Overview of the academic affairs system4 2. How to access the academic affairs system 1 Start the...

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Overview of the academic affairs system

Theacademicaffairssystemisdesignedtoprocessaffairsthatarerequiredinyourcampuslife(i.e.academicaffairs)suchasregisteringcourses,viewingacademicperformance,andissuingcertificates.AnOkadaiIDisrequiredtousethesystem.(AninitialIDisassignedbytheCenterforInformationTechnologyandManagementatthetimeofadmission.)

*AnOkadaiIDisrequiredtousevariousinformationservicesoncampus.PleasemanagetheIDproperly.

*ThesystemisaccessiblefromeducationalPCsintheComputerRoom,etc.orPCsthatareconnectedtowirelessLANoncampus.

*AutomaticcertificateissuingmachinesareinstalledintheBuildingforGeneralEducation,PeachUnion,respectivefaculties,etc.

Academic affairs system (webpage) Registercourses(Theinformationcanonlybe

viewedaftertheregistrationperiod.) Registeryouraddress/telephonenumber Checkthenumberofcreditsearned Receiveresultsofregularmedicalcheckups Register/deleteinformationaboutyour

extracurricularactivitygroups

Relevant systems (webpage) Syllabus Webbulletinboard Lotregistration Moodle(LearningManagementSystem)

Certificate issuing machines Availabletoissuecertificates

(e.g.studentdiscountcertificate,enrollmentcertificate,expectedgraduationcertificate, academicperformancecertificate,medicalcheckupcertificate)

Use of PCs, etc. on campus StudentscanuseeducationalPCs,printers,andotherequipmentintheComputerRoom(whentheroomisnotusedforclasses,etc.).StudentscanalsoaccessthecampusnetworkviawirelessLANaccesspoints(whichareprovidedatvariouslocationsoncampus)usingdevicessuchasnotebookPCs.

Fordetails,refertothewebpagebelow.

Website of the Center for Information Technology and Management, Okayama University Using the Computer Rooms (for students): http://www.okayama-u.ac.jp/user/citm/limiting/eng/about/using_students.html

Supported browsers InternetExplorer11.0 MicrosoftEdge MozillaFirefox GoogleChrome Safari

Hours 8:30to24:00

(Exceptfortheyear‐endandNewYearholidaysandmaintenancedays)*Courseregistration:8:30–22:00

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Academic Affairs System and Schedules

The following diagram shows events during an academic year and type of services used in theAcademicAffairsSystem.Formoreinformation,pleaserefertoeachsection.

Access to Academic Affairs System

Someservicesareavailableonlyoncampusnetwork,whileoff‐campusaccessisavailableforothers.

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How to use the academic affairs system

1. Log in to a PC (an educational PC)

1 TurnonaneducationalPC.Afterawhile,thedesktopscreenappears.The“PCセットアップ(PCsetup)”windowpopsupautomatically.

2 EnteryourOkadaiIDandpassword(indicatedinthe“パスワード通知書 [NotificationofYour

Password]”)intheboxesofthepopupwindow,andclickthe 認 証 (Authenticate)button.

* Adefaultpassword(assignedbytheuniversity)isindicatedinthe“パスワード通知書(NotificationofYourPassword)”forinitialsetup.Youmustchangethepasswordinpreparationforthelossofthedefaultpassword,etc.Tochangethepassword,followthestepsbelow.

How to change the Okadai ID / password (in Japanese) https://www.citm.okayama-u.ac.jp/citm/service/okadaiid_change.html

Integrated authentication system (in Japanese) https://www.citm.okayama-u.ac.jp/citm/service/ias-student.html

For inquiries about the Okadai ID and password, contact: User information desk for the Center for Information Technology and Management Phone: +81-86-251-7232 or -7236

パスワード通知書 (Notification of Your Password)

1. Your Okadai ID and Password Okadai ID (initial setting)

XXXXXXXX Password

XXXX（correspondstoyourbirthday.

Forexample,ifyourbirthdayisMay3,is0503.）

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2. How to access the academic affairs system

1 StartthewebbrowserandaccesstheOkayamaUniversityofficialwebsite.Inthemenubyusercategoryatthetopofthescreen,click“Currentstudents.”

