Payroll HRMS Presentation.pdf

July 2007

This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. Nodisclosure or use of any portion of these materials may be made without the express written consent of Osource.

Payroll & HRMS PresentationOsource (India) Private Limited – An ISO 9001:2008 Certified Organization

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About Osource

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Osource provides customized solutions to an eclectic range of industry verticals namely,

Banking & Financial Services, Media & Entertainment, Logistics, Hospitality & Health

Care, Travel & Foreign Exchange, Legal, Print & Publication, Telecom & Networking,

Pharmaceutical, Manufacturing, FMCG, Cosmetics, Mall & Retails companies, Online

Retail, Petrochemical, Software & Business Process Outsourcing.

Osource is one of the leading

providers of outsourcing and

technology solutions. Osource blends

its deep process expertise and best

practices with optimum technology

deliver a comprehensive solution.

Owing to strong focus on coupling

business processes & technology

platforms, Osource has been one of

the first organizations to have offered

platform-based outsourcing solutions.

The services are offered and

seamlessly delivered from multiple

delivery centers to meet client’s

business objectives, process

enhancement and cost optimization

goals.

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HUMAN RESOURCE

MANAGEMENT SYSTEM

(HRMS)

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HRMS at a Glance

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RecruitmentOn-

BoardingEmployee

ProfileEmployee

Self ServiceAppraisal &

TrainingPromotion &

TransferSeparation

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Recruitment Module Workflow

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Manpower Budgeting

RequisitionRequisition Approval

Requisition Second Approval

Candidate Application

Shortlist Candidates

Interview Schedule

Interview Feedback

Issue offer letter

Define CTC structure

Accept offer letter

Generate Appointment

Letter

Requisition Closure

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On-boarding Module Workflow

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Candidate Joining Details

Induction Document Upload

Induction Setup

InductionConfirmation –

EmployeeConfirmation –

Reviewer

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Employee Self Service Module

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Employee Self

Service

Leave

Attendance

CTC Reimburs

ement

Payroll Portal

Travel & Business Expenses

Asset Managem

ent

Issue Tracker

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CTC Reimbursement Module Workflow

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CTC Claim CTC Acknowledgement

CTC Claim Settlement CTC Payment

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Appraisal Module Workflow

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Appraisal Cycle Definition Appraisal Initiation

Appraisal

Self

Subordinates

Supervisor

Head of Department

Peer

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Training Module Workflow

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Course Setup

Training Calendar Definition

Employee –Training

Requisition

Requisition Approval

HR –Training

RegistrationTraining

Training Online

Examination

Training Result

Training Feedback

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Promotion Module Workflow

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Promotion Define CTC Structure

Promotion Letter Generation

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Transfer Module Workflow

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Transfer Out Transfer In

Employee master data updation Transfer Letter Generation

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Separation Module Workflow

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Online Resignation Resignation Approval Exit Interview

Resignation Due Updation

Resignation Due Clearance

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LEAVE MODULE

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Leave Module Workflow

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Leave Master Leave Entitlement Leave Application

Leave ApprovalLeave Revoke

ApplicationLeave Revoke

Approval

Leave Balance Updation

Leave Reports

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Features of Leave Module – Master Setup

Master Setup

Leave Type

Leave Approval

Level

Leave Entitlement

master

Leave Year

New employees/

joiners

Employee wise leave entitlement

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Features of Leave Module – Transactions

TransactionsLeave Entry

Encashment Entry

Leave Approver

View

Leave View/Edit

Year End Process

Reports

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Features of Leave Module – Reports

Reports

Employee balance report

Leave pending for

approval report

Leave Type report

Leave falling in selected month report

Leave encashment

report

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ATTENDANCE MODULE

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Attendance Module Workflow

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Text File Generation Upload of data Validation of data

Correction and Updation

Reporting

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Features of Attendance Module – Master Setup

Master Setup

Employee master

Shift Allocation

master

Shift Duty Timing

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Features of Attendance Module – Reports

