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November 2014 1
Overview of the SBA submission process
2
Overview of the SBA submission process
School
Administrator
•Create/Update login accounts for teachers and panels
• Indicate the SBA subjects being offered in this school year
•Assign SBA subjects to panels and teachers
Subject
Panel
(1st stage)
•Create teaching groups
•Assign students to teaching groups
•Assign teachers to teaching groups
Subject
Teacher
• Input SBA marks (online input or batch input using the mark template) * (slides 15-19)
•Endorse SBA marks of responsible teaching group(s)
•Submit SBA Marks to Panel
Subject
Panel
(2nd stage)
•Endorse SBA marks submitted by all teachers of a subject
• If necessary, return to teacher for amendments
• Indicate student samples for submission * (slide 30)
•Submit SBA Marks to Principal
Principal
•Endorse SBA marks for all subjects
• If necessary, return to panel to handle
•Submit SBA Marks to HKEAA
Subject
Panel
(Last stage)
•Submit student samples (6 each for Part A and Part B) and relevant Assessment Records (in pdf) in DVD format to HKEAA Wan Chai or San Po Kong offices
3 * Enhancement
Subject Panel (1st stage)
4
Subject Panel
Assign Teaching
Group
• Assign students to Teaching Groups
• Assign teachers to Teaching Groups
Teachers input marks
Submit to principal
• Review all the SBA marks of the subject, and submit to Principal
• If necessary, return the marks to teacher for amendment
Upload files
• Submit selected student samples and Assessment Records to HKEAA offices
5
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Suggest operating on English interface, especially for viewing reports
Subject Panel – assign teaching group
Click ‘Assign Teaching Group’
7
Subject Panel – assign teaching group
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1. Choose subject 2. Choose class
3. Click ‘Search’
Subject Panel – assign teaching group
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(10000-TMC)
• Student data automatically retrieved
from the registration system • All student data should be correct, no
need for the school to follow up
4. Select the students and click ‘Assign’
Subject Panel – assign teaching group 5. Choose teacher
7. Click ‘Save’ 6. Enter the group name
• Created by Panel centrally • May easily swap students
across teaching groups
Ying Man Keung (13900-YMK)
10
Subject Teacher
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Subject Teacher
Subject Panel assigns Teaching Groups
Input marks
•Using the online interface or
•Using the batch mode (via EXCEL file)
Submit marks to Panel
•In case the Subject Panel rejects the marks, update and re-submit the marks.
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Subject Teacher – input marks Click ‘Input Marks’
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Subject Teacher – input marks
14
1. Choose subject
2. Choose Teaching Group
3. Click ‘Search’
Subject Teacher – input marks
15
Choose • “R” for repeater • “T” for transfer student The mark field “Part B” will be disabled.
Subject Teacher – input marks
16
Click ‘Check Completion of Mark Input’ to check whether the marks of all students have been entered.
Subject Teacher – batch input
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Click ‘Batch Input Marks’
Subject Teacher – batch input
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1. Choose subject 2. Download Mark Template
Subject Teacher – batch input
3. Input marks in the EXCEL file
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Subject Teacher – batch input
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4. Choose file 5. Upload mark file
Subject Teacher – batch input
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6. Confirm batch input marks
Ying Man Keung (13900-YMK)
Submit marks to Panel
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Click ‘Submit to Panel’
3. Click ‘Submit to Panel’
Submit marks to Panel
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1. Choose subject
2. Click ‘Search’
10-02-
2015
20-03-
2015
12-01-
2015
11:11:10
Submit marks to Panel
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4. Check the marks and click ‘Next’ 4. Check the
marks and click ‘Next’
Ying Man Keung (13900-YMK)
Click ‘Finish’
Submit marks to Panel
Input teacher-student relationship, if any
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2015 Subject: English Language Panel Name: Ying Man Keung (13900-YMK)
Submit marks to Panel
Confirm by checking the box and click ‘Submit’
26 The Subject Panel will receive an email notification
2015
English Language
Ying Man Keung (13900-YMK)
Subject Panel (2nd stage)
27
Subject Panel – submit to principal
Click ‘Submit to Principal’
28
Subject Panel – submit to principal
Click ‘Submit to Principal’ to start the submission. If necessary, click ‘Reject to Teacher’ to return the marks to teacher for amendment.
