Presented to AIIM William Penn Chapter Meeting 5/13/08

Presented to

AIIM William Penn Chapter Meeting

5/13/08

Enterprise Content Management

Electronically organize and classify unstructured documents

Support organizational records retention and disposal policies and practices

Facilitate e-Discovery and support litigation hold policies and procedures

Significantly reduce time to search for and locate relevant materials

Ensure legal and regulatory compliance through electronic processes and security

Efficiency and Effectiveness Gains

Utilize the proven AIIM content management methodology to: Capture Manage Store Preserve Deliver

organizational information, content, and documents

EDD Process

Receive Data

Index

Reduce

Search

Convert

Package

Burn

Scan, classify, and upload to centrally stored and organized repository

Access from anywhere, at any time

Perform complex searches, annotation and redaction with any document

Streamline productions for opposing counsel

of the time discovery requests are not satisfied.50%

go through one or more requests per month.33%

of corporations with 20,000+ employees have been through an electronic discovery request.91%of corporations with 1,000+ employees have been through an electronic discovery request.50%

Why is eDiscovery So Important?

Data review is the largest addressable cost in discovery – Forrester Report, 2006

Near-duplicates are the largest addressable cost in data review – Equivio users, 2006

“Tools aimed at making lawyers…

as efficient as possible

represent the largest potential

cost savings in eDiscovery”

- p.5

=The Problem=

Group the near-duplicates

=The Solution: Step 1=

Assign near-dupe

sets for coherent review

=The Solution: Step 3=

Review just the differences

Priority review

=The Solution: Step 4=

=The Solution: Step 5=

Consistent treatment

EquiSet PivotSimilarity vis-à-vis

pivot

Displays differences

Equivio>Email Threads

=The Problem=

Reply to the Reply

Original email

Near-duplicate Email

Reply

Email

Reply to Near-duplicate Email

Unstructured collection of emails

Group email sets

=The Solution=

+

+

+

+

+

+ Suppress duplicates

Identify missing links

Build tree structure

Focus on “inclusives”

=The Solution=

Review Differences

• Detects similarity of content, regardless of file type or formatting

•Microsoft Office -- Word, PowerPoint, Excel

•Email – PST, EML, MSG

•PDF

•ZIP

•HTML

•Text

•OCR-generated files

• File deconstruction – e.g. email body and attachments

• Allows user to regulate level of similarity

• Multi-lingual support

• Self-tuning

Summation

Equivio

Demonstrations