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Monroe 2–Orleans BOCESDISTRICT-WIDE SCHOOL SAFETY PLAN
2020-2021
Introduction ..................................................................... 1• SummaryofLaws
Risk Reduction/Prevention and Intervention ............... 3
• Prevention/InterventionStrategies• Training,DrillsandExercises• ImplementationofSchoolSecurity• VitalEducationalAgencyInformation• EarlyDetectionofPotentiallyViolentBehaviors• HazardIdentification
District Resources and Contacts ................................... 5
• EmergencyOperationsGroup• DistrictSuperintendent’sCabinet• CommandPost• DistrictDataandContacts• District-WideSchoolSafetyTeam
General Response Procedures and Actions for Emergency ...................................................................... 6
• ConceptofOperations• OrganizationandAssignmentofResponsibilities• Direction,Control,andCoordination• InformationCollection,AnalysisandDissemination• Administration,FinanceandLogistics• AuthoritiesandReferences• Communications• Multi-HazardResponse• EmergencyNotifications• ResponsestoActsofViolence:ImpliedorDirectThreats• ActsofViolence• SpecificResponseProtocols• ObtainingAdviceandAssistancefromLocalGovernment• DistrictResourcesAvailableforuseinanEmergency• FunctionalAnnexes• CrimeSceneManagement• EmergencyEvacuationofNon-AmbulatoryDisabledIndividualswithDisabilities
• AccountingforAllPersons• FamilyReunificationPlans• CrisesOccurringOutsideofNormalSchoolHours• ProceduresforInformingOtherEducationalAgenciesofanEmergency
• ProceduresforSchoolCancellation• ProceduresforShelteringStudents,Staff,andVisitors• ContinuityofOperationsPlan(COOP)• Recovery
Threat and Hazard Planning Guidelines ..................... 15
• IntroductionandPotentialHazards• PlanningAssumptionsandLimitations• InitialResponse
Medical Emergencies and Mental Health ................. 16
Building-Level Emergency Response Plan (ERP) ....... 18
• PlanDevelopmentandMaintenance• DistributionofthePlan• RecordofDistribution
Emergency Closings .................................................... 19
• ClosingsProcedure• EarlyDismissalProcedure
Responses ..................................................................... 21
• SchoolCancellation• EarlyDismissal• Evacuation• ShelteringSites(internalandexternal)• Lockout• Lockdown• Threatsofviolence• EarlyWarningSignsforStudentsatRiskofCommittingSchoolViolence
• ProceduresforRespondingtoActsofViolence• Intruders• ArmedStudent/Intruder• Kidnapping/HostageTaking• SevereWeather• CivilDisturbance• StudentTransportationIncident• GasLeak• BombThreat• ChemicalSpill• Fire/Explosion• BiologicalThreat• RadiologicalThreat• Epidemic• MentalHealthWarningSigns
District Resources Inventory ........................................ 26
Health and Safety Team .............................................. 27
Table of Contents
1
Schoolsafetyisthejoboftheentireschoolcommunity.Thiseffortrequiresleadershipandcoordinationbyschooladministration,andinvolvementandparticipationfromallsectorsoftheschoolcommunity.Planning,conductingdrills,andparticipatinginexerciseswithlawenforcement,fire,emergencyofficialsandothermembersoftheschoolcommunityensuresacomprehensive,unifiedapproachtoschoolemergencyresponseplanning.Buildingrelationshipsandcommunityengagementarevitaltobuildingasaferschoolcommunity.
ThepurposeoftheMonroe2–OrleansBOCESDistrict-WideSafetyPlanandeachschool’sEmergencyResponsePlan(ERP)istohelpschool/siteofficialsidentifyandrespondtopotentialemergenciesbyassigningresponsibilitiesanddutiesoftheschoolemployees,students,families,andcommunitystakeholders.Itisimportanttodevelop,maintain,trainandexerciseERPsinordertorespondquicklybefore,duringandafteranincident.Awell-developedandpracticedERPprovidesparents/guardiansandthecommunityreassurancethattheschoolhasestablishedguidelinesandprocedurestorespondtothreatsandhazardsefficientlyandeffectively.Monroe2–OrleansBOCESusestheNewYorkStatesuggestedplanningformattoassistschoolsinmeetinglegislativemandatescontainedin8NYCRRSection155.17andprovidestheuseofbestpracticestoimproveoutcomesfollowingemergencysituations.
Thecontent,organization,andterminologyprovidedintheNewYorkStateGuidetoSchoolEmergencyResponsePlanningalignswiththeFederalEmergencyManagementAgency’s“GuideforDevelopingHigh-QualitySchoolEmergencyOperationsPlans(2013)”.TheorganizationofthisguidesupportstwokeypracticesbeingadoptedinNewYorkState.First,theguideprovidesstandardizedlanguagethatisconsistentwithcurrentnationalemergencyresponseprotocols.Secondly,consistentformattingineachBuildingERPalignscriticalinformationnecessarytoimproverapidresponsetoemergenciestogetherinthefollowingsections:
•TheBasicPlan• FunctionalAnnexes•Threat/HazardSpecificAnnexes• Appendices
TheBasicPlanstandardizeslanguageandprovidesastructuredframeworkforschoolERPsstatewide.IndividualizedpoliciesandprocedureshavebeendevelopedbyMonroe2–OrleansBOCESbasedonpotentialcircumstancesandresources.Toolstomanageanemergencyincluderesponseproceduresthataredevelopedthroughthreatassessments,safetyaudits,planning,andtrainingbeforeanincidentoccurs.Monroe2–OrleansBOCESusestherecommendedNewYorkStateFunctionalAnnexesinordertostandardizetheterminologyusedbydistrictemployeesandemergencyrespondersduringanemergency.
Functionalannexesfocusoncriticaloperationalfunctionsandthecoursesofactiondevelopedtocarrythemout.
ActionsandbestpracticesareoutlinedineachoftheBuildingPlansThreat/HazardAnnexessection,detailwhattodointheeventofvariousemergencies.TheseERPsprovidecurrentinformationaboutschool/siteresponseteammembers,studentsandstaffwithspecialneedsandanyotherinformationcriticaltoeachschoolbuilding.TheBOCEShasalsoidentifiedappropriatestafftofillspecificrolesrelatedtoincidentcommandandappropriateresponseteams.Allofthebuildingprincipals,assistantprincipals,directors,supervisorsandotherkeyBOCESmembershavebeentrainedintheIncidentCommandSystem.TheBOCEShasalsoappointedaChiefEmergencyOfficerasrequiredinordertocoordinateandcommunicatebetweenstaffandlawenforcementandfirstresponders.TheChiefEmergencyOfficerisresponsibleforensuringthecompletionandyearlyupdateoftheBuilding-LevelEmergencyResponsePlans.AllBuilding-LevelEmergencyResponsePlansareconfidentialbutaresubmittedtoNewYorkStateandlocalemergencyrespondersforreview.Appropriatetraininganddrillingisrequiredtoensurethatalldistrictpersonnelandstudentsunderstandtheplanandtheirrolesandresponsibilities.
SUMMARY OF LAWS
ThefollowingisasummaryofNewYorkStatelawpertainingtobuildinglevelschoolemergencyresponseplans.In2000,Chapter181enactedEducationLaw§2801-a(ProjectSAVE)requiringtheimplementationofcertainschoolsafetyplans.EducationLaw§2801-arequiredthateveryschooldistrict,BoardofCooperativeEducationalServices(BOCES)andcountyvocationaleducationextensionboard,aswellastheChancelloroftheCitySchoolDistrictoftheCityofNewYork,developabuilding-levelschoolsafetyplanregardingcrisisinterventionandemergencyresponse(“schoolemergencyresponseplan”).Section2801-a,prescribedminimumrequirementsofaschoolemergencyresponseplan,whichincludedpoliciesandproceduresrelatingtorespondingtocertainthreats.Theseplansweredesignedtopreventorminimizetheeffectsofemergenciesandtofacilitatethecoordinationofschoolsandschooldistrictswithlocalandcountyresourcesintheeventofsuchemergencies.TheCommissioneroftheNewYorkStateEducationDepartment,prescribedrequirementsintoregulation8NYCRRSection155.17.
155.17(b)Developmentofschoolsafetyplans.Everyboardofeducationofaschooldistrict,everyboardofcooperativeeducationalservicesandcountyvocationeducationandextensionboardandthechancelloroftheCitySchoolDistrictoftheCityofNewYorkShalladoptbyJuly1,2001,andshallupdatebyJuly1stofeachsucceedingyear,adistrict-wideschoolsafetyplanandbuildinglevelschoolsafetyplansregardingcrisisinterventionandemergencyresponseandmanagement.
Introduction
2
155.17(e)(2)SchoolEmergencyResponsePlan.Aschoolemergencyresponseplanshallbedevelopedbythebuilding-levelschoolsafetyteamandshallincludethefollowingelements:
• 155.17(e)(2)(i)PoliciesandProceduresforSafeEvacuation• 155.17(e)(2)(ii)DesignationofResponseTeams• 155.17(e)(2)(iii)ProceduresforEmergencyResponderAccesstoBuildingPlansandRoadMaps
• 155.17(e)(2)(iv)CommunicationinEmergencies• 155.17(e)(2)(v)DefinitionoftheChainofCommandConsistentwithNIMS/ICS
• 155.17(e)(2)(vi)CoordinatedPlanforDisasterMentalHealthServices
• 155.17(e)(2)(vii)ProceduresforAnnualReview• 155.17(e)(2)(vii)ProceduresfortheConductofDrills• 155.17(e)(2)(viii)ProceduresforRestrictingAccesstoCrimeScenes
155.17(e)(3)Acopyofeachbuilding-levelsafetyplanandanyamendmentsthereto,shallbefiledwiththeappropriatelocallawenforcementagencyandwiththeStatePolicewithin30daysofadoption.
155.17(j)Drills.Eachschooldistrictandboardofcooperativeeducationalservicesshall,atleastonceeveryschoolyear,andwherepossibleincooperationwithlocalcountyemergencypreparednessofficials,conductonetestofitsemergencyplanoritsemergencyresponseproceduresundereachofitsbuildinglevelschoolsafetyplans,includingshelteringorearlydismissal.
Introduction
3
A. Prevention/Intervention Strategies
Monroe2–OrleansBOCESadministrationbelievesthatimprovedcommunicationamongstudents,parents/guardians,andschoolstaffaddstothequalityoflifeandsenseofsafetyatallofourschools.Suchcommunicationallowsforthereporting,intervention,andpreventionofpotentiallyviolentincidentsbeforetheyactuallyoccur.ThefollowingisabrieflistofprogramsandinitiativesthatareinplaceatsomeoralloftheBOCESschools/sitesthatpromoteopencommunicationandhaveapositiveimpactonthequalityoflifeinourschools:
• PositiveBehavioralInterventionsandSupports(PBIS)• BullyingReportingProcess• PeerMediation• TherapeuticCrisisInterventionTraining• LifeSpaceTraining• SocialSkillsInstruction• Trauma,IllnessandGrief(TIG)Teams• NationalIncidentManagementSystem(NIMS)• IncidentCommandSystem(ICS)• NYSafeSchoolTraining• Counselors,childcareproviders,youthassistantsandsocialworkersoneachcampustodeveloprapportwithstudents
Strategiesforimprovingcommunicationamongstudentsandbetweenstudentsandstaffandreportingofpotentiallyviolentincidents,suchastheestablishmentof:• Youthadvocacyprograms,suchas,SkillsUSA,NationalTechnicalHonorSocietyandSpecialEducationParentTeacherOrganization(SEPTO)
• Conflictresolution• Forumsand/ordesignatingamentorforstudentsconcernedwithbullyingorviolence
• Anonymousreportingmechanismsforschoolviolence• Staffedon-sitestudentsupportsystems,i.e.,counselors,socialworkers,childcareworkers
B. Training, Drills, and Exercises
TrainingMonroe2–OrleansBOCESunderstandstheimportanceoftraining.Allschool/sitestaff,students,andothersdeemedappropriatebytheschool/siteshallreceivetrainingduringtheschoolyeartobetterpreparethemforanincident.TheannualtrainingwillreviewtheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlan,individualERPs,andbriefstaffontheirrolesandcommunicationproceduresduringanemergency.Monroe2–OrleansBOCESalsosubmitscertificationtotheNYSEDthatalldistrictandschool/sitestaffhaveundergoneannualtrainingcomponentsonviolencepreventionandmentalhealth.Newemployeeshiredafterthestartoftheschoolyearreceivetrainingwithin30daysofhire.AllotherstaffwillreceivethistrainingbySept.15ofeachschoolyear.
Multi-Hazard TrainingMonroe2–OrleansBOCESwillprovideannualmulti-hazardschoolsafetytrainingforstaffandstudents.ThecomponentsofthistrainingwillbeconsistentthroughouttheBOCES.Stafftrainingwillberoutinelyconductedatthebuilding/stafflevelfollowedbydrillswiththeentireschoolpopulation.Thesedrillswillfocusonourstandardresponseactionstoapotentiallythreateningincidenttoinclude:earlydismissal,lockdownprocedures,hold-in-placeprocedures,shelter-in-placeprocedures,lockoutproceduresandevacuations.Theuseoftabletopdrillstoaccomplishorcomplementthistrainingwillbeconsideredwhenlivedrillsareimpracticalornotsufficienttomeetthetraininggoals.
