in the PSN
revised column does not match the value in BIO. The value from the BIO record is used and
the PSN NAMEL is updated with the BIO value.
WW PSN LNAME NOT MATCH BIO – PSN USED: The last name in the PSN revised
column does not match the value in BIO. The value from the PSN record was used.
WW PSN MNAME NOT MATCH BIO – PSN UPDTED: The middle name in the PSN
revised column does not match the value in BIO. The value from the BIO record is used and
the PSN NAMEM is updated with the BIO value.
WW PSN MNAME NOT MATCH BIO – PSN USED: The middle name in the PSN
revised column does not match the value in BIO. The value from the PSN record was used.
COD Export Disbursement Acknowledgment/SAMD53B March 2018
53
WW RECORD BYPASS DUE TO SCHCODE: The ADS record was not selected for
processing because the value in the ADS School code field (SCHCODE) does not match the
value specified in the SCHCODE control option.
WW STUD LOCL ADDR INCOMPLETE IN BSP: The student’s local address in the
BSP file is missing the street, city, state and/or zip code. All of these fields must be
populated in the “CL” BSP record for the local (temp) address to be included in the Student
Person block of the Common Record. This is a warning message and will not prevent the
record from processing.
WW STUDENT PERM BSP RECORD MISSING: The Student’s “CP” BSP record was
not found. Processing continues without address data.
WW TOTAL PELL > 100% - FLO.ADELIN SET TO Y. The total Pell award is over
100%, the FLO.ADELIN field has been set to Y, and the <AdditionalEligibilityIndicator>
has been sent to COD.
WW RESP/DIS FIELD MISMATCH: The field value in the DRSP response record does
not match the value in the DIS record revised column.
WW RESP/FLO FIELD MISMATCH: The field value in the DRSP response record does
not match the value in the FLO record revised column.
WW RESP/PSN FIELD MISMATCH: The field value in the DRSP response record does
not match the value in the PSN record revised column.
DIS FIELD CHANGED: There was a change to a field value in the DIS record. The
Corrected column was updated with the value from the Revised column.
FLO FIELD CHANGED: There was a change to a field value in the FLO record. The
Corrected column was updated with the value from the Revised column.
FLO RECORD UPDATED: The FLO Record was modified.
HAW TRANS GENERATED FOR CREAT: a HAW transaction was generated for the
PELL LEU field (TPCTUSY). SAMP11 must be run to load the transaction to HAW.
HAW TRANS GENERATED FOR UPDATE: A HAW transaction was generated to
update the PELL LEU field (TPCTUSY). SAMP11 must be run to load the transaction to
HAW.
PSN FIELD CHANGED: There was a change to a field value in the PSN record. The
Corrected column was updated with the value from the Revised column.
PSN RECORD UPDATED: The PSN Record was modified.
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
54
Figure D shows sample XML acknowledgement from COD into
SAMD53.
Figure E shows sample inbound export disbursement report into
SAMD53.
Figure F shows sample outbound report output from SAMD53.
