Powerpoint Presentation Session 2

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Cultural Entrepreneursh

Support to innovation

Session 2

Organisation, touring, budgeting, controlling

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Reminders

•Please, fll out the survey o Benita Lipps beore !tober" http"##$$$%&otormeu%!om#'a(in!i)nstitute#**CE2+1

• E-amination 4 .ovember 2+1, 12%++/10%++ hrs

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ranisation models

•

Line oranisation symphony or!hestra, ministry3

• *ore/lines oranisation symphony or!hestra, univer

• Sta/line oranisation !onservatory, a!ulty3

• *atri- oranisation ensemble, aen!y, a!ulty depa

• 5dvantaes and disadvantaes

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*anaement styles

• *anaement by deleation

• *anaement by de!ision/rules

• *anaement/by/e-!eption

•*anaement/by/parti!ipation

• *anaement/by/ob&e!tives variant on manaement/by/parti!ip

• *anaement/by/results

• *anaement/by/systems

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Pro&e!t manaement )

• Chara!teristi!s o a pro&e!t

• Pro&e!t Stru!ture Plan"• 5nalysis o tas6s

• Coordination

• 7ime order

• 'ivision o tas6s $or6 pa!6aes3

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Pro&e!t manaement ))

ut rom the pro&e!t stru!ture plan are developed• personnel plannin

•

material plannin• !apa!ity plannin ho$ mu!h do $e use the venue or

instruments83

• time plannin

• fnan!ial plannin budet3

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Pro&e!t manaement re9uires

• e-tended, a!tual and applied proessional 6no$and hih $or6in a!tion%

• sharin the tas6s and responsibilities3 o the pr

the team members as mu!h as possible%

• ma6in dieren!e bet$een a manaer doin th$ay3 and a leader doin the riht thins3%

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.eeded !ompeten!ies orpro&e!t manaement

• 9uality o pro&e!t manaement

• !reativity and innovation

•

plannin• leadin and !on;i!t solvin

• administration

• motivation, a!tion, open attitude, ;e-ibility

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 7ourin abroad 13

• Preparations"• normal preparation o a !on!ert pro&e!t• ee neotiations, normally" ee or the ensemble < travel and hotel e-penses•

!he!6 and double !he!6 $ith aen!y• airline ti!6ets, transport instruments, spe!ial !are• !he!6 hotels• !onta!t embassy or !onsulate• s!enario or the musi!ians $ith all 6ind o inormation and ames• telephone lists" musi!ians, tour leader abroad, bus drivers, hotels et!%• insuran!es• visa=s

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 7ourin abroad 23• n tour"

• per diem or the musi!ians and the sta members•

stri!t time s!hedule to be respe!ted by everybody• hotel room list• venues" inspe!t in time• sta members or produ!tion and eneral manaement• permanent !onta!t $ith musi!ians• frst aid• !onta!ts and sale, representation•

day o or musi!ians team buildin by !ommon e-!ursion3

• 5ter the tour"• normal pro&e!t endin• re!lamations• sendin pa!6aes• than6s• preparin ne-t tour

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>roup pro&e!ts

•

?ill out roup pro&e!t orm $ith roup members

• ?eedba!6 rom le!turer, oin alon the roups

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Budetin and !ontrollin

•

Proram and Budet ive the same inormation, &ust another lanuae"• Proram" in terms o des!ription, !ontents#repertory, !reativ

perormin persons3, enres3, related servi!es, venues, ad

• Budet" in terms o fures" fnan!es, number o perorman!e-pe!ted number o visitors

• Controllin"• !ontinous evaluation o produ!t and oranisation 9ua

• !ontinuous budet !ontrol%

• @naviation= >PS3 o the pro&e!t

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?inan!ial do!ument 13

• in!omes"

• dire!t in!omes" ti!6et bo-, buy/outs, proramboo6lets

• indire!t in!omes

• subsidies, rants, its, endo$ments

•

e-penses"• ees

• produ!tion !osts

• a!!ommodation and travel !osts

• promotional !osts

• other !osts

• numbers" audien!es < perormers

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?inan!ial do!ument 23

• Budet" to be !onfrmed by the board

• Estimation" partly budet, partly a!!ount,dependant on the time o update

• 5!!ount" based on reular inormationrom the boo66eeper eneral leder3

• Cash ;o$" estimate is base or !ash ;o$

statement

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E-amples o oranisin musi!perorman!es•

5 A a!tive• P A more or less passive

• 5" oursel individual or roup3

• 5 # P" ver an aen!y

• P" Bein invited or a !ertain proram

• P" Playin # sinin in a reular ensemble # or!band # !hoir

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uestions and roup $or6

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Presentation ED 5$ard

•

Presentation ED 5$ard onne Plae" &onne%plaeFGuyd%nl, +H/1

+2

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Jome$or6 or the !omin $ee6

• Literature to be read or sessions 0 and 4"• Jill, L% et al% 2++03, Creative Arts Marketing, 5msterdam" Butter$orth Jein

114/1 Produ!t3, 1H/1K >eneratin in!ome3, 1+/241 Promotion3, 242*a6in the arts available3%

see http"##ievaGemite%$eebly%!om#uploads#4##I##4I41H#!reativeMartsMm

• The written examination (4 November 2015) exists of qestions abost!ie! "iteratre for sessions 1 # 4 as we"" as a"" "e$tre notes an! %

 &resentations be"onging to sessions 1 # 4'

• Elaborate on your pro&e!t !on!ept" oranisation, plannin, budetin!ontrollin

• .e-t session" 21 !tober, 12%++ N 1%++ hrs%