SAMD53B COD EXPORT DISBURSEMENT AND ACKNOWLEDGMENT (2017 … · 1 SAMD53B COD EXPORT DISBURSEMENT AND ACKNOWLEDGMENT (2017-2018) SAMD53 produces outbound XML formatted Common Record

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SAMD53B COD EXPORT DISBURSEMENT

AND ACKNOWLEDGMENT (2017-2018)

SAMD53 produces outbound XML formatted Common

Record Loan disbursement records for Direct Lending and

Grants processes the inbound Disbursement File from the

Servicer. It also processes the COD system generated

Servicer Booking Notification.

The input files for SAMD53 are generated in the COD XML

Pre-processor program CASX50.

There are several items of note for COD processing.

1) Adjustment disbursement amounts submitted to COD must be submitted with

the new disbursement amount rather than the adjustment amount.

2) When processing adjusted disbursement dates in COD, submit the original

Disbursement Date, NOT the transaction date.

3) Pell Grants are processed the same as Direct Loans in COD. However, multiple

Pell Grants for a student for an Aidyr must be submitted to COD as one award.

All of the Pell FLO records (TYPEAID=E) will be combined into one

origination record in SAMD53 with the award amount equal to the total of the

individual FLO award amounts.

March 2018 COD Export Disbursement Acknowledgment/SAMD53B

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Each disbursement is a separate <Disbursement> entry and disbursement

numbers have to cross Pell awards. In order to accomplish this, the last number

assigned to a Pell disbursement is stored in the Last Disbursement Number field

of the SAM record (S-LDBNUM). The number assigned to the Pell

disbursement is stored in the D-PDBNUM field. When SAMD53 originates a

new Pell actual disbursement, the value from S-LDBNUM is incremented by

one and is moved to the D-PDBNUM field.

Note: The Disbursement number assigned to a Pell actual disbursement

in SAMD53 may not be the same as the Disbursement number submitted

to COD for the anticipated disbursement originated in SAMP51B. Pell

anticipated disbursements are treated as ‘edit-only’ by COD and do not

update the CFL.

4) Each disbursement and/or adjustment is assigned a sequence number. COD

does not allow skipped sequence numbers. In order to maintain sequence

number integrity:

• SAMD10 and SAMD40 do not populate the ADS Export Sequence Number

(ADS.ESEQNO) or the DIS Export Sequence field (DIS.EXPSEQ) at time

of disbursement and creation of the ADS record.

• SAMD53 will populate the ADS Export Sequence Number

(ADS.ESEQNO) and DIS Export Sequence field (DIS.EXPSEQ) at the time

of creating the outbound file for transmission. Recall that DIS.EXPSEQ is a

field on an individual Disbursement (DIS) record (for example, a fall or

spring disbursement). The ADS.ESEQNO will be incremented by one for

each ADS record that exists for that unique disbursement except for when

the ADS.STATUS field is equal to “I” (Inactive).

The <EnrollmentSchoolCode> should appear after the

<DisbursementSequenceNumber> tag in each disbursement. This value will come

from the SUT or ADS record for the DIS.TERM. If that value is blank, SAMD53

will default to the value defined in the ENRLSCH control option.

In addition, SAMD53 will now populate the FLO. LTELGUS field with the

aggregate percentage of Pell the student has received up to that point. This will be

reported in the following tag <LifetimeEligibilityUsed>. Lifetime Pell grant

eligibility is now limited to 600% for all students.

COD Export Disbursement Acknowledgment/SAMD53B March 2018

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Year round Pell has returned for 17/18 and forward. A student can now receive up to

150% of their scheduled Pell. SAMD53B will process any Pell grants with a FISCYR of

‘18’ (this includes Pell grants awarded in a crossover year), where the AIDID includes a

FISCYR of ‘18’. We have added two new control options for Cross-over Pell processing;

FISCYR and OVAIDYR.

The SAM.BEOGSCH must be populated with the fulltime scheduled Pell award in the

processing year (PROCYR). This will be done by SAMP30B if the Pell award is auto-

packaged, but if it is manually packaged this field will need to be manually populated. This

is what allows the program to determine when more than 100% of Pell is paid. When over

100% of Pell is paid, the tag <AdditonalEligibibilityIndicator> will be sent to COD and the

FLO.ADELIN field (Additional Eligibility Flag) will be set to ‘Y’.

For transfer students that have received Pell at another institution, we have added a new field

AWD.PRVPAID on the Pell award record. SAMP30 will update this field with the Transfer

% (precision of 2 decimal places) that is determined from NSLDS HAW records during

packaging. School will also be able to manually populate the AWD.PRVPAID field on Pell

award records.

SAMD53 will be able to determine the awarded percentage of the Scheduled Award used by

dividing the total amount awarded across all Pell awards for the FISCYR (including

Crossover Pell) divided by the student’s scheduled amount (SAM.BEOGSCH). This

percentage is then added to the Transfer % (AWD.PRVPAID) to determine the total

percentage of the scheduled amount used. If the total % is greater than 100, then the

Additional Eligibility Flag will be set to ‘Y’ (FLO.ADELIN) if it was not already set, the

record should be exported to report the Additional Eligibility Indicator as ‘true’. If the total

percentage is equal to or less than 100, and the Additional Eligibility Indicator is ‘Y’, then it

should be set to ‘N’, then the record should be exported to report the Additional Eligibility

Indicator as ‘false’.

In cases where the Pell award amount is not changing but the AWD.PRVPAID contains a

value, schools will need to make sure the key file used as a driver to SAMD53 contains the

student in order to ensure that SAMD53 re-evaluates the student for potential transfer %

changes that could affect the Additional Eligibility Indicator without any other change.

SAMP35 would not update the record(s) since there were no other eligibility changes.

For schools who may not re-package or need to change the Additional Eligibility Indicator on

the record sent to COD, the FLO.ADELIN2 field is used to populate a revised value. The

FLO.ADELIN3 field indicates what was sent to COD last.


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Client processing crossover Pell:

• The Pell Budget (SAM.BEOGBUD), Verification Status (SAM.PGVALST) CPS

ISIR transaction number (SAM.PGTRNNR) and Scheduled Award

(SAM.BEOGSCH) will always be read from the processing aid year (PROCYR).

• Diagnotic (DIA) clients: Diagnostics will not be created for warnings or errors

pertaining to records in the OVAIDYR

• Clients who are using a Sigma KEY file (PROCESS=K), will need to modify their

key file creation or create a separate script to process students will crossover Pell

disbursed in the 16/17 Aid year. The key file must contain the AIDYR associated

with the student’s ADS record (i.e. to process Crossover Pell disbursed in the

summer trailer of the 16/17 Aid year, the key file must contain a record for the

student with the 16/17 AIDYR).


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Before SAMD53 is run for the first time, the following events must have

occurred:

• SAMP35B or CLASSIC SAM on-line V function (FACAV#) was

run to create the FLO and DIS Records.

• SAMD40 or SAMD10 was run to disburse the loan and create the

ADS Records.

• SAMP51B was run to send the award origination to COD.

For all subsequent runs, the following events must have occurred:

• An XML Origination Response File was received from the Servicer.

For Disbursement Response file processing:

• The XML file must be processed through CASX50 prior to input to SAMD53.

Program flow for SAMD53 inbound processing is shown in Figure A;

Figure B shows outbound processing.


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The program reads processing options from the

Control (CTL) File until FINISH or END is

encountered in positions 01-06 on a CTL

Record.

The Table (TBL) File provides program

defaults such as Lines per Page (PLINES),

Institution Heading (INSTHDG) and System

Heading (SYSTHDG). These defaults may be

overridden by control options contained in the

CTL File.

The Biographic (BIO) File is read when

CODFILE is Y. The student’s name and date of

birth are compared to the values in PSN.

The Bio Supplemental (BSP) File is read when

CODFILE is Y. The BSP revised date is

compared with the PSN-ADDRSD date to

determine if there has been a change to the

students address information.

The Communication (COM) File is used as the

source of the Student/Borrower Phone numbers

and Email address. If the revised date of the

COM record is greater than the Phone/Email

Sent Dates in the PSN record, the phone

number/email address is treated as changed

data.

The HAW File reads the HAW record to see if

an update transaction needs to be generated. If

there is no HAW record, or a HAW record

exists and the TPCTUSY (LEU%) does not

match the value in the input record, the P11

Tran is generated to create the HAW record or

update the TPCTUSY in the existing HAW

record.

The Person (PSN) File is opened for I/O and is

the source of information for the XML Student

key SID, name and date of birth. The PSN file

will be updated if revised PSN or address data is sent to COD.

The Document Information (DIE) File is opened for I/O when CODFILE is set to Y. It is

updated with the Document ID and totals for the outbound XML actual disbursement file.

The Actual Disbursement (ADS) File contains all disbursement activities.

FILES

Input

Control File (sequential) TBL (indexed) BIO (indexed) BSP (indexed) COM (indexed) HAW (indexed) Key File (sequential; optional) W01 Transaction File (sequential; optional) Disb Response File (seq;optional) Booking Notification File (seq;optional)

Input/Output ADS (indexed) DIE (indexed) DIS File (indexed) FLO File (indexed) SAM (indexed) PSN (indexed)

Output COD XML File (sequential) COD Work File (sequential) Print File (sequential) BPRINT File (sequential:optional) BPRINTE File (sequential:optional) CPRINT File (sequential:optional) CPRINTE File (sequential:optional) DPRINT File (sequential:optional) DPRINTE File (sequential:optional) P11TRN (sequential:optional) DIATRN (sequential:optional) ProSAM only DIAKEY (sequential;optional) ProSAM only


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The Disbursement (DIS) File is opened for I/O and is updated with the export Document ID

and the PDBNUM (Pell disbursement number). If there were changes to field data, the

corrected field is updated with the value from the revised field.

The FLO File is opened as I/O. The fields updated depend on what processing is taking

place.

The SAM File is opened for I/O when CODFILE is set to Y. The LDBNUM (Last Pell

Disbursement Number) is used to determine the <DisbursementNumber> value for Pell

awards. The value is incremented by one for each Pell actual disbursement processed.

SAMD53 reads the Key (KEY) File to obtain the students to be processed when the

PROCESS control option is K.

The W01 Transaction File is optionally used as an input driver when the PROCESS control

option is P.

The COD File contains the complete Common Record document data necessary to submit

Actual Disbursement transactions for Direct Lending and Pell. This file is in XML format

and includes the Document, Entity, Person, Award and Actual Disbursement Information. It

is optionally produced when CODFILE=Y and there is data selected to be processed.

The CWRK File is a temporary file used to store the Person, Award and Actual

Disbursement Information. It is optionally produced when CODFILE=Y.

The DRSPB file is the Disbursement Response File received from COD. This file is created

by CASX50 which reads the XML response file, reformats the data based on response type

and creates the appropriate output files. The DRSPB contains the responses (accepted and

rejected) for data sent to COD in a prior run of SAMD53. The <DocumentId> of the DRSPB

file corresponds to that of the outbound Actual Disbursement Origination File.

The BOOKB file is the Booking Notification File received from COD. This file is created

by CASX50 which read the XML response file, reformats the data based on response type

and creates the appropriate output files. This file is a COD system generated file and the

<DocumentId> does not tie directly to an outbound file.

)

The Print (PRT) File produces a report containing control options and control totals.

The Booking Notification (BPRINT) Report includes all Inbound Booking Notification

Records accepted by COD.

The Booking Notification Exception (BPRINTE) Report includes all Inbound Booking

Notification Records with errors.

The CPRINT Report includes all actual disbursement records created in the COD XML file.

The CPRINTE Report includes all actual disbursements that were not included in the COD

XML file due to errors encountered.


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The Disbursement Response (DPRINT) Report includes all Inbound Disbursement Records

accepted by COD.

The Disbursement Response Exception (DPRINTE) Report includes all Inbound

Disbursement Records rejected by COD.

The P11TRN file is optionally created when PELLPRCT is set to Y, PELLYR is not spaces

(default = NSLD) and PELLID is not spaces. The P11 transactions will update the

HAW.TPCTUSY field with the PELL Lifetime Eligibility Used (LEU) Percent.

The DIATRN file (ProSAM only) is optionally created when CRTDIA is set to Y, DIACAT

is not spaces (default=LEU) and DIAPFX is not spaces (default=L). This file will produce

diagnostic records for students who are close to or over their PELL LEU.

DIAKEY should be added as an output file if creating DIATRN so that a keyfile is generated

to assist with processing the diagnostic transactions.


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TECHNICAL REFERENCE

Below is a list of files that must be defined for the SAMD53 jobstream and their

corresponding names in IBM and VAX environments.

Program File Name

IBM/MVS (DD) IBM/VSE (DLBL)

VAX/VMS (Define)

File Record Length

(Century)

CONTROL FILE CTL SEQCTL 80

TABLE FILE TBLINDX IDXTBL 800

ADS FILE ADS IDXADS 664

BIOGRAPHIC FILE BIO IDXBIO 800

BIO ADDRESS FILE BSP IDXBSP 550

HISTORY AWARD FILE HAW IDXHAW 500

PERSON FILE PSN IDXPSN 2400

COMMUNICATION FILE COM IDXCOM 230

DOCUMENT INFO FILE DIE IDXDIE 400

SAM FILE SAM IDXSAM 4800

SUT FILE SUT IDXSUT 1000

DIS FILE DIS IDXDIS 976

FLO FILE FLO IDXFLO 2900

KEY FILE KEY SEQKEY 1600

BOOK INPUT REPORT BPRINT BPRINT 132

BOOK NOTIFICATION FILE BOOKB SEQBOOKB 1200

COD OUTPUT REPORT CPRINT CPRINT 132

COD OUTPUT ERROR RPT CPRINTE CPRINTE 132

COD XML FILE COD SEQCOD 2048

COD XML WORK FILE CWRK SEQCWRK 2048

DISB RESPONSE FILE DRSPB SEQDRSPB 1200

DRSP INPUT REPORT DPRINT DPRINT 132

DRSP INPUT ERROR RPT DPRINTE DPRINTE 132

PRINT FILE PRINT RPRINT 132

W01 TRANSACTION FILE W01 SEQW01 80

P11 TRANSACTION FILE P11 P11TRN 80

DIA TRANSACTION FILE DIA DIATRN 80

DIA KEY FILE DIAKEY DIAKEY 1600


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Figure A. SAMD53 Inbound Program Flow

SAMD53 Input Output

TBL

BPRINT E CTL

Inp

ut / O

utp

ut

BOOK* (optional when

BOOKFL=Y)

DRSP* (optional when

DRSPFL=Y)

FLO

PSN (optional when

DRSPFL=Y)

ADS

DIS

BPRINT

DPRINT E

DPRINT

PRINT

*Year Identifier

(A, B or C)


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Figure B. SAMD53 Outbound Program Flow

SAMD53 Input Output

Inp

ut / O

utp

ut

KEY (optional when

Process = K

W01

Transaction (optional when

Process = P)

CWRK

COD

CPRINTE

CPRINT

PRINT

SAM

PSN

FLO

DIE

DIS ADS

COM

BSP

BIO

TBL


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CONTROL RECORDS

The CTL Record provides options used during execution of

the program entered in the format KEYWORD=value.