Drills and ExercisesAtaminimum,schoolswillconductthefollowingexercises/drillsannually:
• Section807oftheEducationLawmandates12emergencydrillseachschoolyeartopreparestudentstobeabletorespondappropriatelyintheeventofasuddenemergency.Thestatuterequiresthatfourofthe12drillsbelock-down-drills.Theremainingeightareevacuationdrills.Eightoftherequired12drillsmustbecompletedbyDec.31.
• 8NYCRRSection155.17€(3)stateseachBuilding-LevelEmergencyResponsePlanshallbetestedincludingshelteringandearlydismissal(noearlierthan15minutesbeforenormaldismissal).ThedistrictwillensurethateachbuildingconductsdrillsandotherexercisestotestthecomponentsoftheirBuilding-LevelEmergencyResponsePlan
• Onelockdowndrillwillbeconductedinthefirstmarkingperiodandthreelockdowndrillswillbeunannouncedfollowingthefirstannounceddrill
• Lockdowndrillswillbeconductedinternallytoensurethatschool/sitestaffhavetheabilitytosecurethefacilityandstudentsagainstanimmediatethreattolifeandsafety.Suchdrillswillcauseminimalinterruptiontoacademicactivitiesandwillinvolvetheclearanceofhallways,lockingofclassroomsandpositioningofstudentsandstaffinpre-designated“safeareas”withineachroom.Wherepossible,theschool/siteshouldseekoutopportunitiestoconductfull-scaleresponseexerciseswithlawenforcement
• Wheneveralockdowndrillisconducted,whetherannouncedorunannounced,theschoolwillnotifylocallawenforcementand/ortheregional911EmergencyDispatchCenterpriortoandattheconclusionofthedrill.Thiswillbedonetoensurethatlawenforcementdoesnotreceiveafalsereportthattheschool/siteisinactuallockdown.Anyannouncementsmadeduringadrillwillbeprecededandendedwiththephrase“thisisadrill”.Thiswillensurethatallinvolvedrecognizethatthisisadrillandnotarealincident.Additionally,asignornoticewillalsobeplacedatallpublicentrancesindicatingthatadrillisinprogressandtowaitforservice.Thiswillservetonotifyanyuninformedparentsorvisitorsandpreventunwarrantedpanic
Risk Reduction/Prevention and Intervention
4
• Non-student-occupiedbuildings,suchasCommunicationandTechnologyServices,theCurriculumMaterialsCenter,theEducationalServicesCenterandtheElementaryScienceProgram.maydothreeEvacuationDrillsandoneLockdownDrill
C. Implementation of School Security
AsdescribedintheMonroe2–OrleansBOCESCodeofConduct,allmembersofeachschool/sitecommunitysharearesponsibilityinpromotingandmaintainingasafeandorderlyschoolenvironment.Someofthemorespecificmeasuresareexpandeduponbelow.
Security Personnel – Hiring and TrainingAllMonroe2–OrleansBOCESsecurityguardsarehiredandtrainedconsistentwiththeNewYorkStateSecurityGuardActof1992andtherequirementssetforthintheNewYorkStateDivisionofCriminalJusticeServices.Continualtrainingisprovidedtomaintainlicensingandskills.
Security Personnel – Responsibilities and AuthorityMonroe2–OrleansBOCESemployssecuritypersonneltoassisttheschoolsindealingwithallmannersofsecurityandsafetyissues.Theprincipalroleofoursecuritypersonnelistosafeguardstudents,staffandvisitorsfromharm;todeter,detect,respondto,andreportinfractionsoftheCodeofConductandNewYorkStateLaw;andtoprotectthedistrict’sassetsfromtheftanddamage.SecuritypersonnelemployedbyMonroe2–OrleansBOCESareauthorizedtocarryoutthisroleconsistentwiththeMonroe2–OrleansBOCESPoliciesandRegulationsapplicableNewYorkStateLaw,SecurityStandardOperatingProceduresandBOCEStraining.
Security Guard Standard Operating ProceduresThesedistrict-widesecurityguidelines,procedures,andpracticeswithintheBOCESwillbeperiodicallyupdated.
Limited AccessAllexteriordoorswillbelockedwiththeexceptionofonecontrolledpointofaccessduringtheschoolday.
Visitor AccessBuilding/siteaccesswillbecontrolledduringtheregularschooldaybylockingdownthebuildingandutilizingthefrontdoorbuzzer/intercom/cameratoscreenvisitorspriortoentranceintothebuilding.ConsistentwithMonroe2–OrleansBOCESBoardPolicyandCodeofConduct,anapprovedvisitortoaschool/sitewillpresentvalidgovernmentissuedphotoidentificationandbegivenapasspriortogainingaccesstothebuilding.
Video SurveillanceMostbuildingsprovidevideosurveillancetoenhancethesafetyofourstudentsandstaff.Thecamerasmayormaynotbe
activelymonitored,buttherecordingsareavailableforBOCESofficialsandlocallawenforcementuse.
Intrusion DetectionBuildingsareprotectedbyanintrusiondetectionalarmsystemthatislinkedtoacentralmonitoringstation.
Security ReviewThroughthecoordinationoftheMonroe2–OrleansBOCESSafetyCommittee,School/SiteSafetyTeamsandtheCoordinatorofSchoolSafetyandSecurity,thereisanongoingreviewofsecurityissues.
D. Vital Educational Agency Information
Monroe2–OrleansBOCESmaintainscertaininformationabouteachschool/sitebuildingwithintheBOCESincluding,butnotlimitedto:schoolpopulations,transportationneedsandbusinessandhometelephonenumbersofkeypersonnel.Inaddition,similarinformationonotherdistrictdepartments,aswellastheassetsthatthosedepartmentscouldprovideintheeventofanemergency,isalsomaintainedattheBOCESlevel.
E. Early Detection of Potentially Violent Behaviors
TheMonroe2–OrleansBOCESacknowledgestheimportanceofearlyrecognitionandinterventionintoconflictsandpotentiallyviolentbehaviors.
• Monroe2–OrleansBOCESwillensurethatappropriateschoolviolencepreventionandinterventiontrainingwillbeincorporatedintoteacherconferencedaysandbeprovidedtoallstaffduringregularlyscheduledstafftrainingsessions.Allthreatsofviolencearetakenseriouslyandinvestigated
• Werecognizethatdespiteourbestefforts,studentsandparentsmayneedadditionalassistancetorespondtobullying.Toensureaquickresponsetoparentandstudentconcerns,theMonroe2–OrleansBOCEShasdevelopedabullyingreportingprocess.EachBOCESprogramhasidentifiedaDignityforAllStudents(DASA)coordinatorresponsibleforthisfunction
• Studentsandstaffareencouragedtoshareinformationregardinganyconflictsorpotentiallyviolentbehaviorswithanadministrator(andlawenforcementwhenappropriate)soaninvestigationcancommence
• TheMonroe2–OrleansBOCEShasdevelopedpoliciesandproceduresforcontactingparents,guardiansorpersonsinaparentalrelationtoastudentintheeventofanimpliedordirectthreatofviolencebyastudentagainstthemselves,includingthreatofsuicide
F. Hazard Identification
Thelistofsitesofpotentialemergencyincludeallschool/sitebuildings,playgroundareas,propertiesadjacenttoschools,andoff-sitefieldtriplocations.ThesehazardsandhowtohandleeachissuewillbedocumentedineachBuilding-LevelEmergencyResponsePlan.
Risk Reduction/Prevention and Intervention
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Emergency Operations Group
Duringanemergency,theEmergencyOperationsGroupshallfunctionunderthecommandoftheDistrictSuperintendentandthedistrict’sChiefEmergencyOfficer.TheChiefEmergencyOfficerwillbedesignatedataBoardmeetingannually.Undernormalcircumstances,theChiefEmergencyOfficerwillbetheCoordinatorofSchoolSafetyandSecurity.
District Superintendent’s Cabinet
TheDistrictSuperintendent’sCabinetincludesallassistantsuperintendents,directorsofhumanresourcesandfinanceandExceptionalChildren,CenterforWorkforceDevelopment,ElementaryScienceProgramandtheexecutiveprincipalofCareerandTechnicalEducation.Thisgroupmaybeactivatedtoprovideassistancetoanybuildinginneed.
Command Post
Duringanemergency,theDistrictSuperintendentortheirdesigneemayactivatetheEmergencyOperationsGroupwhennecessary,andtheywillmeetatadesignatedlocation.InadditiontotheEmergencyOperationsGroup,theDistrictSuperintendentmaysummonadditionalcabinetmembersandresourcestoreporttothislocation.ThisdesignatedlocationwillbereferredtoastheCommandPostalthoughtheexactlocationmayvarydependingonthetypeandextentoftheevent.
District Data and Contacts
Anupdatedlistofdistrictdataandcontactswillbeupdatedandmadeavailabletokeypersonnel,includingallbuildingprincipals,directorsandsitesupervisorsbutisnotavailabletothegeneralpublic.
District-Wide School Safety Team
TheMonroe2–OrleansBOCESSchoolSafetyTeamwillmeetatleasttwotimesperyeartodiscussschoolsafetyissuesunderthedirectionoftheChiefEmergencyOfficer/CoordinatorofSafetyandSecurity.TheTeamwillconsistofstaffmembersfromacrosstheBOCES,communitymembersandemergencyresponders.ThisteamwillmakerecommendationstotheDistrictSuperintendentregardingschoolsafetyissuesanddeveloptheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlan.
Programs Housed in Host Sites
Monroe2–OrleansBOCESprogramsthatarehousedinhostsites,suchasGatesChiliHighSchool,SpencerportCentralSchools,RobertsWesleyanCollege,orothers,willusethehostsites’emergencyplansastheirEmergencyResponsePlan.
District Resources & Contacts
6
General Response Actions For EmergenciesSubsequentsectionsofthisMonroe2-OrleansBOCESDistrict-WideSchoolSafetyPlanoutlinespecificresponseactionsforindividualemergencysituations.Ifanemergencysituationoccursatthebuilding-level,itistheresponsibilityofeachandeveryBOCESemployeetotakethoseactionswhicharegearedtowardpreservingthehealthandsafetyofallstudentsandstaff.
A. Concept of Operations
TheoverallstrategyoftheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandBuilding-LevelEmergencyResponsePlans(ERP)istoexecuteeffectiveandtimelydecisionsandactionsthatpreventharm,protectlivesandproperty,mitigatedamages,restoreorderandaidrecovery.Theseplansarebasedupontheconceptthattheincidentmanagementfunctionsthatmustbeperformedbytheschoolgenerallyparallelsomeoftheirdailyroutinefunctions.Totheextentpossible,thesamepersonnelandmaterialresourcesusedfordailyactivitieswillbeemployedduringincidents.Becausepersonnelandequipmentresourcesarelimited,someroutinefunctionsthatdonotcontributedirectlytotheincidentmaybesuspended.Thepersonnel,equipment,andsuppliesthatwouldtypicallyberequiredfromthoseroutinefunctionswillberedirectedtoaccomplishassignedincidentmanagementtasks.
Implementation of the Incident Command System (ICS)TheIncidentCommandSystem(ICS)willbeusedtomanageallincidentsandmajorplannedevents/drills.IngeneraltheinitialIncidentCommanderatthebuilding/sitewillbethebuildingprincipal/director/sitesupervisorandwillbethedelegatedauthoritytodirectallincidentactivitieswithintheschool’sjurisdiction.TheIncidentCommanderwillestablishanIncidentCommandPost(ICP)andprovideanassessmentofthesituationtotheemergencyresponders,identifyincidentmanagementresourcesrequired,anddirecttheon-sceneincidentmanagementactivitiesfromtheICP.IfnoIncidentCommanderispresentattheonsetoftheincident,themostqualifiedindividualwillassumecommanduntilrelievedbyamorequalifiedIncidentCommander.8NYCRRSection155.17(e)(2)(v)requiresadefinitionofachainofcommandconsistentwiththeIncidentCommandSystem.
Initial ResponseSchool/sitepersonnelarelikelytobethefirstonthesceneofanincidentinaschoolsetting.Staffandfacultyareexpectedtorespondasappropriateandnotifytheprincipal/director/sitesupervisor,ordesigneeuntilcommandistransferredtosomeonemorequalifiedand/ortoanemergencyresponseagencywithlegalauthoritytoassumeresponsibility(police,fireorEMS.Staffwillseekguidanceanddirectionfromtheschooldistrictandemergencyresponders.
AnystaffpersonorfacultyinabuildingthatseesorisawareofanemergencyshallactivatethebuildingERP.
B. Organization and Assignment of Responsibilities
Thissectionestablishestheoperationalorganizationthatwillbereliedontomanageanincidentandincludesexamplesofthetypesoftasksthatmaybeperformedbydifferentpositions.
