Monroe 2–Orleans BOCESDISTRICT-WIDE SCHOOL SAFETY PLAN

2020-2021

Introduction ..................................................................... 1• SummaryofLaws

Risk Reduction/Prevention and Intervention ............... 3

• Prevention/InterventionStrategies• Training,DrillsandExercises• ImplementationofSchoolSecurity• VitalEducationalAgencyInformation• EarlyDetectionofPotentiallyViolentBehaviors• HazardIdentification

District Resources and Contacts ................................... 5

• EmergencyOperationsGroup• DistrictSuperintendent’sCabinet• CommandPost• DistrictDataandContacts• District-WideSchoolSafetyTeam

General Response Procedures and Actions for Emergency ...................................................................... 6

• ConceptofOperations• OrganizationandAssignmentofResponsibilities• Direction,Control,andCoordination• InformationCollection,AnalysisandDissemination• Administration,FinanceandLogistics• AuthoritiesandReferences• Communications• Multi-HazardResponse• EmergencyNotifications• ResponsestoActsofViolence:ImpliedorDirectThreats• ActsofViolence• SpecificResponseProtocols• ObtainingAdviceandAssistancefromLocalGovernment• DistrictResourcesAvailableforuseinanEmergency• FunctionalAnnexes• CrimeSceneManagement• EmergencyEvacuationofNon-AmbulatoryDisabledIndividualswithDisabilities

• AccountingforAllPersons• FamilyReunificationPlans• CrisesOccurringOutsideofNormalSchoolHours• ProceduresforInformingOtherEducationalAgenciesofanEmergency

• ProceduresforSchoolCancellation• ProceduresforShelteringStudents,Staff,andVisitors• ContinuityofOperationsPlan(COOP)• Recovery

Threat and Hazard Planning Guidelines ..................... 15

• IntroductionandPotentialHazards• PlanningAssumptionsandLimitations• InitialResponse

Medical Emergencies and Mental Health ................. 16

Building-Level Emergency Response Plan (ERP) ....... 18

• PlanDevelopmentandMaintenance• DistributionofthePlan• RecordofDistribution

Emergency Closings .................................................... 19

• ClosingsProcedure• EarlyDismissalProcedure

Responses ..................................................................... 21

• SchoolCancellation• EarlyDismissal• Evacuation• ShelteringSites(internalandexternal)• Lockout• Lockdown• Threatsofviolence• EarlyWarningSignsforStudentsatRiskofCommittingSchoolViolence

• ProceduresforRespondingtoActsofViolence• Intruders• ArmedStudent/Intruder• Kidnapping/HostageTaking• SevereWeather• CivilDisturbance• StudentTransportationIncident• GasLeak• BombThreat• ChemicalSpill• Fire/Explosion• BiologicalThreat• RadiologicalThreat• Epidemic• MentalHealthWarningSigns

District Resources Inventory ........................................ 26

Health and Safety Team .............................................. 27

Table of Contents

1

Schoolsafetyisthejoboftheentireschoolcommunity.Thiseffortrequiresleadershipandcoordinationbyschooladministration,andinvolvementandparticipationfromallsectorsoftheschoolcommunity.Planning,conductingdrills,andparticipatinginexerciseswithlawenforcement,fire,emergencyofficialsandothermembersoftheschoolcommunityensuresacomprehensive,unifiedapproachtoschoolemergencyresponseplanning.Buildingrelationshipsandcommunityengagementarevitaltobuildingasaferschoolcommunity.

ThepurposeoftheMonroe2–OrleansBOCESDistrict-WideSafetyPlanandeachschool’sEmergencyResponsePlan(ERP)istohelpschool/siteofficialsidentifyandrespondtopotentialemergenciesbyassigningresponsibilitiesanddutiesoftheschoolemployees,students,families,andcommunitystakeholders.Itisimportanttodevelop,maintain,trainandexerciseERPsinordertorespondquicklybefore,duringandafteranincident.Awell-developedandpracticedERPprovidesparents/guardiansandthecommunityreassurancethattheschoolhasestablishedguidelinesandprocedurestorespondtothreatsandhazardsefficientlyandeffectively.Monroe2–OrleansBOCESusestheNewYorkStatesuggestedplanningformattoassistschoolsinmeetinglegislativemandatescontainedin8NYCRRSection155.17andprovidestheuseofbestpracticestoimproveoutcomesfollowingemergencysituations.

Thecontent,organization,andterminologyprovidedintheNewYorkStateGuidetoSchoolEmergencyResponsePlanningalignswiththeFederalEmergencyManagementAgency’s“GuideforDevelopingHigh-QualitySchoolEmergencyOperationsPlans(2013)”.TheorganizationofthisguidesupportstwokeypracticesbeingadoptedinNewYorkState.First,theguideprovidesstandardizedlanguagethatisconsistentwithcurrentnationalemergencyresponseprotocols.Secondly,consistentformattingineachBuildingERPalignscriticalinformationnecessarytoimproverapidresponsetoemergenciestogetherinthefollowingsections:

•TheBasicPlan• FunctionalAnnexes•Threat/HazardSpecificAnnexes• Appendices

TheBasicPlanstandardizeslanguageandprovidesastructuredframeworkforschoolERPsstatewide.IndividualizedpoliciesandprocedureshavebeendevelopedbyMonroe2–OrleansBOCESbasedonpotentialcircumstancesandresources.Toolstomanageanemergencyincluderesponseproceduresthataredevelopedthroughthreatassessments,safetyaudits,planning,andtrainingbeforeanincidentoccurs.Monroe2–OrleansBOCESusestherecommendedNewYorkStateFunctionalAnnexesinordertostandardizetheterminologyusedbydistrictemployeesandemergencyrespondersduringanemergency.

Functionalannexesfocusoncriticaloperationalfunctionsandthecoursesofactiondevelopedtocarrythemout.