Figure G shows sample inbound report output from SAMD53
<?xml version="1.0" encoding="UTF-8"?> <CommonRecord xmlns="http://www.ed.gov/FSA/COD/2016/v4.0c" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocatio♦ <TransmissionData> <DocumentID>2018-01-03T11:42:34.0000511240</DocumentID> <CreatedDateTime>2018-01-03T11:42:34.00</CreatedDateTime> <Source> <COD> <RoutingID>00000001</RoutingID> </COD> </Source> <Destination> <School> <RoutingID>00511240</RoutingID> </School> </Destination> <Software> <SoftwareProvider>SSI D53B</SoftwareProvider> <SoftwareVersion>4.000</SoftwareVersion> </Software> <FullResponseCode>S</FullResponseCode> </TransmissionData> <ReportingSchool> <RoutingID>00511240</RoutingID> <ReportedFinancialSummary> <FinancialAwardType>DLUnsubsidized</FinancialAwardType> <FinancialAwardYear>2018</FinancialAwardYear> <TotalCount>1</TotalCount> <TotalReportedAward>5500.00</TotalReportedAward> <TotalReportedDisbursement>2750.00</TotalReportedDisbursement> </ReportedFinancialSummary> <AttendedSchool> <RoutingID>00051124</RoutingID> <Student> <Index> <SSN>845205578</SSN> <BirthDate>1989-01-26</BirthDate> <LastName>JOGGER</LastName> </Index> <Name> <FirstName>JOVIAL</FirstName> </Name> <Contacts> <PermanentAddress> <AddressLine>848 S. CHESTNUT STREET APT B</AddressLine> <City>ANY TOWN</City> <StateProvinceCode>MI</StateProvinceCode> <PostalCode>999990000</PostalCode> </PermanentAddress> </Contacts> <Note>
Figure D SAMD53 Sample COD XML file
COD Export Disbursement Acknowledgment/SAMD53B March 2018
55
<Note> <SchoolNoteMessage>845205578</SchoolNoteMessage> </Note> <DLLoanInformation AwardKey="01"> <OriginationFeePercent>1.069</OriginationFeePercent> <InterestRebatePercent>0</InterestRebatePercent> <StudentLevelCode>6</StudentLevelCode> <FinancialAwardBeginDate>2017-09-12</FinancialAwardBeginDate> <FinancialAwardEndDate>2018-05-15</FinancialAwardEndDate> <AcademicYearBeginDate>2017-07-01</AcademicYearBeginDate> <AcademicYearEndDate>2018-06-30</AcademicYearEndDate> </DLLoanInformation> <DLUnsubsidized> <AwardKey>01</AwardKey> <FinancialAwardYear>2018</FinancialAwardYear> <CPSTransactionNumber>01</CPSTransactionNumber> <FinancialAwardAmount>5500.00</FinancialAwardAmount> <Note> <SchoolNoteMessage>8452055782018 USUB</SchoolNoteMessage> </Note> <FinancialAwardNumber>001</FinancialAwardNumber> <FinancialAwardID>845205578U18G51124001</FinancialAwardID> <StudentEligibilityCode>06</StudentEligibilityCode> <Response> <ResponseCode>A</ResponseCode> <CalculatedPublishedProgramLengthYears>3.000</CalculatedPublishedProgramlengthYears> <AnticipatedSubUsagePeriod>0.0</AnticipatedSubUsagePeriod> <ActualSubUsagePeriod>0.0</ActualSubUsagePeriod> <AcademicYearLength>245</AcademicYearLength> <LoanPeriodLength>245</LoanPeriodLength> <MaxSubEligibilityPeriod>4.5</MaxSubEligibilityPeriod> <RemainingActualSubEligibilityPeriod>1.0</RemainingActualEligibilityPeriod> <RemainingAnticipatedSubEligibilityPeriod>1.0</RemainingAnticipatedSubEligibilityPeriod> <SumAnticipatedSubUsagePeriods>3.5</SumAnticipatedSubUsagePeriods> <AnticipatedNonCredTeacherCertSubUsagePeriod>0.0</AnticipatedNonCredTeacherCertSubUsagePeriod> <ActualNonCredTeacherCertSubUsagePeriod>0.0<ActualNonCredTeacherCertSubUsagePeriod> <RemainingActualNonCredTeacherCertSubEigibilityPeriod>0.0</RemainingActualNonCredTeacherCertSubEligibilityPeriod> <RemainingAnticipatedNonCredTeacherCertSubEligibilityPeriod>0.0</RemainingAnticipatedNonCredTeacherCertSubEligibilityPeriod> <SumAnticipatedNonCredTeacherCertSubUsagePeriods>0.0<SumAnticipatedNonCredTeacherCertSubUsagePeriods> </Response> <Disbursement Number="02"> <DisbursementAmount>2750.00</DisbursementAmount> <DisbursementDate>2018-01-03</DisbursementDate> <DisbursementReleaseIndicator>true</DisbursementReleaseIndicator> <DisbursementSequenceNumber>01</DisbursementSequenceNumber> <EnrollmentSchoolCode>00051124</EnrollmentSchoolCode> <PaymentPeriodStartDate>2018-01-03</PaymentPeriodStartDate> <EnrollmentStatus>F</EnrollmentStatus> <ProgramCIPCode>12.0101</ProgramCIPCode> <PublishedPgmLengthYears>3.000</PublishedPgmLengthYears> <SpecialPrograms>N</SpecialPrograms> <ProgramCredentialLevel>03</ProgramCredentialLevel> <Note> <SchoolNoteMessage>2018 USUB 002</SchoolNoteMessage> </Note> <DisbursementNetAmount>2721.00</DisbursementNetAmount> <DisbursementFeeAmount>29.00</DisbursementFeeAmount> <InterestRebateAmount>.00</InterestRebateAmount> <Response> <ResponseCode>A</ResponseCode> </Response> </Disbursement> </DLUnsubsidized>
Figure D SAMD53 Sample COD XML file
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
56
<Response> <ResponseCode>A</ResponseCode> <SubsidizedUsageLimitApplies>true</SubsidizedUsageLimitApplies> <SumActualSubUsagePeriods>3.5</SumActualSubUsagePeriods> <SumActualNonCredTeacherCertSubUsagePeriods>0.0</SumActualNonCredTeacherCertSubUsagePeriod> </Response> </Student> <Response> <ResponseCode>A</ResponseCode> </Response> </AttendedSchool> <Response> <ResponseFinancialSummary> <FinancialAwardType>DLUnsubsidized</FinancialAwardType> <FinancialAwardYear>2018</FinancialAwardYear> <TotalCount>1</TotalCount> <TotalAccepted>1</TotalAccepted> <TotalReportedAward>5500</TotalReportedAward> <TotalReportedDisbursement>2750</TotalReportedDisbursement> <TotalAcceptedAward>5500</TotalAcceptedAward> <TotalAcceptedDisbursement>2750</TotalAcceptedDisbursement> </ResponseFinancialSummary> </Response> </ReportingSchool> <Response> <DocumentTypeCode>RS</DocumentTypeCode> <DocumentStatusCode>A</DocumentStatusCode> <ProcessDate>2018-01-03</ProcessDate> </Response> </CommonRecord> [End of file]
Figure D SAMD53 Sample COD XML file
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
57
STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 1 test 1718 to COD Inbound Export Disbursement Report TIME: 13:12:21 DATE: 01/03/17 SID LAST NAME RPT SCH ATND SCH DOCUMENT ID RS IND Aidid Loan Id DSeq PDNum TSeq DisDate Gross Fee Rebate ANet RecSeq RsInd 845205578 JOGGER 00511240 00051124 201801031142340000511240 A 8452055782018 USUB 845205578-U-18-G51124-001 A=ACCEPTED USUB 002 01 01/03/2018 2750.00 29.00 0.00 2721.00 A WW ADS AND DIS RECORDS CHANGED 845205578 2018 USUB 845205578-U-18-G51124-001 SAM/SNB SUL FIELDS UPDATED FLO REC UPDATED STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 2 test 1718 to COD Inbound Export Disbursement Report TIME: 13:12:21 DATE: 01/03/17 SID LAST NAME RPT SCH ATND SCH DOCUMENT ID RS IND Aidid Loan Id DSeq PDNum TSeq DisDate Gross Fee Rebate ANet RecSeq RsInd ** B A T C H T O T A L ** TOTAL NUMBER OF DISBURSEMENT RECS ACCEPTED (SAM) 1 TOTAL NET DISBURSED AMOUNT ACCEPTED (SAM) 2,721 TOTAL NBR OF DISBURSEMENT RECS ACCEPTED (COD) 1 TOTAL NET DISBURSEMENT AMOUNT ACCEPTED (COD) 2,721 TOTAL NBR OF DISBURSEMENT RECS REJECTED (COD) 0 TOTAL NET DISBURSEMENT AMOUNT REJECTED (COD) 0 TOTAL NBR OF DISBURSEMENT RECS OTHER (COD) 0 TOTAL NET DISBURSEMENT AMOUNT OTHER (COD) 0 TOTAL NUMBER OF DRSP RECORDS READ 3 [End of file]
Figure E, Sample SAMD53 Output (Inbound Export Disbursement Report)
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
58
************** * * * * ****** A PROGRAM PRODUCT LICENSED FROM SIGMA SYSTEMS INC. COPYRIGHT 2017 BY SIGMA SYSTEMS INC. SAMD53B SAM Export Disbursement (17-18) V4.000 02/16/17 SAMD53 COMMENT="test 1718 to COD" SAMD53 AIDID=STAF SAMD53 ATDSCH=00051124 SAMD53 ADSACKRQ=N SAMD53 AMTCHK=N SAMD53 AYSSUPDT=20180825 SAMD53 BERRORL=E SAMD53 BOOKFL=N SAMD53 CERRORL=A SAMD53 CODFILE=Y SAMD53 CRTDIA=Y SAMD53 DEBUG=D SAMD53 DERRORL=A SAMD53 DIACAT=DIA SAMD53 DIAKEY=Y SAMD53 DIAPFX=N SAMD53 DRSPFL=N SAMD53 ENRLSCH=00051124 SAMD53 ERRORL=A
Figure F, Sample SAMD53B report
COD Export Disbursement Acknowledgment/SAMD53B March 2018
59
SAMD53 FLOCPS=N SAMD53 FRSPFLG=S SAMD53 MEMTRN=Y SAMD53 MTCHDID=N SAMD53 MTCHDOB=B SAMD53 MTCHCHK=N SAMD53 MTCHNAME=B SAMD53 MODE=A SAMD53 OVERRIDE=N SAMD53 PDATE=20170914 SAMD53 PELLELIG=Y SAMD53 PELLPRCT=Y SAMD53 PELLID=TPEL SAMD53 PELLYR=NSLD SAMD53 PLINES=59 SAMD53 PROCESS=D SAMD53 PROCYR=2018 SAMD53 RPTSCH=00511240 SAMD53 SCHCODE=G51124 SAMD53 STRING=N SAMD53 SUPRWARN=N SAMD53 TYPEAID=B SAMD53 UPDTPELL=Y
Figure F, Sample SAMD53B report
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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OPTION VALUE ACKREQ Y ADSACKRQ N AIDID STAF- - - - - - - - - AMTCHK N ATDSCH 00051124 ATDSCH 20180825 BERRORL E BLDHDR N BOOKFL N CERRORL A CLASS C CODFILE Y COMMENT test 1718 to COD DERRORL A CRTDIA Y DIACAT DIA DIAKEY Y DIAPFX N CODDIA N CDIACAT COD CDIAPFX Y EDITTYP X DISCLOSE DRSPFL N ENRLDFLT NONE SELECTED ENRLSCH 00051124 ERRORL A EXPDATE 20170914 FLOCPS N FRSPFLG S HOLDFUT N INSTHDG STUDENT AID MANAGEMENT SYSTEM LSKIP N MEMTRN Y MODE A MTCHCHK N MTCHDID N MTCHDOB B MTCHNAME B OVERRIDE N PCUTOFF 00000000 PDATE 20170914 PELLELIG Y PLINES 59 PPDTOVR N PROCESS D PROCYR 2018