TheIncidentCommanderisnotabletomanagealloftheaspectsassociatedwithanincidentwithoutassistance.Theschool/sitereliesonotherkeyschool/sitepersonneltoperformtasksthatwillensurethesafetyofstudentsandstaffduringacrisisorincident.TheIncidentCommandSystem(ICS)usesateamapproachtomanageincidents.Itisdifficulttoformateamwhileacrisisorincidentisunfolding.Rolesshouldbepre-assignedbasedontrainingandqualifications.Eachstaffmemberandvolunteermustbefamiliarwithhisorherroleandresponsibilitiesbeforeanincidentoccurs.
Principal/Program Director /Site SupervisorTheprincipal/director/sitesupervisor,ortheirdesignee,willserveastheIncidentCommanderanddesignateaminimumoftwoqualifiedindividualstoserveasalternatesintheeventthattheprincipal/director/sitesupervisorisunabletoserveinthatrole.Atalltimes,theprincipal/director/sitesupervisorstillretainstheultimateresponsibilityfortheoverallsafetyofstudentsandstaff.
Responsibilitiesinclude:• ProvidedirectionoverallincidentmanagementactionsbasedonproceduresoutlinedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandbuildingEmergencyResponsePlanorERP
• Takestepsnecessarytoensurethesafetyofstudents,staffandothers
• DeterminewhichemergencyprotocolstoimplementasdescribedinthefunctionalannexesoftheMonroe2-OrleansBOCESDistrict-WideSchoolSafetyPlanandthebuildingERP
• Coordinate/cooperatewithemergencyresponders• KeeptheDistrictSuperintendentandChiefEmergencyOfficerinformedofthesituation
Teachers/Substitute Teacher/Student TeachersTeachersshallberesponsibleforthesupervisionofstudentsandshallremainwithstudentsunlessdirectedtodootherwise.
Responsibilitiesinclude:• Supervisestudentsundertheircharge• Takestepstoensurethesafetyofstudents,staff,andotherindividuals
• Takeattendancewhenclassrelocatestoadesignatedareaortoanevacuationsite
• ReportmissingstudentstotheappropriateEmergencyResponseTeammember
General Procedures
7
• ExecuteassignmentsasdirectedbytheIncidentCommander• Obtainfirstaidservicesforinjuredstudentsfromtheschoolnurseorpersontrainedinfirstaid.Arrangeforfirstaidforthosewhoareunabletobemoved
• RenderfirstaidorCPRifcertifiedanddeemednecessary
Teacher AideResponsibilitiesinclude:• Assistingteachersasdirectedandactionstoensurethesafetyofstudents
Counselors, Social Workers and School PsychologistsResponsibilitiesinclude:• Takestepstoensurethesafetyofstudents,staffandotherindividualsduringtheimplementationoftheERP
• ProvideappropriatedirectiontostudentsasdescribedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandthebuildingERPfortheincidenttype
• RenderfirstaidorCPRand/orpsychologicalaidiftrainedtodoso
• Assistinthetransferofstudents,staffandotherswhentheirsafetyisthreatenedbyanemergency
• Administercounselingservicesasdeemednecessaryduringorafteranincident
• ExecuteassignmentsasdirectedbytheIncidentCommander
School Nurse/Health AssistantResponsibilitiesinclude:• Administerfirstaidoremergencytreatmentasneeded• Superviseadministrationoffirstaidbythosetrainedtoprovideit
• Organizefirstaidandmedicalsupplies• ExecuteassignmentsasdirectedbytheIncidentCommander
Custodians/Maintenance StaffResponsibilitiesinclude:• SurveyandreportbuildingdamagetotheIncidentCommander
• Controlmainshutoffvalvesforgas,waterandelectricityandensurethatnohazardresultsfrombrokenordownedlines
• Providedamagecontrolasneeded• Assistintheconservation,useanddisbursementofsuppliesandequipment
• ControllocksandphysicalsecurityasdirectedbytheIncidentCommander
• KeepIncidentCommanderinformedoftheconditionoftheschool
• ExecuteassignmentsasdirectedbytheIncidentCommander
Principals/Directors/Site Supervisors, Secretaries/ Office Secretaries Responsibilitiesinclude:• Answerphonesandassistinreceivingandprovidingconsistentinformationtocallers
• Provideforthesafetyofessentialschoolrecordsanddocuments
• ProvideassistancetotheIncidentCommander/principal/director/sitesupervisor
• Monitorradioemergencybroadcasts• ExecuteassignmentsasdirectedbytheIncidentCommanderBus/Van DriversResponsibilitiesinclude:• Supervisethecareofstudentsifdisasteroccurswhilestudentsareonthebus
• Transferstudentstonewlocationwhendirected• ExecuteassignmentsasdirectedbytheIncidentCommander
Other Staff/SecurityResponsibilitiesinclude:• ExecuteassignmentsasdirectedbytheIncidentCommander
StudentsResponsibilitiesinclude:• Cooperateduringemergencydrills,exercisesandduringanincident
• Followdirectionsgivenbyfacilityandstaff.• Knowstudentemergencyactionsandassistfellowstudentsinanincident
• Reportsituationsofconcern• Developanawarenessofthehighprioritythreats/hazardsandhowtotakemeasurestoprotectagainstandmitigatethosethreats/hazards
Parents/GuardiansResponsibilitiesinclude:• Encourageandsupportschoolsafety,violencepreventionandincidentpreparednessprogramswithintheschool
• Participateinvolunteerserviceprojectsforpromotingschoolincidentpreparedness
• Providetheschoolwithrequestedinformationconcerningtheincident,early/latedismissalsandotherrelatedreleaseinformation
• Listentoandfollowdirectionsasprovidedbytheschooldistrict
C. Direction, Control, and Coordination
School Incident Command SystemToprovideforeffectivedirection,controlandcoordinationofanincident,theSchoolERPwillbeactivatedthroughtheimplementationoftheIncidentCommandSystem(ICS).
StaffareassignedtoservewithintheICSstructurebasedontheirexpertise,trainingandtheneedsoftheincident.Rolesshouldbepre-assignedbasedontrainingandqualifications.TheschoolICSisorganizedasfollows:
General Procedures
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School Incident Command System (ICS) Roles DefinedTheIncidentCommandSystemisorganizedintothefollowingfunctionalareas:
Incident CommandDirecttheincidentmanagementactivitiesusingstrategicguidanceprovidedbytheDistrictSuperintendentortheirdesignee.
Responsibilitiesanddutiesinclude:• Establishandmanagethecommandpost,establishtheincidentorganizationanddeterminestrategiestoimplementprotocols(adaptasneeded)
• Monitorincidentsafetyconditionsanddevelopmeasuresforensuringthesafetyofbuildingoccupants
• CoordinatemediarelationsandinformationdisseminationwiththeDistrictSuperintendent/IncidentCommander
• Developworkingknowledgeoflocal/regionalagencies,serveastheprimaryon-scenecontactforoutsideagenciesassignedtoanincidentandassistinaccessingserviceswhentheneedarises
• Documentallsignificantactivities
Planning SectionCollect,evaluateanddisseminateinformationneededtomeasurethesize,scopeandseriousnessofanincidentandtoplanappropriateincidentmanagementactivities.
Responsibilitiesanddutiesinclude:• AssistIncidentCommanderinthecollectionandevaluationofinformationaboutanincidentasitdevelops(includingsitemapandareamap),assistwithongoingplanningeffortsandmaintainincidentlog
• Documentallactivities
Operations SectionDirectalltacticaloperationsofanincidentincludingtheimplementationofresponse/recoveryactivitiesaccordingtoICS,careofstudents,firstaid,psychologicalfirstaid,searchandrescue,sitesecurity,damageassessment,evacuationsandthereleaseofstudentstoparents.
Responsibilitiesanddutiesinclude:• Monitorsiteutilities(i.e.electric,gas,water,heat/ventilation/airconditioning)andshutoffonlyifdangerexistsordirectedbytheIncidentCommanderandassistinsecuringthefacility
• EstablishmedicaltriagewithstafftrainedinfirstaidandCPR,provideandoverseecaregiventoinjuredpersons,distributesupplies,andrequestadditionalsuppliesfromtheLogisticsSection
Incident Commander Directs incident management activities
Alternate IC
Public Information Officer (PIO)Acts as a liaison between school and
public (including media)
Liaison OfficerResponsible for coordinating with
outside/emergency agencies
PlanningResponsible
for collection, evaluation,
dissemination, and use of information
OperationsCarries out response activities, universal procedures, etc.
LogisticsResponsible for
organizing resources and personnel
Finance & Administration
Responsible for incident
accounting, costs and reimbursement
Safety OfficerResponsible for overall safety of all
persons involved
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• Provideandaccesspsychologicalfirstaidservicesforthoseinneedandaccesslocal/regionalprovidersforongoingcrisiscounselingforstudents,staffandparents/guardians
• Coordinatetherationeddistributionoffoodandwater,establishsecondarytoiletfacilitiesintheeventofwaterorplumbingfailure,andrequestneededsuppliesfromtheLogisticsSection
• Documentallactivities
Asneeded,EmergencyResponseTeamsmaybeactivatedwithintheOperationsSection.8NYCRRSection155.17(e)(2)(ii)requiresthedesignationofindividualsassignedtoemergencyresponseteams.
Logistics SectionSupportICSbysecuringandprovidingneededpersonnel,equipment,facilities,resourcesandservicesrequiredforincidentresolution.Coordinatepersonnel,assemblinganddevelopingvolunteerteamsandfacilitatescommunicationamongincidentresponders.Thisfunctionmayinvolveamajorroleinanextendedincident.
Responsibilitiesanddutiesinclude:• Establishandoverseecommunicationsandactivitiesduringanincident(two-wayradio,writtenupdates,etc.)anddeveloptelephonetreeforafter-hourscommunication
• Establishandmaintainschoolandclassroompreparednesskits,coordinateaccesstoanddistributionofsuppliesduringanincidentandmonitorinventoryofsuppliesandequipment
• Documentallactivities
Finance/Administration SectionOverseeallfinancialactivitiesincludingpurchasingnecessarymaterials,trackingincidentcosts,arrangingcontractsforservices,timekeepingforemergencyresponders,submittingdocumentationforreimbursementandrecoveringschoolrecordsfollowinganincident.
Responsibilitiesanddutiesinclude:• Overalldocumentationandrecordkeepingactivities;whenpossible,photographandvideotapedamagetoproperty
• Developasystemtomonitorandtrackexpenses.• Accountforfinanciallossesinaccordancewithdistrictpolicyandsecureallrecords
Coordination with RespondersThebuildingEmergencyResponsePlan(ERP)mayhaveasetofinteragencyagreementswithvariousagenciestoaidintimelycommunication.Agreementswiththeseagenciesandservices(including,butnotlimitedto,mentalhealth,lawenforcementandfiredepartments)couldhelpcoordinateservicesbetweentheagenciesandtheschool.Theagreementscouldspecifythetypeofcommunicationandservicesprovidedbyoneagencytoanother
Intheeventofanincidentinvolvingoutsideagencies,atransferofcommandfromtheschoolIncidentCommandertoarespondingagencywilloccur.
Source and Use of ResourcesTheschool/sitewilluseitsownresourcesandequipmenttorespondtoincidentsuntilemergencyrespondersarrive.ItwillbetheresponsibilityoftheEmergencyOperationsGroupandtheSuperintendent’sCabinettohelpsecuretheseresources.
D. Information Collection, Analysis and Dissemination
Theschool/sitewillcollect,analyze,anddisseminateinformationduringandafteranincident.
Types of InformationDuringanincident,theschool/sitewillassignadministrativestafftomonitorweatherandlocallawenforcementalerts.ThisinformationwillbeanalyzedandsharedwiththeIncidentCommander.
Afteranincident,theschool/sitewillassignstafftomonitorwebsitesandhotlinesofmentalhealth,emergencymanagementandreliefagencies.Theschool/sitewillalsomonitortheMonroe2–OrleansBOCESinformationportaltodetermineanyinformationpertinentorcriticaltotheschools/siterecoveryeffort.
Information DocumentationTheassignedstaffmemberwilldocumenttheinformationgatheredincluding:• Sourceofinformation• Staffmemberwhocollectedandanalyzedtheinformation• Staffmembertoreceiveandusetheinformation• Formatforprovidingtheinformation• Dateandtimetheinformationwascollectedandshared
E. Administration, Finance and Logistics
Agreements and ContractsIfschoolresourcesprovetobeinadequateduringanincident,theschoolwillrequestassistancefromlocalemergencyagencies,otheragenciesandindustryinaccordancewithexistingMemorandaofUnderstanding.Suchassistanceincludesequipment,suppliesand/orpersonnel.AllagreementsareenteredintobyauthorizedMonroe2-OrleansBOCESandbuilding/siteofficials.
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DocumentationTheIncidentCommandSystem(ICS)sectionchiefswillmaintainaccuratelogsrecordingkeyincidentmanagementactivitiesincluding:• Activationordeactivationofincidentfacilities• Significantchangesintheincidentsituation• Majorcommitmentsofresourcesorrequestsforadditionalresourcesfromexternalsources
• Issuanceofprotectiveactionrecommendationstostaffandstudents
• Evacuations• Casualties• Containmentorterminationoftheincident
Incident CostsTheICSFinance/Administrationsectionisresponsibleformaintainingrecordssummarizingtheuseofpersonnel,equipmentandsuppliestoobtainanestimateofincidentresponsecoststhatcanbeusedinpreparingfutureschoolbudgetsandtosharethesecostswiththeDistrictSuperintendentandDistrictBusinessOffice.TheserecordsmaybeusedtorecovercostsfromtheresponsiblepartyorinsurersorasabasisforrequestingfinancialassistanceforcertainallowableresponseandrecoverycostsfromtheStateand/orFederalgovernment.InGeneral,undernormalcircumstances,theFinanceDirectorwillfillthisrole.