Keywords may appear in any order in record positions 07-

72. Record positions 01-06 must contain the program

identifier, SAMD53 on all records. The keywords FINISH or

END must be position in columns 01-06 in order to indicate

the termination of the control options settings. If a global

control option is not entered, the TBL File provides the default.

Please note: It is recommended that the control options be entered one option per line

and in alphabetical order for ease of problem resolution.

Please note: An error in the spelling of a control option and/or use of an invalid value

for a control option will cause the program to stop processing.

In the alphabetical list of keywords that follows, complete control option names are shown in

parentheses:

ACKREQ (Acknowledgment Required) determines if an acknowledgment (response) must

be accepted and processed prior to creating change transactions. When set to Y, (the default)

the FLO Loan Status (F-LOANSTAT) must = A (accepted) or the record will not be selected

for processing. When set to N, the program will not check F-LOANSTAT for a value of A.

ADSACKRQ (ADS Acknowledgment Required) allows for the processing of one ADS

record per DSEQ number at a time. This is to prevent COD rejects when the first two ADS

records (ESEQ#1 & ESEQ#2) are submitted in the same document and the net amount is

zero. COD purges these transactions from their system and resets back to sequence number

1. When the next ADS record is processed (ESEQ#3) it is rejected at COD for a bad

sequence number. COD will not purge the two ‘net to zero’ transactions if they are

submitted in separate documents.

When ADSACKRQ=Y, any previously originated ADS records for that DSEQ must have

been accepted (AD-EXPSTAT=A) before additional ADS records with that DSEQ can be

originated.

When set to N (the default), the EXPSTAT is not checked and all eligible ADS records

are originated.

AIDID (Aid ID Option) will allow up to 100 award AIDIDs to be selected. If the user does

not provide any AIDID control option, all AIDIDs will be selected. Each AIDID must be

provided in a separate AIDID control option. This option is used in the creation of a

COD File.

Example:

SAMD53 AIDID=TEA1

SAMD53 AIDID=PELL

SAMD53 AIDID=PLUS

SAMD53 AIDID=STAF


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AMTCHK (Award Amount Check Option) allows the

user to determine if the award amount should be sent

when it has been reduced. A value of N (the default)

does not check for a reduced award amount. Any

changes to the award amount will always be sent to

COD. A value of Y checks for a reduced award

amount and award amount requested and will not send

these two fields if the new amount is less than the old

amount.

ATDSCH (Attending School) when CODFILE=Y, this

is the COD assigned 8 character numeric Attending

School ID used to populate Field #18

<AttendedSchool> of the Common Record. If not

provided, the value specified in the RPTSCH option

will be used. A value must be entered in either

ATDSCH or RPTSCH (or both). When DRSPFL=Y,

only DRSPB response records with a matching

Attending School value will be selected for processing.

When BOOKFL=Y, only BOOK response records with

a matching Attending School value will be selected for

processing.

AYSSUPDT (end date for updating the initial SULA

fields (SAM.AYYSUP field)). The date entered

should be no later than the first disbursement date for

DL subsidized loan in the subsequent award year. This

will prevent future award year disbursements from

affecting the Initial SULA periods. The format for this

is: CCYYMMDD. If this option is not specified or

left blank, the Initial SULA periods will continue to be

updated.

BERRORL (Booking Notification Error Listing),

when set to A, generates a report (BPRINTE) of all

error messages from processing a Booking Notification

File as well as a report of Booking Notifications

without errors (BPRINT). A value of E (the default) is

used to generate the error report only.

BLDHDR (Build Header) when set to Y, SAIG Header

and Trailer records will be created and written to the

COD document. When set to N (the default), the SAIG

Header and Trailer records will not be created.

BOOKFL (Booking Notification File) a value of Y

will process the inbound Booking Notification File

created in CASX50. A value of N (the default) does

not process the Booking Notification file.

CONTROL OPTIONS

Keyword Default Value ACKREQ .............. N ADSACKRQ ......... N AIDID .................... Spaces AMTCHK .............. N ATDSCH .............. None AYSSUPDT………CCYYMMDD BERRORL ............ E BLDHDR .............. N BOOKFL .............. N BYPASS ............... N CERRORL ............ E CODFILE .............. N COMMENT ........... Spaces CRTDIA……………N DERRORL ............ E DIACAT………….. LEU DIAPFX……………L DIAKEY…………..,N DISCLOSE ........... Spaces DRSPFL ............... N ENRLSCH……….. None ERRORL .............. A EXPDATE............. PDATE FISCYR ................ 18 FLOCPS ............... N FRSPFLG ............. S INSTHDG ............. STUDENT AID

MANAGEMENT SYSTEM

LSKIP ................... N MEMTRN………….N MODE................... S MTCHCHK ........... Y MTCHDID ............. Y MTCHDOB ........... Y MTCHNAME ........ Y OVAIDYR…………Spaces OVERRIDE ........... N PDATE ................. System Date PELLELIG ............ N PELLID………… Spaces PELLPRCT……….N PELLYR………….Spaces PLINES ................ 59 PPDTOVER………N PROCESS ............ D PROCYR .............. Table File PRTWARN ........... Y PTYPE .................. All RPTSCH ............... None


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CERRORL (COD Records Error Listing), when set to A, generates a report (CPRINTE) of

all error messages from creating the outbound COD file as well as a report of outbound COD

XML records created without errors (CPRINT). A value of E (the default) is used to

generate the error report only.

COMMENT (Processing Comment) is the heading of

the report containing up to 16 characters. If the

comment includes any blank characters, it should be

enclosed within quotation marks, e.g., "This

Comment". The default is spaces.

CRTDIA (ProSAM only) a value of Y will create

diagnostic records, a value of N (the default) will not

create diagnostic messages.

DERRORL (Disbursement Response Error Listing),

when set to A, generates a report (DPRINTE) of all

error messages from processing a Disbursement

Response File as well as a report of Disbursement

Responses without errors (DPRINT). A value of E

(the default) is used to generate the error report only.

DIACAT (ProSAM only) Diagnostic Record Category (default=LEU).

DIAPFX (ProSAM only) Diagnostic Code Prefix (default=L).

DIAKEY (ProSAM only) When set to Y will create a keyfile to be used for loading the

diagnostic messages. Used with DIACAT and DIAPFX. The default is N.

DISCLOSE (Disclosure Statement Print Indicator) is the value to be used to populate field

#48 <DisclosureStatementPrintCode> of the Common Record. It indicates whether the

school or COD will print the Disclosure Statement. Valid values are Y (COD prints and

sends to Borrower) or R (COD reprint). The default of spaces will not populate this field

and COD will default to the School Profile. This option applies to DL Stafford & PLUS

loans only.

DRSPFL (Disbursement Response File) a value of Y will process the inbound Disbursement

Response File created in CASX50. A value of N (the default) does not process the

Disbursement Response file.

ENRLSCH (Enrollment School Code Option) is the 8 digit OPEID that identifies the default

school code to be used for the <EnrollmentSchoolCode> when a value is not populate in the

SUT record that corresponds to the disbursement term. COD defines the Enrollment School

Code as the physical location where the student is attending class. There is no default value.

If this value is not entered and there is no SUT value, the award will not be originated and an

error message will be generated.

CONTROL OPTIONS

Keyword Default Value SCHCODE ........... None STRING ................ Y SUPRWARN ........ N SYSTHDG ............ SAM COD

DISBURSEMENT PROGRAM (12-

13)the TERM ................... None TYPEAID .............. None XAIDID ................. None UPDTPELL .......... N


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ERRORL (Error Listing), when set to A (the default) the program prints change messages to

the print file. A value of E does not print change messages to the print file.

EXPDATE (Export Date) is used to update the Export Disbursement Date in the ADS and

DIS Records in CCYYMMDD format. If it is not provided (the default), SAMD53 will use

the PDATE as the export date.

FISCYR (Fiscal Year) indicates the FISCYR associated with Pell grants. The default value

is 18.

FLOCPS (FLO CPS Transaction Number) is the source of the CPS transaction number for

the outbound XML. When set to Y, the value from the FLO CPS Transaction Number Over

(F-PGTRNNR) will always be used as long as it is greater than zero. If F-PGTRNNR is not

greater than zero, the SAM CPS transaction number (S-PGTRNNR) is used. When set to N

(the default), the values in F-PGTRNNR & S-PGTRNNR are compared and the higher of the

two is used. If F-PGTRNNR is numeric and S-PGTRNNR is greater, FLO is updated with

the value from SAM.

FRSPFLG (Full Response Flag) is the value to be used to populate field #10

(FullResponseCode> of the Common Record. It controls the extent of the information

provided in the response record. Valid values are S (Standard Response) and F (Full

Response – standard plus original data). The default is S.

INSTHDG (Institution Heading) provides the Institution Heading to print on the first line of

the reports. It can be up to 48 characters. If it is not entered, the default value from the TBL

file is used. If the heading contains spaces (e.g., "THIS REPORT") or if the user wishes to

center it by inserting leading blanks, the heading must be enclosed within quotation marks.

The default is "STUDENT AID MANAGEMENT SYSTEM".

LSKIP (Local Address Skip) when set to Y will bypass the generation of the Local <temp>

address block. The default value for this option is N.

MEMTRN (Memo clients only - Create Memo transactions) When set to ‘N’ (the default)

memo transactions will not be created. When set to ‘Y’ Memo transactions will be created if

the PELL LEU is greater than zero.

MODE (Processing Mode) defines the processing mode used when creating an output COD

File and processing an inbound DRSPA file. A value of S (the default) defines a simulation

run and will not update ADS file. A value of A is an actual run and will update the ADS

File. This option must be A when CODFILE, BOOKFL and DRSPFL are all set to Y.

MTCHCHK (Match Check) is used when DRSP=Y. When MTCHCHK is set to N, the

match and update logic is not performed. When MTCHCHK is set to R, mismatches are

reported but no updates are performed. (Exception – Pell correctible fields may be updated

if UPDTPELL=Y). When MTCHCK is set to Y (the default), the values coming back on the


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DRSP file are matched to the values in the PSN, FLO & DIS files. If the values are different,

a message is written to the report and no updates are performed. Otherwise, if REVISED is

not blank and it is equal to the response value, the response value is moved to BASE and

EXPORTED and the REVISED value is blanked out. If REVISED is blank and the response

value is equal to BASE, the response value is moved to EXPORTED.

MTCHDID (Match Document ID) is used when DRSPFL=Y. It is used to control whether

or not the Document ID is used when reading the ADS record for response processing.

When MTCHDID is set to N, only the following fields are used to identify the appropriate

ADS record: SID, AIDYR, AIDID, PTYPE, DSEQNO, and ESEQNO. When set to Y (the

default), the ADS-EXPBTCH number must also match the response Document ID.

MTCHDOB (Match Date of Birth) determines which file (BIO or PSN) should be used for

the Student Date of Birth when the BIO & PSN values don’t match. When set to Y (the

default), the BIO Date of Birth must match the value in the PSN file. When MTCHDOB=B,

the value from the BIO file will be used. If the BIO and PSN values do not match, a warning

message will be generated. When MTCHDOB=P, the value from the PSN file will be used.

If the BIO and PSN values do not match, a warning message will be generated.

MTCHNAME (Match Name) determines which file (BIO or PSN) should be used for the

Student Name (Last, First and Middle) when the BIO & PSN values don’t match. When set

to Y (the default), the BIO Name must match the value in the PSN file. When

MTCHNAME=B, the value from the BIO file will be used. If the BIO and PSN values do

not match, a warning message will be generated. When MTCHNAME=P, the value from the

PSN file will be used. If the BIO and PSN values do not match, a warning message will be

generated.

OVAIDYR (Overlapping AIDYR) indicates the crossover (overlapping) AIDYR that will be

read to look for Pell FLO records where the FISCAL year (FLO.APROCYR) matches the

FISCYR option value. SAMD53B must be used to process all fiscal year ‘18’ Pell records.

Example: Summer trailer schools should set this option to their 2016/2017 year.

OVERRIDE (Override Anticipated Disbursement Origination) controls whether Pell

anticipated disbursements should be originated to COD. When set to Y, the anticipated

disbursement information is sent to COD. The default is N – do not send anticipated

disbursement information to COD.

Please note: It is strongly recommended that OVERRIDE be set to N – especially for

schools that process multiple Pell awards within a single award year.

PDATE (Processing Date) is the date used on the report in the following format:

CCYYMMDD (century). The default is the system date.


17

PELLELIG (Pell Eligible) controls whether or not the Field # 91

<PaymentPeriodStartDate> is generated for Pell awards. This option should be set to N

when paying on Pell awards and the school has become ineligible. This value will generate

the <PaymentPeriodStartDate> tag.

When set to Y (school is Pell eligible - the default), the <PaymentPeriodStartDate> tag is not

generated.

PELLID - AIDID for the PELL LEU% HAW record. There is no default.

PELLPRCT –A value of Y will load the Pell % used and create P11 transactions. A value

of N (the default) will not load the Pell % used.

PELLYR – AIDYR for the PELL LEU% HAW record. The default is NSLD.

PLINES (Lines per Page) sets a number between 30 and 99 lines per page on the output

report. The default is 59.

PNDCHG (Pending Change) When set to Y, SAMD53 will check the PSN record for

pending changes to the student demographic data. If there are outstanding student changes

(PS-CHGST = S), nothing will be processed for the student until the response is received and

processed. When PEDCHG=N (the default), origination and/or change transactions will be

processed regardless of the status of pending student demographic changes.

Please Note: The PNDCHG option is available to New York/SLSC clients only.

PPDTOVR (Payment Period Date Override) When set to Y, will override the payment

period date. When set to N, (the default) the payment period date will not be overwritten.

Please Note: PPDTOVR should be set to N once COD fixes their system to allow

payment period start dates for cancelled disbursements to be outside the loan period dates.

PROCESS (Processing File) defines the source of the program driver file for creating the

outbound COD File. A value of D (the default) uses the ADS as the program driver, K uses

the KEY File and P uses the Award Transaction (W01) File.

PROCYR (Processing Year) is the aid year used for processing. The TBL File provides the

default.

PRTWARN (Print Warning messages) determines whether or not warning messages should

be printed when the PSN Date of Birth and Name values do not match BIO. A value of Y

(the default) will print the warning messages. When set to N, the warning messages are not

printed.