ActionsandbestpracticesareoutlinedineachoftheBuildingPlansThreat/HazardAnnexessection,detailwhattodointheeventofvariousemergencies.TheseERPsprovidecurrentinformationaboutschool/siteresponseteammembers,studentsandstaffwithspecialneedsandanyotherinformationcriticaltoeachschoolbuilding.TheBOCEShasalsoidentifiedappropriatestafftofillspecificrolesrelatedtoincidentcommandandappropriateresponseteams.Allofthebuildingprincipals,assistantprincipals,directors,supervisorsandotherkeyBOCESmembershavebeentrainedintheIncidentCommandSystem.TheBOCEShasalsoappointedaChiefEmergencyOfficerasrequiredinordertocoordinateandcommunicatebetweenstaffandlawenforcementandfirstresponders.TheChiefEmergencyOfficerisresponsibleforensuringthecompletionandyearlyupdateoftheBuilding-LevelEmergencyResponsePlans.AllBuilding-LevelEmergencyResponsePlansareconfidentialbutaresubmittedtoNewYorkStateandlocalemergencyrespondersforreview.Appropriatetraininganddrillingisrequiredtoensurethatalldistrictpersonnelandstudentsunderstandtheplanandtheirrolesandresponsibilities.

SUMMARY OF LAWS

ThefollowingisasummaryofNewYorkStatelawpertainingtobuildinglevelschoolemergencyresponseplans.In2000,Chapter181enactedEducationLaw§2801-a(ProjectSAVE)requiringtheimplementationofcertainschoolsafetyplans.EducationLaw§2801-arequiredthateveryschooldistrict,BoardofCooperativeEducationalServices(BOCES)andcountyvocationaleducationextensionboard,aswellastheChancelloroftheCitySchoolDistrictoftheCityofNewYork,developabuilding-levelschoolsafetyplanregardingcrisisinterventionandemergencyresponse(“schoolemergencyresponseplan”).Section2801-a,prescribedminimumrequirementsofaschoolemergencyresponseplan,whichincludedpoliciesandproceduresrelatingtorespondingtocertainthreats.Theseplansweredesignedtopreventorminimizetheeffectsofemergenciesandtofacilitatethecoordinationofschoolsandschooldistrictswithlocalandcountyresourcesintheeventofsuchemergencies.TheCommissioneroftheNewYorkStateEducationDepartment,prescribedrequirementsintoregulation8NYCRRSection155.17.

155.17(b)Developmentofschoolsafetyplans.Everyboardofeducationofaschooldistrict,everyboardofcooperativeeducationalservicesandcountyvocationeducationandextensionboardandthechancelloroftheCitySchoolDistrictoftheCityofNewYorkShalladoptbyJuly1,2001,andshallupdatebyJuly1stofeachsucceedingyear,adistrict-wideschoolsafetyplanandbuildinglevelschoolsafetyplansregardingcrisisinterventionandemergencyresponseandmanagement.

Introduction

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155.17(e)(2)SchoolEmergencyResponsePlan.Aschoolemergencyresponseplanshallbedevelopedbythebuilding-levelschoolsafetyteamandshallincludethefollowingelements:

• 155.17(e)(2)(i)PoliciesandProceduresforSafeEvacuation• 155.17(e)(2)(ii)DesignationofResponseTeams• 155.17(e)(2)(iii)ProceduresforEmergencyResponderAccesstoBuildingPlansandRoadMaps

• 155.17(e)(2)(iv)CommunicationinEmergencies• 155.17(e)(2)(v)DefinitionoftheChainofCommandConsistentwithNIMS/ICS

• 155.17(e)(2)(vi)CoordinatedPlanforDisasterMentalHealthServices

• 155.17(e)(2)(vii)ProceduresforAnnualReview• 155.17(e)(2)(vii)ProceduresfortheConductofDrills• 155.17(e)(2)(viii)ProceduresforRestrictingAccesstoCrimeScenes

155.17(e)(3)Acopyofeachbuilding-levelsafetyplanandanyamendmentsthereto,shallbefiledwiththeappropriatelocallawenforcementagencyandwiththeStatePolicewithin30daysofadoption.

155.17(j)Drills.Eachschooldistrictandboardofcooperativeeducationalservicesshall,atleastonceeveryschoolyear,andwherepossibleincooperationwithlocalcountyemergencypreparednessofficials,conductonetestofitsemergencyplanoritsemergencyresponseproceduresundereachofitsbuildinglevelschoolsafetyplans,includingshelteringorearlydismissal.

Introduction

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A. Prevention/Intervention Strategies

Monroe2–OrleansBOCESadministrationbelievesthatimprovedcommunicationamongstudents,parents/guardians,andschoolstaffaddstothequalityoflifeandsenseofsafetyatallofourschools.Suchcommunicationallowsforthereporting,intervention,andpreventionofpotentiallyviolentincidentsbeforetheyactuallyoccur.ThefollowingisabrieflistofprogramsandinitiativesthatareinplaceatsomeoralloftheBOCESschools/sitesthatpromoteopencommunicationandhaveapositiveimpactonthequalityoflifeinourschools:

• PositiveBehavioralInterventionsandSupports(PBIS)• BullyingReportingProcess• PeerMediation• TherapeuticCrisisInterventionTraining• LifeSpaceTraining• SocialSkillsInstruction• Trauma,IllnessandGrief(TIG)Teams• NationalIncidentManagementSystem(NIMS)• IncidentCommandSystem(ICS)• NYSafeSchoolTraining• Counselors,childcareproviders,youthassistantsandsocialworkersoneachcampustodeveloprapportwithstudents

Strategiesforimprovingcommunicationamongstudentsandbetweenstudentsandstaffandreportingofpotentiallyviolentincidents,suchastheestablishmentof:• Youthadvocacyprograms,suchas,SkillsUSA,NationalTechnicalHonorSocietyandSpecialEducationParentTeacherOrganization(SEPTO)

• Conflictresolution• Forumsand/ordesignatingamentorforstudentsconcernedwithbullyingorviolence

• Anonymousreportingmechanismsforschoolviolence• Staffedon-sitestudentsupportsystems,i.e.,counselors,socialworkers,childcareworkers

B. Training, Drills, and Exercises

TrainingMonroe2–OrleansBOCESunderstandstheimportanceoftraining.Allschool/sitestaff,students,andothersdeemedappropriatebytheschool/siteshallreceivetrainingduringtheschoolyeartobetterpreparethemforanincident.TheannualtrainingwillreviewtheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlan,individualERPs,andbriefstaffontheirrolesandcommunicationproceduresduringanemergency.Monroe2–OrleansBOCESalsosubmitscertificationtotheNYSEDthatalldistrictandschool/sitestaffhaveundergoneannualtrainingcomponentsonviolencepreventionandmentalhealth.Newemployeeshiredafterthestartoftheschoolyearreceivetrainingwithin30daysofhire.AllotherstaffwillreceivethistrainingbySept.15ofeachschoolyear.