Preservation of RecordsInordertocontinuenormalschooloperationsfollowinganincident,recordssuchaslegaldocumentsandstudentfilesmustbeprotected(i.e.intheeventofafireandflood).
F. Authorities and References
ThefollowingarestateandfederalauthorizationsuponwhichBuildingEmergencyResponsePlansisbased.Theseauthoritiesandreferencesprovidealegalbasisforemergencymanagementoperationsandactivities.• TheNewYorkStateSafeSchoolsAgainstViolenceinEducation(ProjectSAVE)and8NYCRRSection155.17requirethatschoolemergencyplansdefinethechainofcommandinamannerconsistentwiththeIncidentCommandSystem(ICS).RefertoAppendixBforthedefinedchainofcommand.
• NewYorkStateExecutiveOrder26.1(2006),establishedICSasthestate’sstandardcommandandcontrolsystemthatwillbeutilizedduringemergencyoperations.
• HomelandSecurityPresidentialDirective(HSPD)–5requiredthedevelopmentofNationalIncidentManagementSystem(NIMS),ofwhichICSisacriticalcomponent.
G. Communications
Communication Between School and Emergency RespondersTheschool/sitewillcontactandmaintaincommunicationswithemergencyrespondersduringanincident.TheSchoolIncidentCommanderorChiefEmergencyOfficerwilltransfercommandtotheappropriateemergencyresponderwhoarrivesonthescenetoassumemanagementoftheincident,includingcoordinationofinternalandexternalcommunications.TheIncidentCommanderwillusethecommunicationplatformdescribedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlantonotifytheprincipal/director/sitesupervisoroftheschools/sitesstatusandneeds.TheMonroe2–OrleansBOCESCommunicationManagerandemergencyresponderswillcoordinatethereleaseofinformationtoensurethatinformationisconsistent,accurateandtimely.
Internal CommunicationsMonroe2-OrleansBOCEShasaCommunicationsManagerorpublicinformationofficer(PIO)whowillberesponsibleto:• Helpcreatethepoliciesandplansforcommunicatingemergencyinformationinternallyandtothepublic
• Followthecommunicationspoliciesandproceduresestablishedbytheschool
• Helpestablishalternativemeanstoprovideinformationintheeventofafailureofpower,phoneorotherlinesofcommunication
• Developmaterialsforuseinmediabriefings• Actasthecontactforemergencyrespondersandassistincoordinationofmediacommunications
Communication Between School Officials and Staff Members School/sitepersonnelwillbenotifiedwhenanincidentoccursandkeptinformedasadditionalinformationbecomesavailable.Theywillalsobeinformedasplansformanagementoftheincidentevolve.Keepstaffinformedtothegreatestdegreepossible.
Communication Between Building Officials and Students Communicationofemergencyinformationbetweenschool/siteofficialswillprimarilytakeplacethroughthebuilding’spublicaddresssystemorface-to-facebetweenfacultyandstudents.Othermethodsofcommunicationwithstudents/staffmayalsobeused.
External CommunicationsBuildingsiteofficialsmustcommunicatewiththelargerschoolcommunityonhowincidentswillbeaddressedonaregularbasis.However,onceanincidentdoesoccur,parents,mediaandthecommunityatlargewillrequireclearandconcisemessagesfromtheschoolabouttheincident.Thiswillincludewhatisbeingdoneandthesafetyofthechildrenandstaff.
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Communication with Parents• Beforeanincidentoccurs,theschool/sitewill:o Informparentsonhowtoaccessalertsandincidentinformation
o Informparentsthattheschool/sitehasdevelopedtheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandaBuildingEmergencyResponsePlan,alongwiththeirpurposeandobjectives.Informationwillbeincludedintheyearlyschoolcalendarandisalsoavailableonthedistrictwebsite
oBepreparedwithtranslationservicesfornon-English-speakingfamiliesandstudentswithlimitedEnglishproficiency
• Intheeventofanincident,theschoolwill:oDisseminateinformationthroughtheBlackboardConnectsystemtoinformparentsaboutwhatisknowntohavehappened
o Implementaplantomanagephonecallsandparentswhoarriveattheschool
oDescribehowtheschool/siteandMonroe2–OrleansBOCESarehandlingthesituation
o Provideaphonenumber,websiteaddressorrecordedhotlinewhereparentscanreceiveupdatedincidentinformationifdeemednecessary
o Informparentsandstudentswhenandwhereschoolwillresume
oAfteranincident,schooladministratorswillscheduleandattendanopenquestion-and-answermeetingforparents/guardiansassoonaspossibleifdeemednecessary
Communication with the MediaIntheeventofanincident,theSchoolIncidentCommander,CommunicationsDirector,ChiefEmergencyOfficerortheEmergencyResponderIncidentCommander(intheeventcommandhasbeentransferred),willcoordinatewiththepublicinformationofficerand/orparticipateinajointinformationeffortto:• Provideregularupdatestothemediaandschoolcommunity.• OnceIncidentCommandistransferredtoemergencyresponseauthorities,sotoowillPIOfunctionsbetransferredtotheICSPIO
• Monitorthereleaseofinformationandcorrectmisinformation
H. Multi-Hazard Response
TherearemanyvariablesthatcouldimpactthemannerinwhichtheSchoolEmergencyResponseTeamrespondstoaparticularoccurrence.Thesevariablescouldinclude(butarenotlimitedto):timeofyear,timeofday,weather,ageofstudent(s)involved,locationofstudent(s),anticipateddelayfromemergencyresponders,availabilityofsupportpersonnelandavailabilityoftransportation.Therefore,itwouldbenotbepracticaltotryandmapoutthestepstotakeforeveryconceivablescenario.Itismorepracticaltofocusonjustafewcriticaldecisionsthatneedtobemadeineveryemergencypursuanttoourprimarygoalofpreventingthelossoflifeandinjuryofstudentsandschoolstaff.
Thebuildingprincipal/director/sitesupervisorortheirdesigneeisdesignatedastheIncidentCommanderoftheirschoolduringacrisissituationuntilrelievedbyahigherauthority.Theprincipal/director/sitesupervisorwillprovideleadership,organizeactivitiesanddisseminateinformationwiththeassistanceoftheschool’sEmergencyOperationsGrouporChiefEmergencyOfficer.Inmostinstanceswherethislevelofschoolresponseiswarranted,theschoolwillbeseekingassistancefromotheremergencyrespondersinresolvingthesituation.Assuch,theimmediateobjectiveisgenerallytocontaintheincidentandsuccessfullymanageituntiltheemergencypersonnelarrive.
I. Emergency Notifications
Notificationofsignificanteventsoreventsthatrequiredacallto911shallbemadetotheCoordinatorofSchoolSafetyandSecurity.TheCoordinatorofSchoolSafetyandSecurityistheChiefEmergencyOfficerfortheDistrict.Intheirabsence,notificationsmaybemadetotheAssistantSuperintendentforInstructionalProgramsduringnormalbusinesshours.TheCoordinatorofSchoolSafetyandSecurityortheAssistantSuperintendentwillnotifytheDistrictSuperintendentimmediately.Thesenotificationsshalloccurattheearliestandsafestpossibletimeduringtheresponsephase.TheDistrictSuperintendent,AssistantSuperintendentorChiefEmergencyOfficerwillrequesttheadditionalresourcesnecessarytoassistinthebuildingsissue.
J. Responses to Acts of Violence: Implied or Direct Threats
Havingacknowledgedthattherecognitionandearlyinterventionintopotentiallyviolentsituationsiscritical,itshallbethepolicyofthedistricttodealwithallthreatsandpotentiallythreateningsituationsandcircumstancesinaseriousanddeliberatemanner.Inadditiontoreportingandinvestigatingdirectthreats,allstaffareresponsibleforrelayingtotheirrespectiveschooladministrationinformationaboutanystudentbehaviorsorcommunicationsthatsuggestathreateningsituationispossible.
Dependingontheimminentnatureofthethreat,thefollowingproceduresmaybeusedbythedistrict:•Useofstafftrainedinde-escalationorotherstrategiestodiffusethesituation
• Informbuildingprincipal/directors/sitesupervisorofimpliedordirectthreatortroublingbehaviorsorcommunications.
• Contact911ifthethreatmaybeimminentorfortheiradviceandassistance.Directthreatstopersonalsafetymaywellconstituteaviolationoflawandthestudentmakingthethreatcanbeprosecuted.Prosecutionincriminalorfamilycourtprovidesanotheropportunityforintervention
• Thebuildingprincipal/director/sitesupervisormayinitiateathreatassessmentinquirytoattempttodeterminethelevelofthreat
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12
• Iftimepermits,thisinquirywouldalsoinvolveinterviewingpotentialwitnessesaswellasthepartiesinvolved.Somefactorstoconsiderwhenevaluatingthelevelofthreatinclude,butarenotlimitedto,specificityofthreattoapersonorpersons,mentionofspecificmeansorweapons,specificreasonorjustification,historyofstudent,knownaccesstoweaponsandpropensityforviolence
• Monitorsituation,adjustresponseasappropriate,andincludethepossibleuseofthecounselingstaff
•FollowupwiththeappropriateproceduresasoutlinedintheMonroe2–OrleansBOCESCodeofConduct
K. Acts of Violence
Whenanactofviolencehasoccurred,regardlessofwhomitinvolves,theprincipal/director/sitesupervisorordesigneemustquicklyobtainallessentialinformationtotrytodeterminethedegreeofthreatordangeranddecideonwhatactionsmightmitigatefurtherrisk.Generalnon-specificactionsmayinclude:• Call911andnotifysecurity• IsolatetheimmediateareaandinitiateappropriateFunctionalAnnexifnecessary
•Identifyandseparatetheinvolvedpersonsifpossible• Monitorsituation;adjustresponseasappropriate;ifnecessary,initiateearlydismissal,shelteringorevacuationprocedures
•Followthedistrict’sdesignatednotificationprocess
L. Specific Response Protocols
Monroe2–OrleansBOCEShasestablishedappropriateresponseactionstoavarietyofemergencysituations.TheyaredetailedineachBuilding-LevelEmergencyResponsePlan(ERP)asrecommendedbytheNYSEDSafeSchoolsTemplate.Transportationsafetyproceduresarealsoinplace.
M. Obtaining Advice and Assistance from the Local Government
Intheeventofanemergencywhereadditionaladvice,assistance,orassetsnotreadilyavailabletothedistrictareneeded,theDistrictSuperintendentofSchoolswillactivatetheEmergencyOperationsGroupandtheDistrictSuperintendent’sCabinettohelpprovideneededassistance.
N. District Resources Available for Use in an Emergency
Thedistricthasidentifieddistrict-basedresources,whichmaybeavailableduringanemergency.TheseresourcesareavailablethroughtheEmergencyOperationsGroupEachresourceisdescribedintheDistrictResourceSectionoftheBuilding-LevelERP.
O. Functional Annexes
FunctionalAnnexesfocusonthecriticaloperationalfunctionsandthecoursesofactiondevelopedtocarrythemout.ToensureconsistencyinNewYorkState,schoolsareprovidedwithstandardizeddefinitionsandsuggestedbestpracticeofthefollowingfunctionalannexes:•Evacuation•Lockout•Lockdown•ShelterinPlace•HoldinPlaceThesefivefunctionalannexesprovideacommonfoundationforresponsetoallemergencies.TheseannexesaredefinedindetailintheBuilding-LevelERPsandquickreferenceguides.Otherannexesavailableandlistedinthissectionarecrimescenemanagement,communications,accountingforallpersons,continuityofoperationsandrecovery.
P. Crime Scene Management
Evidenceiscriticaltotheinvestigationandprosecutionofcriminalcases.Therefore,onlytrainedprofessionalsshoulddothecollectionandpreservationofevidence.Beforethoseprofessionalsarrive,itisimportantthatthecrimesceneremainasuncontaminatedaspossible.Therearethingsthatcanbedonebypeoplewhoarriveatthescenefirsttohelpprotecttheevidence.TheseproceduresweredevelopedaroundtheRESPONDacronym,whichwasdesignedtoaidinrememberingthestepstosecuringcrimescenesandevidence.