Okayama University official website: https://www.okayama-u.ac.jp/index_e.html 2 Inthemenuontherightsideofthescreen,clickthe“Academicaffairssystem”.

Close-up

Japanese English

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3 Thescreentoentertheacademicaffairssystemappears.Clickthe ここをクリック Enter button.Themainscreenofthesystemappears.

*Itisconvenienttoaddthemainscreenofthesystemtoyourbrowserfavorites.

Screen to enter the system

Main screen of the system Japanese English

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3. Log in and log out

1 Tologintotheacademicaffairssystem,theintegratedauthenticationsystemisused.Clickanitemonthesystemmenuofthemainscreen,andtheauthenticationscreenappears.EnteryourOkadaiIDandpasswordandclickthe Login button.

EnteryourOkadaiIDandpasswordinthe“岡大ＩＤ (OkadaiID)”and“パスワード(Password)”boxes.

*Ifamessageappearstonotifythatthebrowserisofferingtorestrictthewebpagefromrunningscripts,alwaysclick“ 許可 (Allow).”

Messageexample(Themessageisdifferentdependingonthebrowserused.)

2 Whenyoufinishyourtaskontheacademicaffairssystem,closealltheprocessingscreensby

clickingtheclosebuttonofthebrowserorthe CLOSE , 閉じる ,or 終 了 buttononeachscreen.

* Whenviewingotherwebsiteswhileloggingintotheacademicaffairssystem,theauthentication

informationisretaineduntilallthescreensareclosed.* WhenasinglePCisusedbymultipleusers,closeallthebrowserscreensbeforethenextuser

usesthePC.

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Register courses

Coursescanberegisteredanddeletedduringthecourseregistrationperiod.Coursescanonlybedeletedduringthecoursemodificationperiod,andcanonlybeviewedduringthecoursereferenceperiod.Eachperiodisdifferentdependingonyourfaculty.Checkthedetailsonnoticesputuponthebulletinboards,etc.

1. Course registration screen

1 Onthemainscreenoftheacademicaffairssystem,click“Registercourses(duringthespecifiedperiod).”

2 Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(Okadai

ID)”and“パスワード (Password)”boxestologin.

* If a message appears to check the script restriction, always click “許可 (Allow).”

3 Whenthewebsystemmenuappears,select“Courseregistration.”

* After the course registration period, this item changes to “ Course reference.”

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4 Thecourseregistrationscreenappears.

CheckthatyourStudentNo.andnameareindicatedontheupperleftofthescreenandthatthecourseprocessingyearmatchestheyearofthecourse.

Course registration screen

StudentNo./name,etc. This field indicatesyourStudentNo.,yourname, thenumberofcreditstobeearnedfromregisteredcourses,andcourseyear.

CourseNo.box Usetheboxestoregisteranddeletecourses.

Termtab Clickatabshowthetimetableoftheterm.

Registeredtimetable Thisfieldindicatesthetimetableofregisteredcourses.

Registrationerror Thisfieldindicatesthedetailsofregistrationerrors.

“Selecttimeclassperiod”button Clickthebuttontosearchthetimetablebasedonthecourseterm,dayoftheweek,period,etc.

“Syllabus”button Clickthebuttontoshowthewebsyllabus.

“CLOSE”button Clickthebuttontoclosethecourseregistrationscreen.

Thecolorschemeofthetimetablefieldisasfollows: “Firstandsecondterms”and“Firstsemester”inblue “Thirdandfourthterms”and“Secondsemester”ingreen “Intensivecourses”and“Specialcourses”inpink

*Theindicatedrowschangedependingontheterm/semester ofthefaculty.

Third and fourth terms/Second semester

Intensive course/special

① ③

④

②

⑥

⑦

⑧

⑤

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2. How to register courses (only during the course registration period) 1 Entera“CourseNumber”(asix‐digitnumber)ofthecoursethatyouwishtotakeinaCourseNo.

boxontheleftsideofthescreen,andclickthe Register button.Theregistrationcheckprocesswillbeperformed.