18

PTYPE (Payment Type Option) will allow up to 20 PTYPE values to be selected. When

providing this option, each PTYPE value must be entered in a separate PTYPE control

option.

Example: SAMD53 PTYPE=B

SAMD53 PTYPE=C

If this control option is not provided (the default), it will select all PTYPEs. This option is

used to create the outbound COD File.

RPTSCH (Reporting School) when CODFILE=Y, this is the COD assigned 8 character

Attending School ID used to populate Field #11 <ReportingSchool> of the Common Record

If not provided, the value specified in the ATDSCH option will be used. A value must be

entered in either ATDSCH or RPTSCH (or both). When DRSPFL=Y, only DRSPA response

records with a matching Reporting School value will be selected for processing. When

BOOKFL=Y, only BOOKA response records with a matching Reporting School value will

be selected for processing.

SCHCODE (School Code Option) is used when CODFILE is set to Y. It is six characters

long and must begin with the letter G, E or O. When entered, only ADS Records where AD-

SCHCODE equals the SCHCODE value will be selected for processing.

STRING (String) controls the format of the COD XML output file. A value of Y (the

default) will string the XML data up to a maximum of 2048 characters per record. Each

record ends in a complete set containing a begin tag, value, and end tag. Any unused portion

of the record is filled with blanks. A value of N will cause the COD XML output file to be

in a more readable format with one element or element set (begin tag, value end tag) being

written per record. This option is used when CODFILE=Y.

Please note: It is strongly recommended that STRING be set to Y when creating data

to be transmitted.

SUPRWARN (Suppress Warnings) can be used to reduce the report size. When set to Y,

COD Edit Codes with a type of W (Warning) will not be printed on the SAMD53 report.

When SUPRWARN=N (the default) all COD Edits are printed. (See Figure C for the list of

COD Edit Codes).

SYSTHDG (System Heading) provides the System Heading to print on the second line of the

reports. It can be up to 48 characters. If it is not entered, the default value from the TBL file

is used. If the heading contains spaces (e.g., "THIS REPORT") or if the user wishes to

center it by inserting leading blanks, the heading must be enclosed within quotation marks.

The default is "SAM COD DISBURSEMENT PROGRAM (17-18)".

TERM (Term Check) controls processing of ADS Records based on the Term. When

TERM is specified, only ADS records with a term (ADS_TERM) less than or equal to the

specific value will be processed. Example: TERM=4 will process ADS records with terms

1, 2, 3 or 4. This option is used when CODFILE=Y.


19

TYPEAID (Type Aid Check) controls which ADS Records are processed by identifying the

aid type value. For example, TYPEAID=D selects PLUS loans to process. The default is

spaces to process all aid types. It accepts up to 10 TYPEAID values on one control option

line. More than one TYPEAID value may be input on one control line by separating each

value by a dash. For example, TYPEAID=B-C-D-4. This option is used when CODFILE=Y.

UPDTPELL (Update Pell) is used when DRSPFL=Y. When UPDTPELL is set to Y, the

FLO and DIS records are updated with any corrected Pell values from the DRSPB response

file. The corrected value is moved to the original column and the corrected and revised

columns are blanked out. When UPDTPELL is set to N (the default), the FLO and DIS are

not updated with the corrected values.

Please note: This control option only applies based on the following conditions taken

from the November 2010 (2011/20012) COD Tech Ref, Volume II, Section 1.b, page 157.


20

The COD System provides an option for the processing of Pell Grant data that allows

schools to choose if they want to accept corrections to the Pell Grant data they submit to

the COD System, or if they would rather have the data rejected.

Business Rules:

1) Schools may select an option to have Pell Grant data that fails edits rejected rather

than

receive corrections for that data.

2) This option applies to all edits that are marked as an Edit Type C/R in Volume II,

Section 4 – Edits within this Technical Reference.

3) Both corrections and rejections utilize the same edit number to indicate which edit was

set;

the Response Indicator differentiates between corrected and rejected.

4) When returning Response Document files, the COD System returns an edit code, the

field it

pertains to and the value submitted for rejected data

5) When returning Response complex elements, the COD System returns an edit code, the

field to which it pertains, and the corrected value.

6) Unless the School contacts the COD School Relations Center to change this option, the

COD System will correct their data.

7) In order to change this option, the school must contact COD School Relations.

XAIDID (Exclude Aid ID Option) will allow up to 100 award AIDIDs to be excluded. If the

user does not provide a XAIDID control option, no AIDIDs will be excluded. All AIDIDs

must be provided in a separate XAIDID control option.

Example: SAMD53 XAIDID=STF1

SAMD53 XAIDID=STF2

This option is used when CODFILE=Y.


21

SAMPLE CONTROL RECORDS

The following is an example of CTL records for the ORIGINATION process. It sets the

Processing Date to 10/15/2017, includes a heading Comment of SAMPLE OPTIONS. It will

create 2018 actual disbursement origination records for Stafford Sub, Unsub, and Pell using

ADS as the driver (PROCESS=D) and update ADS & DIS (MODE=A). An XML output file

will be created with each record containing up to 2048 characters (STRING=Y). The control

options ATDSCH, ENRLSCH, and RPTSCH have been supplied for the Common Record

values. The origination response must have been processed and the loan accepted

(ACKREQ). Only one ADS record per Disbursement number (DSEQNO) will be processed

at a time and only if the previous ADS record for that DSEQ has been accepted by COD

(ADSACKRQ). Only the error messages will be written (CERRORL=E).

SAMD53 ACKREQ=Y SAMD53 ADSACKRQ=Y SAMD53 ATDSCH=12345678 SAMD53 BOOKFL=N SAMD53 CERRORL=E SAMD53 CODFILE=Y SAMD53 COMMENT='SAMPLE OPTIONS’ SAMD53 DRSPFL=N SAMD53 ENRLSCH=00012345 SAMD53 MODE=A SAMD53 PDATE=20171015 SAMD53 PROCESS=D SAMD53 PROCYR=2018 SAMD53 RPTSCH=00012345 SAMD53 STRING=Y SAMD53 TYPEAID=B-C-E END


22

The following is an example of CTL records for the RESPONSE process. It sets the

Processing Date to 10/17/2017, includes a heading Comment of SAMPLE OPTIONS.

Booking notification response files (BOOKFL) and Disbursement response files (DRSPFL)

will be processed. Only response records with <ReportingSchool> and <AttendedSchool>

values that match the RPTSCH and ATDSCH options will be processed. FLO, DIS & ADS

records will be updated (MODE). Booking Notification response records will be reported

(BERRORL) but only rejected Disbursement response records will be reported (DERRORL).

Warning messages (begin with ‘W’) will not be displayed (SUPRWARN). The Response

Document Id will be used to find the ADS record (MTCHID).

SAMD53 ATDSCH=12345678 SAMD53 BERRORL=A SAMD53 BOOKFL=Y SAMD53 DERRORL=E SAMD53 CODFILE=N SAMD53 COMMENT='SAMPLE OPTIONS’ SAMD53 DRSPFL=Y SAMD53 ENRLSCH=00012345 SAMD53 MODE=A SAMD53 MTCHID=Y SAMD53 PDATE=20171017 SAMD53 PROCESS=D SAMD53 PROCYR=2018 SAMD53 RPTSCH=00012345 SAMD53 SUPRWARN=Y END


23

OUTBOUND COD DISBURSEMENT PROCESS (COD)

When control option CODFILE is set to Y, ADS

Records are read and selected if the following

criteria are met:

• The ADS School Code will be selected by the

SCHCODE control option (if provided).

• The ADS Export Status (EXPSTAT) must be R.

• The ADS Status (STATUS) must not be I.

• The FLO SAMEXP must not be E.

• If the ADS Expired Date (EXPRDTE) is not spaces, it must be a future date.

If the enrolled school code is populated in the SUT record for the term enrolled, that value

will be sent with the actual disbursements sent to COD. If the SUT enrolled school code is

not populated, the ATDSCH control option value will be used to populate the enrolled

school code. This affects all clients except for DEVRY.

• If the PTYPE control option is provided, the PTYPE value in the ADS Record must be

selected.

• If the TYPEAID control option is provided, the TYPEAID value in the ADS Record must

be selected.

• If the AIDID control option is provided, the AIDID value in the ADS Record must be

selected.

• If the XAIDID control option is provided, the AIDID in the ADS Record must not be

included in the XAIDID list.

• ACTTYPE = Q is not allowed for COD processing due to sequence number issues.

• If control option ACKREQ = Y, the origination response must have been processed and the

loan accepted.

• If control option ADSACKRQ = Y, any prior ADS records for that disbursement number

(DSEQ) must have been acknowledged and/or accepted by COD.

• Program will prevent the sending of an actual disbursement record is F-PROMSTAT is not

equal to ‘A’.


24

When in SIMULATION mode, SAMD53 only creates a COD XML File without updating

the database. The ADS File is opened for input only.

When running in UPDATE mode, the PSN, FLO, DIS, SAM and ADS files are opened for

both input and output.

When an ADS record is selected for processing, the PSN, COM, BSP and FLO records as

well as the DIS record corresponding to the ADS record and all Unpaid DIS records for that

award are checked for revised values. Any changes are submitted to COD and the corrected

column is updated with the revised value.

The “ST” type PSN record is read for Student’s Name, SID, Date of Birth, Driver’s License

information and Citizenship Status. When processing a PLUS loan, the “B1” or “B2” type

PSN record is read to get the same information for the Borrower. The PSN student data is

optionally matched with the BIO data based on the MTCHNAME & MTCHDOB control

options.

The “CP” & “CL” BSP records are read to check for changes in Student address information.

Address fields are considered changed when the BSP revision date (BS-REVDATE) is

greater than the PSN Last Address date (PS-ADDRSD).

Phone numbers are considered changed when the revision date (CO-REVDTEC) of the COM

PN record is greater than the PSN Last Phone Date (PS-PHONSD).

• The student’s Permanent Phone number is stored on the COM CP record (CO-

ADTYPE=CP)

• The student’s Local Phone number is stored on the COM CL record (CO-ADTYPE=CP)

• The PLUS Borrower’s phone number is stored on the COM record with a CO-ADTYPE

matching the F-ADTYPE field.

Email addresses are considered changed when the revision date (CO-REVDTEC) of the

COM

EM record is greater than the PSN Email Date (PS-EMALSD).

• The student’s Email address is stored on the COM CP record (CO-ADTYPE=CP)

• The PLUS Borrower’s Email address is stored on the COM record with a CO-ADTYPE

matching the F-ADTYPE field

After an ADS Record is exported, SAMD53 changes the Export Status (AD-EXPSTAT and

D-DISSTAT) to S and the Export Date (AD-EXPDATE and D-SNDDATE) by the

processing date. The Export Batch Number (AD-EXPBTCH and D-SNDBTCH) in the DIS

and ADS records are updated with the COD Document Id. If field changes were processed,

the FLO Change Document ID (F-DOCIDC) and Change Count (F-CHGCNT) are updated.

Spaces are moved to the FLO force fields (F-CHANGE1, F-CHANGE2 & F-CHANGE3)

and a “C” is moved to F-SAMEXP.


25

Pell Grant Verification Status Field Values

PGVALST explanation: In order for SAMD53 to correctly send the Pell Grant Verification

Status value to COD, the following values must be entered in the SAM file PGVALST field:

A, C, R, S, T, N, Y, U, V or W. They will be translated as shown in the translation table

shown below.

PGVALST Table

SAM Value Value sent to COD

A Accurate V Verified

C Calculated V Verified

R Reprocessed V Verified

T Tolerance V Verified

S Selected S Selected, not Verified

N Not Selected blank

Y Yes, National blank

U Unable to Validate blank

V Validation Required blank

W Without Documentation W Without Documentation

INSTITUTION SPECIFIC CODE FOR NEW YORK /SLSC CLIENTS

When a change to the student demographic data is processed (i.e. name, DOB, address,

phone, etc), SAMD53 will load the change DOCID to the DOCIDC field in the student’s

PSN record and will move an ‘S’ (sent to COD) to the PSN_CHGST field. When SAMD53

processes the change response, the PSN_CHGST field is updated with the value from the

<Student> block <ResponseCode>.

If the PDNCHG control option is set to Y, no transactions (demographic or award based) will

be generated for that student if a change to the student demographic data was generated and

no response has yet been processed. (Pending changes are designated by a value of S in the

PSN_CHGST field.


26

INBOUND RESPONSE PROCESS

CASX50 must be run to process the inbound COD XML Disbursement Response file prior to

running SAMD53. CASX50 will format and create the appropriate output files based on the

Document Type and Summary year being processed. The file layouts differ based on the

type of response being processed.

Disbursement Response File (DRSPB)

When the control option DRSPFL is set to Y, SAMD53 processes all records in the

Disbursement Response (DRSPB) File unless otherwise limited by the ATDSCH and/or

RPTSCH control options. The Actual Disbursement Response file consists of 3 record

types: “ST” - Student information, “AW” – Award information and “DI” – Disbursement

information. Each student will have one “ST” record, one or more “AW” records and “DI”

records per “AW” record.

When an accepted Disbursement Response Record is processed, SAMD53 changes the

Export Status (AD-EXPSTAT and D-DISSTAT) to A and Reconciliation Status (AD-

RCNSTAT and D-RECON) to R. If not already populated, the Acknowledgment dates (D-

ACKDTE and AD-ACKDTE) are updated with the processed date from the response file, the

batch number (AD-EXPBTCH and D-SNDBTCH) are updated with the Document Id from

the response file, the export dates (AD-EXPDTE and D-SNDDATE) are updated with the

Document Id Date from the response file and the LOC rebate amount (AD-AREBLOC) is

updated with the Rebate Amount from the response file. If the disbursement transaction was

accepted or corrected (RsInd=A or C), the FLO-LOANSTAT is set to “A”.

If MTCHCHK=Y, the field values from the DRSP response record are matched with the

revised column of the PSN, FLO and DIS records. If the values match, the value is moved to

the original column and the corrected and revised columns are blanked out.

If UPDTPELL=Y and the DRSP response record has a <ResponseCode> of “C” (corrected),

the values from the response record are moved to the FLO/DIS original column and the

corrected and revised columns are blanked out.

When processing Pell responses, the following FLO fields are updated:

1) F-YTDAMT is updated with the Year-To-Date Disbursement Amount

<YTDDisbursementAmount>

2) F-TPELGUS is updated with the Total Percent Eligibility Used

<TotalPercentEligibilityUsed>

3) F-SCHPELL is updated with the Scheduled Federal Pell Grant Amount

<ScheduledPellGrant>.

4) F-NGPAMT is updated with the Negative Pending Amount <NegativePendingAmount>.

5) F-SFAIND is updated with the FSA Code <FSACode>.