Multi-Hazard TrainingMonroe2–OrleansBOCESwillprovideannualmulti-hazardschoolsafetytrainingforstaffandstudents.ThecomponentsofthistrainingwillbeconsistentthroughouttheBOCES.Stafftrainingwillberoutinelyconductedatthebuilding/stafflevelfollowedbydrillswiththeentireschoolpopulation.Thesedrillswillfocusonourstandardresponseactionstoapotentiallythreateningincidenttoinclude:earlydismissal,lockdownprocedures,hold-in-placeprocedures,shelter-in-placeprocedures,lockoutproceduresandevacuations.Theuseoftabletopdrillstoaccomplishorcomplementthistrainingwillbeconsideredwhenlivedrillsareimpracticalornotsufficienttomeetthetraininggoals.

Drills and ExercisesAtaminimum,schoolswillconductthefollowingexercises/drillsannually:

• Section807oftheEducationLawmandates12emergencydrillseachschoolyeartopreparestudentstobeabletorespondappropriatelyintheeventofasuddenemergency.Thestatuterequiresthatfourofthe12drillsbelock-down-drills.Theremainingeightareevacuationdrills.Eightoftherequired12drillsmustbecompletedbyDec.31.

• 8NYCRRSection155.17€(3)stateseachBuilding-LevelEmergencyResponsePlanshallbetestedincludingshelteringandearlydismissal(noearlierthan15minutesbeforenormaldismissal).ThedistrictwillensurethateachbuildingconductsdrillsandotherexercisestotestthecomponentsoftheirBuilding-LevelEmergencyResponsePlan

• Onelockdowndrillwillbeconductedinthefirstmarkingperiodandthreelockdowndrillswillbeunannouncedfollowingthefirstannounceddrill

• Lockdowndrillswillbeconductedinternallytoensurethatschool/sitestaffhavetheabilitytosecurethefacilityandstudentsagainstanimmediatethreattolifeandsafety.Suchdrillswillcauseminimalinterruptiontoacademicactivitiesandwillinvolvetheclearanceofhallways,lockingofclassroomsandpositioningofstudentsandstaffinpre-designated“safeareas”withineachroom.Wherepossible,theschool/siteshouldseekoutopportunitiestoconductfull-scaleresponseexerciseswithlawenforcement

• Wheneveralockdowndrillisconducted,whetherannouncedorunannounced,theschoolwillnotifylocallawenforcementand/ortheregional911EmergencyDispatchCenterpriortoandattheconclusionofthedrill.Thiswillbedonetoensurethatlawenforcementdoesnotreceiveafalsereportthattheschool/siteisinactuallockdown.Anyannouncementsmadeduringadrillwillbeprecededandendedwiththephrase“thisisadrill”.Thiswillensurethatallinvolvedrecognizethatthisisadrillandnotarealincident.Additionally,asignornoticewillalsobeplacedatallpublicentrancesindicatingthatadrillisinprogressandtowaitforservice.Thiswillservetonotifyanyuninformedparentsorvisitorsandpreventunwarrantedpanic

Risk Reduction/Prevention and Intervention

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• Non-student-occupiedbuildings,suchasCommunicationandTechnologyServices,theCurriculumMaterialsCenter,theEducationalServicesCenterandtheElementaryScienceProgram.maydothreeEvacuationDrillsandoneLockdownDrill

C. Implementation of School Security

AsdescribedintheMonroe2–OrleansBOCESCodeofConduct,allmembersofeachschool/sitecommunitysharearesponsibilityinpromotingandmaintainingasafeandorderlyschoolenvironment.Someofthemorespecificmeasuresareexpandeduponbelow.

Security Personnel – Hiring and TrainingAllMonroe2–OrleansBOCESsecurityguardsarehiredandtrainedconsistentwiththeNewYorkStateSecurityGuardActof1992andtherequirementssetforthintheNewYorkStateDivisionofCriminalJusticeServices.Continualtrainingisprovidedtomaintainlicensingandskills.

Security Personnel – Responsibilities and AuthorityMonroe2–OrleansBOCESemployssecuritypersonneltoassisttheschoolsindealingwithallmannersofsecurityandsafetyissues.Theprincipalroleofoursecuritypersonnelistosafeguardstudents,staffandvisitorsfromharm;todeter,detect,respondto,andreportinfractionsoftheCodeofConductandNewYorkStateLaw;andtoprotectthedistrict’sassetsfromtheftanddamage.SecuritypersonnelemployedbyMonroe2–OrleansBOCESareauthorizedtocarryoutthisroleconsistentwiththeMonroe2–OrleansBOCESPoliciesandRegulationsapplicableNewYorkStateLaw,SecurityStandardOperatingProceduresandBOCEStraining.

Security Guard Standard Operating ProceduresThesedistrict-widesecurityguidelines,procedures,andpracticeswithintheBOCESwillbeperiodicallyupdated.

Limited AccessAllexteriordoorswillbelockedwiththeexceptionofonecontrolledpointofaccessduringtheschoolday.

Visitor AccessBuilding/siteaccesswillbecontrolledduringtheregularschooldaybylockingdownthebuildingandutilizingthefrontdoorbuzzer/intercom/cameratoscreenvisitorspriortoentranceintothebuilding.ConsistentwithMonroe2–OrleansBOCESBoardPolicyandCodeofConduct,anapprovedvisitortoaschool/sitewillpresentvalidgovernmentissuedphotoidentificationandbegivenapasspriortogainingaccesstothebuilding.

Video SurveillanceMostbuildingsprovidevideosurveillancetoenhancethesafetyofourstudentsandstaff.Thecamerasmayormaynotbe

activelymonitored,buttherecordingsareavailableforBOCESofficialsandlocallawenforcementuse.