ActionsRespond• Ensureyourpersonalsafetyfirst,thenifpossible,formulateaplanandmakementalnotes
EvaluateEvaluatetheseverityofthesituation,call911ifappropriate.• Identifyinvolvedparties• Beawareofweapons,hazards,andpotentialevidence• Don’ttouchanythingunlessabsolutelynecessarytopreservesafety
Secure• Clearawayuninvolvedpeople• Establishaperimeterthatpreventspeoplefromenteringthepotentialcrimescene
Protect• Safeguardthescene–limitanddocumentanypeopleenteringthearea
• Don’tusephonesorbathroomswithinthecrimescenearea• Don’teat,drinkorsmokeinthecrimescenearea
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Observe• Writedownyourobservationsassoonasissafetodoso• Recorddetailedinformationansdon’trelyonyourmemory• Noteswillaidfirstrespondersuponarrivalandcouldbeutilizedincourt
Notify• Call911ifnotalreadycalledorpolicearenotonscene
Document• Takenoteofspecificthingssuchastime,date,peopleatscene,weather,doorsopenorclosed,lightsonoroffandthepositionoffurniture
• BepreparedtoprovideyournotesandinformationtopoliceQ. Emergency Evacuation of Non-Ambulatory Disabled Individuals with Disabilities
Eachbuildingprincipal/director/sitesupervisorisresponsibleforidentifyingnon-ambulatorydisabledstafforstudentsandlistingthatinformationintheirbuildinglevelemergencyplan.Thisincludesassigninganareaofrescueassistanceforsuchpersononfloorsaboveorbelowthelevelofdischarge.SincebuildinglevelERPsareprovidedtolocalemergencyresponders,thisinformationwillbereadilyavailableduringanemergency.
R. Accounting for All Persons
TheBuilding-LevelERPhasproceduresinplaceto:• TakeattendanceandreporttotheIncidentCommanderwhenclassrelocatesinsidethebuildingoranevacuationtakesplace
• ReporttotheIncidentCommanderwhenastudent,staffmember,orguestcannotbelocated
• Dismissstudentsiftheyhavebeenrelocatedinthebuilding
S. Family Reunification Plans
Duringanybuildingevacuationitisimportanttohaveafamilyreunificationplan.Ingeneral,familiesshouldbereunifiedattheeachbuildingsevacuationsiteandwillrequireassignedpersonnelandplansthatshouldbedetailedineachbuildinglevelemergencyresponseplan.
T. Crises Occurring Outside of Normal School Hours
Duetothemanyuncertaintiesaboutbuildingoccupancyduringtimeswhenschoolisnotinsession,itisdifficulttoprescribeaspecificcourseofactionthatwillremedyanyandallcrisesoccurringwithinthattimeframe.Thebuildingprincipal/director/sitesupervisorwillnotifytheirimmediatesupervisorortheChiefEmergencyOfficerofthecrisisandtheappropriateactionswillbetaken.
U. Procedures for Informing Other Educational Agencies of an Emergency
1.TheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillevaluatetheimpactofanemergencyonothereducationalagencieswithintheschooldistrict.
2. Iftheimpactisevident,theChiefEmergencyOfficerwillinformthecontactpersonateachaffectededucationalagencyofthestatusoftheemergency.
3. Ifcontactwithothereducationalagenciescannotbemade,theChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillcontacttheappropriatepoliceagencyforassistanceincommunicatinginformationtotheseeducationalfacilities.
4.Iftransportation,shelteringandothertypesofassistancearetobeprovidedtoothereducationalagencies,theChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillmakearrangementstoimplementthisassistance.
V. Procedures for School Cancellation
Whenitbecomesnecessarytocloseschoolsandcancelclasses,thedecisiontoclosewillbemadeattheearliestpossibletime.Asindicatedintheemergencyclosingsectionofthismanual,decisionstoclosearemadeafterextensivereviewofconditionsandconsultationwithotheragencies,butalwayswiththebestinterestofourstudentsandstaffinmind.
Whenadecisiontocloseoneormoreofthedistrictschool/site(s)ismade,thisinformationisimmediatelytransmittedtoalllocalradioandTVstationsforbroadcasttothegeneralpublic.Thespecificprocedureisoutlinedintheemergencyclosingsectionofthismanual.
W. Procedures for Sheltering Students, Staff, and Visitors
Intheeventthatitbecomesnecessarytoshelterstudents,staff,visitors,orotherindividuals,thebuildingprincipal/director/sitesupervisorortheirdesigneewillcontacttheAssistantSuperintendentforInstructionalProgramsortheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecurity.TheAssistantSuperintendentforInstructionalProgramsortheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillnotifytheDistrictSuperintendent.Ifitbecomesapparentthatdistrictstudentswillnotbeabletoleavethefacility,theschoolprincipal/director/sitesupervisorwillmakearrangementsforadequatesupervisionofthestudentsundertheirdirectionandtomakeprovisionsforbuildingmaintenance(custodial)andfoodservices.ItshallbetheresponsibilityoftheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritytoinformappropriatepolice,RedCrossandemergencypreparednessofficials.
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Thedistricthasalsopartneredwithdifferentlocalandstateagenciestoprovidesheltertothecommunityduringcertaindisastersoremergencies.TheChiefEmergencyOfficeristhecontactforthoseagenciesduringthecrisis.TheChiefEmergencyOfficerwilltakeappropriateactionsduringsuchincidents.
X. Continuity of Operations Plan (COOP)
AspartoftheContinuityofOperationsPlan(COOP),Monroe2–OrleansBOCESwilluseresourcesto:• Identifyprimaryandsecondaryrelocationsitesforeachbuildingthatmeettheneedsofschool
• AllowtheCOOPtobeactivatedatanytimeandsustainingitforupto30days
• Re-establishessentialfunctions,suchasrestorationofschooloperations,andmaintainingthesafetyandwell-beingofstudentsandthelearningenvironment
• Ensuringstudentsreceiveapplicablerelatedservicesintheeventofaprolongedclosure
• Protectvitaldocumentsandmakethemavailableatalternatesites
• IdentifypersonneltoassistindevelopingCOOPandtrainingtheminactivatingCOOPprocedures
Y. Recovery
District Support for BuildingsInadditiontosupportduringanemergency,Monroe2–OrleansBOCESwilluseallresourcesatitsdisposaltosupporttheEmergencyResponseTeamsandthePost-IncidentResponseTeamsintheaffectedschool/sites(s)aftertheincidenthasbeenresolvedtothepointwhererecoveryofnormaloperationscancommence.Additionalsupportincludesbutisnotlimitedtomentalhealthservices,buildingsecurityandfacilityrestoration.
Disaster Mental Health ServicesMonroe2-OrleansBOCESstaffwillassistinthecoordinationofDisasterMentalHealthResources,insupportofthePost-IncidentResponseTeams,intheaffectedschool/site(s).Thismaytaketheformofseekingoutadditionallocalsupportorcould,ifwarranted,involveaccessingfederalandstatementalhealthresourcesaswell.
Review and DebriefingTheinvolvedschool/site’sBuilding-LevelEmergencyResponseTeamwillmeettoreviewthespecificincidenttodetermineiftheresponseplanwasadheredtoandifanyimprovementsareneededtoenhancetheplan.Thisreviewmay,dependingonthenatureanddegreeoftheincident,includeinputfromtheEmergencyOperationsGroupand/orrepresentativesoflocalemergencyresponseagencies.ThereviewanddebriefingmayincludetheitemssummarizedinthenextsectiondescribingthePost-IncidentResponseGuide.
Post-Incident ResponseBuilding-LevelPost-IncidentResponseTeamwillhavetheresponsibilityofassistingtheschool/sitecommunityandguidingstaffandadministrationincopingwiththeaftermathofaseriousviolentincidentoremergency.Itislikely,however,thatthesedutiesandresponsibilitieswillbesharedbymembersoftheTrauma,Illness,Grief(TIG)Team,Building-LevelSafetyTeam,Building-LevelEmergencyResponseTeamsandtheremainderoftheschool/sitecommunity.• Conveneattheearliestpossibletimefollowingthecrisisforameetingtohelptheprincipal/director/sitesupervisorprepareawrittenstatementforthestafftobepresentedattheEmergencyStaffMeeting.Itmaybemostprudenttoconveneontheweekendinsomecrisissituationstoeffectivelymanagecommunicationstostaffandparentsandtoinitiatethepropersupportservicesasneeded
• Reviewrolesinprovidingsupportduringthedayofthecriticalincident
•Attendend-of-schooldebriefingmeetingforstaff.Preparetoofferanysupportinwaysneeded
• Meetwithprincipal/director/sitesupervisor,followingstaffdebriefing,ifpossible,toprocesstheday’seventsandprepareforthenextschoolday
• Meetdaily,forasmanydaysasnecessary,toprocesseventsanddecidemeasuresneededtomeettheneedsofstudents,staff,family,andcommunity
• Solicitandencouragefeedbackfromstudents,staff,familyandcommunity.FeedbackwillberecordedontheBuilding-LevelERPfeedbackformforevaluationpurposes
• Meetafterthepassageoftwotothreeweekstoevaluateandpossiblyreviseplanbasedonstudents,staff,family,andcommunityfeedback
Trauma, Illness, and Grief (TIG) TeamTheMonroe2–OrleansBOCESTrauma,Illness,andGrief(TIG)Teamisagroupofcounselors,psychologists,socialworkers,nursesandotherstaffmemberswhohavereceivedspecializedtraininginrespondingtotheemotionalneedsofchildren,teachers,andotherschoolpersonnel,whicharisefromtrauma,violence,illness,griefandloss.TheTIGteamwilloverseetheinitialandon-goingtrainingprogramforallbuildingcrisisteamsandmaintainrecords.TheTIGteamisalsoresponsibleforcoordinatingcrisisteamactivities.
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Threat And Hazard Planning Guidelines
A. Introduction of Potential Hazards
Schoolsareexposedtomanythreats,hazards,andvulnerabilities.Allofthesehavethepotentialfordisruptingtheschoolcommunity,exposingstudentsandstafftoinjuryandcausingdamagetopublicorprivateproperty.
Thethreatandhazardspecificresponsesectionprovidesuniqueprocedures,roles,andresponsibilitiesthatapplytoaspecifichazard.Theyoftenincludeprovisionsandapplicationsforwarningthepublicanddisseminatingemergencypublicinformation.
Threatandhazardspecificannexesdonotrepeatcontent,butbuildoninformationinthefunctionalannexesandbasicplan.Repeatinginformationisnotadvisableforthefollowingreasons:
• Schoolstaffandstudentsshouldlearnandexercisesimpleproceduresthatapplytoallhazards
• Thehazardspecificannexespresentonlyhazard-uniqueinformation
• Repeatingproceduresincreasesthepossibilitythattherewillbeinconsistenciesinproceduresthatcouldleadtoconfusionduringanincident
• Theplanbecomeslargerandmoredifficultforuserstocomprehend
Eachbuilding-levelEmergencyResponsePlan(ERP)iscustomizedtoaddressspecificthreatandhazardprotocolstofittheiruniquecircumstances.Planning,training,drillsandtable-topexercisesconductedwithlocalemergencyandsafetyofficialstoassistinthedevelopmentofeffectiveproceduresandprotocols.Theseactivitieswillalsohelpaschoolevaluatetheappropriatenessoftheproceduresintheplan.Theyassistwithmodificationsorupdatingasnecessarytoensurethattheproceduresaresufficienttoprovideasafeenvironmentforstudents,staffandvisitors.
Alistofpotentialhazardsthatisnotall-inclusiveisincludedonthefollowingexamplepage.
Threat and Hazard Type Examples
Natural Hazards • Earthquakes• Tornadoes• Lightning• Severewind• Hurricanes• Floods• Wildfires• Extremetemperatures• Landslidesormudslides• Winterprecipitation• Wildlife
Technological Hazards • Explosionsoraccidentalreleaseoftoxinsfromindustrialplants• Accidentalreleaseofhazardousmaterialsfromwithintheschool,suchasgasleaksorlaboratoryspills
• Hazardousmaterialsreleasesfrommajorhighwaysorrailroads• Radiologicalreleasesfromnuclearpowerstations• Damfailure• Powerfailure• Waterfailure
Biological Hazards • Infectiousdiseases,suchaspandemicinfluenza,extensivelydrug-resistanttuberculosis, Staphylococcus aureus, and meningitis
• Contaminatedfoodoutbreaks,includingSalmonella,botulism,andE.coli• Toxicmaterialspresentinschoollaboratories
Adversarial, Incidental, and Human-caused Threats
• Fire• Activeshooters• Criminalthreatsoractions• Gangviolence• Bombthreats• Domesticviolenceandabuse• Suicide
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B. Planning Assumptions and Limitations
Statingtheplanningassumptionsallowstheschooltodeviatefromtheplanifcertainassumptionsprovenottobetrueduringoperations.TheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandindividualBuilding-LevelEmergencyResponsePlansareestablishedunderthefollowingassumptions:• Theschoolcommunitywillcontinuetobeexposedandsubjecttothreats/hazardsandvulnerabilitiesdescribedintheThreat/HazardsAssessmentsAnnex,aswellaslesserthreats/hazardsthatmaydevelopinthefuture
• Amajordisastercouldoccuratanytimeandatanyplace.Inmanycasesdisseminationofwarningtothepublicandimplementationofincreasedreadinessmeasuresmaybepossible;however,mostemergencysituationsoccurwithlittleornowarning
• Asinglesiteincidentcouldoccuratanytimewithoutwarningandtheemployeesoftheschoolaffectedcannotandshouldnot,waitfordirectionfromlocalresponseagencies.Actionisrequiredimmediatelytosavelivesandprotectschoolproperty
• Theremaybeanumberofinjuriesofvaryingdegreesofseriousnesstofaculty,staffand/orstudents.Rapidandappropriateresponsecanreducethenumberandseverityofinjuries
• Outsideassistancefromlocalfire,lawenforcementandemergencyserviceswillbeavailableinmostseriousincidents.