If the student has multiple Pell awards for that AIDYR, all of their Pell FLO records are

updated regardless of the origination status.


27

New for 16/17 two new fields were added for SULA enhancements. The two new fields are

SAM.AYSSUP (Initial Sub Usage Periods) and SAM.AYSSUPS – Source for Initial Sub

Usage Periods. These fields were added to enhance Automatic Packaging (SAMP30) to

honor a student’s SULA limit. To do this the Sum Subsidized Usage Limit must be

determined as of the beginning of the award year.

The ISIR load and Transfer Monitoring processes will populate the Initial Sub Usage Periods

from NSLDS until COD data is received for the award year. When the SAM.AYSSUP field

is updated from the ISIR load (CASU80) the SAM.AYSSUPS (Source for Initial Sub Usage

Periods) will be populated with an ‘I’, and when it is updated from the Transfer Monitoring

Process (SAMP45) the AYSSUPS field will be updated with a ‘T’. Once COD updates the

AYSSUP field, the AYSSUPS field will be updated with a ‘C’. The AYSSUPS field can

also be set to ‘O’ override, and if it is an ‘O’ no updates will be done to the SAM.AYSSUP

field.

SAMD53 will update the SAM.AYSSUP and SAM.AYSSUPS fields from the DRSPA

response files. If SAM.AYSSUPS is not ‘O’ and the processing date is not greater than the

AYSSUPDT value, then:

If SAM.SACSUP (Sum Actual Sub Usage Periods) or SAM.RACSELP (Remaining

Actual Sub Eligibility) is populated:

• Calculate and store SAM.AYSSUP (Initial SULA periods)

o SAM.AYSSUP will be calculated by reducing the

SAM.SACSUP value that is received by the total of all

existing FLO.ACSBUP values on each DL sub record

within the AIDYR.

NOTE: if the record being processed is SUB, the

FLO.ACSBUP should be updated from the record prior to

doing the calculation.

• If SAM.AYSSUP is updated (or if it is calculated to be the same as

the existing value) update SAM.AYSSUPS to ‘C’.

New for 17/18 – the following SULA tags will now be sent in the disbursement block of the

XML instead of the Award block for DL, PELL, TEACH and IRAQ/Afghantistan grants:

Starting in the 17/18 year, COD is shifting the following tags from the Award Block in PELL

and IRAQ/AFGHANISTAN grants and will now send this data in the disbursement block:

<PublishedPgmLengthYears>, <PublishedPgmLengthMonths>,

<PublishedPgmLengthWeeks>, <WeeksProgramsAcademicYear>, <SpecialPrograms>,

<ProgramCredentialLevel>. Additionally, the following two fields are required for Pell and

Iraq/Afghanistan grants started in 17/18 and forward: <EnrollmentStatus> and

<ProgramCIPCode>. Since we recommend setting OVERRIDE to ‘N’, that option will not

create anticipated Pell disbursements. If you want to test this for these grants, set

OVERRIDE to Y, and check to see that these tags are in the disbursement block.


28

Additionally starting in 17/18, Direct Loan and Teach programs will have the following tags

shifted from the Award block to the Disbursement block: <PublishedPgmLengthYears>,

<PublishedPgmLengthMonths>, <PublishedPgmLengthWeeks>,

<WeeksProgramsAcademicYear>, <SpecialPrograms>, <ProgramCredentialLevel>.

Booking Notification Response File (BOOKB)

When the control option BOOKFL is set to Y, SAMD53 processes all records in the Booking

Notification Response (BOOKB) File unless otherwise limited by the ATDSCH and/or

RPTSCH control options.

When an accepted Booking Notification Record is processed, SAMD53 changes the DIS

Reconciliation Flag (D-RECON) and the FLO Booking Status Flag (F-BKSTAT) to “A” and

DIS Reconciliation Date (D-RECONDT) and the FLO Booking Date (F-BKDATE) to the

Booked Date from the response file.


29

Listed below are valid Country Codes Tables (stored in copy member ASDZST). The

program will look for a value in the BSP Country field. If it finds a match (and not equal to

USA, UNITED STATES or UNITED STATES OF AMERICA), it will create the

<AddressForeignIndicator>true</AddressForeignIndicator> tag set as well as the

<AddressCountryCode>xxx</AddressCountryCode> tag set. There must be an EXACT

match between the BSP Country and the value in the table. For example: If "North Korea" is

entered in BSP as "N. Korea", the match will not be found and a warning message ('**

COUNTRY NOT IN COUNTRY CODES TABLE') will be written. Countries may be

stored in BSP in mixed case format. Connecting words like ‘and’ and ‘of’ should be all

lower case. (i.e. Antigua and Barbuda; Taiwan Republic of China).

AD ANDORRA

AE UNITED ARAB EMIRATES

AF AFGHANISTAN

AG ANTIGUA AND BARBUDA

AI ANGUILLA

AL ALBANIA

AM ARMENIA

AN NETHERLANDS ANTILLES

AO ANGOLA

AQ ANTARCTICA

AR ARGENTINA

AS AMERICAN SAMOA

AT AUSTRIA

AU AUSTRALIA

AW ARUBA

AZ AZERBAIJAN

BA BOSNIA-HERZEGOVINA

BB BARBADOS

BD BANGLADESH

BE BELGIUM

BF BURKINA FASO

BG BULGARIA

BH BAHRAIN

BI BURUNDI

BJ BENIN

BM BERMUDA

BN BRUNEI DARUSSALAM

BO BOLIVIA

BR BRAZIL

BS BAHAMAS

BT BHUTAN

BU MYANMAR

BV BOUVET ISLAND

BW BOTSWANA

BY BELARUS

BZ BELIZE

CA CANADA

CC COCOS (KEELING) ISLAND

CD COTE DIVOIRE

CF CENTRAL AFRICAN REP

CG CONGO

CH SWITZERLAND

CI IVORY COAST REP

CK COOK ISLAND

CL CHILE

CM SAMEROON UNITED REP OF

CN CHINA

CO COLOMBIA

CR COSTA RICA

CT CANTON & ENDERBURY ISLAND


30

CU CUBA

CV CAPE VERDE ISLAND

CW ARUBA

CX CHRISTMAS ISLAND

CY CYPRUS

CZ CZECH REPUBLIC

DE GERMANY

DJ DJIBOUTI

DK DENMARK

DM DOMINICA

DO DOMINICAN REPUBLIC

DR GERMAN DEMOCRATIC REP

DZ ALGERIA

EC ECUADOR

EE ESTONIA

EG EGYPT

EH WESTERN SAHARA

ER ERITREA

ES SPAIN

ET ETHIOPIA

FI FINLAND

FJ FIJI

FK FALKLAND ISLANDS

FK MALVINAS

FM MICRONESIA

FO FAEROE ISLANDS

FR FRANCE

FS MICRONESIA

FX FRANCE, METROPOLITAN

GA GABON REPUBLIC

GB GREAT BRITAIN

GD GRENADA

GE GEORGIA

GF FRENCH GUIANA

GH GHANA

GI GIBRALTAR

GL GREENLAND

GM GAMBIA

GN GUINEA

GP GUADELOUPE

GQ EQUATORIAL GUINEA

GR GREECE

GS SOUTH GEORGIA

GS SOUTH SANDWICH ISLANDS

GT GUATEMALA

GU GUAM

GW GUINEA-BISSAU

GY GUYANA

HK HONG KONG

HM HEARD & MCDONALD ISLANDS

HN HONDURAS

HR CROATIA

HT HAITI

HU HUNGARY

HV BURKINA FASO

ID INDONESIA

IE IRELAND

IL ISRAEL

IN INDIA

IO BRITISH IND OCEAN TERR

IQ IRAQ

IR IRAN

IS ICELAND

IT ITALY

JM JAMAICA

JO JORDAN

JP JAPAN


31

JT JOHNSTON ISLAND

KE KENYA

KG KYRGYZSTAN

KH CAMBODIA

KI KIRIBATI

KM COMOROS

KN ST KITTS-NEVIS-ANGUILLA

KP KOREA, DEMO PEO REP OF

KP NORTH KOREA

KR KOREA, REPUBLIC OF

KR SOUTH KOREA

KW KUWAIT

KY CAYMAN ISLANDS

KZ KAZAKHSTAN

LA LAO PEOPLES DEMO REPUBLIC

LB LEBANON

LC ST LUCIA

LI LIECHTENSTEIN

LK SRI LANKA

LR LIBERIA

LS LESOTHO

LT LITHUANIA

LU LUXEMBOURG

LV LATVIA

LY LIBYA

MA MOROCCO

MC MONACO

MD MOLDOVA

MG MADAGASCAR

MH MARSHALL ISLANDS

MK MACEDONIA, REPUB OF

ML MALI

MM MYANMAR

MN MONGOLIA

MO MACAU

MP NORTHERN MARIANAS ISLANDS

MQ MARTINIQUE

MR MAURITANIA

MS MONTSERRAT

MT MALTA

MU MAURITIUS

MV MALDIVES

MW MALAWI

MX MEXICO

MY MALAYSIA

MZ MOZAMBIQUE

NA NAMIBIA

NC NEW CALEDONIA

NE NIGER

NF NORFOLK ISLAND

NG NIGERIA

NI NICARAGUA

NL NETHERLANDS

NO NORWAY

NP NEPAL

NQ DRONNING MAUD LAND

NR NAURU

NT MONTENEGRO

NTZ NEUTRAL ZONE

NU NIUE

NZ NEW ZEALAND

OM OMAN

PA PANAMA

PC PACIFIC IS TRUST TERR

PE PERU

PF FRENCH POLYNESIA


32

PG PAPUA NEW GUINEA

PH PHILIPPINES

PK PAKISTAN

PL POLAND

PM ST PIERRE AND MIQUELON

PN PITCAIRN

PR PUERTO RICO

PT PORTUGAL

PU US MISC PACIFIC ISLANDS

PW PALAU

PY PARAGUAY

PZ PANAMA CANAL ZONE

QA QATAR

RE REUNION

RO ROMANIA

RU RUSSIA

RW RWANDA

SA SAUDI ARABIA

SB SOLOMON ISLANDS

SC SEYCHELLES

SD SUDAN

SE SWEDEN

SG SINGAPORE

SH ST HELENA

SI SLOVENIA

SJ SVALBARD & JAN MAYEN IS

SK SLOVAKIA

SL SIERRA LEONE

SM SAN MARINO

SN SENEGAL

SO SOMALIA

SR SURINAME

ST SAO TOME & PRINCIPE

SU COMMONWLTH INDEPNT STATES

SV EL SALVADOR

SX UNION OF SOVIET SOC REP

SY SYRIAN ARAB REPUBLIC

SZ SWAZILAND

TC TURKS AND CAICOS ISLANDS

TD CHAD

TF FRENCH SOUTHERN TERR

TG TOGO

TH THAILAND

TJ TAJIKSTAN

TJ TAJIKISTAN

TK TOKELAU

TM TURKMENISTAN

TN TUNISIA

TO TONGA

TP EAST TIMOR

TR TURKEY

TT TRINIDAD AND TOBAGO

TV TUVALU

TW TAIWAN REPUBLIC OF CHINA

TZ TANZANIA UNITED REP OF

UA UKRAINE

UG UGANDA

UI MINOR ISLANDS

UM MIDWAY ISLAND

US UNITED STATES

US UNITED STATES OF AMERICA

US USA

UY URUGUAY

UZ UZBERKISTAN

VA VATICAN CITY STATE

VC ST VINCENT & GRENADINES

VE VENEZUELA


33

VG BRITISH VIRGIN ISLANDS

VN VIETNAM

VU VANUATU

WF WALLIS & FUTUNA ISLANDS

WK WAKE ISLAND

WS SAMOA

XY EUROPEAN MONETARY COOP FD

YD YEMEN DEMOCRATIC

YE YEMEN

YT MAYOTTE

YU YUGOSLAVIA

ZA SOUTH AFRICA

ZM ZAMBIA

ZR ZAIRE

ZW ZIMBABWE


34

The Common Record Response error messages are described in Figure C

R – Reject; W – Warning; C – Correction (Pell only)