Figure F, Sample SAMD53 report
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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PRTWARN Y RPTSCH 00511240 SCHCODE G51124- - - - - - - STRING N SUPRWARN N SYSTHDG SAM COD DISBURSEMENT PROGRAM (17-18) TERM TYPEAID B- - - - - - - - - UPDTSULA Y UPDTPELL Y STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 1 test 1718 to COD SAM Export Disbursement Program TIME: 11:59:05 DATE: 09/14/16 STDNT SID AIDID DESCRIPTION CHG# CURRENT VALUE CORRECTED VALUE MESSAGES ** C O N T R O L T O T A L S ** CONTROL RECORDS READ 43 OUTBOUND EXPORT DISBURSEMENT RECORDS WRITTEN 0 OUTBOUND EXPORT DISBURSEMENT ERROR REPORTED 17 BIO RECORDS READ (RANDOM) 23 PSN RECORDS READ (RANDOM) 23 PSN RECORDS CHANGED 0 BSP RECORDS READ (RANDOM) 15 BSP RECORDS CHANGED 0 COM RECORDS READ 30 DIE RECORDS ADDED 0 ADS RECORDS READ (SEQUENTIAL) 1,404 ADS RECORDS READ (RANDOM) 0 ADS RECORDS CHANGED 0
Figure F, Sample SAMD53 report
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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DIS RECORDS READ (SEQUENTIAL) 0 DIS RECORDS READ (RANDOM) 92 DIS RECORDS CHANGED 0 FLO RECORDS READ (SEQUENTIAL) 0 FLO RECORDS READ (RANDOM) 22 FLO RECORDS CHANGED 0 SAM RECORDS READ (SEQUENTIAL) 0 SAM RECORDS READ (RANDOM) 23 SAM RECORDS CHANGED 0 SUT RECORDS READ (RANDOM) 0 STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 2 test 1718 to COD SAM Export Disbursement Program TIME: 11:59:05 DATE: 09/14/16 STDNT SID AIDID DESCRIPTION CHG# CURRENT VALUE CORRECTED VALUE MESSAGES SNB RECORDS READ 0 SNB RECORDS CHANGED 0 AWD RECORDS READ 15 P11 TRANSACTIONS WRITTEN 0 HAW RECORDS TO BE CREATED 0 HAW RECORDS TO BE UPDATED 0 DIA TRANSACTIONS WRITTEN 1 DIAKEY RECORDS WRITTEN 0 MEM TRANSACTIONS WRITTEN 0 ** SAMD53B PROCESSING COMPLETE ** RETURN CODE=0001
Figure F, Sample SAMD53 report
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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************** * * * * ****** A PROGRAM PRODUCT LICENSED FROM SIGMA SYSTEMS INC. COPYRIGHT 2017 BY SIGMA SYSTEMS INC. SAMD53B SAM Export Disbursement (17-18) V4.000 02/16/17 SAMD53 COMMENT="test 1718 from COD" SAMD53 AIDID=USUB SAMD53 ATDSCH=00051124 SAMD53 ADSACKRQ=N SAMD53 AMTCHK=N SAMD53 AYSSUPDT=20180825 SAMD53 BERRORL=E SAMD53 BOOKFL=N SAMD53 CERRORL=A SAMD53 CODFILE=N SAMD53 CRTDIA=Y SAMD53 DEBUG=D SAMD53 DERRORL=A SAMD53 DIACAT=DIA SAMD53 DIAKEY=Y SAMD53 DIAPFX=N SAMD53 DRSPFL=Y SAMD53 ENRLSCH=00051124
Figure G, Sample SAMD53 inbound export report
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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SAMD53 ERRORL=A SAMD53 FLOCPS=N SAMD53 FRSPFLG=S SAMD53 MEMTRN=Y SAMD53 MTCHDID=N SAMD53 MTCHDOB=B SAMD53 MTCHCHK=N SAMD53 MTCHNAME=B SAMD53 MODE=A SAMD53 OVERRIDE=N SAMD53 PDATE=20180103 SAMD53 PELLELIG=Y SAMD53 PELLPRCT=Y SAMD53 PELLID=TPEL SAMD53 PELLYR=NSLD SAMD53 PLINES=59 SAMD53 PROCESS=D SAMD53 PROCYR=2018 SAMD53 RPTSCH=00511240 SAMD53 SCHCODE=G51124 SAMD53 STRING=N SAMD53 SUPRWARN=N SAMD53 TYPEAID=C SAMD53 UPDTPELL=Y