Select subject and click ‘Search’
Panel can monitor the submission progress online
29
13-01-
2015
11:11:10
English
Language 20-03-2015 10-02-2015 2015
13-01-
2015
11:12:10
Ying Man Keung (13900-YMK)
Subject Panel – submit to principal
Select student samples: 2 high, 2 medium and 2 low each for both Part A and Part B
30
Ying Man Keung (13900-YMK)
Subject Panel – submit to principal
31
2015 Subject: English Language Panel Name: Ying Man Keung (10390-YMK)
Review relative declaration
Ying Man Keung (13900-YMK)
Declare network schools (if applicable)
Subject Panel – submit to principal
Go through the declaration statements
and click ‘Submit’
32 The Principal will receive an email notification
2015
English Language
Ying Man Keung (10390-YMK)
Principal
33
Principal Review SBA marks of all subjects and
submit to the HKEAA
If necessary, return the marks to the panel to handle
34
Principal – submit to HKEAA
Click ‘Submit to HKEAA’
35
Principal – submit to HKEAA
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Choose subject and click ‘Search’
Principal – submit to HKEAA
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2015
13-01-
2015
11:49:25 20-03-2015 10-02-2015
Click ‘Submit to HKEAA’ to start the submission
If necessary, click ‘Reject to Panel’ to return the marks to the panel for following up.
Principal can monitor the submission progress online
English
Language
Principal – submit to HKEAA
38
Review the marks and click ‘Next’
Ying Man Keung (13900-YMK)
Principal – submit to HKEAA
39
2015 Subject: English Language Panel Name: Ying Man Keung (10390-YMK)
Review the Teacher-Student relationship and click ‘Next’
Principal – submit to HKEAA
40
Review the network school declaration and click ‘Finish’
Ying Man Keung (13900-YMK)
Go through the declaration statements
and click ‘Submit’
Principal – submit to HKEAA
41 The Principal and Subject Panel will receive an email notification
2015
English Language
Ying Man Keung (10390-YMK)
Subject Panel (Submission of student
samples offline)
42
Subject Panel – submit student samples
This function is NOT applicable to English Language SBA as student samples will be submitted OFFLINE (in DVD format)
43
Subject Panel – submit student samples
Choose “Reports” and select “Change of Student Work for SBA Work Submission”
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Save the video clips and Assessment Records (in pdf) to a DVD and submit it to HKEAA offices in specified period (envelope cover and DVD label will be sent to schools in due course)
45
Ying Man Keung (10390-YMK)
10390
Subject Panel – submit student samples Create two folders entitled “Part A” and “Part B” in the DVD, with
each containing six pieces of student work and scanned Assessment Records of relevant students.
For group interactions, teachers should write down next to the student name on the Assessment Records where the student chosen sat, e.g. the first student on the left.
Suggested file naming convention: [Subject Abbreviation] [(6-digit Student Document Number)].[File extension] e.g. ELANG(123456).wmv (video clip)
ELANG(246800).pdf (Assessment Record) Student Document Number is the beginning 6 digits of the
identity document of a student. 46
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Available on HKEAA website by November 2014 (https://www.hkdse.hkeaa.edu.hk)
User Manual
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Enquiry Hotlines General Issues:
3628-8860
Subject Matters:
3628-8066
3628-8070
49
Briefing Sessions 2 sessions will be conducted and
tickets will be sent to schools in November 2014
50
Date: 8 & 27 Jan 2015
Duration: 1.5 hour per session
Mode:
Practice using the SBAS to process simulated SBA marks
Technical assistance provided on spot
Online registration from 2 January 2015 (http://www.hkdse.hkeaa.edu.hk/sbaworkshop)
Hands-on Training Workshops
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