Becauseittakestimetorequestanddispatchexternalassistance,itisessentialfortheschooltobepreparedtocarryouttheinitialincidentresponseuntilemergencyrespondersarriveattheincidentscene
• Actionstakenbeforeanincidentcanstoporreduceincident-relatedlosses
• MaintainingtheBuilding-LevelERPandprovidingfrequentopportunitiesfortrainingandexercisingtheplanforstakeholders(staff,students,parents/guardians,firstresponders,etc.)canimprovetheschool’sreadinesstorespondtoincidents
C. Initial Response
Building/sitepersonnelarelikelytobethefirstonthesceneofanincidentinaschoolsetting.Staffandfacultyareexpectedtorespondasappropriateandnotifytheprincipal,ordesignee,untilcommandistransferredtosomeonemorequalifiedand/ortoanemergencyresponseagencywithlegalauthoritytoassumeresponsibility.StaffwillseekguidanceanddirectionfromtheBOCESandemergencyresponders.GeneralstaffresponsibilitiesarelistedintheGeneralResponsesectionofthisplan.
AnystaffpersonorfacultyinabuildingthatseesorisawareofanemergencyshallactivatetheERP.
Threat And Hazard Planning Guidelines
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Amedicalemergencyisaresultofaminorormajorillnessorinjurytoanindividual,andcanbeofsuchseverityastobelifethreatening,ormerelycausethevictimdiscomfortorpain.Thedistrictdoesnotexpectunlicensedstafftoprovidemedicalcare.Thedistrictdoesexpectunlicensedstafftocallforemergencyassistance(i.e.911,schoolnurse)andstaywiththevictimuntilhelparrives.Ineachcase,theguidingprinciplesaretoprovideappropriatecareuntilcompetentmedicalorparentalcareissecured.Emergencycareisnotauthorizedbeyondproperfirstaid.Firstaidistreatmentthatwillattempttoprotectthelifeandcomfortofthevictimuntilauthorizedmedicaltreatmentisavailable,orinthecaseofastudent,untilthechildisplacedunderthecareoftheparentorguardian.Staffshouldusejudiciousavoidanceandstandardprecautionsinmanagingallemergencies.Schoolnursesfollowtheirstandarddistrictpolicies,proceduresandtrainingnotlistedinthissection.
Thenumberofmedicalemergenciesthatcandevelopispotentiallyendless.EachBuilding-LevelERPwilldesignateBuilding-LevelResponseTeamsthatmaybeusedtorespondinamedicalemergency.
Thedistricthasalsodevelopedpolicyandproceduresforcontactingparents,guardians,orpersonsinaparentalrelationtoastudentintheeventofanimpliedordirectthreatofviolencebyastudentagainstthemselves,includingthreatofsuicide.
Medical Emergencies And Mental Health
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Building-Level Emergency Response Plans (ERP)
Introductory Material
Plan Development and MaintenanceEachMonroe2–OrleansBOCESBuilding-LevelEmergencyResponsePlan(ERP)willbedevelopedbytheBuildingEmergencyResponseTeamunderthedirectionoftheCoordinatorofSchoolSafetyandSecurity.8NYCRRSection155.17(b)and155.17(c)(11)-requiresthateachschoolshallhaveaBuildingEmergencyResponseTeamthatconsistsofrepresentativesfromthefollowinggroups:teacher,administrator,andparentorganizations,schoolsafetypersonnelandotherschoolpersonnel,communitymembers,locallawenforcementofficials,localambulanceorotheremergencyresponseagencies,andanyotherrepresentativestheboardofeducation,chancellororothergoverningbodydeemsappropriate.ABuilding-LevelResponseTeamandPost-IncidentResponseTeamwillalsobeappointed.
TheBuilding-LevelEmergencyResponseTeamisresponsiblefortheoveralldevelopment,maintenance,andrevisionoftheBuilding-LevelERPandforcoordinatingtrainingandexercisingtheBuilding-LevelERP..Teammembersareexpectedtoworkcloselytogethertomakerecommendationsforrevisingandenhancingtheplan.
Distribution of the Plan8NYCRRSection155.17(e)(3)mandatesthatacopyoftheERPandanyamendmentsshallbefiledwiththeappropriatelocallawenforcementagencyandwiththeNewYorkStatePolicewithinthirtydaysofadoption.ThisfunctionwillbecompletedbytheCoordinatorofSchoolSafetyandSecurity.
Send Building Level Safety Plans to:NewYorkStatePoliceHeadquartersFieldCommandAttn:SafeSchoolsNY1220WashingtonAvenue,Building22Albany,NY12226
Or by email to:info@safeschools.ny.gov
Record of DistributionCopiesoftheERP,includingappendicesandannexesarerecommendedtobedistributedtoyourlocalfiredepartment,arealawenforcement(includingvillage,town,countyandstatepolice),localandcountyemergencymanagement,theDistrictSuperintendentandanyotherpersonsdeemedappropriatebytheSchoolBuildingSafetyTeam.
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A. Closings Procedures
Thedecisiontocloseschoolisbasedonthenatureoftheemergencyandtheexpectedimpactthattheemergencywillhaveonstudentsafetyandwelfare.Mostoften,schoolclosingsaretheresultofinclementweatherconditionsthatadverselyaffectthesafetyofstudentwalkersand/orbusriders.Thedistrictmaycloseallofitsschoolsoronlyoneofitsschools,dependinguponthespecificnatureoftheemergency.Itmayalsoelectalatestartingtimeoranearlydismissal,dependingonanup-to-the-minuteappraisalofthespecificsituation.
TheDistrictSuperintendent(ordesignee)willmakeeveryefforttodecideschoolclosingsinatimelymanner.Thiswillbedoneafterthedistricthasthoroughlyevaluatedthesituationandafterconsultingwiththe,police,weatherbureau,andotherdistrictdepartments.AllschoolclosingswillbereportedtolocalradioandtelevisionstationsforbroadcasttothegeneralpublicandpostedtotheMonroe2–OrleansBOCESwebsite.Anautomatedphonecallwillalsoinformfamiliesofemergencyclosingswheneverpossible.
WheneverMonroe2–OrleansBOCESbuildings/programsclose,allafternoonandeveningactivitieswillordinarilybecancelled.
Parentsshouldinstructtheirchildrenonwheretheyaretostaywhenschoolisclosed,orwhenschoolisdismissedearly.Workingparentsshouldmakepriorarrangementswithfriendsandneighborsforthetemporaryhousingoftheirchildrenintheeventthatanemergencyariseswhiletheyarenotathome.
WhileMonroe2–OrleansBOCESwillmakeeveryefforttomakedecisionsthatareinthestudents’bestinterest,weather,street,andsidewalkconditionscanvary.Weatherconditionscanalsochangeradicallywithinaveryshortperiodoftime.Forthesereasons,parentsarealwaysthefinalauthorityindecidingiftheirchildrenaretobesenttoschoolduringanygivenemergencywhentheschoolsareopen.
Thecommunicationsdivisionisresponsiblefornotifyingtheappropriatenewsagencytoannounceschoolclosingsordelays.Thelistofnewsagenciesnotifiedwillbemaintainedbythecommunicationsmanager.
B. Early Dismissal Procedures
1.Ifabuildingneedstoevacuatetoanotherlocation:• Assoonaspossible,thebuildingwillnotifytransportationthatthereisapossibilitythatwemayhavetoevacuatethebuildingandtransportthestudentstoanalternativelocation
• TransportationwilltransportstudentstothebuildingthatisdesignatedintheMonroe2–OrleansBOCESEmergencyResponsePlan(ERP)unlessdirectedtotakethestudentstoadifferentlocationbytheIncidentCommander
2.Ifthereisapotentialforanevacuationtosendstudentshometheprocessisasfollows:• Assoonaspossible,thebuildingwillnotifytransportationthatthereisapossibilitythatthebuildingneedstobeevacuatedandtheBOCESneedstotransportthestudentstotheirhomedistricts
• Monroe2–OrleansBOCESwillworkwithcomponentdistrictstoadvisethemthatthestudentsarebeingsentbacktotheirhomedistrictsearlysothosedistrictscanmakeproperarrangements
General Emergency Response PlanningTheMonroe2–OrleansBOCESDistrict-WideSafetyPlanshouldprovidetheframeworkfortheBuilding-LevelEmergencyResponsePlan.1. Schoolcancellations2. Earlydismissal3. Evacuation4. Lockout5. Lockdown6. ShelterinPlace7. HoldinPlace
1) School Cancellation Procedures:SchoolCancellationmeansthatschoolwillnotbeinsessionforoneormoredaysduetoanactualorimpendingemergency.IntheeventthattheDistrictSuperintendentordesigneecancelsschool,thisdecisionwillbebroadcastedonlocalTVandradiochannels.Inaddition,Monroe2–OrleansBOCESwillutilizemultiplemeans,includingautomateddialingsystems,toalertparentsand/orstaff.
TheDistrictSuperintendentshallnotifytheStateEducationDepartmentCommissionerassoonaspossiblewhenevertheemergencyplanorbuilding-levelschoolsafetyplanisactivatedandresultsintheclosingofaschoolbuildinginthedistrict.Suchinformationneednotbeprovidedforroutinesnowemergencydays.
2) Early Dismissal Procedures:EarlyDismissalmeansreturningstudentstotheirhomesortheirhomeschooldistrictbeforetheendoftheschoolday.TheDistrictSuperintendentordesigneemakesthisdecision.
Informationonthisdecisionwillbedistributedtothoseaffectedbythismatteratthattime.Staffwillbeadvisedonwhattheirresponsibilitiesare.
Emergency Closings
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3) Evacuation Procedures:Evacuationmeansthemovingofstaffandstudentsfromtheirplaceofworkorstudytoapredeterminedlocationdeemedmoresuitablefortheirprotection.TheseplansareavailableineachBuilding-LevelEmergencyResponsePlan(ERP).
Forbothearlydismissalandevacuation,transportationisprovidedbythecomponentschooldistrictsuponnotificationfromtheDistrictSuperintendentorthedesigneeandiscoordinatedwiththekeypersonnelresponsiblefortransportationwithinthevariousBOCESprograms.ShelteringagreementsarecontainedwithintheBuilding-LevelERPsandwillbeverifiedannually.CommunicationstoparentsarecoordinatedbytheCommunicationsManagerviacommuniquéstothemediaandtothehomeschooldistricts.Parentsarealsoprovidedannualwrittennoticestomonitorradiobroadcastsinemergencysituationsandpotentialemergencysituationssuchassevereweather.
ShelteringsiteswillbeincludedasapartofeachBuilding-LevelEmergencyResponsePlan.
4) Lockout:Lockoutistheresponsetoanactualorpotentialthreatfromoutsidetheschoolbuilding.
Anexampleofsuchathreatmightbeanescapedfugitive,custodialinterferenceoradisgruntledemployeeorspouse.Wherethesituationwarrants,theschoolfaculty,staff,andstudentsareawareof,butnotdisruptedbysucharesponsebeingactivated.Consequently,theschooldaycontinuesasnormalexceptfortheterminationofalloutsideactivities.Insomecases,thedetailsofalockoutdonotneedtobesharedwiththestudentstoprotecttheidentityoftheindividualsinvolvedandminimizedisruptiontotheeducationalprocess.
Lockout Objectives• Tokeepanythreatofviolenceordangerousincidentoutofthebuilding
• Topromoteminimaldisruptiontotheeducationprocesswhenthereisapotentialoractualincidentoutsidethebuilding
Lockout Procedures• Announce‘”lockout.”Useplainlanguagetoannouncethelockout
• ActivateBuilding-LevelEmergencyResponsePlan(ERP)andimplementIncidentCommandSystem(ICS)inaccordancewithsafetyplaninstructions
• Ifabuildingisinlockoutbecausetheywerenotifiedbypoliceofalocalsituation,thereisnoneedtocalltoadvisepoliceofthelockout.However,thebuildingshouldkeepthepoliceadvisedofanychangeinstatustoyourbuilding
• Ifthebuildingisinitiatingthelockoutduetoasituationorpotentialincidentdiscoveredatthebuilding,theyshouldadvisepoliceofthelockoutandwhatisanticipated
• Lockallexteriordoorsandwindows• Terminatealloutsideactivities• Entrytothebuildingmaybegainedonlyonacase-to-case-basis,andonlythroughalockedandmonitoreddoor
• Classesotherwisecontinueasnormal• AlockoutisliftedwhentheexternalthreatisresolvedNotificationofsuchresolutionmaybethroughanymeansappropriatefortherespectivebuilding
• Uponresolutionofanincidentandterminationofthelockout,contactpolicetoadvisethemofsuch
Stepstoimplementlockoutafterapossiblethreathasbeenidentified:1.Inaneventofanemergency,theexecutiveprincipal,assistantprincipal,building/programadministrator,orhis/herdesigneewillnotifyallbuildingoccupantsthatlockouthasbeenimplementedandwillcall911(unlesslockoutwasinitiatedbythepolice)
2.ActivateBuilding-LevelEmergencyResponsePlan(ERP)andimplementIncidentCommandSystem(ICS)inaccordancewithsafetyplaninstructions
3.Havestudentswhoareoutsideimmediatelyreturntothebuilding
4.Assignedstaffwilllockandsecureallexteriordoorsandentrances
5.Monitormainentrancesandallowonlyauthorizedpersonnelintothebuilding
6.Calltoreturntothenormaloperationswillbegivenbytheexecutiveprincipal,assistantprincipal,building/programadministrator,orhis/herdesigneefollowingapprovalfromMonroe2–OrleansBOCESAdministrationandlocalauthorities
5) LockdownAlockdownistheresponsetotheworst-casescenario,andmustbeexecutedwithappropriateurgencyandseriousness.Abuildingadministrator,faculty,orstaffmembermayinitiatealockdownbaseduponanactualorimminentthreat(notincludingbombthreats)orviolentevent.