Reports

Daily Attendance

report

Late Attendance

report

Over time report

Absent report

Duty Roster sheet

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PAYROLL MANAGEMENT

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Payroll Management – Capability

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Handling Payroll Since 1994

350000 Monthly

Employee Records

150+ Clients

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Differentiating Factors

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Platform Based Outsourcing (Ready Web

Based Technology

Applications)

Optimum Blend of

Technology & Process – CA

& IT Background

Multi - Location Delivery

Capability

Focus on Domestic

Outsourcing & Non Voice

Domain

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Payroll Management – Service Offerings

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Base Payroll

ServicesInput Compilation

Salary Processing

Statutory Challans & Returns

Pay Slips & Tax Sheets

Form 16, 16A, 24

Full & Final Settlements

Employee Query Resolution

External Auditors -Support

Web Portal

ServicesView Pay Slips

View Tax Sheets

Entry of Investment Declarations

Tax Simulation

Leave Management

Attendance Management

Integration with Swipe Card Systems

Support Services

Employee Query Support -

Helpdesk, Email, Inbound Telephonic & Online Chat

PF Management (RPFC & Trust)

Gratuity Management (LIC & Trust)

Superannuation Management (LIC &

Trust)

ESIC Management

CTC Expense

Collection of Vouchers & Supporting Documents

Processing of Vouchers

Verification of Supporting Documents

Reimbursement Upload

Reimbursement Pay-Slips

Employee Query Support

CTC Limit Monitoring

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Payroll Processing Methodology

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Gather

Receipt of Inputs

Validation of Inputs

Conversion of Inputs in

Uploadable Format

Process

Upload of Inputs in System

Verification of Inputs

Uploaded

Salary Processing

Tax Computation

Review

Verification of Tax Deductions

Cross Verification of

Inputs

Comparison with Previous Month Salary

Registers

Output

Salary Registers &

Bank Uploads

Pay Slips & Tax Sheets

Statutory Challans &

Returns

MIS Reports & Scorecard

Stage 1 Stage 2 Stage 3 Stage 4

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F & F Process

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Payroll Transition Approach

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Requirement Analysis

Software Customization

Software Testing

Master Data Conversion &

Upload

Production Migration

Parallel Run

Training – Internal Team & Client

Go Live!!

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Migration Overview – Timelines & Activities

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7 Days 10 Days

I

• Process Understanding & Mapping

II

• Software Customization

• Testing & Rollout

• Data Migration

• Test/Dummy Run

III

• Parallel Run

• Changes, if any

• Go Live

7 Days 10 Days 1 Month

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COST BENEFIT ANALYSIS

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In-house Operations vs Outsourced Operations

In-house Operations Outsourced Operations

Cost Elements

Manpower Cost – Processing & Supervisory Staff

Other Indirect Cost such as Staff Welfare, Incentives,

Bonus etc

Cost of Software Application & Implementation

Cost of Database License

Software & Database AMC Cost

Infrastructure Cost such as workstations, servers,

desk etc

Lump-sump, generally based on the employee strength/

number of transactions, results in –

savings ranging from 20-40%

Dependency on the Software Application provider for

implementing the required patches in terms of any

changes in the tax compliance structure

Service Provider is responsible for the same

Generally, Lack of pre-defined Service Levels, Quality

Benchmarks & Valued Added ServicesAssured Quality & Service Levels

Over-burdening of the processing staff leads to avoidance

of the queriesEnhanced Query Resolution

More time is spent on ensuring Accuracy & Compliance Allows Organizations to Concentrate on Core Business

Lack of exposure to the industry-best practicesOutside Expertise & Adherence to the Best Practices in

Outsourced setup

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Select Credentials

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Five of Top –Ten Hotels

Four of Top – TenLife InsuranceCompanies

Three of Top –TenPharmaceuticalCompanies

Three of Top –Five FinancialServices Group

Two of Top –Five TelecomCompanies

Two of Top – FiveFund AccountingServicesOrganizations

Two of Top –Five Print MediaOrganizations

July 2007

This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. Nodisclosure or use of any portion of these materials may be made without the express written consent of Osource.

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