Relius Year End Data Collection - RANDUG · 2018-07-02 · Relius Year End Data Collection 4 •...

Relius Year End Data CollectionRANDUG 2017

November 13, 2017

Warren Jennings

Year End Data Collection

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• The gathering of information from Plan Sponsors for reconciling data at the end

of the plan year for compliance and forms preparation

• Includes validating/updating contact information, other business information and

census

• Also includes detailed questionnaires to obtain information for annual

compliance testing, contribution allocations and completion of 5500 forms

• Historically a very manual and cumbersome process facilitated through the use

of spreadsheets and back-and-forth email communications

YEDC Process

Relius Year End Data Collection

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• A customizable Web portal that can be used to collaborate with Plan Sponsors

on the YEDC process

• Plan Sponsor review and completion process allows for traceable oversight and

management of the process

• More efficient and manageable process using customizable, easy-to-follow

wizards with built-in instructions and automatic notifications to both Sponsor

and TPA at various points in the process

• Results stored for easy access. If errors or omissions after completion, TPA

can send back to Plan Sponsor for corrections in an automated fashion

• Single login for YEDC, plan doc review and 5500 filing

YEDC Solution

Relius Year End Data Collection

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• Plan Review process will enable TPA to view client responses and track

progress for all plans

• Custom wizards can be created and stored. Steps are flexible and based on

user’s preference.

• Notification library for various types of email notifications, including invitation to

begin YEDC, reminders, completion of step, completion of project and unlock

and return to Contact

• Automated follow-up notifications can be scheduled to trigger based on YEDC

status

• Uses Relius DERs and DVC rules and options for importing census

YEDC Solution

Relius Year End Data Collection

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• Plan Sponsor Web

− Sponsor can launch Year End Data Collection from PS Web

− Utilizes Relius Administration DERs and DVC rules

• Relius Exchange

− Single portal to launch Relius Government Forms, Relius Documents and Relius

Administration Year End Data Collection

− Current and prior year Relius Administration Year End Data Collections, Relius

Documents Questionnaires and File Uploads all accessible with single login

• Relius Administration

− Prefill questionnaires and census with data from Relius Administration

− Update Relius Administration data with questionnaire responses

− View Year End Data Collection steps and responses from within Plan Specifications

− Validate YEDC Payroll against year-to-date payroll for discrepancies

Integration

Relius Year End Data Collection

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• Create custom YEDC wizards, consisting of notifications, instructions,

questionnaires, data entry, and confirmation

• Publish YEDC for multiple plans which triggers invitation email to applicable

contacts (ex. Plan Sponsor)

• Contact logs into PS Web or Exchange and begins completion of YEDC steps

• Contact completes YEDC and TPA is notified to review

• TPA can send back to Contact if any errors or omissions.

• TPA approves YEDC and runs update utility to update RA database

Process Flow

Relius Year End Data Collection

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Client Experience

• Single portal to launch Relius

Government Forms, Relius

Documents and Relius

Administration Exchange

Relius Year End Data Collection

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Client Experience

• Single worklist with all in-progress YEDCs and status by step

• Contact’s worklist only includes steps they are approved to view or edit

• Needs attention flag pops-up details from TPA

• Historical completed YEDCs available for view or print

Relius Year End Data Collection

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Client Experience

• Questionnaires consist of

customizable categories

• Individual fields may be

flagged for details from TPA

• Checkmark on completed

categories

• Preview button to review

entire questionnaire

• Ability to easily identify

what has been changed

• Approval by category

Relius Year End Data Collection

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Client Experience

• Contact data is kept in sync

with Relius Administration

• Contacts may be modified,

added or removed

• List values are retrieved

directly from Custom

Selection Lists in Relius

Administration

• Contacts can be imported

and linked to plan

Relius Year End Data Collection

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Client Experience

• Option to use DVC or

Upload file

• DVC option launches into

PS Web, Data Validation

Center

• Option for Sponsor to

retrieve existing census

data file uploaded to the

plan to use as basis for

payroll updating.