Code Info R/W/C Description

001 DOC INFO R INVALID DESTINATION MAILBOX ID

002 AWARD R REPORTING ENTITY ID IS NOT ELIGIBLE TO REPORT

003 DOC INFO R DUPLICATE DOCUMENT ID

004 DOC INFO R ENTITY ID NOT FOUND ON PARTICIPANT FILE

005 DOC INFO R FULL PART SCH CANNOT SUBMIT LEGACY RECS FOR YEAR

006 DOC INFO R DOCUMENT CREATE DATE > CURRENT SYSTEM DATE

007 DOC INFO R NO DETAIL RECORDS IN DOCUMENT

008 ENTITY W REPORTED NBR OF STUDENTS NOT EQUAL TO DETAIL COUNT

009 CODE 009 NOT IN USE


011 PERSON R NO ELIG SSN/DOB/LNAME COMBO MATCH ON CPS – ORIG

012 PERSON R NO ELIG SSN/DOB/LNAME COMBO MATCH ON CPS – CHG

013 PERSON R CITZN STAT IND FOR PLUS BORROWER IS NOT ELIGIBLE

014 PERSON R CITZN STAT IND FOR PLUS STUDENT IS NOT ELIGIBLE

015 PERSON W CORRECTED VALUE SAME AS ORIGINAL VALUE

016 PERSON R PLUS BORROWER AND STUDENT CANNOT BE SAME PERSON

017 PERSON R PLUS ENDORSER AND STUDENT CANNOT BE SAME PERSON



020 PERSON R FIRST NAME AND LAST NAME BLANK

021 PERSON R ADDRESS IS INCOMPLETE


023 AWD INFO R/C INCORRECT LTUIT & FEES CODE – CORRECTION APPLIED

024 AWD INFO R REPORTED CPS TRAN NBR DOES NOT MATCH CPS

025 AWD INFO R DUPLICATE MATCH ON CPS

026 AWD INFO R/C INCORRECT SECONDARY EFC USED - CORRECTION APPLIED







033 AWARD R DUPLICATE AWARD ID

034 AWARD R ATTNDING SCH ID HAS NO RELATIONSHIP W/RPTING SCH

035 AWARD R INCONSISTENT AWARD INFORMATION DATA

036 AWARD W PLUS CREDIT DECISION STATUS NOT ACCEPTED FOR AWD


Figure C. Loan Origination & Change Error Messages


35


038 AWARD R STUDENT NOT PELL ELIGIBLE

039 AWARD R/C INCORRECT AWARD AMOUNT

040 AWARD W CHANGED AWARD AMOUNT < TOTAL DISBURSEMENTS - PELL

041 AWARD R CHANGED AWD AMT < TOTAL DISBS-DL/TEACH

042 AWARD R NEW AWARD TYPE SUBMITTED WITH ZERO AWD AMOUNT

043 AWARD R AWD-AFTER END OF PROC YR – EXTEND PROC NOT GRANTED


045 AWARD R INCORRECT AWARD DATES

046 AWARD R INCORRECT ACADEMIC YEAR DATES

047 AWARD R ACADEMIC YEAR DATES ALREADY LINKED TO MPN

048 DISB R SCHOOL IS INELIGIBLE


050 DISB R DISBURSEMENT DATE OUTSIDE ALLOWABLE WINDOW

051 DISB R DISB DATE OUTSIDE WINDOW - PAYMENT TRIGGER = Y


053 DISB R DISBURSEMENT DATE CANNOT BE BLANK

054 DISB W DISB DATE WITHIN 7 DAYS OR PASSED - PYMT TRIG=N

055 DISB W DISB INFO RECEIVED 30+ DAYS AFTER DATE OF DISB

056 DISB R/C SEQUENCE NUMBER NOT IN SEQUENTIAL ORDER

057 DISB R COMBINED DISB DATE & AMT ADJ - AMT ADJ REJECTED

058 DISB R DUPLICATE DISBURSEMENT INFO ON FILE


060 DISB R INSUFFICIENT NBR OF DISBS BASED ON SCHOOL TYPE

061 DISB R ONLY 1 DISB ALLOWED WHEN VERIFICATION STAT=W

062 DISB R DISB AMT < OR = ZERO FOR DISBURSEMENT SEQ #01

063 DISB R INCORRECT NET DISBURSEMENT AMOUNT

064 DISB R/C DISB AMT > 50% OF AWD - VERIFICATION STAT=W

065 DISB W INSUF DECREASE IN DISB AMT - S/B AMT OF NEG PEND

066 DISB R AWD IS IN OVERPAID STAT - DISB INCREASE NOT ACPTD

067 DISB R/C INCORRECT DISBURSEMENT GROSS AMOUNT

068 DISB W POTENTIAL OVER AWD PROJECT - NOTICE SENT SEPARATELY

069 DISB W POTENTIAL CONCURRENT ENRLMT-NOTICE SENT SEPARATELY

070 DISB W DISBURSEMENT RELEASE INDICATOR IS BLANK

071 DISB R DIS AFTER END OF PROC YR - EXTEND PROC NOT GRANTED

072 DISB R INCOMPLETE DISBURSEMENT AMOUNTS

073 DISB R INSUFFICIENT INFORMATION WITH PAYMENT TRIGGER=Y

074 DISB R INCORRECT ADJUSTMENT TO PAYMENT TRIGGER

Figure C (continued). Loan Origination & Change Error Messages


36


075 DISB R MULTIPLE FIRST DISBURSEMENT FLAGS


077 DISB R INCORRECT DISBURSEMENT LOAN FEE AMOUNT

078 DISB R INCORRECT DISBURSEMENT REBATE AMOUNT

079 DISB R PAYMENT PERIOD START DATE NOT IN ELIGIBLE RANGE

080 DISB R NO ACCEPTED PLUS CREDIT DECISION STATUS

081 DISB R NO PROMISSORY NOT ON FILE


083 DISB R CMO REJECTED STUDENT FOR ELIGIBILITY ISSUES

084 DISB R CMO REJECTED STUDENT FOR INCORRECT CALCULATION(S)

085 DISB R CMO REJECTED STUDENT FOR ALREADY BEING FUNDED

086 DISB R CMO REJECTED STUDENT FOR IMPROPER PACKAGE SUBMISSION'

087 DISB R CMO REJECTED STUDENT - INCOMPLETE STUDENT PROCESSING

088 DISB R CMO REJECTED STUDENT FOR MISSING DOCUMENTATION

089 DISB R INVALID DISB DUE TO PENDING BANKRUPTCY

090 ENTITY W TOTAL DISBURSEMENT AMT DOES NOT EQUAL DETAIL AMOUNT


092 AWARD R BORROWER DECEASED - NO FURTHER AWDS ACCEPTED

093 DISB R INVALID DISBURSMENT SEQUENCE NUMBER

094 DISB R INVALID DISB - LOAN DISCHG NOTE - UNAUTH SIGN/PYMT

095 DISB R INVALID DISBURSEMENT, PERSON IS DECEASED


097 DISB R DISB AMT WOULD HAVE BEEN CORRCD TO 0 BY COD –REC REJCD



100 AWARD R SOURCE ID NOT AUTHORIZED FOR REPORTING SCHOOL ID

101 AWARD W REPORTING SCHOOL ID LISTED AS INELIGIBLE

102 ENTITY W TOTAL AWARD AMT DOES NOT EQUAL DETAIL AMOUNT



105 DOC INFO R ONLY 1 DOC ALLOWED PER SAIG TRANSMISSION BATCH








Figure C (continued). Loan Origination & Change Error Messages


37


113 DISB R TOT DISB AMT > LESSER OF AWARD AMT OR ENDORSER AMT

114 DISB R DISB OR ADJ RCVD AFTER VERIF STAT ‘’W’’ DEADLINE

115 DISB W STUD REFERRED TO DCS BUT REPYMT SCHD NOT ESTABLISHED

116 PERSON W SSN,DOB AND/OR LNAME HAVE NOT BEEN UPDATED IN COD

117 AWARD R DISB INFO IS INCOMPLETE OR REJECTED – DL NOT ACCPTD

118 AWARD W ANTCP DISB SUB NOT EQUAL NEW AWD AMT - RECALCULATED

119 AWARD W DISB REDUCED & LOAN INACTIVED - AWARD REDUCED TO 0

120 PERSON W INCOMPLETE ADDRESS - COMPLETE ADDR EXISTS ON COD

121 PERSON R SSN CHANGE REQ REJ - PERSON IS ALSO A PLUS BORROWER

122 PERSON R SSN CHANGE - INCREASE TO PLUS AWARD AMOUNT REJECTED

123 AWARD R ANTCP DISB SUB NOT EQUAL NEW AWD AMT - RECALCULATED















138 AWARD R INCORRECT PREPROFESSIONAL COURSE WORK INDICATOR

139 AWARD R INCORRECT PREPROFESSIONAL COURSE WORK FLAG

140 AWARD R INCORRECT ORIG FEE PERCENT ON NEW AWARD

141 AWARD R CANNOT CHANGE ORIG FEE PERCENT ON ACTIVE AWARD


143 AWARD R DISB NET/FEE/REB INCORRECT BASED ON ORIG FEE PERCENT


145 AWARD R VERIFICATION STAT=W SUBMITTED AFTER CUTOFF DATE

146 DISB R DISB SUBMITTED WITH VERIF STAT=W AFTER CUTOFF DATE

147 PERSON R LNAME, DOB OR SSN INCONSISTENCY FOR GRAD PLUA

148 PERSON R FIRST NAME INCONSISTENCY FOR GRAD PLUA

149 PERSON/AWARD

R STUD DOB CANNOT EQUAL BORR DOB ON PARENT PLUS

150 AWARD R INCORRECT CLASS LEVE L SUBMITTED ON GRAD PLUS LOAN

151 PERSON R SSN INCONSISTENCY FOR GRAD PLUS

152 PERSON/AWARD

R INVALID STUDENT SSN CHANGE ON PARENT PLUS

153 PERSON/AWARD

R DL PLUS INVALID BORROWER SSN FOR PARENT OF UNDERGRAD

Figure C (Continued). Loan Origination & Change Error Messages


38

154 AWARD R DEP STAT CANNOT BE ''D'' WHEN CLASS LEVEL > 5


156 AWARD R ADDL UNSUB = TRUE IS INVALID WHEN DEPST = I

157 AWARD R SUM OF AWARDS EXCEEDS BASE ANNUAL LOAN LIMITS

158 AWARD R HPPA IND CANNOT BE TRUE WHEN CLASS LEVEL < 6

159 AWARD R CLASS LEVEL CANNOT BE > 5 ON PARENT PLUS

160 AWARD R TEACH - DISB INFO INCOMPLETE OR REJECTED

161 AWARD R TEACH - ATTEND SCHOOL IS TEACH INELIGIBLE

162 AWARD R TEACH - INCORRECT AWARD AMOUTN FOR TEACH

163 AWARD R TEACH - AWD AMT EXCEEDS MAX AMT FOR AWD YEAR

164 AWARD R TEACH - INVALID TEACHER EXPERT FLAG

165 DISB R TEACH - NO ATS NOTE ON FILE

166 AWARD R TEACH - ATTEND SCHOOL IS NOT A MAIN LOCATION

167 AWARD R SUM OF SUBSIDIZED AWARDS EXCEEDS SUB LOAN LIMITS

168 PERSON W POST 911 DECEASED VET DEP IND IS TRUE AT COD

171 AWARD R SCHOOL NOT ELIGIBLE FOR 2 PELL W/I SAME YEAR

172 AWARD C/R INCORRECT AWD AMT WHEN ADDL ELIG IND IS TRUE

173 AWARD C/R ADDL ELIG IND CHGED TO FALSE & AWD AMT > MAX LIMIT

174 AWARD W ADDL ELIG IND CHGED TO FALSE & AWD IN OVERPAID STAT

175 AWARD W ADDL ELIG IND CHGED TO FALSE & ELIG USED > 100%

176 DISB C/R ADDL ELIG IND = TRUE AND ELIG USED > 200%

177 AWARD W LIFETIME & ELIGIBILITY USED NEAR LIFETIME LIMIT

178 AWARD W LIFETIME & ELIGIBILITY USED EXCEEDS LIFETIME LIMIT

180 AWARD R AWARD AMOUNT > AWARD AMOUNT REQUESTED

181 PERSON R PLUS CRED DECISION PENDING/DECLINED - REL IND=TRUE

182 PERSON R INVALID PLUS ID CHG W/CREDIT DECISION=PEND/DECLINE

183 PERSON R INV AWD MAINT ON PLUS W/CRED DECISION=PEND/DECLINE

184 PERSON W PEND/DECLINED PLUS ACCEPTED - VALID ENDORSOR MATCH







191 AWARD R INCORRECT HPPA INDICATOR

192 AWARD W PELL AWD SUBMITTED WITH IASG INDICATOR = TRUE

193 AWARD R INCORRECT CHANGE TO IASG INDICATOR

194 AWARD R FUNDED DISB NOT ALLWD FOR PELL AWD WITH IASG IND=TRUE


196 AWARD R INVALID CMPLTN DATE FOR SUBMITTED STUD ELIGIBILITY CODE

197 AWARD R MISSING ATB TEST ADMIN CODE, AND/OR ATB TEST CODE OR ATB COMPLETION DATE

(Continued). Loan Origination & Change Error Messages


39

198 AWARD R INCORRECT STUDENT ELIGIBILITY CODE SUBMITTED

199 AWARD W HS DIPLOMA OR EQUIVALENT ON CORRESPONDING CPS TRANS DOES NOT MATCH STUD ELIGIBILITY CODE SUBMITTED

200 PERSON W 150% SUBSIDIZED USAGE LIMIT APPLIES TO BORROWER

201 DISB C/R PELL LEU EXCEEDS THE LIMIT OF 600%

202 AWARD R CANNOT SUBMIT MORE THAN ONE TAG FOR PUBLISHED PROGRAM LENGTH

203 AWARD R INCORRECT SPECIAL PROGRAM SUBMITTED

204 DISB R INCORRECT PROGRAM CIP CODE SUBMITTED

205 AWD/DISB R PAYMENT PERIOD START DATE IS OUTSIDE THE AWARD BEGIN AND END DATES

206 AWARD R REMAINING SUB ELIG PERIOD LESS THAN ‘0’ FOR THIS AWARD

207 DISB R REMAINING SUB ELIG PERIOD LESS THAN ‘0’ FOR THIS AWARD AFTER THIS DISB WAS APPROVED FROM THE ACTION QUEUE

208 AWARD R INCORRECT STUDENT LEVEL CODE SUBMITTED

209 AWARD R INVALID VALUE SUBMITTED FOR WEEKS PROGRAMS ACADEMIC YEAR

210 DOCMNT R INVALID SCHEMA

211 DOCMNT W FAILURE OF FULL SCHEMA ENFORCEMENT

212 DISB R PREVIOUS DISB SEQUENCES HAVE NOT BEEN PROCESSED

213 AWARD R ACTUAL DISB SUBMITTED WITH EDD AFTER CONFIGURABLE DTE

214 AWARD W FOREIGN ADDRESS SUBMITTED ON DLP AWARD

215 PERSON W STUDENT REPORTED AS DECEASED ON A SUBSEQUENT CPS TRANSACTION

216 AWARD R NO PARENT IDENTIFIER MATCH FOUND

217 DISB R ACTUAL DISB SUBMITTED WITH NO PLUS COUNSELING ON FILE

218 DOCMNT R SOFTWARE PROVIDER AND/OR SOFTWARE VERSION MISSING

993 GENERAL C MISSING VALUE - CORRECTION APPLIED

994 GENERAL R MISSING VALUE

995 GENERAL C INVALID VALUE – CORRECTION APPLIED

996 GENERAL R INVALID VALUE

997 GENERAL C INVALID FORMAT – CORRECTION APPLIED

998 GENERAL R INVALID FORM

Figure C (Continued). Loan Origination & Change Error Messages


40

When an error is encountered on a CTL Record, a message

is printed with a description of the specific keyword that

caused the error (e.g., PDATE). The program terminates

without further processing, the CTL Record must be

corrected and the program rerun.

** ATBCODE REQS ADDL ATB TESTING INFO - the PSN.ATBBCD (Student

Eligibility Code) is set to 01, 11 or 12 and requires the following fields be populated:

PSN.ATBTAC (Ability to Benefit Test Administrator Code) and PSN.ATBCDT (Ability

to Benefit Completion date) and PSN.ATBTCD (Ability to Benefit Test Code).

** ATDSCH OR RPTSCH MUST BE ENTERED: A value was not entered for either the

ATDSCH or RPTSCH options. Enter a value for at least one of these options when

CODFILE=Y.

** CANNOT RUN IN SIMULATION MODE: MODE=S and either DRSPFL=Y and/or

BOOKFL=Y and CODFILE=Y. Cannot run in simulation mode when processing both

inbound and outbound at the same time.

** DATE IS NON NUMERIC: The value entered for EXPDATE or PDATE was not a

numeric value. The date must contain valid numbers and be in the following format:

CCYYMMDD (century).

**DENIED CR DECSN – REQ MET = “N”: The PLUS Loan credit decision status

(FLO.OCRDCST) is set to D (Denied) and the Credit Requirements Met filed

(FLO.BORINT) is

set to N. In order to clear this edit the borrower have met all of COD’s Credit

Requirements for a

PLUS loan denied application.