* Upto10coursescanberegisteredatatime.* Theprocessmaytakeafewminutestocomplete.Pleasewaituntilthescreenisupdatedautomatically.

2 Whentheregistrationprocessiscomplete,thecourseregistrationscreenisshownasbelow.

Checkthatthecourseswhichyouwishtotakehavebeenregisteredonthetimetable.

CourseNo.thatcouldnotberegistered

RegisteredCourseNo.anditsinformation

Registrationerrors(itemsthatneedtobecheckedorcoursesthatcannotbetaken)

②

③

①

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3 Ifanerrorisindicated,youmustcheckthedetails.

Dependingontheerrortype,anerrormaybeindicatedonthefollowingday.Youmustcheckthedetailsofthecourseregistrationonandafterthedayofregistration.Duringthecourseregistrationperiod,youcanmodifyanddeletethecourses.

<If there are courses that cannot be registered> Movethecursoroverthe“×”indicatedontherightofaCourseNo.boxtoshowtheerrormessage.

「 」TypesofErrors

Message Cause/actionrequired

Coursenumberenteredisincorrect.Enter the correct Course No. (a six‐digit number) in half‐sizenumericcharacters.

Youhavealreadyregisteredforthiscourse. TheCourseNo.hasbeenregistered.

Timeconflict.Anothercoursehasbeenregisteredonthesamedayoftheweek/period.Registeradifferentcourse,ordeletetheregisteredcourseandregisteranewone.

Bylotteryonly.Thismessageappearswhenyouregisteredacoursethatcanonlybetakenbystudentswhohavebeenchosenbylot.

SeniorThesiscredit. Registrationnotpermitted.

The course is for students who are expected to graduate. Thismessage appears if you do not meet the conditions to take thecourse.

You do not meet the prerequisites for thiscourse.

Please check whether you meet the conditions other than theabovetotakethecourse.

You cannot register for this course at thistime.

Theperiodyoucanregisterforthiscoursehasalreadyended.Pleasecheckthesyllabusfortheterminwhichthecourseruns.

Registrationnotpermitted.Carefullychecktheconditionstotakethecourseonthesyllabus,notices put up on the bulletin boards, etc. If you cannot find asolution,contacttheeducationalaffairsinformationdesk.

Typesoferrorsdisplayedunder【RegistrationError】(shownin ③)

Message Cause/actionrequired

You have reached the maximum credits forthisterm.

Whenexceedingthecreditcap (varybyFaculty)Theregisteredtimetablemustbedeleted.

Duplicatecourseregistration.A course for which you earned credits and which cannot berepeatedhasbeenchosen.Thecoursemustbedeleted.

Pleasecheckwhetheryourmajorpermitsyoutoregisterforthiscourse.

Youcannottakethecourseduetoyouraffiliation.Pleasecontacttheeducationalaffairsinformationdeskorfacultymembers.

You do not meet the prerequisites for thiscourse.

Youdonotmeetthepreconditions(e.g.coursestakenandcreditsearned) to take the course. Please check the syllabus, etc. forconditionstotakethecourse.

Timeconflict. TimeconflictwithcourseregisteredbyStudentAffairs.

Pleasecheckcarefullyifanyoftheerrorsaboveisindicated.Ifyouhavequestions,pleasecontacttheeducationalaffairsinformationdesk.

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3. How to delete a registered course (course registration / modification period)

1 Enterthe“CourseNo.”(asix‐digitnumber)ofthecoursethatyouwishtocancelintheCourseNo.boxontheleftsideofthescreen,andclickthe Delete button.

2 Whenthedeletionprocessiscompleted,checkthatthecoursehasbeendeletedfromthe

timetable. Duringthecourseregistrationperiod,youcancancelacourseandregisteradifferentcourse

forthesamedayoftheweek/period.

Atimetablethatismarkedwith cannotbechangedbecauseithasbeenfixed.Ifyouneedtomodifyordeletecoursesafterthecourseregistrationperiod,pleasecontacttheeducationalaffairsinformationdesk.

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Register address / telephone number

Pleaseregisteryouremergencycontactinformationandtheaddresstowhichthetuitionfeepaymentnoticesshouldbesent,etc.YoucanalsocheckwhetheryouarecoveredbythePersonalAccidentInsuranceforStudentsPursuingEducationandResearch(PAS).

