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Angel of Meadows Memorial and Nature Park
Transaction and Billing System
A Research Study on AMMAN Park Transaction Processing System (Transactions and Billing System)
AMMAN
Angel of Meadows Memorial
and Nature Park
Content
1.0 Introduction
1.1 Background of the Study
1.2 Statements of the Objectives
1.2.1 General Objectives1.2.2 Specific Objectives
1.3 Significance of the Study
1.4 Scope and Limitation of the Study
2.0 Methodology of the Study
3.0 Data Gathering Procedure and Output
4.0 The Existing System
4.1 Company Background4.4 Description of the System
4.2 Data Flow Diagram 4.5 Data Dictionary4.3 Problem Areas
Angel of Meadows Memorial
and Nature Park
1.0 Introduction
The system design project, Transaction and Billing
System that will provide the needed and storing information in a
faster, more convenient way by storing file of the clients in a
computer system that will lessen the effort of company staff in
storing files of each transaction every now and then.
Angel of Meadows Memorial
and Nature Park
1.1 Background of the Study
Angel of Meadows Memorial and Nature Park has been
a provider of memorial products and services in the community
through the provision of a memorial park within the
surroundings of an ecological/nature park for five (5) years now.
Angel of Meadows Memorial
and Nature Park
1.2 Statements of the Objectives
A consistent transaction and billing system is a way to
lessen the time consumed in computation for transactions, produce
more accurate reports, and lessen the time that is being consumed
in terms of payments. The automation of the said system will be
implemented through the use of equipment like computers and
printers
Angel of Meadows Memorial
and Nature Park
1.2.1 General Objectives
The main objective of the transaction and billing system
is that it will provide a better and easier way for the clients to
transact to their records during transaction and billing system
which is being managed by the facilitators of the system.
Angel of Meadows Memorial
and Nature Park
1.2.2 Specific Objectives
1. Effectiveness of the computer-based information system on transactions and billing.
2. Confidentiality of the information.
3. Retrieval of the past records.
Angel of Meadows Memorial
and Nature Park
1.3 Significance of the Study
Prior to the advent of computerization, data is processed
manually. However, the past few decades, the computer and
electronic technology has been incorporated into almost every
aspect of our lives. They now play a big role in our living process
and assist us in taking care of files and documents.
Angel of Meadows Memorial
and Nature Park
1.3 Significance of the Study
For the association
For the personnel
For the customer
For the students or users
For future researchers
Angel of Meadows Memorial
and Nature Park
1.4 Scope and Limitation of the Study
1. Store data of the clients
2. Record transaction/payments.
3. Generate Reports and printed reports.
4. Updates products and services in the database.
Angel of Meadows Memorial
and Nature Park
1.4 Scope and Limitation of the Study
5. Backup the database.
6. Tracing customer’s bad/ good records
7. E-mail alerts for promos and good customer’s privileges
Use of the system is limited to company owner, company staff and clients.
Angel of Meadows Memorial
and Nature Park
2.0 Methodology of the Study
The general thesis research methodology was as follows:
1. Identification of research question and domain focus of the thesis, as summarized above;
2. Formulation of hypothesis,
3. Reviewing the current and proposed system
Angel of Meadows Memorial
and Nature Park
2.0 Methodology of the Study
4. Development of a software for the thesis experiment;
5. Design of a thesis experiment applicable in a case study;6. Search and selection of case study
7. Reformulating of hypothesis, after considering the concrete settings of
the case study and a preliminary analysis;
Angel of Meadows Memorial
and Nature Park
2.0 Methodology of the Study
9. Analysis of case study and discussion of results;
10. Analysis and discussion of the technology and institutional context, together with the new questions raised by the experiment, contributing to a research agenda;
11. Draw Conclusions.
8. Execution of experiment, in three phases: before, during and after
Angel of Meadows Memorial
and Nature Park
2.0 Methodology of the Study
The main research methods and techniques that we used were:
1. Observation
2. Interviews
3. Brainstorming
Angel of Meadows Memorial
and Nature Park
3.0 Data Gathering Procedure and Output
DATA GATHERING INSTRUMENTS
Interviewee: Mrs Joyce Del RosarioTitle: Admin and finance
Manager
Date: November 24, 2010
Time: 3:00-5:00pm
Supervisor: Mr Ronald Visco
Title: Park Supervisor
Location: AMMAN Park Pulong Yantok Angat Bulacan
Interviewer:Mallen Kate P. DizonTitle: Group Leader
Angel of Meadows Memorial
and Nature Park
4.0 The Existing System
4.1 Company Background
The AMMAN Park, Inc. aims to be the leading
values-oriented and reputable provider of memorial
products and services in the community through the
provision of a memorial park within the surroundings of an
ecological/nature park.
