Olympus DM-20 Digital Voice Recorder We’re high tech now, baby!

Olympus DM-20 Digital Voice Recorder

We’re high tech now, baby!

Who Gets A Recorder?

Every CPS workerCPS On-call workers*

*Some offices will share one recorder and rotate it among those that do on-call

ComponentsRecorderRemote Controller MicrophoneEar phonesCarrying caseCradleUSB Cable

Components (Cont) Instruction Manual CD for Software Installation Strap 2 AAA batteries (make sure your office managers maintain a

supply)

Note: Online instructions are also included and will be installed on your computer when you install the Olympus DSS Player 2002 software. You can access online instructions using Adobe Acrobat.

Use

The recorders are property of DCFS. You will need to return the recorder and all its components upon transfer to a non-CPS position or termination of employment

You are responsible for your recorder. Replacement due to loss or damage will be determined by your region.

Open Your Instruction Manual

Precautions (Pg. 4)Don’t leave in a hot or cold carDon’t get wet or dirtyDo not place on top of electric appliances

such as a TV or refrigeratorTry not to dropDon’t use while driving

Cool Features (Pg. 6)

8 hours and 45 minutes of recording time in High Quality Mode, which is what we will be using

Five folders that can hold 199 files each, up to 995 recordings (we will cover folders in a minute)

Use the Recorder Effectively

(Process #1)

Identification of Parts (Pg. 8)

Inserting Batteries (Pg. 10)

Setting Time/Date (Pg. 12)

Use 24 hour time on your recorder to be consistent with SAFE

Changing Time/Date (Pg. 13)

LCD Display Panel (Pg. 9)

Hold Switch (Pg. 54)

This is basically your On/Off or Power We’re not sure why they call it Hold Switch

The Hold Switch is not a “Pause”

Folders

Five folders:

A B C D E Select folder by

pressing the “Folder/Repeat” button on the front of the recorder.

Total number of recorded files in the folderCurrent file number

Current folder

Recording (Pg. 18)

Important!

Every time you press “Record” followed by “Stop”, a new audio file is created. If you press “Stop” and then continue the interview, the interview will be stored as two separate audio files

Do not use the pause function during an interview. Interviews should be recorded start to finish

Attaching the remote controller microphone turns off the internal microphone. Do not attach or detach the microphone while recording.

Recording Modes (Pg. 23)

There are 3 recording modes on the device:HQ (High Quality)SP (Standard Playback)LP (Long Playback)

USE HIGH QUALITY MODE ONLY!

Playing Recordings (Pg. 25)

Erasing Files (Pg. 51-52)

Notes on Erasing Files (Pg. 53)

An erased file cannot be restored If the erase button is not pressed within 8 seconds

after “File Erase?” or “All Erase?” starts flashing, the recorder will revert to stop status.

Completion of erasing may take up to 10 seconds. Never do anything during this period because data may be corrupted

Let’s practice!

Installing Software (Pg. 15)

Language Selection

Software Selection

InstallShield Wizard

Click Next

License Agreement

Read & click “Yes”

Choose Destination Folder

Select “Next”. Do not change the default setting.

Select Program Folder

Select “Next”. Do not change the default setting.

Start Copying Files

Click “Next”

Installation Complete

Click “Finish”

Return to Software Selection

Click Exit

Connecting Your Cradle to Your Computer (Pg. 36)

The DSS Player 2002 software opens when you place the recorder in the cradle and turn on the power

When connected with power on, “Remote” will display on the LCD Panel of the recorder

Windows Dialogue Box

Windows will open the dialogue box to the right when you place the recorder in the cradle. To prevent this each time take the following action:

Highlight “Take no action” Check the “Always do the

selected action” box Click “OK”

DSS Player - 2002 Software

User ID

Each recorder is assigned a four digit user ID The user ID becomes the first four digits of every

file name created on that particular recorder Factory default is DM20 The next four digits of the file name are assigned

in numerical order, i.e., DM200001, DM200002, etc.

Important! Your user ID will be your four digit SAFE

worker ID You will need to transfer your SAFE worker ID

to your recorder (we’ll show you how to do this) SAFE will use this number to locate your files

once downloaded on the designated drive.

Write your number down!

Transfer Your SAFE User ID to Your Recorder

Turn the recorder on and place in the cradle

Click “Transfer User ID” icon on the tool bar

Transfer Your SAFE User ID to Your Recorder (Cont)

In the following dialogue box, enter your SAFE User ID and select transfer

Caution: Exchanging Recorders

Do not exchange recorders unless absolutely necessary

If you do have to exchange, or you are in an office that shares a recorder (for On-call purposes), you should transfer the User ID before making audio recordings

Good Luck!

Call the SAFE Helpdesk for help

538-4141