*Forstudentswhoareadmittedinthespringsemester,theuniversitywillregistertheirinformationaroundJulybasedontheirpersonalstatementssubmittedatthetimeofadmission.

YoumustcheckwhethertheregisteredinformationiscorrectaroundJulyorlater.

1 Onthemainscreenoftheacademicaffairssystem,click“Registeraddress/telephonenumber,checkPASinformation,etc.”

2 Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(Okadai

ID)”and“パスワード (Password)”boxestologin.

*Ifamessageappearsaskingwhethertorestrictthewebpagefromrunningscripts,alwaysclick“許可 (Allow).”

3 Whenthewebsystemmenuappears,select“住所・電話番号、学研災情報等

(Address/telephonenumber,PASinformation,etc.).”

Please make corrections if there are mistakes or changes!

If there is any change as to where the tuition payment bill should be sent, please notify the accounting office of your faculty.

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4 The“学生身上情報登録 (Studentpersonalinformationregistration)”screenappears.Fillout

theformasshownbelow,andclickthe _登録 (Register)button.

A Addresstowhichthetuition

feepaymentnoticesshouldbesent

Checkanapplicableitem.

B YourcontactinformationEnteryourcurrentaddress(e.g.boardinghouse,parents’home),telephonenumber,andemailaddress.

Inthepersonalemailaddressbox,registeranemailaddressthatyouusuallyuse(nottheemailaddressassignedbytheuniversity)toensuresmoothcommunication.

Selectwhichone(personaladdressoruniversityaddress)shouldbeusedpreferentiallytomakecontact.

C PAScoveragestatusThePASinformationforfreshmenwillbeindicatedinJuneorlater.

D Guardian’scontactinformation(athome)

Enterthecontactinformationofyourguardian(athome).

E Emergencycontactinformation

Enteryouremergencycontactinformation(e.g.workplaceofyourguardian,relative).

F Other(addresstowhichthetuitionfeepaymentnoticesshouldbesent)

* Enterthisinformationonlyiftherecipientofthetuitionfeepaymentnoticesisnotyourguardian.

* Pleasenotifytheaccountingofficeofanychanges.

Ａ

D

E

F

B

C

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Check the number of credits

Youcancheckthenumberofcreditsearnedandacademicperformance.Thenumberofcreditsearnedcanbecheckedoffcampus.(→p.20) 1 Onthemainscreenoftheacademicaffairssystem,click“Checkthenumberofcreditsearned.”

2 Whenthe“お知らせ (Notices)”screenappears,clickthe 開 始 /Start button.The

authenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(OkadaiID)”

and“パスワード (Password)”boxestologin.

*Ifamessageappearstonotifythatthebrowserrestrictedthewebpagefromrunningscripts,alwaysclick“許可 (Allow).”

3 Click“★ Checkthenumberofcreditsearned”onthemenu.

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4 The“学生身上情報登録 (Studentpersonalinformationregistration)”screenappears. *Thenumberofcreditsearnedisnotdisplayedunlessyoucheckthestudentpersonalinformation(e.g.address,telephonenumber).

Checkthatyourcontactinformationandguardian’scontactinformation(athome)areup‐to‐date.

Theacademicperformancereportwillbesentbasedonthecontactinformationregisteredintheacademicaffairssystem.Ifyourcontactinformationhasbeenchangedduetomoving,etc.,updatetheinformationpromptly.

Ifnocontactinformationhasbeenenteredyet,makesuretoentertheinformation.

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A Addresstowhichthetuition

feepaymentnoticesshouldbesent

Checkanapplicableitem.

B YourcontactinformationEnteryourcurrentaddress(e.g.boardinghouse,parents’home),telephonenumber,andemailaddress.

Inthepersonalemailaddressbox,registeranemailaddressthatyouusuallyuse(nottheemailaddressassignedbytheuniversity)toensuresmoothcommunication.

Selectwhichone(personaladdressoruniversityaddress)shouldbeusedpreferentiallytomakecontact.

