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Office of Sponsored Projects
The Funding Life Cycle
Funding Search
• The Office of Sponsored Projects Website
• Community of Science (COS)
• Grants.gov (Federal Opportunities)
• Online search engines (Google, etc.)
• Sponsor list serves & websites
• Internal funding sources
• The Office of Foundation Relations
• Some opportunities posted to the OSP blog
Proposal Development
Research Grant Managers (RGMs) or Department Administrators
Budget development
Sponsor guidelines & compliance requirements
Form preparation
Routing form for institutional approvals
Routing / Approval
Institutional approval is required for all personnel with 5% or greater effort on a proposal
Arts & Sciences– Department Chair – Dean of the Division
Medical School– Department Chair
Thayer School of Engineering– Senior Executive Officer
Internal Proposal Submission Deadlines
7 Business Days prior to sponsor deadline:
signed routing form & proposal review materials due to OSP for review
2 Business Days prior to sponsor deadline:
complete proposal due to OSP for submission
PI Compliance Requirements
Conflict of Interest Disclosure — online(complete for every proposal)
Invention Agreement(complete only once)
Human Subjects Protocol (IRB)(if applicable)
Animal Use Protocol (IACUC)(if applicable)
OSP Review
OSP Grants Officer– Provides proposal guidance to department
– Reviews proposal terms & conditions
– Completes final compliance review
– Suggests changes to Principal Investigator
Submission
OSP Grants Officer is Authorized Organizational Representative (AOR)
Signs proposal as Authorized CollegeRepresentative
Submits electronic applications(Grants.gov, Fastlane, etc.)
Notice of Award & Negotiation
Final negotiation of award terms & conditions
PI compliance requirements complete1. Conflict of Interest Disclosure
2. Invention Agreement
3. Human Subjects Protocol
4. Animal Use Protocol
Institutional recording and account set up
Research Grant Manager (RGM)or Department Administrator
Post-Award Responsibilities– Departmental management of awards
– Regularly scheduled award reconciliation
– Expenditures
– Program Income
OSP Sponsored Research Managers Post – Award Responsibilities
Liaison to sponsors Works with & relies on RGMs & Department
Administrators Oversees & monitors awards OGA accounting system Interpretation of rules & regulations Compliance Financial reporting & close out
Principal InvestigatorResponsibilities
Selects sponsor & reviews guidelines Develops research plan & proposal Collaborates with Departmental Grant Manager or
Administrator Obtains appropriate institutional approvals Manages compliance with award terms & conditions Submits timely annual & final technical reports Ultimate responsibility for use of sponsor funds