Figure G, Sample SAMD53 inbound export report
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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OPTION VALUE ACKREQ Y ADSACKRQ N AIDID USUB- - - - - - - - - AMTCHK N ATDSCH 00051124 ATDSCH 20180825 BERRORL E BLDHDR N BOOKFL N CERRORL A CLASS C CODFILE N COMMENT test 1718 from COD DERRORL A CRTDIA Y DIACAT DIA DIAKEY Y DIAPFX N CODDIA N CDIACAT COD CDIAPFX Y EDITTYP X DISCLOSE DRSPFL Y ENRLDFLT NONE SELECTED ENRLSCH 00051124 ERRORL A EXPDATE 20180103 FLOCPS N FRSPFLG S HOLDFUT N INSTHDG STUDENT AID MANAGEMENT SYSTEM LSKIP N MEMTRN Y MODE A MTCHCHK N MTCHDID N MTCHDOB B MTCHNAME B OVERRIDE N PCUTOFF 00000000 PDATE 20180103 PELLELIG Y
Figure G, Sample SAMD53 inbound export report PLINES 59
March 2018 COD Export Disbursement Acknowledgment/SAMD53B
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PPDTOVR N PROCESS D PROCYR 2018 PRTWARN Y RPTSCH 00511240 SCHCODE G51124- - - - - - - STRING N SUPRWARN N SYSTHDG SAM COD DISBURSEMENT PROGRAM (17-18) TERM TYPEAID C- - - - - - - - - UPDTSULA Y UPDTPELL Y STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 1 test 1718 from COD SAM Export Disbursement Program TIME: 13:12:21 DATE: 01/03/17 STDNT SID AIDID DESCRIPTION CHG# CURRENT VALUE CORRECTED VALUE MESSAGES ** C O N T R O L T O T A L S ** CONTROL RECORDS READ 43 INBOUND EXPORT DRSP RECORDS READ 3 INBOUND EXPORT DISBURSEMENT ERROR REPORTED 0 BIO RECORDS READ (RANDOM) 0 PSN RECORDS READ (RANDOM) 1 PSN RECORDS CHANGED 0 BSP RECORDS READ (RANDOM) 0 BSP RECORDS CHANGED 0 COM RECORDS READ 0 ADS RECORDS READ (SEQUENTIAL) 2 ADS RECORDS READ (RANDOM) 0
Figure G, Sample SAMD53 inbound export report ADS RECORDS CHANGED 1
COD Export Disbursement Acknowledgment/SAMD53B March 2018
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DIS RECORDS READ (SEQUENTIAL) 0 DIS RECORDS READ (RANDOM) 1 DIS RECORDS CHANGED 1 FLO RECORDS READ (SEQUENTIAL) 0 FLO RECORDS READ (RANDOM) 1 FLO RECORDS CHANGED 1 SAM RECORDS READ (SEQUENTIAL) 0 SAM RECORDS READ (RANDOM) 1 SAM RECORDS CHANGED 1 SUT RECORDS READ (RANDOM) 0 SNB RECORDS READ 0 STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 2 test 1718 to COD SAM Export Disbursement Program TIME: 13:12:21 DATE: 01/03/17 STDNT SID AIDID DESCRIPTION CHG# CURRENT VALUE CORRECTED VALUE MESSAGES SNB RECORDS CHANGED 0 AWD RECORDS READ 0 P11 TRANSACTIONS WRITTEN 0 HAW RECORDS TO BE CREATED 0 HAW RECORDS TO BE UPDATED 0 DIA TRANSACTIONS WRITTEN 1 DIAKEY RECORDS WRITTEN 0 MEM TRANSACTIONS WRITTEN 1 ** SAMD53B PROCESSING COMPLETE ** RETURN CODE=0001
Figure G, Sample SAMD53 inbound export report
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