C PAScoveragestatusThePASinformationforfreshmenwillbeindicatedinJuneorthereafter.

D Guardian’scontactinformation(athome)

Enterthecontactinformationofyourguardian(athome).

E Emergencycontactinformation

Enteryouremergencycontactinformation(e.g.workplaceofyourguardian,relative).

F Other(addresstowhichthetuitionfeepaymentnoticesshouldbesent)

* Enterthisinformationonlyiftherecipientofthetuitionfeepaymentnoticesisnotyourguardian.

* Pleasenotifytheaccountingofficeofanychanges.

Ａ

Ｄ

Ｅ

Ｆ

Ｂ

Ｃ

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Iftheinformationisup‐to‐date:

Clickthe“ 変更せずに単位修得確認表へ(Showthetableforcheckingthenumberofcreditsearnedwithoutmakingchanges)”button,checkthemessage,andclickthe OK button.

Ifinformationhasbeenaddedorchanged:

Clickthe 変更後に単位修得確認表へ (Showthetableforcheckingthenumberof creditsearnedaftermakingchanges)button,checkthemessage,andclickthe OK button.

5 The“Tableforcheckingthenumberofcreditsearned”appears.

* Thetableshowstheacademicperformanceasofthisdateatmidnight.

“修得単位数（履修中含む）

* Thetotalnumberofcreditsearnedincludesthenumberofcreditstobeearnedfromthecoursesthatarebeingtaken.

(Thetotalnumberofcreditsearnedmaydecreasedependingonthenumberofcreditsearnedaftertheacademicperformanceisfixed.)

*The“卒業必要単位修得状況 (Numberofcreditsrequiredforgraduationthathavebeenearned)”fieldisindicatedwhenthefieldindicationisenabledbyyourfaculty.

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How to apply for lottery-based courses

With“LiberalArts”educationcourses,someclassesinthe“IntellectualUnderstanding”,“ArtandPractice”and”VersatileSkills”haveenrollmentlimitstoensureeffectiveteachingandsmoothclassoperation.Alotteryisusedtoselectapplicantsforthesecourses.

Regardingcourseswhosestudentsarechosenbylot,carefullycheckthe“syllabus”and“教養教育科目 履修の手引・授業時間表 (Guideandtimetableforliberalartscourses).”Pleasenotethattherearecoursesotherthanthosementionedabove,whichusethelotterysystem.

Regardingthedetailsofsignupforcoursesonthelotterysystem,checknoticesputuponthebulletinboardsoncampusandGmailmessagesfromtheAcademicAffairsOffice.

Regardingtheliberalartscourseswhosestudentsarechosenbylot,youcanapplyoffcampus.(→p.20)

1. Sign up for courses on the lottery system

1 Onthemainscreenoftheacademicaffairssystem,click“EnterWebLottery/ViewLotteryResults.”

2 Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(Okadai

ID)”and“パスワード (Password)”boxestologin.

3 Onthe“抽選システム (lotterysystem)”menu,clickthe 抽選登録 (Applyforlottery‐based

courses)button.

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4 Setthepriorityforeachlotgroup,andclickthe 登録 (Register)button.

1. 抽選登録

2. View Lottery Results

1 Clickthe“抽選結果公開 (ViewLotteryResults)”buttononthemenuscreen.

2 Thelotresultsareindicated.

Thelogintimeislimited.

Aftertimeout,registrationwillnotbecompletedevenifyouclickthe“登録(Register)”button.

Toextendthetimelimit,clickthe“延長する (Extend)”buttonbeforetimeout.

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3. How to apply for additional openings and delete courses

Afterthelotresultsareannounced,additionalopeningsbecomeavailableforallthecourseswhosestudentsarechosenbylotandthathavenotreachedtheircapacity.Applicationsforadditionalopeningsareacceptedonafirst‐come‐first‐servedbasis.Theresultsareannouncedimmediately.Ifyounolongerwishtotakecoursesforwhichyouwerechosenbylot,deletethecoursespromptly.

* Studentsarenotallowedtodirectlycontactthefacultymembersinchargeofthecoursesandinquireaboutthecourses.