Intrusion DetectionBuildingsareprotectedbyanintrusiondetectionalarmsystemthatislinkedtoacentralmonitoringstation.

Security ReviewThroughthecoordinationoftheMonroe2–OrleansBOCESSafetyCommittee,School/SiteSafetyTeamsandtheCoordinatorofSchoolSafetyandSecurity,thereisanongoingreviewofsecurityissues.

D. Vital Educational Agency Information

Monroe2–OrleansBOCESmaintainscertaininformationabouteachschool/sitebuildingwithintheBOCESincluding,butnotlimitedto:schoolpopulations,transportationneedsandbusinessandhometelephonenumbersofkeypersonnel.Inaddition,similarinformationonotherdistrictdepartments,aswellastheassetsthatthosedepartmentscouldprovideintheeventofanemergency,isalsomaintainedattheBOCESlevel.

E. Early Detection of Potentially Violent Behaviors

TheMonroe2–OrleansBOCESacknowledgestheimportanceofearlyrecognitionandinterventionintoconflictsandpotentiallyviolentbehaviors.

• Monroe2–OrleansBOCESwillensurethatappropriateschoolviolencepreventionandinterventiontrainingwillbeincorporatedintoteacherconferencedaysandbeprovidedtoallstaffduringregularlyscheduledstafftrainingsessions.Allthreatsofviolencearetakenseriouslyandinvestigated

• Werecognizethatdespiteourbestefforts,studentsandparentsmayneedadditionalassistancetorespondtobullying.Toensureaquickresponsetoparentandstudentconcerns,theMonroe2–OrleansBOCEShasdevelopedabullyingreportingprocess.EachBOCESprogramhasidentifiedaDignityforAllStudents(DASA)coordinatorresponsibleforthisfunction

• Studentsandstaffareencouragedtoshareinformationregardinganyconflictsorpotentiallyviolentbehaviorswithanadministrator(andlawenforcementwhenappropriate)soaninvestigationcancommence

• TheMonroe2–OrleansBOCEShasdevelopedpoliciesandproceduresforcontactingparents,guardiansorpersonsinaparentalrelationtoastudentintheeventofanimpliedordirectthreatofviolencebyastudentagainstthemselves,includingthreatofsuicide

F. Hazard Identification

Thelistofsitesofpotentialemergencyincludeallschool/sitebuildings,playgroundareas,propertiesadjacenttoschools,andoff-sitefieldtriplocations.ThesehazardsandhowtohandleeachissuewillbedocumentedineachBuilding-LevelEmergencyResponsePlan.

Risk Reduction/Prevention and Intervention

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Emergency Operations Group

Duringanemergency,theEmergencyOperationsGroupshallfunctionunderthecommandoftheDistrictSuperintendentandthedistrict’sChiefEmergencyOfficer.TheChiefEmergencyOfficerwillbedesignatedataBoardmeetingannually.Undernormalcircumstances,theChiefEmergencyOfficerwillbetheCoordinatorofSchoolSafetyandSecurity.

District Superintendent’s Cabinet

TheDistrictSuperintendent’sCabinetincludesallassistantsuperintendents,directorsofhumanresourcesandfinanceandExceptionalChildren,CenterforWorkforceDevelopment,ElementaryScienceProgramandtheexecutiveprincipalofCareerandTechnicalEducation.Thisgroupmaybeactivatedtoprovideassistancetoanybuildinginneed.

Command Post

Duringanemergency,theDistrictSuperintendentortheirdesigneemayactivatetheEmergencyOperationsGroupwhennecessary,andtheywillmeetatadesignatedlocation.InadditiontotheEmergencyOperationsGroup,theDistrictSuperintendentmaysummonadditionalcabinetmembersandresourcestoreporttothislocation.ThisdesignatedlocationwillbereferredtoastheCommandPostalthoughtheexactlocationmayvarydependingonthetypeandextentoftheevent.

District Data and Contacts

Anupdatedlistofdistrictdataandcontactswillbeupdatedandmadeavailabletokeypersonnel,includingallbuildingprincipals,directorsandsitesupervisorsbutisnotavailabletothegeneralpublic.

District-Wide School Safety Team

TheMonroe2–OrleansBOCESSchoolSafetyTeamwillmeetatleasttwotimesperyeartodiscussschoolsafetyissuesunderthedirectionoftheChiefEmergencyOfficer/CoordinatorofSafetyandSecurity.TheTeamwillconsistofstaffmembersfromacrosstheBOCES,communitymembersandemergencyresponders.ThisteamwillmakerecommendationstotheDistrictSuperintendentregardingschoolsafetyissuesanddeveloptheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlan.

Programs Housed in Host Sites

Monroe2–OrleansBOCESprogramsthatarehousedinhostsites,suchasGatesChiliHighSchool,SpencerportCentralSchools,RobertsWesleyanCollege,orothers,willusethehostsites’emergencyplansastheirEmergencyResponsePlan.

District Resources & Contacts

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General Response Actions For EmergenciesSubsequentsectionsofthisMonroe2-OrleansBOCESDistrict-WideSchoolSafetyPlanoutlinespecificresponseactionsforindividualemergencysituations.Ifanemergencysituationoccursatthebuilding-level,itistheresponsibilityofeachandeveryBOCESemployeetotakethoseactionswhicharegearedtowardpreservingthehealthandsafetyofallstudentsandstaff.

A. Concept of Operations

TheoverallstrategyoftheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandBuilding-LevelEmergencyResponsePlans(ERP)istoexecuteeffectiveandtimelydecisionsandactionsthatpreventharm,protectlivesandproperty,mitigatedamages,restoreorderandaidrecovery.Theseplansarebasedupontheconceptthattheincidentmanagementfunctionsthatmustbeperformedbytheschoolgenerallyparallelsomeoftheirdailyroutinefunctions.Totheextentpossible,thesamepersonnelandmaterialresourcesusedfordailyactivitieswillbeemployedduringincidents.Becausepersonnelandequipmentresourcesarelimited,someroutinefunctionsthatdonotcontributedirectlytotheincidentmaybesuspended.Thepersonnel,equipment,andsuppliesthatwouldtypicallyberequiredfromthoseroutinefunctionswillberedirectedtoaccomplishassignedincidentmanagementtasks.