Angel of Meadows Memorial
and Nature Park
4.0 The Existing System
4.1 Company Background
The Del Rosario Corporation established the Angel
of Meadows Memorial and Nature Park at Pulong Yantok
Angat, Bulacan last June 2005. AMMAN Park, occupies 8
hectares of the 10 hectare. The development of the entire
site was planned to be undertaken in three (3) phases.
Angel of Meadows Memorial
and Nature Park
4.0 The Existing System
4.2 Description of the System
The corporation uses Microsoft Excel 2008 for the
encoding of data transactions including the billing of lot
reservation, and payments and manual system of receipts
for the transactions and payroll of employees and other
expenses.
Angel of Meadows Memorial
and Nature Park
4.0 The Existing System
4.3 Data Flow Diagram
Compute Transaction
(Computing the payment for the customer through
Microsoft Excel)
Compute Transaction
(Computing the payment for the customer through
Microsoft Excel)
CLIENT
CLIENT
Input Transaction(Transferring Customer
Record from the log book to Microsoft Excel)
Input Transaction(Transferring Customer
Record from the log book to Microsoft Excel)
Customer Service
(Writing Information to the Log Book)
Customer Service
(Writing Information to the Log Book)
Payment transaction
Payment transaction
Issuing ReceiptIssuing Receipt
Angel of Meadows Memorial
and Nature Park
4.0 The Existing System
Table Name Column Name Column Type
Column Size in Bytes
Column Status
INFORMATION
Account_Id numeric 6 NOT NULL
Warning_balance
money 8 NOT NULL
Open_balance money 8 NOT NULL Charges_Per
Yearmoney 8 NOT NULL
Adjustments_today
money 8 NOT NULL
Year Not Pay money 8 NOT NULL filler1 char 255 NOT NULL filler2 char 255 NOT NULL filler3 char 255 NOT NULL filler4 char 255 NOT NULL
Total Size of row in bytes 139Approximate rows/data fage 13
4.4 Transaction and Billing System Data Dictionary
Angel of Meadows Memorial
and Nature Park
4.0 The Existing System
Table Name Column Name Column Type
Column Size in Bytes
Column Status
AMMAN Account_Id numeric 6 Identify Customer_cod
evarchar 8 NULL
Address_Id numeric 6 NULL Name varchar 50 NOT NULL Logon_Name char 20 NOT NULL Activation_Da
tesmalldatetime
4 NOT NULL
Default_location
int 4 NULL
Tax_code char 2 NOT NULL Suspended bit 1 NOT NULL Phone_Numb
ervarchar 30 NULL
Time_stamp timestamp 8 NOT NULL
Total Size of row in bytes 1066Approximate rows/data fage 1
Angel of Meadows Memorial
and Nature Park
4.0 The Existing System
4.5 Problem Areas
1. Manual transaction systems are imperative in the Transacting environment because they were the conceptual basis for real-time TPS. They were used long before the rise in technology allowed for easier data collection and storage.
2. Bad debtors were very hard to trace as his system of credit-book was not reliable
3. Error with Imports and Manual Transaction Entering.
Angel of Meadows Memorial
and Nature Park
4.0 The Existing System
4. Easy Access for anyone even if he/she is authorized or unauthorized
5. Ability to reliably update data and take action on trigger events
a. Time it takes to manage the data
b. Time it takes to retrieve the data and make updates,
6. Ability to share the data. And the time it takes to share the data. As an example someone in another office needs to know something about a customer.
Angel of Meadows Memorial
and Nature Park
Group 4Dizon, Mallen Kate P.
Bonifacio, John Patrick T.
Guatno, Arel G.
Policarpio, Aaron John D.
Tan, Rodelyn S.
Ventura, Michael Christopher
Mongcal, Mark Nathaniel D.
Naul, Rose Ann
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