** DIACAT REQUIRED WHEN CRTDIA=Y: When CRTDIA is set to Y you must enter

a valid value for DIACAT.

** DIAPFX REQUIRED WHEN CRTDIA=Y: When CRTDIA is set to Y you must enter

a valid value for DIAPFX.

** ENRLSCH OPTION MUST BE NUMERIC: The value entered for the ENRLSCH

must be an 8 character numeric value.

** INVALID ACKREQ OPTION: The value entered for the ACKREQ was not correct.

Valid values are Y or N


41

** INVALID ADSACKRQ OPTION: The value entered for the ADSACKRQ was not

correct. Valid values are Y or N

** INVALID AMTCHK OPTION: The value entered for the AMTCHK was not correct.

Valid values are Y or N

** INVALID BERRORL OPTION: The value entered for the BERRORL was not correct.

Valid values are A or E.

** INVALID BLDHDR OPTION: The value entered for BLDHDR was not correct. Valid

values are Y or N.

** INVALID BOOKFL OPTION: The value entered for the BOOKFL was not correct.

Valid values are Y or N.

** INVALID CERRORL OPTION: The value entered for the CERRORL was not correct.


** INVALID CODFILE OPTION: The value entered for the CODFILE was not correct.


** INVALID CRTDIA OPTION: The value entered for CRTDIA was not correct. Valid

values are Y or N.

** INVALID DERRORL OPTION: The value entered for the DERRORL was not correct.


** INVALID DATE -USE YYMMDD FORMAT: The value entered for EXPDATE or

PDATE was not entered in the correct format. The date must contain valid numbers and

be in the following format: CCYYMMDD (century).

**INVALID DIAKEY OPTION: The value for DIAKEY was not valid can only be set to

Y or N and is applicable to Diagnostic ProSAM clients only.

** INVALID DISCLOSE OPTION: The value entered for the DISCLOSE was not

correct. Valid values are Y or R.

** INVALID DRSPFL OPTION: The value entered for the DRSPFL was not correct.


** INVALID ERRORL OPTION: The value entered for the ERRORL was not correct.


** INVALID FISCYR OPTION: The value entered for FISCYR was not correct. FISCYR

is a 2-character numeric value reflecting the 2nd year in the processing cycle (ex: 2017-

2018 would be ‘18’).


42

** INVALID FLOCPS OPTION: The value entered for FLOCPS was not correct. Valid

values are Y or N.

** INVALID FRSPFLG OPTION: The value entered for FRSPFLG was not correct.

Valid values are S or F.

** INVALID KEYWORD ENCOUNTERED: One or more of the control options is

incorrect. Refer to the list of control options at the beginning of this chapter to check the

spelling of each.

** INVALID LSKIP OPTION: The value entered for LSKIP was not correct. Valid

values are Y or N.

** INVALID MODE OPTION: The value entered for MODE was not correct. Valid

values are A or S.

** INVALID MTCHCHK OPTION: The value entered for MTCHCHK was not correct.

Valid values are Y or N or R.

** INVALID MTCHDID OPTION: The value entered for MTCHDID was not correct.


** INVALID MTCHDOB OPTION: The value entered for MTCHDOB was not correct.

Valid values are Y, B or P.

** INVALID MTCHNAME OPTION: The value entered for MTCHNAME was not

correct. Valid values are Y, B or P.

** INVALID OVERRIDE OPTION: The value entered for OVERRIDE was not correct.

Valid

values are Y or N.

** INVALID P10 OTON

** INVALID PELLELIG OPTION: The value entered for PELLELIG was not correct.


** INVALID PELLPRCT OPTION: The value entered for PELLPRCT was not correct.


** INVALID PDNCHG OPTION: The value entered for PNDCHG was not correct. Valid

values are Y or N. (NY/SLSC clients only)

** INVALID PRTWARN OPTION: The value entered for PRTWARN was not correct.



43

** INVALID PROCESS OPTION: The value entered for PROCESS was not correct.

Valid values are D, K, or P.

** INVALID STRING OPTION: The value entered for STRING was not correct. Valid

values are Y or N.

** INVALID SUPRWARN OPTION: The value entered for the SUPRWARN was not

correct. Valid values are Y or N

** INVALID TERM OPTION: The value entered for TERM was not correct. Valid

values are 1, 2, 3, 4, 5 or 6.

** INVALID UPDTPELL OPTION: The value entered for UPDTPELL was not correct.


** MAX AIDID SELECTS EXCEEDED: The maximum number of AIDIDs has been

exceeded. The maximum number allowed is 100 AIDID fields.

** MAX ERROR MESSAGES EXCEEDED: The maximum number of error messages

allowed per record has been exceeded.

** MAX PTYPE EXCEEDED: The maximum number of PTYPEs has been exceeded.

The maximum number allowed is 20 PTYPE fields.

** MAX TYPEAID EXCEEDED: The maximum number of TYPEAIDs has been

exceeded. The maximum number allowed is 10 TYPEAID fields.

** MAX XAIDID SELECTS EXCEEDED: The maximum number of XAIDIDs has been

exceeded. The maximum number allowed is 100 XAIDID fields.

** MISSING PROCYR VALUE: PROCYR is spaces. Enter a valid value and re-run

SAMD53.

** PELLYR MUST BE ENTERED: PELLYR is spaces. Enter a valid value and re-run

SAMD53.

** PLINES IS NON NUMERIC: The value entered for PLINES was not numeric. The

value must be a valid number between 30 and 99.

** PUBLISHED PROGRAM LENGTH S/B YEARS: The published programs length

should be ‘Y’ years. (Devry only)

** RECORD ID IS NOT SAMD53: The first 6 characters of the CTL Record must be

SAMD53. Re-enter the CTL Record with the first 6 characters as SAMD53.


44

** SAM REC NOT FOUND FOR XOVER PELL: A SAM record must exist in the

crossover processing year for the crossover Pell to be processed.

** SES MISSING 1 OR MORE SULA FIELDS: The session is missing 1 or more SULA

fields (Devry only).


45

Data Edit Error Messages

** ADS BYPASSED DUE TO INACTIVE STATUS: The ADS Record was bypassed due

to the inactive status in AD-STATUS.

** AD DSEQNO NOT > ZERO: The ADS DSEQNO was not greater than zero. The ADS

record was not processed.

** ADS RECORD NOT FOUND: The ADS Record cannot be found.

** ADS RECORD HAS ALREADY BEEN ACCEPTED: The ADS Record has already

been accepted by COD.

** ADS REC BYPASSED DUE TO EXPIRED DATE: The ADS Record was bypassed

because the record expiration date (AD-EXPRDATE) was prior to the processing date

(PDATE).

** ADS REC BYPASSED FOR BLANK ACTTYPE: The ADS Record was bypassed

because the activity type (AD-ACTTYPE) is blank.

** ALL ADS RECS FOR DISB BYPASSED: The value in the DIS Export Sequence

number is not equal to the last ADS ESEQNO used. All ADS records for that Disbursement

(DSEQNO) will be bypassed.

** AWD NOT YET ORIGINATED – ADS BYPASSED: The ADS Record was not

processed because the award has not yet originated (F-SAMEXP=space).

** BIO RECORD NOT FOUND: The BIO Record cannot be found.

** BIRTH DATE OUT OF RANGE 100 < D < 11: The student/borrower date of birth is

out of range.

** BORR F-PSNTYP CANNOT BE SPACE (PLUS): The FLO PSNTYP field cannot be

blank for a PLUS loan.

** BORR LAST NAME CANNOT BE SPACES (PLUS): The borrower’s last name in

the PSN record specified in F-PSNTYP cannot be spaces.

** BORR PERM ADDR INCOMPLETE IN BSP: The borrower’s permanent address in

the BSP record is missing the street, city, state and/or zip code. All of these fields must be

populated in the appropriate BSP record. This error applies to PLUS loans only.

** BORR SID, DOB OR LNAME MISSING (PLUS): The SID, Date of Birth and/or Last

name cannot be spaces in the PSN record.


46

** BORROWER BIRTH CANNOT BE SPACES: Borrower’s Date of Birth in the “B1”

or “B2” PSN record (specified in the F-PSNTYP on AU2) cannot be spaces.

** BORROWER BSP RECORD MISSING (PLUS): The BSP record for F-ADTYPE

was not found.

** BORROWER PSN RECORD MISSING (PLUS): The students “B1” or “B2” PSN

record was not found.

** CANCELLATIONS NOT VALID: The ADS Record was bypassed due to cancellation

status in AD-STATUS.

** CANNOT CHG PLUS BORR SID AFTER ORIG : COD will not allow an SSN

change for a PLUS borrower after the award has originated (see COD edit 121)

** CANNOT ORIGINATE WHEN IN DEFAULT: The record cannot be originated if the

student is in default.

** CITIZENSHIP STATUS BLANK: Citizenship field cannot be spaces.

** COA MUST BE NUMERIC FOR PELL: The Cost of Attendance cannot be spaces for

Pell.

** CPS TRAN NUMBER MUST BE > ZERO: The CPS Transaction Number must be >

zero for Pell.

** D-EXPSEQ NOT = LAST AD-ESEQNO: The value in the DIS Export Sequence

number is not equal to the last ADS ESEQNO used. Determine the correct value and adjust

ADS or DIS appropriately.

** DATE CANNOT BE SPACES: The date field cannot be spaces.

** DEMOGRAPHIC CHG PNDING-ADS BYPASSED: The student has an outstanding

demographic change and PDNCHG=Y. No records processed for this student. (NY/SLSC

clients only)

** DEPEND STATUS CANNOT BE SPACES/P: Dependency Status (DEPST) cannot be

spaces or P.

** DIS RECORD NOT FOUND: The DIS Record cannot be found.

** DISB DATES OUTSIDE LOAN PERIOD: Disbursement dates must fall between the

Loan Begin and End dates on the FLO Record.

** DOLLAR FIELDS CANNOT BE NEGATIVE: Loan amount field cannot be less than

zero.


47

** DUPLICATE DIE RECORD: The program attempted to write a new DIE record and

one already existed.

** ERROR READING STUDENT PSN REC: There was an error reading the student’s

PSN record after processing the borrower’s PSN.

** ERROR WRITING ADS RECORD: There was an error updating the ADS record.

** ERROR WRITING BORROWER PSN REC: There was an error updating the

borrower’s person (PSN) record.

** ERROR WRITING DIE RECORD: There was an error updating the DIE record.

** ERROR WRITING SAM RECORD: There was an error updating the SAM record.

** ERROR WRITING STUDENT PSN REC: There was an error updating the student’s

person (PSN) record.

** FLO RECORD NOT FOUND: The FLO Record cannot be found.

** INCOMPLETE PHONE NUMBER: The student/borrower phone number is

incomplete.

** INVALID CLASS LEVEL FOR PLUS TYPE: The class level is invalid for the PLUS

loan

type. Valid class levels for Parent PLUS loans are 01, C1, 02, 03, 04, or 05. Valid class

levels

for Grad PLUS loans are 06, 07, 08, 09, or 10.

** INVALID GRADE LEVEL VALUE: Year in School must be a valid value.

** INVALID PSNTYP FOR GRAD PLUS: The PSNTYP for the Grad PLUS loan is

invalid. The Grad PLUS PSNTYP must be ‘ST’.

** INVALID PSNTYP FOR PARENT PLUS: The PSNTYP for the Parent PLUS loan is

invalid. The Parent PLUS PSNTYP must be ‘B1’, B2, B3 or B4.

** LOAN AMOUNT MUST BE GREATER ZERO: Loan amount not greater than zero.

** MAX ED ERROR MESSAGES EXCEEDED: The maximum number of Export

Disbursement messages has exceeded 25.

** MISC-ADS-TABLE PROCESSING ERROR: There was a processing error. Please

notify Sigma System.


48

** MISMATCHED LOAN BEGIN/END DATES: The Begin/End loan dates must be

further apart than thirty days, but should not be greater than 425 days apart. The award

dates must also be within the loan begin/end dates.

** MORE THAN 5 PELL – ADS REC BYPASSED: Only 5 ADS records can be

processed at a time for Pell. Any additional Pell ADS records will be bypassed.

** MORE THAN 99 ADS RECORDS FOR PELL: The student has more than 99 Pell

ADS records.

** MULTI-PELL DISCREPENCY–NOT PROCESSED: There were critical field

discrepancies between a students multiple Pell FLO records. The Pell awards were not

originated.

** MUST REDUCE ORIGINAL DISBURSEMENT: Disbursement Date changes using

ACTTYPE=Q are not currently supported. You must reduce the original Disbursement

and generate a new one.

** OVAIDYR REQ – NOT PROCESSED: The OVAIDYR control option must be

populated with the crossover AIDYR to pick up Pell awards with the corresponding

FISCYR value in the FISCYR option in this report.

** PELL NOT ORIG – MULTI-PELL ERROR: There were errors when processing the

students multiple Pell awards. The Pell awards actual disbursements were not processed.

** PELL NOT ORIG – SAM.BEOGSCH = SPACES: The SAM.BEOGSCH field must

be populated with the fulltime scheduled award for the student or the Pell will not be

originated.

** PLUS - BORW/STUD BDATE CANNOT MATCH: A Plus loan cannot have the same

student and borrower date of birth.

** PLUS LOAN - AMT APPROVED > REQUEST: The PLUS loan approved amount

cannot be greater than the amount requested.

** PLUS LOAN REQUIRES ADDR TYPE CODE: The FLO Address Type Code field

(F-ADTYPE ) cannot be spaces for PLUS loans.

** PRIOR ADS REC NOT ACPT-NOT PROCESSED: Control Option ADSACKRQ=Y

and a prior ADS record for that disbursement number (DSEQ) has not been

acknowledged and/or accepted (AD-EXPSTAT not = A).

** PSN DOB REVISED DATA NOT MATCH BIO: The date of birth in the PSN revised

column does not match the value in BIO.


49

** PSN FNAME REVISED DATA NOT MATCH BIO: The first name in the PSN

revised column does not match the value in BIO.

** PSN LNAME REVISED DATA NOT MATCH BIO: The last name in the PSN


** PSN MNAME REVISED DATA NOT MATCH BIO: The middle name in the PSN


** PSN SID REVISED DATA NOT MATCH BIO: The SSN in the PSN revised column

does not match the value in BIO.

** Q NOT CURRENTLY SUPPORTED: Disbursement Date changes using ACTTYPE=Q

are not currently supported. You must reduce the original Disbursement and generate a

new one.

** SAM REC NOT FOUND FOR XOVER PELL: There is no SAM record for this

student in the crossover AIDYR. The record was not processed.

** SAM RECORD NOT FOUND: The SAM Record cannot be found.

** SAMEXP = E – ADS BYPASSED: ADS records cannot be processed when the award is

in error status.