Implementation of the Incident Command System (ICS)TheIncidentCommandSystem(ICS)willbeusedtomanageallincidentsandmajorplannedevents/drills.IngeneraltheinitialIncidentCommanderatthebuilding/sitewillbethebuildingprincipal/director/sitesupervisorandwillbethedelegatedauthoritytodirectallincidentactivitieswithintheschool’sjurisdiction.TheIncidentCommanderwillestablishanIncidentCommandPost(ICP)andprovideanassessmentofthesituationtotheemergencyresponders,identifyincidentmanagementresourcesrequired,anddirecttheon-sceneincidentmanagementactivitiesfromtheICP.IfnoIncidentCommanderispresentattheonsetoftheincident,themostqualifiedindividualwillassumecommanduntilrelievedbyamorequalifiedIncidentCommander.8NYCRRSection155.17(e)(2)(v)requiresadefinitionofachainofcommandconsistentwiththeIncidentCommandSystem.

Initial ResponseSchool/sitepersonnelarelikelytobethefirstonthesceneofanincidentinaschoolsetting.Staffandfacultyareexpectedtorespondasappropriateandnotifytheprincipal/director/sitesupervisor,ordesigneeuntilcommandistransferredtosomeonemorequalifiedand/ortoanemergencyresponseagencywithlegalauthoritytoassumeresponsibility(police,fireorEMS.Staffwillseekguidanceanddirectionfromtheschooldistrictandemergencyresponders.

AnystaffpersonorfacultyinabuildingthatseesorisawareofanemergencyshallactivatethebuildingERP.

B. Organization and Assignment of Responsibilities

Thissectionestablishestheoperationalorganizationthatwillbereliedontomanageanincidentandincludesexamplesofthetypesoftasksthatmaybeperformedbydifferentpositions.

TheIncidentCommanderisnotabletomanagealloftheaspectsassociatedwithanincidentwithoutassistance.Theschool/sitereliesonotherkeyschool/sitepersonneltoperformtasksthatwillensurethesafetyofstudentsandstaffduringacrisisorincident.TheIncidentCommandSystem(ICS)usesateamapproachtomanageincidents.Itisdifficulttoformateamwhileacrisisorincidentisunfolding.Rolesshouldbepre-assignedbasedontrainingandqualifications.Eachstaffmemberandvolunteermustbefamiliarwithhisorherroleandresponsibilitiesbeforeanincidentoccurs.

Principal/Program Director /Site SupervisorTheprincipal/director/sitesupervisor,ortheirdesignee,willserveastheIncidentCommanderanddesignateaminimumoftwoqualifiedindividualstoserveasalternatesintheeventthattheprincipal/director/sitesupervisorisunabletoserveinthatrole.Atalltimes,theprincipal/director/sitesupervisorstillretainstheultimateresponsibilityfortheoverallsafetyofstudentsandstaff.

Responsibilitiesinclude:• ProvidedirectionoverallincidentmanagementactionsbasedonproceduresoutlinedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandbuildingEmergencyResponsePlanorERP

• Takestepsnecessarytoensurethesafetyofstudents,staffandothers

• DeterminewhichemergencyprotocolstoimplementasdescribedinthefunctionalannexesoftheMonroe2-OrleansBOCESDistrict-WideSchoolSafetyPlanandthebuildingERP

• Coordinate/cooperatewithemergencyresponders• KeeptheDistrictSuperintendentandChiefEmergencyOfficerinformedofthesituation

Teachers/Substitute Teacher/Student TeachersTeachersshallberesponsibleforthesupervisionofstudentsandshallremainwithstudentsunlessdirectedtodootherwise.

Responsibilitiesinclude:• Supervisestudentsundertheircharge• Takestepstoensurethesafetyofstudents,staff,andotherindividuals

• Takeattendancewhenclassrelocatestoadesignatedareaortoanevacuationsite

• ReportmissingstudentstotheappropriateEmergencyResponseTeammember

General Procedures

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• ExecuteassignmentsasdirectedbytheIncidentCommander• Obtainfirstaidservicesforinjuredstudentsfromtheschoolnurseorpersontrainedinfirstaid.Arrangeforfirstaidforthosewhoareunabletobemoved

• RenderfirstaidorCPRifcertifiedanddeemednecessary

Teacher AideResponsibilitiesinclude:• Assistingteachersasdirectedandactionstoensurethesafetyofstudents

Counselors, Social Workers and School PsychologistsResponsibilitiesinclude:• Takestepstoensurethesafetyofstudents,staffandotherindividualsduringtheimplementationoftheERP

• ProvideappropriatedirectiontostudentsasdescribedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandthebuildingERPfortheincidenttype

• RenderfirstaidorCPRand/orpsychologicalaidiftrainedtodoso

• Assistinthetransferofstudents,staffandotherswhentheirsafetyisthreatenedbyanemergency

• Administercounselingservicesasdeemednecessaryduringorafteranincident

• ExecuteassignmentsasdirectedbytheIncidentCommander

School Nurse/Health AssistantResponsibilitiesinclude:• Administerfirstaidoremergencytreatmentasneeded• Superviseadministrationoffirstaidbythosetrainedtoprovideit

• Organizefirstaidandmedicalsupplies• ExecuteassignmentsasdirectedbytheIncidentCommander

Custodians/Maintenance StaffResponsibilitiesinclude:• SurveyandreportbuildingdamagetotheIncidentCommander

• Controlmainshutoffvalvesforgas,waterandelectricityandensurethatnohazardresultsfrombrokenordownedlines

• Providedamagecontrolasneeded• Assistintheconservation,useanddisbursementofsuppliesandequipment

• ControllocksandphysicalsecurityasdirectedbytheIncidentCommander

• KeepIncidentCommanderinformedoftheconditionoftheschool

• ExecuteassignmentsasdirectedbytheIncidentCommander

Principals/Directors/Site Supervisors, Secretaries/ Office Secretaries Responsibilitiesinclude:• Answerphonesandassistinreceivingandprovidingconsistentinformationtocallers