Relius Year End Data Collection

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Client Experience

• New functionality allows ownership data to be added as a questionnaire

• Ownership data can be pre-populated for employee* owners, and changes

made by plan sponsor can be updated back to Relius Administration

Relius Year End Data Collection

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Client Experience

• New functionality allows family attribution to be added as a questionnaire

• Family attribution data can be pre-populated, and changes made by plan

sponsor can be updated back to Relius Administration

Relius Year End Data Collection

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Client Experience

• New functionality allows officer data to be added as a questionnaire

• Currently officer data is not integrated with Relius Administration

Relius Year End Data Collection

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Client Experience

• Plan Sponsor review and

confirmation process

allows for traceable

oversight and

management of the

process

Relius Year End Data Collection

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TPA Dashboard

• Dashboard for TPA to

manage YEDC process

• Access Recent Plans and

YEDC models

• Track activity of YEDC

models published to clients

• Hotlink to Plan Review page

based on Plan Status filter

Relius Year End Data Collection

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YEDC Setup

• Customizable YEDC steps

can be copied from template.

• Versions are maintained for

changes to YEDC

• Step order may be

customized using easy drag

and drop capability

Relius Year End Data Collection

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YEDC Setup

• Select contact roles that

may access the step

• Indicate view-only or full

rights for each contact role

for step

• Contact Roles are kept in

sync with Relius

Administration contact roles

Relius Year End Data Collection

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YEDC Setup

• Define notification options for

each step

• Ability to insert step-specific

instructions

• Define DVC and Upload file

rules

• New option to omit data entry

step

Relius Year End Data Collection

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YEDC Setup

• Customize global questions

• Create questionnaires

• Define question text, question

type and database mappings

• Override prepopulate and

update Relius Admin

database at question level

• New option to copy

questionnaire

Relius Year End Data Collection

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YEDC Setup

• Associate plan(s) or plan

groups to a YEDC.

• If plan added or removed

from plan group in Relius

Administration, or Default

YEDC for plan group

modified in RA, associations

will be automatically added

or removed, as applicable

Relius Year End Data Collection

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YEDC Plan Review

• TPA can obtain quick view of

YEDC progress for plans

based on a variety of filter

parameters

• Publish or Unpublish wizard

may be launched for filtered

list of plans

• New Export Grid Option

Relius Year End Data Collection

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YEDC Plan Review

• Track individual step progress

• View/modify Questionnaires

• Flag Step and add Details for sponsor

• Lock/Unlock feature enables TPA to send back YEDC for modifications

• New Contact Option to view contacts associated to plan for YEDC

Relius Year End Data Collection

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YEDC Publish

• A Publish wizard is available

• Pre-populate questionnaire data with Relius Admin data or roll-forward prior year responses

• Notification options to contacts assigned to steps upon publish completion

• Option to only publish if all payrolls have been completed

Relius Year End Data Collection

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YEDC Publish

• Publish wizard allows TPA to

deselect filtered list of plans

• TPA may preview contact

notification recipients prior to

publishing and remove from

list if desired

• Publishing can also be

performed through Straight-

Through-Processing (STP)

Relius Year End Data Collection

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Update RA Database

• Relius Administration can be

automatically updated with

YEDC Questionnaire

responses using Update

Relius Administration

Database wizard.

• RA Database update also

available through STP

Relius Year End Data Collection

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Notifications

• Notification templates may

be customized by TPA

• Event types include Publish,

Unlock, Step Completed,

Confirmation

Relius Year End Data Collection

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Ticklers

• Tickler notifications may be

customized using Tickler

Notification wizard

• TPA can indicate E-mail

content, scheduling and set

up of rules for notifications

Relius Year End Data Collection

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Security Profiles

• Security profiles for Users at

the TPA include No Access,

View Only Access or Full

Access for various functions

throughout the system

Relius Year End Data Collection

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Plan Specifications

• New menu item under

Compliance node for Year

End Data Collection

• Enables user to have quick

view of details about the

plan’s YEDC from within

Relius Administration

• Ability to view detailed

Questionnaire questions and

responses

Relius Year End Data Collection

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Plan Specifications

• Questionnaire hotlink on

Compliance>Year End Data

Collection steps grid pops-

up Questionnaire results.

Q&A

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