** STUDENT BIRTH CANNOT BE SPACES: Student’s Date of Birth in the “ST” PSN

record cannot be spaces.

** STUDENT LAST NAME CANNOT BE SPACES: The student’s last name in the PSN

record cannot be spaces.

** STUD PERM ADDR INCOMPLETE IN BSP: The student’s permanent address in the

BSP record is missing the street, city, state and/or zip code. All of these fields must be

populated in the “CP” BSP record.

** STUDENT PSN RECORD MISSING: The ‘ST’ PSN Record cannot be found.

** STUD SID, DOB OR LNAME MISSING: The Student’s SID, Date of Birth or Last

name was not populated in the ‘ST’ PSN record.

** TOTAL PELL >150% - PELL NOT ORIGINATED: The total Pell Award is greater

than 150% - the limit is 150% so the award was not originated.

** YEAR IN SCHOOL CANNOT BE SPACES: The Class fields (CLASS2/CLASS)

cannot be spaces.

** ZERO ADJ REQUIRES DISB GROSS CHANGE: The ADS actual net disbursement

amount is zero and the ADS actual gross amount is equal to the actual gross amount of

the previous ADS record.


50

Data Edit Warning Messages

The following warning messages may be reported. These warnings will not prevent the

record from being processed.

WW ADDRESS CHANGE NOT PROCESSED: The change of address was not sent to

COD because the country could not be found in the Country Codes table.

WW ADS NOT CHANGED – MODE=S: The ADS Record was not modified because the

program was run in simulation mode.

WW ADS RECORD CHANGED: The ADS Record was modified. See Data Element

Manipulation section for more details.

WW ADS AND DIS RECORDS CHANGED: The ADS and DIS Records are modified.

See Data Element Manipulation section for more details.

WW BOOK REC PROCESSED - MODE=S, NO UPDT: The BOOKA records were

processed but no updates were performed due to MODE=S.

WW BORR PERM ADDR INCOMPLETE IN BSP: The borrower’s permanent address

in the BSP record is missing the street, city, state and/or zip code. All of these fields must be

populated in the appropriate BSP record. This warning applies to PLUS loans only.

WW BORROWER BSP RECORD MISSING (PLUS): The BSP record for F-ADTYPE

was not found.

WW COUNTRY NOT IN COUNTRY CODES TABLE: The value entered in the

BSP Country field is incorrect, and is not listed in the Country Codes Table in this document.

WW DIS NOT CHANGED – MODE=S: The DIS Record was not modified because the

program was run in simulation mode.

WW DIS RECORD CHANGED: The DIS record was modified. See Data Element


WW DOCID DOES NOT MATCH PSN: The Response DOCID does not match either the

Origination DOCID or Change DOCID in the PSN record. The PSN DOCID fields were not

updated. (NY/SLSC clients only)

WW DRSP REC PROCESSED - MODE=S, NO UPDT: The DRSP records was

processed but no updates were performed due to MODE=S.

WW DUPLICATE DISBURSEMENT - ACCEPTED: COD rejected the transaction

because it was a duplicate disbursement. The AD-EXPSTAT was not = Y so the record was

processed as accepted.


51

WW FISCYR PELL BYPASSED DUE TO AIDYR: The Pell was not processed because

the FISCYR in the Pell grant is associated with a different AIDYR.

WW F-ADELIN=O - ADDL PELL ELIG = false: The Additional Eligibility Indicator

(FLO.ADELIN) for the Pell award was set to ‘true’ but has been overridden and is now set to

‘false’

WW FLO.ADELIN RESET FROM ''Y'' TO ''N'': The Additional Eligibility Indicator

has been changed from Y to N

WW FLO AND DIS RECORDS CHANGED: The FLO and DIS Records are modified.

See Data Element Manipulation section for more details.

WW FLO RECORD CHANGED: The FLO Record was modified. See Data Element


WW INVALID DRIVERS LICENSE STATE: The drivers license state code is invalid.

WW LEU IS BETWEEN 450% AND 499%: The student’s PELL LEU percentage is

between 450% and 499%.

WW LEU IS BETWEEN 500% AND 599%: The student’s PELL LEU percentage is

between 500% and 599%.

WW LEU IS > 600%: The student is over his PELL Lifetime Eligibility limit.

WW LICENSE NUMBER SPACES/LIC STATE NOT: The drivers license number is

blank but there is a value in the drivers license state code field.

WW LICENSE STATE SPACES/LIC NUMBER NOT: The drivers license state code is

blank but there is a value in the drivers license number field.

WW MULTI-PELL ADELIN2 VALUES CONFLICT: There are multiple Pell records

with conflicting values in the FLO.ADELIN2 fields of each award.

WW MULTI-PELL DISCREPENCY-FIELD SENT: The student has multiple Pell

awards and the values in a particular field are not the same in all of them. The XML record

was generated using the value listed on the report.

WW MULTI-PELL DISCRPNCY-FIELD BYPASSED: The student has multiple Pell

awards and the values in a particular field are not the same in all of them. The XML record

was generated without the field in question.

WW MULTI-PELL NOT PROCESSED DUE TO ERRORS:

WW SEE ERROR REPORT FOR DETAILS: There were errors when processing the

students multiple Pell awards. The Pell awards actual disbursements were not processed.

These messages are printed on the CPRINT report. The edit errors are found on the

CPRINTE report.


52

WW MULTIPLE PGM CREDENTIAL LVLS FOR AWD: Credential levels differ

between terms for the award.

WW NO ADDR TYPE CODE SPECIFIED FOR PLUS: The F-ADTYPE cannot be

blank for a Parent PLUS loan.

WW ORIG NOT YET ACCEPTED - ADS BYPASSED: The ADS Record was not

processed because ACKREQ=Y and the award was originated (F-SAMEXP set to “A”) but

has not yet been accepted (F-LOANST not set to “A”).

WW PELL CORR DATA NOT APPLIED: The FLO & DIS records were not updated

with corrected Pell data received on the DRSP response file.

WW PELL CORRECTED DATA APPLIED: The FLO & DIS records were updated with

corrected Pell data received on the DRSP response file.

WW PELL FLO RECORD UPDATED: The Pell FLO Record was modified. See Data

Element Manipulation section for more details.

WW PELL PREV > 100% RESET TO <= 100%: The total Pell award was over 100%

but has changed to be less than or equal to 100%.

WW PSN DOB NOT MATCH BIO – PSN UPDTED: The date of birth in the PSN

revised column does not match the value in BIO. The value from the BIO record is used and

the PSN DOB is updated with the BIO value.

WW PSN DOB NOT MATCH BIO – PSN USED: The date of birth in the PSN revised

column does not match the value in BIO. The value from the PSN record was used.

WW PSN FNAME NOT MATCH BIO – PSN UPDTED: The first name in the PSN


the PSN NAMEF is updated with the BIO value.

WW PSN FNAME NOT MATCH BIO – PSN USED: The first name in the PSN revised


WW PSN LNAME NOT MATCH BIO – PSN UPDTED: The last name in the PSN


the PSN NAMEL is updated with the BIO value.

WW PSN LNAME NOT MATCH BIO – PSN USED: The last name in the PSN revised


WW PSN MNAME NOT MATCH BIO – PSN UPDTED: The middle name in the PSN


the PSN NAMEM is updated with the BIO value.

WW PSN MNAME NOT MATCH BIO – PSN USED: The middle name in the PSN

revised column does not match the value in BIO. The value from the PSN record was used.


53

WW RECORD BYPASS DUE TO SCHCODE: The ADS record was not selected for

processing because the value in the ADS School code field (SCHCODE) does not match the

value specified in the SCHCODE control option.

WW STUD LOCL ADDR INCOMPLETE IN BSP: The student’s local address in the

BSP file is missing the street, city, state and/or zip code. All of these fields must be

populated in the “CL” BSP record for the local (temp) address to be included in the Student

Person block of the Common Record. This is a warning message and will not prevent the

record from processing.

WW STUDENT PERM BSP RECORD MISSING: The Student’s “CP” BSP record was

not found. Processing continues without address data.

WW TOTAL PELL > 100% - FLO.ADELIN SET TO Y. The total Pell award is over

100%, the FLO.ADELIN field has been set to Y, and the <AdditionalEligibilityIndicator>

has been sent to COD.

WW RESP/DIS FIELD MISMATCH: The field value in the DRSP response record does

not match the value in the DIS record revised column.

WW RESP/FLO FIELD MISMATCH: The field value in the DRSP response record does

not match the value in the FLO record revised column.

WW RESP/PSN FIELD MISMATCH: The field value in the DRSP response record does

not match the value in the PSN record revised column.

DIS FIELD CHANGED: There was a change to a field value in the DIS record. The

Corrected column was updated with the value from the Revised column.

FLO FIELD CHANGED: There was a change to a field value in the FLO record. The


FLO RECORD UPDATED: The FLO Record was modified.

HAW TRANS GENERATED FOR CREAT: a HAW transaction was generated for the

PELL LEU field (TPCTUSY). SAMP11 must be run to load the transaction to HAW.

HAW TRANS GENERATED FOR UPDATE: A HAW transaction was generated to

update the PELL LEU field (TPCTUSY). SAMP11 must be run to load the transaction to

HAW.

PSN FIELD CHANGED: There was a change to a field value in the PSN record. The


PSN RECORD UPDATED: The PSN Record was modified.


54

Figure D shows sample XML acknowledgement from COD into

SAMD53.

Figure E shows sample inbound export disbursement report into

SAMD53.

Figure F shows sample outbound report output from SAMD53.

Figure G shows sample inbound report output from SAMD53

<?xml version="1.0" encoding="UTF-8"?> <CommonRecord xmlns="http://www.ed.gov/FSA/COD/2016/v4.0c" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocatio♦ <TransmissionData> <DocumentID>2018-01-03T11:42:34.0000511240</DocumentID> <CreatedDateTime>2018-01-03T11:42:34.00</CreatedDateTime> <Source> <COD> <RoutingID>00000001</RoutingID> </COD> </Source> <Destination> <School> <RoutingID>00511240</RoutingID> </School> </Destination> <Software> <SoftwareProvider>SSI D53B</SoftwareProvider> <SoftwareVersion>4.000</SoftwareVersion> </Software> <FullResponseCode>S</FullResponseCode> </TransmissionData> <ReportingSchool> <RoutingID>00511240</RoutingID> <ReportedFinancialSummary> <FinancialAwardType>DLUnsubsidized</FinancialAwardType> <FinancialAwardYear>2018</FinancialAwardYear> <TotalCount>1</TotalCount> <TotalReportedAward>5500.00</TotalReportedAward> <TotalReportedDisbursement>2750.00</TotalReportedDisbursement> </ReportedFinancialSummary> <AttendedSchool> <RoutingID>00051124</RoutingID> <Student> <Index> <SSN>845205578</SSN> <BirthDate>1989-01-26</BirthDate> <LastName>JOGGER</LastName> </Index> <Name> <FirstName>JOVIAL</FirstName> </Name> <Contacts> <PermanentAddress> <AddressLine>848 S. CHESTNUT STREET APT B</AddressLine> <City>ANY TOWN</City> <StateProvinceCode>MI</StateProvinceCode> <PostalCode>999990000</PostalCode> </PermanentAddress> </Contacts> <Note>

Figure D SAMD53 Sample COD XML file


55

<Note> <SchoolNoteMessage>845205578</SchoolNoteMessage> </Note> <DLLoanInformation AwardKey="01"> <OriginationFeePercent>1.069</OriginationFeePercent> <InterestRebatePercent>0</InterestRebatePercent> <StudentLevelCode>6</StudentLevelCode> <FinancialAwardBeginDate>2017-09-12</FinancialAwardBeginDate> <FinancialAwardEndDate>2018-05-15</FinancialAwardEndDate> <AcademicYearBeginDate>2017-07-01</AcademicYearBeginDate> <AcademicYearEndDate>2018-06-30</AcademicYearEndDate> </DLLoanInformation> <DLUnsubsidized> <AwardKey>01</AwardKey> <FinancialAwardYear>2018</FinancialAwardYear> <CPSTransactionNumber>01</CPSTransactionNumber> <FinancialAwardAmount>5500.00</FinancialAwardAmount> <Note> <SchoolNoteMessage>8452055782018 USUB</SchoolNoteMessage> </Note> <FinancialAwardNumber>001</FinancialAwardNumber> <FinancialAwardID>845205578U18G51124001</FinancialAwardID> <StudentEligibilityCode>06</StudentEligibilityCode> <Response> <ResponseCode>A</ResponseCode> <CalculatedPublishedProgramLengthYears>3.000</CalculatedPublishedProgramlengthYears> <AnticipatedSubUsagePeriod>0.0</AnticipatedSubUsagePeriod> <ActualSubUsagePeriod>0.0</ActualSubUsagePeriod> <AcademicYearLength>245</AcademicYearLength> <LoanPeriodLength>245</LoanPeriodLength> <MaxSubEligibilityPeriod>4.5</MaxSubEligibilityPeriod> <RemainingActualSubEligibilityPeriod>1.0</RemainingActualEligibilityPeriod> <RemainingAnticipatedSubEligibilityPeriod>1.0</RemainingAnticipatedSubEligibilityPeriod> <SumAnticipatedSubUsagePeriods>3.5</SumAnticipatedSubUsagePeriods> <AnticipatedNonCredTeacherCertSubUsagePeriod>0.0</AnticipatedNonCredTeacherCertSubUsagePeriod> <ActualNonCredTeacherCertSubUsagePeriod>0.0<ActualNonCredTeacherCertSubUsagePeriod> <RemainingActualNonCredTeacherCertSubEigibilityPeriod>0.0</RemainingActualNonCredTeacherCertSubEligibilityPeriod> <RemainingAnticipatedNonCredTeacherCertSubEligibilityPeriod>0.0</RemainingAnticipatedNonCredTeacherCertSubEligibilityPeriod> <SumAnticipatedNonCredTeacherCertSubUsagePeriods>0.0<SumAnticipatedNonCredTeacherCertSubUsagePeriods> </Response> <Disbursement Number="02"> <DisbursementAmount>2750.00</DisbursementAmount> <DisbursementDate>2018-01-03</DisbursementDate> <DisbursementReleaseIndicator>true</DisbursementReleaseIndicator> <DisbursementSequenceNumber>01</DisbursementSequenceNumber> <EnrollmentSchoolCode>00051124</EnrollmentSchoolCode> <PaymentPeriodStartDate>2018-01-03</PaymentPeriodStartDate> <EnrollmentStatus>F</EnrollmentStatus> <ProgramCIPCode>12.0101</ProgramCIPCode> <PublishedPgmLengthYears>3.000</PublishedPgmLengthYears> <SpecialPrograms>N</SpecialPrograms> <ProgramCredentialLevel>03</ProgramCredentialLevel> <Note> <SchoolNoteMessage>2018 USUB 002</SchoolNoteMessage> </Note> <DisbursementNetAmount>2721.00</DisbursementNetAmount> <DisbursementFeeAmount>29.00</DisbursementFeeAmount> <InterestRebateAmount>.00</InterestRebateAmount> <Response> <ResponseCode>A</ResponseCode> </Response> </Disbursement> </DLUnsubsidized>