• Provideforthesafetyofessentialschoolrecordsanddocuments

• ProvideassistancetotheIncidentCommander/principal/director/sitesupervisor

• Monitorradioemergencybroadcasts• ExecuteassignmentsasdirectedbytheIncidentCommanderBus/Van DriversResponsibilitiesinclude:• Supervisethecareofstudentsifdisasteroccurswhilestudentsareonthebus

• Transferstudentstonewlocationwhendirected• ExecuteassignmentsasdirectedbytheIncidentCommander

Other Staff/SecurityResponsibilitiesinclude:• ExecuteassignmentsasdirectedbytheIncidentCommander

StudentsResponsibilitiesinclude:• Cooperateduringemergencydrills,exercisesandduringanincident

• Followdirectionsgivenbyfacilityandstaff.• Knowstudentemergencyactionsandassistfellowstudentsinanincident

• Reportsituationsofconcern• Developanawarenessofthehighprioritythreats/hazardsandhowtotakemeasurestoprotectagainstandmitigatethosethreats/hazards

Parents/GuardiansResponsibilitiesinclude:• Encourageandsupportschoolsafety,violencepreventionandincidentpreparednessprogramswithintheschool

• Participateinvolunteerserviceprojectsforpromotingschoolincidentpreparedness

• Providetheschoolwithrequestedinformationconcerningtheincident,early/latedismissalsandotherrelatedreleaseinformation

• Listentoandfollowdirectionsasprovidedbytheschooldistrict

C. Direction, Control, and Coordination

School Incident Command SystemToprovideforeffectivedirection,controlandcoordinationofanincident,theSchoolERPwillbeactivatedthroughtheimplementationoftheIncidentCommandSystem(ICS).

StaffareassignedtoservewithintheICSstructurebasedontheirexpertise,trainingandtheneedsoftheincident.Rolesshouldbepre-assignedbasedontrainingandqualifications.TheschoolICSisorganizedasfollows:

General Procedures

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School Incident Command System (ICS) Roles DefinedTheIncidentCommandSystemisorganizedintothefollowingfunctionalareas:

Incident CommandDirecttheincidentmanagementactivitiesusingstrategicguidanceprovidedbytheDistrictSuperintendentortheirdesignee.

Responsibilitiesanddutiesinclude:• Establishandmanagethecommandpost,establishtheincidentorganizationanddeterminestrategiestoimplementprotocols(adaptasneeded)

• Monitorincidentsafetyconditionsanddevelopmeasuresforensuringthesafetyofbuildingoccupants

• CoordinatemediarelationsandinformationdisseminationwiththeDistrictSuperintendent/IncidentCommander

• Developworkingknowledgeoflocal/regionalagencies,serveastheprimaryon-scenecontactforoutsideagenciesassignedtoanincidentandassistinaccessingserviceswhentheneedarises

• Documentallsignificantactivities

Planning SectionCollect,evaluateanddisseminateinformationneededtomeasurethesize,scopeandseriousnessofanincidentandtoplanappropriateincidentmanagementactivities.

Responsibilitiesanddutiesinclude:• AssistIncidentCommanderinthecollectionandevaluationofinformationaboutanincidentasitdevelops(includingsitemapandareamap),assistwithongoingplanningeffortsandmaintainincidentlog

• Documentallactivities

Operations SectionDirectalltacticaloperationsofanincidentincludingtheimplementationofresponse/recoveryactivitiesaccordingtoICS,careofstudents,firstaid,psychologicalfirstaid,searchandrescue,sitesecurity,damageassessment,evacuationsandthereleaseofstudentstoparents.

Responsibilitiesanddutiesinclude:• Monitorsiteutilities(i.e.electric,gas,water,heat/ventilation/airconditioning)andshutoffonlyifdangerexistsordirectedbytheIncidentCommanderandassistinsecuringthefacility

• EstablishmedicaltriagewithstafftrainedinfirstaidandCPR,provideandoverseecaregiventoinjuredpersons,distributesupplies,andrequestadditionalsuppliesfromtheLogisticsSection

Incident Commander Directs incident management activities

Alternate IC

Public Information Officer (PIO)Acts as a liaison between school and

public (including media)

Liaison OfficerResponsible for coordinating with

outside/emergency agencies

PlanningResponsible

for collection, evaluation,

dissemination, and use of information

OperationsCarries out response activities, universal procedures, etc.

LogisticsResponsible for

organizing resources and personnel

Finance & Administration

Responsible for incident

accounting, costs and reimbursement

Safety OfficerResponsible for overall safety of all

persons involved

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• Provideandaccesspsychologicalfirstaidservicesforthoseinneedandaccesslocal/regionalprovidersforongoingcrisiscounselingforstudents,staffandparents/guardians

• Coordinatetherationeddistributionoffoodandwater,establishsecondarytoiletfacilitiesintheeventofwaterorplumbingfailure,andrequestneededsuppliesfromtheLogisticsSection

• Documentallactivities

Asneeded,EmergencyResponseTeamsmaybeactivatedwithintheOperationsSection.8NYCRRSection155.17(e)(2)(ii)requiresthedesignationofindividualsassignedtoemergencyresponseteams.

Logistics SectionSupportICSbysecuringandprovidingneededpersonnel,equipment,facilities,resourcesandservicesrequiredforincidentresolution.Coordinatepersonnel,assemblinganddevelopingvolunteerteamsandfacilitatescommunicationamongincidentresponders.Thisfunctionmayinvolveamajorroleinanextendedincident.

Responsibilitiesanddutiesinclude:• Establishandoverseecommunicationsandactivitiesduringanincident(two-wayradio,writtenupdates,etc.)anddeveloptelephonetreeforafter-hourscommunication

• Establishandmaintainschoolandclassroompreparednesskits,coordinateaccesstoanddistributionofsuppliesduringanincidentandmonitorinventoryofsuppliesandequipment

• Documentallactivities

Finance/Administration SectionOverseeallfinancialactivitiesincludingpurchasingnecessarymaterials,trackingincidentcosts,arrangingcontractsforservices,timekeepingforemergencyresponders,submittingdocumentationforreimbursementandrecoveringschoolrecordsfollowinganincident.

