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PublicConsultingGroup.com
NJ SMART Portal:NJ SMART Portal:SID ManagementSID Management
December 2007 submission December 2007 submission
NJ Department of Education
Agenda Overview of NJ SMART SID Management View and Download SIDs Manage Records
Errors Correct data in records with errors Clear SID and resubmit record
Disputed Resolve records that are also claimed by another district Release a disputed SID
Issued Change the status of a record from Active to Inactive
Unresolved Query records for matches Change data in records Request a new SID or a SID Association Clear SID and resubmit record
NJ Department of Education
Key Facts
NJ SMART Portal opened for SID Management on March 24th
A SID management User Guide is currently posted on the DOE website
All Districts and Charter Schools must complete SID Management by April 18th
NJ Department of Education
Important Information
Help Line: 800-254-0295
Help Email: NJSMART@pcgus.com
Website: www.nj.gov/education/njsmart/
NJ Department of Education
Overview of NJ SMART SID Management
NJ Department of Education
View SIDs
12
1 – Filter your report to view a particular group of students
2 – Select a format to export your student data
NJ Department of Education
Download SIDs
NJ Department of Education
Download SIDs
NJ Department of Education
Clear a SID: Unresolved & Errors
Click on the Records with Errors or Unresolved Records link
NJ Department of Education
Clear a SID and Resubmit the Record
Click View Details for the record you would like to resubmit
NJ Department of Education
Clear a SID and Resubmit the Record
Click the Resubmit link
NJ Department of Education
Clear a SID and Resubmit the Record
Click OK
NJ Department of Education
Clear a SID and Resubmit the Record
Click Update Record
NJ Department of Education
Errors: Correct Data in Records with Errors
Click on the Records with Errors link
NJ Department of Education
Errors: Correct Data in Records with Errors
Click Change Record for the student you would like to edit
NJ Department of Education
Errors: Correct Data in Records with Errors
1 – The error message is stated in the bottom left2 – Change the data field and click Update Record
1
2
NJ Department of Education
Disputed: Resolve Records Claimed by Another District
Click on the Disputed Records link
NJ Department of Education
Disputed: Resolve Records Claimed by Another District
Do Research If the student is active in your district, click Dispute Resolved If the student is inactive in your district, click View Details
NJ Department of Education
Disputed: Resolve Records Claimed by Another District
Dispute Resolved
NJ Department of Education
Disputed: Resolve Records Claimed by Another District
Student is inactive, click View Details
NJ Department of Education
Disputed: Resolve Records Claimed by Another District
Select Change Record to update the status
NJ Department of Education
Disputed: Resolve Records Claimed by Another District
1 – Select Change Record and update the data fields2 – Click Update Record
2
1
NJ Department of Education
Disputed: Resolve Records Claimed by Another District
Select Query and Click Release Disputed SID
NJ Department of Education
Issued: Change Record from Active to Inactive
Click on the Issued Records link
NJ Department of Education
Issued: Update Record
Click on View Details link
NJ Department of Education
Issued: Update Record
Click on the Change Record link
NJ Department of Education
Issued: Update Record
Make changes and click on the Update Record link
NJ Department of Education
Unresolved: Query Records
Click on the Unresolved Records link
NJ Department of Education
Unresolved: Query Records
Click on View Details for the record you are interested in resolving
NJ Department of Education
Unresolved: Query Records
Click Query
NJ Department of Education
Unresolved: Query Records
Click the Search button
NJ Department of Education
Unresolved: Query Records
Click on the SID to view details on a possible match
NJ Department of Education
Unresolved: Query Records
See details on a possible match and print the screen
NJ Department of Education
Unresolved: Query Records
Request a New SID or SID Association
NJ Department of Education
Unresolved: Query Records
When you request a new SID, you will see this message and must click OK to proceed
NJ Department of Education
Unresolved: Query Records
Click OK again on the confirmation message
NJ Department of Education
Unresolved: Query Records
When you request a SID association, you will see this message and must click OK to proceed
NJ Department of Education
Unresolved: Query Records
Click OK again on the confirmation message
NJ Department of Education
Unresolved: Query Records
Click Change Record to make a change to a student record
NJ Department of Education
Unresolved: Query Records
Change the data field and Click Update Record
NJ Department of Education
Questions?
NJ SMART SID Management presentation is now posted on the DOE Website
Website:www.nj.gov/education/njsmart
Help Email: NJSMART@pcgus.com
Help Line: 800-254-0295
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