1 Onthelotresultsannouncementscreen,clickthe 当選科目を削除する／追加募集に応募する

(Deletecoursesforwhichyouwerechosenbylot/applyforadditionalopenings)button.

2 “当選科目 (Coursesforwhichyouwerechosenbylot)”and“追加募集に応募可能な抽選対象科目 (Applyforadditionalopeningsforcourseswhosestudentsarechosenbylot)”areindicated

foreachlotgroup.Select 削除 (Delete)or 応募 (Apply)foralltheitems,andclickthe

更新 (Update)button.

Youcannotapplyforadditionalopeningsforthecourses (dayoftheweek/period)markedwith onthecourse registrationscreenoftheacademic affairs system.

Toupdate,clickthe 残席情報を更新(Updatetheinformationabouttheopenings)button.

Theopeningsareupdatedasappropriate.Theinformationisforreferenceonly.

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4. How to register lottery-based courses

Thecoursesforwhichyouwerechosenbylot(includingthosesubjecttoadditionalopenings)willberegisteredbytheAcademicAffairsPlanningDivisionaftertheperiodofapplicationforadditionalopeningsisclosed.Pleasecheckforerrorsonthecourseregistrationscreenoftheacademicaffairssystemwithinthecourseregistrationperiod.

* Tocancelacourseaftertheperiodtoapplyforadditionalopenings,deletethecourseonthecourseregistrationscreenoftheacademicaffairssystemduringthecourseregistration/modificationperiod.(→p.7)

* Regardingliberalartscourseswhosestudentsarechosenbylot,ifyouwerenotchosenbutsuchcoursesarerequiredforgraduation,promotion,orothercircumstances,contacttheinformationdeskinchargeofeducationalaffairsofyourfaculty.

How to check academic performance and apply for a course whose students are chosen by lot

Youcanaccessthetableforchecking“thenumberofcreditsearned”and“lottery‐basedcourses”bothonandoffcampusasdescribedbelow.

https://www.okayama-u.ac.jp/tp/student/kyomu1_5.html#Course_eng QR CODE ▼

*Whenusingfromamobiledevicesuchasasmartphone,thefollowingscreenisdisplayed.Inthebrowsersettings,select“RequestDesktopSite”.

Example:UsingSafarioniPhone

PresstheReloadbuttonforatleast 2secondsonthefarrightofthe addressbarandtap“Request DesktopSite”atthebottomofthe screen.

Courseswhosestudentsarechosenbylotcanbetakenonlybystudentswhowere:

chosenbythelotterysystem;or acceptedforadditionalopenings.

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Medical checkups

Youcanchecktheresultsofyourregularmedicalcheckups.Regardingtheresultannouncementperiod,checkthenoticefromtheHealthServiceCenter.

1 Onthemainscreenoftheacademicaffairssystem,click“ResultsofAnnualMedicalCheckup.” 2 Clickthe Enter button.Theauthenticationscreenappears.EnteryourOkadaiIDand

passwordinthe“岡大ID(OkadaiID)”and“パスワード(Password)”boxestologin.

3 Theresultsofregularmedicalcheckupsareindicated.

Ifthereareitemsmarkedwith“*,”youmustvisittheinformationdeskoftheHealthServiceCenter.

Clicktheicon toindicatetheexplanationsofrespectiveinspectionitems.

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Extracurricular activities

Youcanregisterinformationabouttheactivitiesofclubsandsocietiesthathavebeenofficiallyrecognizedbytheuniversity.(Thisfunctionisavailableonlyforapplicableindividuals.)

1 Onthemainscreenoftheacademicaffairssystem,click“Extracurricularactivities”oranapplicableitem.

2 Clickthe 開始 (Start)button.Theauthenticationscreenappears.EnteryourOkadaiIDand

passwordinthe“岡大ID(OkadaiID)”and“パスワード (Password)”boxestologin.

3 Theloginscreenforextracurricularactivitygroupsappears.

Selecta“課題活動団体コード (Extracurricularactivitygroupcode)”fromthepull‐downmenu,andentertheloginpasswordthatisseparatelyassignedtoeachgroup.

Checkthatyournumberisindicatedinthe“登録者学生番号 (Registeredstudentnumber)”field,andclickthe 開始 (Start)button.