Responsibilitiesanddutiesinclude:• Overalldocumentationandrecordkeepingactivities;whenpossible,photographandvideotapedamagetoproperty

• Developasystemtomonitorandtrackexpenses.• Accountforfinanciallossesinaccordancewithdistrictpolicyandsecureallrecords

Coordination with RespondersThebuildingEmergencyResponsePlan(ERP)mayhaveasetofinteragencyagreementswithvariousagenciestoaidintimelycommunication.Agreementswiththeseagenciesandservices(including,butnotlimitedto,mentalhealth,lawenforcementandfiredepartments)couldhelpcoordinateservicesbetweentheagenciesandtheschool.Theagreementscouldspecifythetypeofcommunicationandservicesprovidedbyoneagencytoanother

Intheeventofanincidentinvolvingoutsideagencies,atransferofcommandfromtheschoolIncidentCommandertoarespondingagencywilloccur.

Source and Use of ResourcesTheschool/sitewilluseitsownresourcesandequipmenttorespondtoincidentsuntilemergencyrespondersarrive.ItwillbetheresponsibilityoftheEmergencyOperationsGroupandtheSuperintendent’sCabinettohelpsecuretheseresources.

D. Information Collection, Analysis and Dissemination

Theschool/sitewillcollect,analyze,anddisseminateinformationduringandafteranincident.

Types of InformationDuringanincident,theschool/sitewillassignadministrativestafftomonitorweatherandlocallawenforcementalerts.ThisinformationwillbeanalyzedandsharedwiththeIncidentCommander.

Afteranincident,theschool/sitewillassignstafftomonitorwebsitesandhotlinesofmentalhealth,emergencymanagementandreliefagencies.Theschool/sitewillalsomonitortheMonroe2–OrleansBOCESinformationportaltodetermineanyinformationpertinentorcriticaltotheschools/siterecoveryeffort.

Information DocumentationTheassignedstaffmemberwilldocumenttheinformationgatheredincluding:• Sourceofinformation• Staffmemberwhocollectedandanalyzedtheinformation• Staffmembertoreceiveandusetheinformation• Formatforprovidingtheinformation• Dateandtimetheinformationwascollectedandshared

E. Administration, Finance and Logistics

Agreements and ContractsIfschoolresourcesprovetobeinadequateduringanincident,theschoolwillrequestassistancefromlocalemergencyagencies,otheragenciesandindustryinaccordancewithexistingMemorandaofUnderstanding.Suchassistanceincludesequipment,suppliesand/orpersonnel.AllagreementsareenteredintobyauthorizedMonroe2-OrleansBOCESandbuilding/siteofficials.

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DocumentationTheIncidentCommandSystem(ICS)sectionchiefswillmaintainaccuratelogsrecordingkeyincidentmanagementactivitiesincluding:• Activationordeactivationofincidentfacilities• Significantchangesintheincidentsituation• Majorcommitmentsofresourcesorrequestsforadditionalresourcesfromexternalsources

• Issuanceofprotectiveactionrecommendationstostaffandstudents

• Evacuations• Casualties• Containmentorterminationoftheincident

Incident CostsTheICSFinance/Administrationsectionisresponsibleformaintainingrecordssummarizingtheuseofpersonnel,equipmentandsuppliestoobtainanestimateofincidentresponsecoststhatcanbeusedinpreparingfutureschoolbudgetsandtosharethesecostswiththeDistrictSuperintendentandDistrictBusinessOffice.TheserecordsmaybeusedtorecovercostsfromtheresponsiblepartyorinsurersorasabasisforrequestingfinancialassistanceforcertainallowableresponseandrecoverycostsfromtheStateand/orFederalgovernment.InGeneral,undernormalcircumstances,theFinanceDirectorwillfillthisrole.

Preservation of RecordsInordertocontinuenormalschooloperationsfollowinganincident,recordssuchaslegaldocumentsandstudentfilesmustbeprotected(i.e.intheeventofafireandflood).

F. Authorities and References

ThefollowingarestateandfederalauthorizationsuponwhichBuildingEmergencyResponsePlansisbased.Theseauthoritiesandreferencesprovidealegalbasisforemergencymanagementoperationsandactivities.• TheNewYorkStateSafeSchoolsAgainstViolenceinEducation(ProjectSAVE)and8NYCRRSection155.17requirethatschoolemergencyplansdefinethechainofcommandinamannerconsistentwiththeIncidentCommandSystem(ICS).RefertoAppendixBforthedefinedchainofcommand.

• NewYorkStateExecutiveOrder26.1(2006),establishedICSasthestate’sstandardcommandandcontrolsystemthatwillbeutilizedduringemergencyoperations.

• HomelandSecurityPresidentialDirective(HSPD)–5requiredthedevelopmentofNationalIncidentManagementSystem(NIMS),ofwhichICSisacriticalcomponent.

G. Communications

Communication Between School and Emergency RespondersTheschool/sitewillcontactandmaintaincommunicationswithemergencyrespondersduringanincident.TheSchoolIncidentCommanderorChiefEmergencyOfficerwilltransfercommandtotheappropriateemergencyresponderwhoarrivesonthescenetoassumemanagementoftheincident,includingcoordinationofinternalandexternalcommunications.TheIncidentCommanderwillusethecommunicationplatformdescribedintheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlantonotifytheprincipal/director/sitesupervisoroftheschools/sitesstatusandneeds.TheMonroe2–OrleansBOCESCommunicationManagerandemergencyresponderswillcoordinatethereleaseofinformationtoensurethatinformationisconsistent,accurateandtimely.

Internal CommunicationsMonroe2-OrleansBOCEShasaCommunicationsManagerorpublicinformationofficer(PIO)whowillberesponsibleto:• Helpcreatethepoliciesandplansforcommunicatingemergencyinformationinternallyandtothepublic

• Followthecommunicationspoliciesandproceduresestablishedbytheschool

• Helpestablishalternativemeanstoprovideinformationintheeventofafailureofpower,phoneorotherlinesofcommunication

• Developmaterialsforuseinmediabriefings• Actasthecontactforemergencyrespondersandassistincoordinationofmediacommunications

Communication Between School Officials and Staff Members School/sitepersonnelwillbenotifiedwhenanincidentoccursandkeptinformedasadditionalinformationbecomesavailable.Theywillalsobeinformedasplansformanagementoftheincidentevolve.Keepstaffinformedtothegreatestdegreepossible.