Lockdown Objectives• Tominimizeinjuryanddeath• Tofacilitateeffectiveresponse• Tomoveasmanypeopleaspossibletoasafeplace• Toneutralizethethreat
Lockdown Response• Announce“lockdown.”Donotusecodes.Call911andreportyoursituation.Consideralockoutforadjacentbuildingsaswell
• Immediatelygatherstudentsfromhallwaysintoclassroomsoroffices.Thisincludescommonareasandrestroomsimmediatelyadjacenttoclassrooms
Emergency Closings
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• Lockclassroomdoor(s)andhavestudentstakeaseatedpositiononthefloornexttothewalloutofviewfromthedoorwindow.Stayoutofsight
• Donotcoverwindows• Leavethewindowblindsastheyare• Turnoffclassroomand/orofficelightsifpossible• Documentandattendtoanyinjuriesaswellaspossible• Nooneshouldbeallowedtoenterorleaveaclassroomorofficeunderanycircumstances
• Donotanswerorcommunicatethroughyourlockeddoor• Donotallowanyoneintoyoursecuredarea• Donotansweraclassroomtelephone• Donotrespondtoafirealarmunlessimminentsignsoffireareobserved.Doingsocouldcompromisethesafetyofthosealreadysecured
• Donottalkwithinthesecuredarea,exceptonlyasabsolutelynecessary
• Donotrespondtotheintercom,publicaddresssystem,orotherannouncements
• Takeattendanceincludingadditions.Missingstudents’lastknownlocationsshouldbenoted.Keepthisrecordforwhenyouarereleasedfromthelockdown
Lockdownwillendonlywhenyouarephysicallyreleasedfromyourroombyemergencyrespondersorotherauthority. Respondinglawenforcementshouldhavemasterkeytoconducttherelease.Donotrelyonschoolpersonnelwithkeystobeavailabletoassistintherelease.
6) Shelter in PlaceTherearetimeswhenitisnecessarytomovethebuilding/officepopulationtoasingleormultiplelocation(s)inthebuilding/officebuilding.ThisiscalledaShelterinPlace.Inmostcases,ashelterinplaceisdonewhenthereisathreatoforactualweatherrelatedincidentorabombthreat.
Shelter in Place Objectives• Tominimizeinjuryordeath• Tolocateandcontainanydeviceorweatherdamage• Tofacilitateemergencyresponses• Toestablishsaferoutesanddesignatedareas
Shelter in Place Response• Announce“ShelterinPlace”.Instructeveryonetoremainwheretheyareandscantheirrespectiveareaforanythingoutoftheordinary
• Call911• ActivateBuilding-LevelEmergencyResponseTeam.Instructthemtoscancommonareasforanythingunusual
• Ifnodeviceisfound,decidewhethertocontinueschoolorevacuate.Theschooldistrictadministrationmayconsultwithpolicetomaketheirdecision
• Ifadeviceisfound,follow“ForaSpecificBombThreat”Procedures
For a Specific Bomb Threat:• Announce“ShelterinPlace”• Call911• ActivateBuilding-LevelEmergencyResponseTeam.Instructthemtofindaninternallocationtomovetheschoolpopulationto,scanandclearthelocationandaroutetoit.Movethoseintheaffectedareatotheestablishedandclearedlocation
• Assistfirstrespondersasnecessary
For a Weather-Related Situation:• Announce“ShelterinPlace”withinstructionstogotothehallwayoraninternalroomwithoutwindowsandsitdownonthefloor
• ActivateBuilding-LevelEmergencyResponseTeam• Call911foranyemergencyassistanceifneeded
(7) Hold in Place HoldinPlaceisaresponsetomedicalemergencyoranyotherincidentwherehallwayswouldneedtobeclear.
HoldinPlaceObjectives:• Tostopmovementwithinthebuilding• Continuenormalclassroomactivity
HoldinPlaceProcedures:• Announce“holdinplace.”• Useclear,conciselanguagetoprovidedirectiontotheschoolbasedonthesituation
Execute Hold in Place• Studentsinhallways,bathroomsorothercommonareaswillreturntotheirclassroom.Iftheholdinplaceisannouncedbetweenclassperiods,studentswillreturntotheirpreviousclasstoawaitinstructions.Iftherouteisblocked,studentswillgotothenearestclassroomandadvisetheteacherthattheyareunabletogettotheirclassandawaitinstructions
• Allavailablestaffmemberswillassistinmaintainingorderandaccountingforstudents.Remaininpositionuntilfurtherinstructionisgivenorremaininginplacecompromisessafety
Emergency Closings
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ResponsestospecificemergenciesareoutlinedingreaterdetailineachBuilding-LevelEmergencyResponsePlan.
A. Threats of Violence
Threatsofviolencetotheschool,stafforstudentsareseriouslyconsidered.Administrationandlocalauthoritieswillbecontactedforallthreats.
B. Policies and Procedures for Responding to Implied or Direct Threats by Students, Staff and Visitors
Anyoneissuinganimpliedordirectthreatwillbereportedtothebuilding/programadministrator.Thebuilding/programadministratorwillevaluatetheseriousnessofthethreatandrefertothesiteplanforviolentthreats.
Consequencesforanyoneissuingthreatsofviolencemayincludebutnotbelimitedto:1. DisciplinaryactionasoutlinedintheMonroe2–Orleans
BOCESCodeofConduct2. Referraltocounseling3. Lawenforcementinvolvement4. Superintendent’shearingandpossiblesuspensionfor
studentsorStateEducationDepartment(SED)sanctionsforstaff
C. Warning Signs for Students at Risk of Committing School Violence
Youcanincreaseyourabilitytorecognizeearlywarningsignsbyestablishingclose,caring,andsupportiverelationshipswithstudentssothatyouknowthemwellenoughtonotechangesintheirbehaviorpatterns.Beawarethatoneofthesesignsalonemaynotbeanindicatorbutonesignmayleadyoutolookformoresigns.Trytounderstandviolenceandaggressionwithincontext(culture/familybackground),avoidstereotypes,viewwarningsignswithinadevelopmentalcontext,andunderstandthatachildmaytypicallyexhibitmultiplesigns.
Early Warning Signs for Students at Risk:1. Socialwithdrawal2. Excessivefeelingsofisolationandbeingalone3. Excessivefeelingsofrejection4. Havingbeenavictimofviolence5. Feelingsofbeingpickedonandpersecuted6. Lowinterestinschool/pooracademicperformance7. Expressionofviolenceinwritingsanddrawings8. Uncontrolledanger9. Impulsiveorchronichitting,intimidating,andbullying10. Historyofdisciplineproblems11. Pasthistoryofviolent/aggressivebehaviorand/orviolence
towardpeers12. Intolerancefordifferences/prejudices13. Drugand/oralcoholuse
14. Caregivershaveahistoryofdrugs/alcoholinvolvement15.Peergroupreinforcesantisocialbehaviors16.Learnedattitudesacceptingaggressivebehavioras“normal”
andeffectiveinsolvingproblems17. Highlevelofviolenceinthehome,neighborhood,or
media18. Poorattendanceandnumerousschoolsuspensions19. Affiliationwithgangs20. Difficultywithsocialskillsandpoorpeerrelations21. Easilyinfluencedbyothers/tendencytocopycat22. Historyofparentalrejection,inconsistentdisciplineand
lackofsupervision23. Difficultycontrollingimpulsesandemotions24. Inappropriateaccessto,possessionof,anduseoffirearms25. Seriousthreatsofviolence26. Poorpersonalhygiene27. Crueltytoanimals28. Settingoffires29. Lackofremorseorempathyothers
Imminent Warning Signs:1. Seriousphysicalfightingwithpeersorfamilymembers2. Severedestructionofproperty3. Severerageforminorreasons4. Detailedthreatsoflethalviolence5. Possessionand/useoffirearmsandotherweapons6. Self-injuriousbehaviorsorsuicidethreats/expressionsof
hopelessness7. Irrationalbeliefsandideas8. Verbal,non-verbal,orwrittenthreatsorintimidation9. Fascinationwithweaponry/bombsand/orviolentacts10. Expressionofplantohurtselforothers11. Externalizationofblame12. Unreciprocatedromanticobsession13. Fearreactionamongfellowstudentsorfaculty14. Drasticchangesinbeliefsystems15. Neworincreasedstressathomeorschool16. Inabilitytotakecriticism17. Feelingsofbeingvictimized18. Intoxicationfromalcoholordrugs19. Violencetowardinanimateobjects20. Stealsorsabotagesprojectsorequipment21. Lackofconcernforthesafetyofothers
Ifyoususpectthatoneofyourstudentsisexhibitingsignsorisatriskofviolence,contactyoursupervisor.
Monroe2–OrleansBOCEShasaThreatAssessmentPlaninplacethatmaybeactivatedtoaddressrelatedissues.
D. Procedures for Responding to Acts of Violence
1. Student fighta) Staffresponsibilities:1. Ifthestudentfightinvolvesaphysicalconfrontation,
thestaffmember(s)shouldusetheirbestjudgmentregardingtheirownabilitytomanagethestudentandproceedaccordingly
Section III: Response for Specific Emergencies
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2. Callforassistancefromthemainofficeorappropriateadministrativeoffice.
3. Makeverbalcontactinacalm,low-tonedvoice4. Ifthebehaviordoesnotcease,shout,“stop”andthen
loweryourvoiceandencouragestudentstotalkabouttheissuessomeplaceelse.
5. Trytogetindividualstoamoreisolatedareasotheycancalmthemselveswithoutlosingface,ortrytogettheareaemptiedofotherstudentssothereisasmalleraudienceandlessdanger.
6. Donotleavethestudentsaloneuntiltheyarecalmeddown.
7. Discusstheirbehavioranditsconsequencesonlyaftertheyarecalm.
8. Nevergrabortouchaviolentstudentunlesstheyarecausingharmtothemselvesorothers.
9. Ifstudentswillnotdisengage,removeotherstudentsfromthearea.
10.Ifthestudentrefusestocooperatebyrenderingtheabovestepsinvalid,notifytheprincipal/buildingprogramadministratorthatyouneedhelpwithaviolenceproblem.
11.Completeandfileareferralform.
b) Building/ProgramAdministrator’sresponsibilities:1. Assessthesituationandinterveneifrequestedby
staff.2. Sendallavailablestafftotheareatodemonstratea
showofforce.3. Call911ifstudentsrefusetocooperate.4. Ifnecessary,calltheDistrictSuperintendent’soffice
whowillensurethatthenecessaryadministratorsarenotified,fromamongthefollowing:• Operations&Maintenance• Business/Administration• Safety/Security• MediaRelations
5. Assistpoliceinanywayrequested.6. Followdisciplinaryactionaccordingtothe
Monroe2–OrleansBOCESCodeofConduct.7. Fileanincidentreport.
2. IntrudersThiswouldconsistofanypersonenteringtheschoolthatisnotschoolpersonneloraregisteredstudent.Staffandfacultyshouldautomaticallyrecognizeandquestionthepresenceofunauthorizedpersonsonschoolgrounds.
Directivestoallstaff:- Determinewhetherthepersonisalegitimatevisitor
orathreattoschoolsafety- Escortallvisitorstotheofficetosign-in- Ifapersonissuspectedofposingathreat:
• Immediatelycontactthebuilding/programadministratorwhowillcall911forthepolice
• building/programadministratorwillinitiatetheschoollockdownprocedureasoutlinedbytheMonroe2–OrleansBOCESDistrict-WideSafetyPlan.
• Donotengageinaviolentconfrontation.Takeeveryothersteptoensureyoursafetyandthatofstudents
• Identifytheperson,theirlocationandnoteifanyweaponsvisible
• Containthesituationand,ifpossible,removeallinnocentpersons
3. Armed Student/IntruderIntheeventofanarmedstudentorintruder,staffresponsibilities:includeinitiatinglockdownprocedureasoutlinedbytheMonroe2–OrleansBOCESDistrict-WideSafetyPlan.1. Notifyteachersofintruderinthebuilding.andinstruct
tostayinclassroomsandlockdoors.2. Iftheintruderisinthehall,staffshouldcontactthe
officebyphone.3. Ifintheclassroom,teachershouldusethephoneto
requestassistancefromtheoffice.4. Ifshotsarefiredorotherviolentbehavioroccurs,
evacuatestudentstothesafestpositionawayfromintruder.Otherwise,studentsshouldbeintheclassroomandtheclassroomdoorsshouldbelockedtoprevententrybytheintruder.