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☆ Register information about your extracurricular activity group

Enterinformationaboutyourextracurricularactivitygroup.

*Thenumberofcharactersenteredislimited.

Date,time,andplaceofactivity:Upto50half‐sizecharacters

Content,project,andstatusoftheactivity:Upto100half‐sizecharacters

Click 登録 (Register)atthebottomofthe

screen.

☆ Update (add) information about extracurricular activity members

Enterstudentnumbers.

Designatethepositions.

*Ifnopositionnameapplies,selecttheblankatthetop.

Clickthe 登録 (Register)button.

☆ Update (delete) information about the extracurricular activity members

Onceyoucheckthe 退部 (Quit)boxandregister,thestudentdataisindicatedbutisnolongerprintedontheregister,etc.fromthenexttimethepageisaccessed.

Onceyoucheckthe 削除 (Delete)buttonandregister,thestudentisnolongerindicatedfromthenexttimethepageisaccessed.

☆ How to close the extracurricular activity system

Afterthetaskisfinished,closethe“閉じる (Close)”buttonatthebottomofthepagetoclosethesystem.

Ifyouupdate(add/delete)theinformationabouttheextracurricularactivitymembers,returntothe“課外活動団体情報登録 (Registerinformationaboutyourextracurricularactivitygroup)”screenandclickthe“閉じる (Close)”button.

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Web syllabus and bulletin board

1. Access to the portal

1 AccesstheportalpageofthewebsyllabusandbulletinboardfromtheURL(ortheQRcode)below.

Syllabus and bulletin board system (in Japanese) https://gs.okayama-u.ac.jp/campusweb/

2 Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(Okadai

ID)”and“パスワード (Password)”boxestologin. 3 Theportalscreenofthewebsyllabusandbulletinboardsystemappears. *Itisconvenienttoaddthispagetoyourbrowserfavorites.

Menuforselectingfunctions Iconsofavailablefunctionsareindicated.

Submenu Thesubmenuforeachfunctionisindicated.

Informationarea Thelatestnotices,etc.areindicated,ifany.

Mainarea Thisisthemainscreenforeachfunction.

Logoutbutton Clickthisbuttontoclosethesystem.

A common system portal is used for the web syllabus and bulletin board.

②

③

⑤

④

①

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*Followthestepsbelowtoaccesstheuniversityofficialwebsite. <Syllabus> ①Clickthe“Syllabus”banneronthe“Currentstudents/guardians”page.

②Click“Students ･ facultyhere.”

*Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(OkadaiID)”

and“パスワード (Password)”boxestologin.Theportalscreenappears.

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2. Web syllabus

Asyllabusdescribestheoutline,objective,plan,etc.ofeachcourse.Thewebsyllabusenablesstudentstoviewthesyllabiofmostofthecoursesattheuniversity.Clickthe”Syllabus”icontoshowthesyllabussearchscreen. 1 Howtosearchsyllabi

Specifytheparametersonthesearchscreen“CourseCriteriaSearch”or“NumberingcodeSearch”,andclickthe Search button.Syllabiareindicated.

*Itmaytakesometimetoshowthesearchresultsifthenumberofhitsislarge.

<CourseCriteriaSearch> AcademicYear

*required Specifytimetablesbytheyearofthecourse.

Faculty/Department

Searchandshowsyllabibyfaculty/department.Whenadepartmentisspecified,onlythetimetablesofthedepartmentareshown.Whenafacultyisspecified,allthetimetablesofthefacultyareshown.

FreeWordEnterwordstosearchthefulltextofthesyllabi.Theresultsareshowniftherearematches.

① ②

③

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<Numberingcodesearch>

AcademicYear*required Specifytimetablesbytheyearofthecourse.

Codesearch Thecodesearchscreenopensinanewwindow.

FieldnameEnterwordstosearchtheareanamesassignedtothenumberingcodes.Theresultsareshowniftherearematches.

*Inthenumberingcodesearch,upto500resultscanbeshownatatime.

*Fordetailsofthenumberingcode,refertothepagebelow.

