Office of Sponsored Projects The Funding Life Cycle

Office of Sponsored Projects

The Funding Life Cycle

Funding Search

• The Office of Sponsored Projects Website

• Community of Science (COS)

• Grants.gov (Federal Opportunities)

• Online search engines (Google, etc.)

• Sponsor list serves & websites

• Internal funding sources

• The Office of Foundation Relations

• Some opportunities posted to the OSP blog

Proposal Development

Research Grant Managers (RGMs) or Department Administrators

Budget development

Sponsor guidelines & compliance requirements

Form preparation

Routing form for institutional approvals

Routing / Approval

Institutional approval is required for all personnel with 5% or greater effort on a proposal

Arts & Sciences– Department Chair – Dean of the Division

Medical School– Department Chair

Thayer School of Engineering– Senior Executive Officer

Internal Proposal Submission Deadlines

7 Business Days prior to sponsor deadline:

signed routing form & proposal review materials due to OSP for review

2 Business Days prior to sponsor deadline:

complete proposal due to OSP for submission

PI Compliance Requirements

Conflict of Interest Disclosure — online(complete for every proposal)

Invention Agreement(complete only once)

Human Subjects Protocol (IRB)(if applicable)

Animal Use Protocol (IACUC)(if applicable)

OSP Review

OSP Grants Officer– Provides proposal guidance to department

– Reviews proposal terms & conditions

– Completes final compliance review

– Suggests changes to Principal Investigator

Submission

OSP Grants Officer is Authorized Organizational Representative (AOR)

Signs proposal as Authorized CollegeRepresentative

Submits electronic applications(Grants.gov, Fastlane, etc.)

Notice of Award & Negotiation

Final negotiation of award terms & conditions

PI compliance requirements complete1. Conflict of Interest Disclosure

2. Invention Agreement

3. Human Subjects Protocol

4. Animal Use Protocol

Institutional recording and account set up

Research Grant Manager (RGM)or Department Administrator

Post-Award Responsibilities– Departmental management of awards

– Regularly scheduled award reconciliation

– Expenditures

– Program Income

OSP Sponsored Research Managers Post – Award Responsibilities

Liaison to sponsors Works with & relies on RGMs & Department

Administrators Oversees & monitors awards OGA accounting system Interpretation of rules & regulations Compliance Financial reporting & close out

Principal InvestigatorResponsibilities

Selects sponsor & reviews guidelines Develops research plan & proposal Collaborates with Departmental Grant Manager or

Administrator Obtains appropriate institutional approvals Manages compliance with award terms & conditions Submits timely annual & final technical reports Ultimate responsibility for use of sponsor funds