56

<Response> <ResponseCode>A</ResponseCode> <SubsidizedUsageLimitApplies>true</SubsidizedUsageLimitApplies> <SumActualSubUsagePeriods>3.5</SumActualSubUsagePeriods> <SumActualNonCredTeacherCertSubUsagePeriods>0.0</SumActualNonCredTeacherCertSubUsagePeriod> </Response> </Student> <Response> <ResponseCode>A</ResponseCode> </Response> </AttendedSchool> <Response> <ResponseFinancialSummary> <FinancialAwardType>DLUnsubsidized</FinancialAwardType> <FinancialAwardYear>2018</FinancialAwardYear> <TotalCount>1</TotalCount> <TotalAccepted>1</TotalAccepted> <TotalReportedAward>5500</TotalReportedAward> <TotalReportedDisbursement>2750</TotalReportedDisbursement> <TotalAcceptedAward>5500</TotalAcceptedAward> <TotalAcceptedDisbursement>2750</TotalAcceptedDisbursement> </ResponseFinancialSummary> </Response> </ReportingSchool> <Response> <DocumentTypeCode>RS</DocumentTypeCode> <DocumentStatusCode>A</DocumentStatusCode> <ProcessDate>2018-01-03</ProcessDate> </Response> </CommonRecord> [End of file]



57

STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 1 test 1718 to COD Inbound Export Disbursement Report TIME: 13:12:21 DATE: 01/03/17 SID LAST NAME RPT SCH ATND SCH DOCUMENT ID RS IND Aidid Loan Id DSeq PDNum TSeq DisDate Gross Fee Rebate ANet RecSeq RsInd 845205578 JOGGER 00511240 00051124 201801031142340000511240 A 8452055782018 USUB 845205578-U-18-G51124-001 A=ACCEPTED USUB 002 01 01/03/2018 2750.00 29.00 0.00 2721.00 A WW ADS AND DIS RECORDS CHANGED 845205578 2018 USUB 845205578-U-18-G51124-001 SAM/SNB SUL FIELDS UPDATED FLO REC UPDATED STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 2 test 1718 to COD Inbound Export Disbursement Report TIME: 13:12:21 DATE: 01/03/17 SID LAST NAME RPT SCH ATND SCH DOCUMENT ID RS IND Aidid Loan Id DSeq PDNum TSeq DisDate Gross Fee Rebate ANet RecSeq RsInd ** B A T C H T O T A L ** TOTAL NUMBER OF DISBURSEMENT RECS ACCEPTED (SAM) 1 TOTAL NET DISBURSED AMOUNT ACCEPTED (SAM) 2,721 TOTAL NBR OF DISBURSEMENT RECS ACCEPTED (COD) 1 TOTAL NET DISBURSEMENT AMOUNT ACCEPTED (COD) 2,721 TOTAL NBR OF DISBURSEMENT RECS REJECTED (COD) 0 TOTAL NET DISBURSEMENT AMOUNT REJECTED (COD) 0 TOTAL NBR OF DISBURSEMENT RECS OTHER (COD) 0 TOTAL NET DISBURSEMENT AMOUNT OTHER (COD) 0 TOTAL NUMBER OF DRSP RECORDS READ 3 [End of file]

Figure E, Sample SAMD53 Output (Inbound Export Disbursement Report)


58

************** * * * * ****** A PROGRAM PRODUCT LICENSED FROM SIGMA SYSTEMS INC. COPYRIGHT 2017 BY SIGMA SYSTEMS INC. SAMD53B SAM Export Disbursement (17-18) V4.000 02/16/17 SAMD53 COMMENT="test 1718 to COD" SAMD53 AIDID=STAF SAMD53 ATDSCH=00051124 SAMD53 ADSACKRQ=N SAMD53 AMTCHK=N SAMD53 AYSSUPDT=20180825 SAMD53 BERRORL=E SAMD53 BOOKFL=N SAMD53 CERRORL=A SAMD53 CODFILE=Y SAMD53 CRTDIA=Y SAMD53 DEBUG=D SAMD53 DERRORL=A SAMD53 DIACAT=DIA SAMD53 DIAKEY=Y SAMD53 DIAPFX=N SAMD53 DRSPFL=N SAMD53 ENRLSCH=00051124 SAMD53 ERRORL=A

Figure F, Sample SAMD53B report


59

SAMD53 FLOCPS=N SAMD53 FRSPFLG=S SAMD53 MEMTRN=Y SAMD53 MTCHDID=N SAMD53 MTCHDOB=B SAMD53 MTCHCHK=N SAMD53 MTCHNAME=B SAMD53 MODE=A SAMD53 OVERRIDE=N SAMD53 PDATE=20170914 SAMD53 PELLELIG=Y SAMD53 PELLPRCT=Y SAMD53 PELLID=TPEL SAMD53 PELLYR=NSLD SAMD53 PLINES=59 SAMD53 PROCESS=D SAMD53 PROCYR=2018 SAMD53 RPTSCH=00511240 SAMD53 SCHCODE=G51124 SAMD53 STRING=N SAMD53 SUPRWARN=N SAMD53 TYPEAID=B SAMD53 UPDTPELL=Y

Figure F, Sample SAMD53B report


60

OPTION VALUE ACKREQ Y ADSACKRQ N AIDID STAF- - - - - - - - - AMTCHK N ATDSCH 00051124 ATDSCH 20180825 BERRORL E BLDHDR N BOOKFL N CERRORL A CLASS C CODFILE Y COMMENT test 1718 to COD DERRORL A CRTDIA Y DIACAT DIA DIAKEY Y DIAPFX N CODDIA N CDIACAT COD CDIAPFX Y EDITTYP X DISCLOSE DRSPFL N ENRLDFLT NONE SELECTED ENRLSCH 00051124 ERRORL A EXPDATE 20170914 FLOCPS N FRSPFLG S HOLDFUT N INSTHDG STUDENT AID MANAGEMENT SYSTEM LSKIP N MEMTRN Y MODE A MTCHCHK N MTCHDID N MTCHDOB B MTCHNAME B OVERRIDE N PCUTOFF 00000000 PDATE 20170914 PELLELIG Y PLINES 59 PPDTOVR N PROCESS D PROCYR 2018

Figure F, Sample SAMD53 report


61

PRTWARN Y RPTSCH 00511240 SCHCODE G51124- - - - - - - STRING N SUPRWARN N SYSTHDG SAM COD DISBURSEMENT PROGRAM (17-18) TERM TYPEAID B- - - - - - - - - UPDTSULA Y UPDTPELL Y STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 1 test 1718 to COD SAM Export Disbursement Program TIME: 11:59:05 DATE: 09/14/16 STDNT SID AIDID DESCRIPTION CHG# CURRENT VALUE CORRECTED VALUE MESSAGES ** C O N T R O L T O T A L S ** CONTROL RECORDS READ 43 OUTBOUND EXPORT DISBURSEMENT RECORDS WRITTEN 0 OUTBOUND EXPORT DISBURSEMENT ERROR REPORTED 17 BIO RECORDS READ (RANDOM) 23 PSN RECORDS READ (RANDOM) 23 PSN RECORDS CHANGED 0 BSP RECORDS READ (RANDOM) 15 BSP RECORDS CHANGED 0 COM RECORDS READ 30 DIE RECORDS ADDED 0 ADS RECORDS READ (SEQUENTIAL) 1,404 ADS RECORDS READ (RANDOM) 0 ADS RECORDS CHANGED 0



62

DIS RECORDS READ (SEQUENTIAL) 0 DIS RECORDS READ (RANDOM) 92 DIS RECORDS CHANGED 0 FLO RECORDS READ (SEQUENTIAL) 0 FLO RECORDS READ (RANDOM) 22 FLO RECORDS CHANGED 0 SAM RECORDS READ (SEQUENTIAL) 0 SAM RECORDS READ (RANDOM) 23 SAM RECORDS CHANGED 0 SUT RECORDS READ (RANDOM) 0 STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 2 test 1718 to COD SAM Export Disbursement Program TIME: 11:59:05 DATE: 09/14/16 STDNT SID AIDID DESCRIPTION CHG# CURRENT VALUE CORRECTED VALUE MESSAGES SNB RECORDS READ 0 SNB RECORDS CHANGED 0 AWD RECORDS READ 15 P11 TRANSACTIONS WRITTEN 0 HAW RECORDS TO BE CREATED 0 HAW RECORDS TO BE UPDATED 0 DIA TRANSACTIONS WRITTEN 1 DIAKEY RECORDS WRITTEN 0 MEM TRANSACTIONS WRITTEN 0 ** SAMD53B PROCESSING COMPLETE ** RETURN CODE=0001



63

************** * * * * ****** A PROGRAM PRODUCT LICENSED FROM SIGMA SYSTEMS INC. COPYRIGHT 2017 BY SIGMA SYSTEMS INC. SAMD53B SAM Export Disbursement (17-18) V4.000 02/16/17 SAMD53 COMMENT="test 1718 from COD" SAMD53 AIDID=USUB SAMD53 ATDSCH=00051124 SAMD53 ADSACKRQ=N SAMD53 AMTCHK=N SAMD53 AYSSUPDT=20180825 SAMD53 BERRORL=E SAMD53 BOOKFL=N SAMD53 CERRORL=A SAMD53 CODFILE=N SAMD53 CRTDIA=Y SAMD53 DEBUG=D SAMD53 DERRORL=A SAMD53 DIACAT=DIA SAMD53 DIAKEY=Y SAMD53 DIAPFX=N SAMD53 DRSPFL=Y SAMD53 ENRLSCH=00051124

Figure G, Sample SAMD53 inbound export report


64

SAMD53 ERRORL=A SAMD53 FLOCPS=N SAMD53 FRSPFLG=S SAMD53 MEMTRN=Y SAMD53 MTCHDID=N SAMD53 MTCHDOB=B SAMD53 MTCHCHK=N SAMD53 MTCHNAME=B SAMD53 MODE=A SAMD53 OVERRIDE=N SAMD53 PDATE=20180103 SAMD53 PELLELIG=Y SAMD53 PELLPRCT=Y SAMD53 PELLID=TPEL SAMD53 PELLYR=NSLD SAMD53 PLINES=59 SAMD53 PROCESS=D SAMD53 PROCYR=2018 SAMD53 RPTSCH=00511240 SAMD53 SCHCODE=G51124 SAMD53 STRING=N SAMD53 SUPRWARN=N SAMD53 TYPEAID=C SAMD53 UPDTPELL=Y



65

OPTION VALUE ACKREQ Y ADSACKRQ N AIDID USUB- - - - - - - - - AMTCHK N ATDSCH 00051124 ATDSCH 20180825 BERRORL E BLDHDR N BOOKFL N CERRORL A CLASS C CODFILE N COMMENT test 1718 from COD DERRORL A CRTDIA Y DIACAT DIA DIAKEY Y DIAPFX N CODDIA N CDIACAT COD CDIAPFX Y EDITTYP X DISCLOSE DRSPFL Y ENRLDFLT NONE SELECTED ENRLSCH 00051124 ERRORL A EXPDATE 20180103 FLOCPS N FRSPFLG S HOLDFUT N INSTHDG STUDENT AID MANAGEMENT SYSTEM LSKIP N MEMTRN Y MODE A MTCHCHK N MTCHDID N MTCHDOB B MTCHNAME B OVERRIDE N PCUTOFF 00000000 PDATE 20180103 PELLELIG Y

Figure G, Sample SAMD53 inbound export report PLINES 59


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PPDTOVR N PROCESS D PROCYR 2018 PRTWARN Y RPTSCH 00511240 SCHCODE G51124- - - - - - - STRING N SUPRWARN N SYSTHDG SAM COD DISBURSEMENT PROGRAM (17-18) TERM TYPEAID C- - - - - - - - - UPDTSULA Y UPDTPELL Y STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 1 test 1718 from COD SAM Export Disbursement Program TIME: 13:12:21 DATE: 01/03/17 STDNT SID AIDID DESCRIPTION CHG# CURRENT VALUE CORRECTED VALUE MESSAGES ** C O N T R O L T O T A L S ** CONTROL RECORDS READ 43 INBOUND EXPORT DRSP RECORDS READ 3 INBOUND EXPORT DISBURSEMENT ERROR REPORTED 0 BIO RECORDS READ (RANDOM) 0 PSN RECORDS READ (RANDOM) 1 PSN RECORDS CHANGED 0 BSP RECORDS READ (RANDOM) 0 BSP RECORDS CHANGED 0 COM RECORDS READ 0 ADS RECORDS READ (SEQUENTIAL) 2 ADS RECORDS READ (RANDOM) 0

Figure G, Sample SAMD53 inbound export report ADS RECORDS CHANGED 1


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DIS RECORDS READ (SEQUENTIAL) 0 DIS RECORDS READ (RANDOM) 1 DIS RECORDS CHANGED 1 FLO RECORDS READ (SEQUENTIAL) 0 FLO RECORDS READ (RANDOM) 1 FLO RECORDS CHANGED 1 SAM RECORDS READ (SEQUENTIAL) 0 SAM RECORDS READ (RANDOM) 1 SAM RECORDS CHANGED 1 SUT RECORDS READ (RANDOM) 0 SNB RECORDS READ 0 STUDENT AID MANAGEMENT SYSTEM SAMD53B V4.000 SAM COD DISBURSEMENT PROGRAM (17-18) AIDYR: 2018 PAGE: 2 test 1718 to COD SAM Export Disbursement Program TIME: 13:12:21 DATE: 01/03/17 STDNT SID AIDID DESCRIPTION CHG# CURRENT VALUE CORRECTED VALUE MESSAGES SNB RECORDS CHANGED 0 AWD RECORDS READ 0 P11 TRANSACTIONS WRITTEN 0 HAW RECORDS TO BE CREATED 0 HAW RECORDS TO BE UPDATED 0 DIA TRANSACTIONS WRITTEN 1 DIAKEY RECORDS WRITTEN 0 MEM TRANSACTIONS WRITTEN 1 ** SAMD53B PROCESSING COMPLETE ** RETURN CODE=0001


Documents

SAMD53B COD EXPORT DISBURSEMENT AND ACKNOWLEDGMENT (2017 … · 1 SAMD53B COD EXPORT DISBURSEMENT AND ACKNOWLEDGMENT (2017-2018) SAMD53 produces outbound XML formatted Common Record