OkayamaUniversityofficialwebsite(inJapanese):ナンバリングとは (Whatisnumbering?)

https://www.okayama-u.ac.jp/tp/life/numbering.html 2 Searchresultsscreen(list)

Thesearchresultsin 1 arelistedasshownbelow.

Toshowthedetails,clickthe Japanese or English buttoninthe“Inquiry”field.

①

②

③

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3 Searchresultsscreen(details)

Thedetailsofasyllabusareshown.Toseethecompetencies,clickthe“Competencies”tab.

4 Curriculummap

A“Curriculummap”isindicatedatthetopofthesearchresultsscreen(list)dependingonyouraffiliation(forundergraduatestudentsonly).

Themaphelpsyoucheckthecurrentstatusofthecourseandservesasareference.

Clicktheimagetoenlarge.

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3. Web bulletin board

Noticesputuponthebulletinboards(e.g.lecturecancellations,make‐uplectures)canbecheckedontheweb.Personalnotices(e.g.summons)canalsobechecked.ThewebbulletinboardisaccessiblefromPCs,smartphones,andmobilephonesoffcampus.

* The web bulletin board is administered differently depending on the faculty. Only minimal notices are posted on the web bulletin board. Students must check the bulletin boards on campus.

1 HowtocheckthewebbulletinboardClickthe“掲示 (Bulletinboard)”icon.Alistoflatestnoticesineachcategoryappears.Tocheckanotice,clickthelinkforthenotice.Whenthereisanewnotice,acommentappearsinthe“新着情報 (Latestinformation)”field.A“未読 (Unread)”markisindicatedinthecategoryfield.

Clicking“Readmore”transitionstothescreen,thatshowsalistofarticlesinthecategory.

Clickthetitleofthenoticetocheckthedetails.

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Readthenoticecarefullyandtakeactionasappropriate.

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Gmail

Theuniversityprovidesinformationtostudentsvianoticesputuponthebulletinboardsandwebsite.Tosupplementsuchinformation,theuniversityprovidesinformationbysendingemailtoGmailaddressesassignedbytheuniversity(“Gmail”)aboutnotices(includingadvancenotices)oflecturecancellationsduetoannouncementofweatherwarnings,importantmattersrelatedtoacademicaffairs,andotheremergencynotices,etc.

Gmailisusedtogivethefollowingnotices.PleasemakesuretochecktheGmailmessagesconstantlybyauto‐forwardingthemessagesfromGmailtoyourmobilephone,etc.

Gmailmessagesprovidetheoutlineofnoticesputuponthebulletinboards,etc.Studentsmustcheckthedetailsonthebulletinboardsandwebsite.

☆ Main Gmail messages from the university (1) Noticesaboutcourseregistration,academicperformancecheck,etc.ontheacademic

affairssystem

(2)Notices(includingadvancenotices)oflecturecancellationsduetoannouncementofweatherwarnings

(3)Noticesaboutinfectiousdiseases(e.g.influenza)andmessagestopreventspreadofinfection

(4)Noticesregardingrestrictionsofaccesstothecampusduetoentranceexaminations,etc.

(5)Noticesaboutseminarsandevents

(6)Othernoticesaboutmattersthataffectallstudents

How to use Okayama University Gmail (in Japanese) https://www.citm.okayama-u.ac.jp/citm/service/gmail_home.html

Login screen for Okayama University Gmail (in Japanese) http://mail.s.okayama-u.ac.jp/

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MEMOInformation desks Inquiries about the overall system for academic affairs

Academic Affairs Information System Development Office, Academic Affairs Department ddg7059@adm.okayama-u.ac.jp Phone: +81-86-251-7058, -7059

Okayama University Moodle

Moodle support moodle@okayama-u.ac.jp

Application for courses whose students are chosen by lot and lot system Staff in charge of liberal arts, Education Support Group, Academic Affairs Planning Division, Academic Affairs Department

dah8433@adm.okayama-u.ac.jp Phone: +81-86-251-8433, -8434 Use of the Integrated Authentication System (Okadai ID), Gmail, PCs on campus

Information desk for users, Center for Information Technology and Management ask＠okayama-u.ac.jp Phone: +81-86-251-7232, -7236