4. Kidnapping/Hostage Takingthiswouldbeapersontakenandheld,againsttheirwill,bymeansofphysicalforceorthreatofharmandheldbyanindividualuntilcertainconditionsaremet.Ahostagesituationmustbecarefullysurveyedandevaluated.Thesafetyofthehostage(s),faculty,andpoliceisthemostimportantconsiderationinanyhostagesituation.Trainednegotiatorsknowthatthemoretimethatisgained,themorelikelyitisthesituationwillbeconcludedwithoutviolence.
• InitiateLockdown• Identifythehostagetaker,location,andanyweapons• Containthesituationand,ifpossible,removeall
innocentpersons• Lettheprofessionalsnegotiate.
Ifyouaretakenhostage:• Don’tforcetheissuephysicallyormentally,keepa
distance;don’tmakequickmoves• Changeyourmindsetfromoneofauthorityto
hostage• Staycalm• Donotbecomeaspokespersonforthesystem• Donotdefendthesystem/school• Donotnegotiate,dictate,confront,antagonize,
defendorplead
Response for Specific Emergencies
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• Makeyourselfhuman.Forexample,talkaboutyourwife,husband,children,etc.Ifyouareseenasahumanbeingandlesslikeastrangerthepotentialforinjurydecreases
• Carefullyevaluateanescapeplan.Anyescapedoeshavethepotentialtocauseinjurytoyouandothers
5. Severe WeatherWhenasevereweatherwarningisreceived,staffwillbenotifiedtoescortstudentstosafeareasintheirrespectivebuildings.Blindswillbeclosedtominimizeflyingglass.Duckandcoverorshelteringunderdeskswillbeimplementedifnecessary.
6. Civil DisturbanceCivildisturbancescanincluderiots,sit-ins,racialconflictsandlongaltercations.Contactthebuilding/programadministratorprovidinglocationofdisturbance,whatistakingplace,numberofpeopleinvolvedandintentionsofthegroupifknown.Thebuilding/programadministratorwillcontacttheDistrictSuperintendentandpoliceifassistanceisneeded.Thebuilding/programadministratorwillnotifystaff.
Thestaffwillmovestudentsawayfromareaswhereviolentconfrontationsmayoccur.Thebuilding/programadministratorwillisolateproblematicindividuals(policeassistancemaybenecessary).Schoolsshouldnotbedismissedunlessitcanbeachievedwithoutrisktostudentsandstaff.
TheDistrictSuperintendentwillfollowupwithpolice,communityleadersandotherappropriatepartiesforopeningschoolthenextday.Thebuilding/programadministratorwillupdatestaffbeforeschoolbegins.Counselorsmayalsoneedtobecalledinandbeavailablethefollowingday.TheMonroe2–OrleansBOCESCrisisInterventionTeamhasadevelopedplantoenactinaccordancewithindividualbuildingadministrativeteam.
7. Student Transportation IncidentThedistrictschoolbusdrivershouldcontacthis/hertransportationdirector/supervisorimmediatelywithanytypeofschooltransportationaccident.
Thedriverwillensurechildrenareoutofthedangerareaandthenthroughthebuilding/programadministrator’soffice,requestassistanceforambulance,fireoranothervehicletotransportstudents.SchooldistrictswillnotifyMonroe2–OrleansBOCESwhenanaccidenthasoccurred.
Thetransportationdirector/supervisorwillnotifythedistrictofficeoftheincidentandthendriveouttoaccidentscene.ThedistrictofficewillcontacttheBuilding/ProgramAdministrator.Thetransportationdirector/supervisorwillupdatethedistrictadministrationonafrequentbasis.Ifthe
studentsneedtobetransportedtothehospital,theDistrictSuperintendentwillassignadesigneetogotothehospitaltobeon-site.AcollaborativedecisionbythecomponentdistrictandMonroe2–OrleansBOCESwillbemaderegardingparentnotificationofchildrenwhoareinjuredorwillbelateinarrivinghome.
8. Gas Leak ProcedureIfthereisasuspectedorconfirmedgasleakintheschool/sitenotifythebuilding/programadministratorimmediately.Thebuilding/programadministratorshouldcall911andannounceevacuationawayfromtheaffectedarea.Donotusethefirealarmtoactivateevacuationifyouhaveabelltypealarm.
Teachersshouldevacuatetodesignatedareasandaccountforstudents,thenmaintainsupervision.
Thebuilding/programadministratorwilldetermineifandwhenevacuationiscomplete.Thebuilding/programadministratorshouldthencheckwithteachersforunaccountedchildrenandnotifytheSafetyandSecurityCoordinator.TheSafetyandSecurityCoordinatorshouldthennotifytheEmergencyResponseTeamandsetupacommandpost.
Thedirectorofoperationsandmaintenancewillhavestaffturnoffgas/HVACsystemsasappropriate,determinethesourceofleakandestablisharepairplan.ThedirectorofoperationandmaintenancewillalsonotifytheSafetyandSecurityCoordinatoroftheplan.
Nursesshouldbepreparedtoprovideemergencyfirstaidmeasuresatthelocationwherestudentsaregathered.Busdriversshouldbeactivatedtostandbystatusincasere-entrytothebuildingisnotpossible.
9. Bomb ThreatAllbombthreatswillbereportedtothebuilding/programadministratorimmediately.Whenabombthreatisreceivedviatelephonetherecipientwillrecordinformationonthetelephonethreatchecklistifpossible.
Abombthreatmayalsobeinitiatedbyothermethodsofcommunication.Thebuilding/programadministratorwillinitiatetheappropriatethreatresponse.
10. Chemical SpillForchemicalspillsinsidethebuilding,staffmemberswillkeepstudentsawayfromthespillandnotifythebuilding/programadministratorimmediately.Buildingevacuationandtheassistanceofoutsideagenciesmaybenecessarydependingonthenatureofthespill.
Response for Specific Emergencies
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Forhazardouschemicalspillsoutside,studentswillbeshelteredinsideandairintakeswillbeshutoffandsealedifnecessary.Theassistanceofoutsideagenciesmayberequireddependingonthenatureofthespill.
11. Fire/ExplosionAnystafforstudent,whoseessmokeorfire,isdirectedtopullthefirealarmtoevacuatethebuilding.Thebuilding/programadministratorwillnotify911toensurethealarmwasreceived.Staffwillassiststudentsfromthebuildingfollowingdrillprocedures,takeattendanceandsupervisestudentsuntiltheemergencyisover.Thefiredepartmentwilldetermineifandwhenthebuildingissafeforre-entry.
12. Biological ThreatIfabiologicalthreatisreceivedviatelephone,therecipientwillrecordinformationofthethreatandsubmittothebuilding/programadministrator.
Ifaletterorpackageisreceivedwhichthreatensabiologicalexposuretherecipientwill:1. Immediatelyreclosetheletterorpackage,coverwitha
boxorlargerenvelopeandavoidfurthercontact.2. Immediatelypreventpersonsfromleavingorentering
theroom.3. Notifybuilding/programadministratoroutsideof
exposurearea.4. Avoidtouchingfaceormucusmembranesuntilthey
canthoroughlywashwithsoapandwater.5. Reduceairmovement(shutofffans,closewindows).6. TheBuilding/ProgramAdministratorwillthencall
911forassistanceandfollowthedirectionsregardingthemovementofstudentsandstaff.
13. Radiological ThreatUponbeingnotifiedofaproblem,informthebuilding/programadministratorwhowillinformtheDistrictSuperintendentoftheincident.TheDistrictSuperintendentordesigneewillcontactthecountycoordinator.
Thebuilding/programadministratorwillnotifystaffandfollowproceduresasadvisedbythecountycoordinator.Procedureswillmostlikelybeshelterinplaceorearlydismissal.Schoolswithin10milesmayneedtocoordinatewiththepotentialsource.
14. EpidemicTheproblemneedstobeidentifiedandbroughttotheattentionoftheschoolnurse,building/programadministrator,DistrictSuperintendentandpublichealthofficials.ThepublichealthofficialsandtheDistrictSuperintendentwillproviderecommendationsfortheschooltofollow.TheDistrictSuperintendentwillprovideinformationtothemediaregardingthepresentactionsofthedistricts.
15. Mental Health Warning SignsSymptomsofmentalhealthdisordersvarydependingonthetypeandseverityofthecondition.Manytimeschangesandconcernscanbeaddressedsimplybycontactingthefamilyandaskingthattheyfollowupwithahealthcareprovider.Attimes,however,symptomsmaybemoresevereandposeamentalhealthemergency.Possiblesignsthatsomeoneishavingamentalhealthemergencyareasfollows:1. Confusedthinkingorchangeintypicalstyleof
interacting2. Increasedangerand/ormoodswings3. Highemotionalityand/orinabilitytocopeinthe
moment4. Behavingrecklesslyinamannerthatposesariskto
selforothers5. Expressingfeelingsofworthlessnessorhopelessness6. Makingstatementsorgesturesindicatingthats/he
wishestoharmselfordie7. Makingstatementsorgesturesthreateningtoharm
others8. Questionableinfluenceofdrugoralcoholuseaffecting
currentbehaviorIfapersonisdemonstratinganyoftheaforementionedsignsofamentalhealthemergency,theyshouldbetakenseriouslyandimmediateactionshouldbetaken.BuildingAdministratorSupervisorshouldbenotifiedandaRiskThreatAssessmentPlanmaybeactivated.
Possibleactionsinclude:A. CallSecurity/911ifanimmediatethreattostudent/
staffsafetyispresent- Arrestand/ormentalhygienearrestmaybewarranted
B. Isolateindividualasmuchaspossibleandmaintainsupervisionatalltimes
C. Contactparent/guardianforstudentremovalwithrecommendationtoseekassessmentandtreatment,eitherthroughpediatrician,community-basedmentalhealthprovider,MobileCrisisteam,and/orvisittoEmergencyRoomifsuicidalideationorsafetyconcernispresent.Parent or guardian must be contacted in the event of an implied or direct threat of violence by a student against themselves, including threat of suicide
D. Ifstudentcanbemaintainedonschoolgrounds,considercontactingMobileCrisisteam(viaLifelineat(585)275-5151)–note,familyischargedaco-pay/feewhenthisisusedonbehalfofastudent.
Response for Specific Emergencies
(The Monroe 2-Orleans BOCES Pandemic Plan is part of each building's emergency response plan.)
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District Resources Inventory
Identificationofdistrictresourceswhichmaybeavailableforuseduringanemergency,includingthelistofpersonnelandotherresources.
A. Heavy Equipment Inventory/Vehicle Inventory
a) JohnDeere310Backhoeb) NewHolland555EBackhoec) Dresser515CHFrontEndWheelLoaderd) KubotaKH-61Excavatore) JohnDeere450HBulldozerf ) 1990International4900DumpTruckg) 1993Chevy3500Pick-upTruckwithServiceBodyh) 1999FordDumpTruck–O&Mi) 2003ChevyDumpTruckj) 2006FordCrewCabPick-Up–O&M
C. Fuel Inventory
One500-pounddieselabovegroundtankislocatedonthesouthwestsideofMonroe2–OrleansBOCESCampus.
D. Dining Room Capacities/Inventory Summary
TheWEMOCOdiningroomstocksasufficientsupplytoproviderationstoallstaffandcampusstudentsforaperiodof24hours.
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Westview Building(3635 Buffalo Road).................................................................................. Adam Porter
CommunicationandTechnologyServices(CaTS)&Monroe-OrleansAccountability,AssessmentandReportingServices(MAARS)(3625BuffaloRoad)................................. RayMiller
CurriculumMaterialsCenter(CMC)(35TurnerDrive)..................................................... AngelaNesci
EducationalServicesCenter(ESC)....................................................................................... TimDobbertinKarenBrownMarijoPearsonSteveRoland
BOCES 4 Science (38TurnerDrive)........................................................................................ Steve MontemaranoAntoniettaQuinn
Operations&Maintenance(WEMOCO)............................................................................ TomBurke
PaulRoadTransition.............................................................................................................. NicoleLittlewood
RidgecrestAcademy................................................................................................................ RobertNells
RochesterTechPark(CenterforWorkforceDevelopment,SupportServices...................... Tom SchulteExceptionalChildren,SchoolHealthServices) Barb Martorana
Heather Malone
SafetyandSecurity................................................................................................................. Douglas Comanzo
TransitionClass(VillagePlaza)............................................................................................. NicoleLittlewood
WEMOCOCareer&TechnicalEducationCenter.............................................................. RobertHillBarbaraSwanson
WestsideAcademyat Westview (3635 Buffalo Road)............................................................ MarthaWillis
Monroe 2–Orleans BOCES has created a District-Wide Health and Safety Team consisting of, but not limited to:
Health and Safety Team
Site Committee Membership
2020-2021 BOCES Board
District Superintendent
JoAnneL.Antonacci
Chief Emergency Officer
Douglas Comanzo
John Abbott Kathleen Dillon
John Heise Dennis Laba Gerald Maar Michael May
R. Charles Phillips Constance Rockow
Lisa VenVertloh
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