Communication Between Building Officials and Students Communicationofemergencyinformationbetweenschool/siteofficialswillprimarilytakeplacethroughthebuilding’spublicaddresssystemorface-to-facebetweenfacultyandstudents.Othermethodsofcommunicationwithstudents/staffmayalsobeused.

External CommunicationsBuildingsiteofficialsmustcommunicatewiththelargerschoolcommunityonhowincidentswillbeaddressedonaregularbasis.However,onceanincidentdoesoccur,parents,mediaandthecommunityatlargewillrequireclearandconcisemessagesfromtheschoolabouttheincident.Thiswillincludewhatisbeingdoneandthesafetyofthechildrenandstaff.

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Communication with Parents• Beforeanincidentoccurs,theschool/sitewill:o Informparentsonhowtoaccessalertsandincidentinformation

o Informparentsthattheschool/sitehasdevelopedtheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandaBuildingEmergencyResponsePlan,alongwiththeirpurposeandobjectives.Informationwillbeincludedintheyearlyschoolcalendarandisalsoavailableonthedistrictwebsite

oBepreparedwithtranslationservicesfornon-English-speakingfamiliesandstudentswithlimitedEnglishproficiency

• Intheeventofanincident,theschoolwill:oDisseminateinformationthroughtheBlackboardConnectsystemtoinformparentsaboutwhatisknowntohavehappened

o Implementaplantomanagephonecallsandparentswhoarriveattheschool

oDescribehowtheschool/siteandMonroe2–OrleansBOCESarehandlingthesituation

o Provideaphonenumber,websiteaddressorrecordedhotlinewhereparentscanreceiveupdatedincidentinformationifdeemednecessary

o Informparentsandstudentswhenandwhereschoolwillresume

oAfteranincident,schooladministratorswillscheduleandattendanopenquestion-and-answermeetingforparents/guardiansassoonaspossibleifdeemednecessary

Communication with the MediaIntheeventofanincident,theSchoolIncidentCommander,CommunicationsDirector,ChiefEmergencyOfficerortheEmergencyResponderIncidentCommander(intheeventcommandhasbeentransferred),willcoordinatewiththepublicinformationofficerand/orparticipateinajointinformationeffortto:• Provideregularupdatestothemediaandschoolcommunity.• OnceIncidentCommandistransferredtoemergencyresponseauthorities,sotoowillPIOfunctionsbetransferredtotheICSPIO

• Monitorthereleaseofinformationandcorrectmisinformation

H. Multi-Hazard Response

TherearemanyvariablesthatcouldimpactthemannerinwhichtheSchoolEmergencyResponseTeamrespondstoaparticularoccurrence.Thesevariablescouldinclude(butarenotlimitedto):timeofyear,timeofday,weather,ageofstudent(s)involved,locationofstudent(s),anticipateddelayfromemergencyresponders,availabilityofsupportpersonnelandavailabilityoftransportation.Therefore,itwouldbenotbepracticaltotryandmapoutthestepstotakeforeveryconceivablescenario.Itismorepracticaltofocusonjustafewcriticaldecisionsthatneedtobemadeineveryemergencypursuanttoourprimarygoalofpreventingthelossoflifeandinjuryofstudentsandschoolstaff.

Thebuildingprincipal/director/sitesupervisorortheirdesigneeisdesignatedastheIncidentCommanderoftheirschoolduringacrisissituationuntilrelievedbyahigherauthority.Theprincipal/director/sitesupervisorwillprovideleadership,organizeactivitiesanddisseminateinformationwiththeassistanceoftheschool’sEmergencyOperationsGrouporChiefEmergencyOfficer.Inmostinstanceswherethislevelofschoolresponseiswarranted,theschoolwillbeseekingassistancefromotheremergencyrespondersinresolvingthesituation.Assuch,theimmediateobjectiveisgenerallytocontaintheincidentandsuccessfullymanageituntiltheemergencypersonnelarrive.

I. Emergency Notifications

Notificationofsignificanteventsoreventsthatrequiredacallto911shallbemadetotheCoordinatorofSchoolSafetyandSecurity.TheCoordinatorofSchoolSafetyandSecurityistheChiefEmergencyOfficerfortheDistrict.Intheirabsence,notificationsmaybemadetotheAssistantSuperintendentforInstructionalProgramsduringnormalbusinesshours.TheCoordinatorofSchoolSafetyandSecurityortheAssistantSuperintendentwillnotifytheDistrictSuperintendentimmediately.Thesenotificationsshalloccurattheearliestandsafestpossibletimeduringtheresponsephase.TheDistrictSuperintendent,AssistantSuperintendentorChiefEmergencyOfficerwillrequesttheadditionalresourcesnecessarytoassistinthebuildingsissue.

J. Responses to Acts of Violence: Implied or Direct Threats

Havingacknowledgedthattherecognitionandearlyinterventionintopotentiallyviolentsituationsiscritical,itshallbethepolicyofthedistricttodealwithallthreatsandpotentiallythreateningsituationsandcircumstancesinaseriousanddeliberatemanner.Inadditiontoreportingandinvestigatingdirectthreats,allstaffareresponsibleforrelayingtotheirrespectiveschooladministrationinformationaboutanystudentbehaviorsorcommunicationsthatsuggestathreateningsituationispossible.

Dependingontheimminentnatureofthethreat,thefollowingproceduresmaybeusedbythedistrict:•Useofstafftrainedinde-escalationorotherstrategiestodiffusethesituation

• Informbuildingprincipal/directors/sitesupervisorofimpliedordirectthreatortroublingbehaviorsorcommunications.

• Contact911ifthethreatmaybeimminentorfortheiradviceandassistance.Directthreatstopersonalsafetymaywellconstituteaviolationoflawandthestudentmakingthethreatcanbeprosecuted.Prosecutionincriminalorfamilycourtprovidesanotheropportunityforintervention

• Thebuildingprincipal/director/sitesupervisormayinitiateathreatassessmentinquirytoattempttodeterminethelevelofthreat

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12

• Iftimepermits,thisinquirywouldalsoinvolveinterviewingpotentialwitnessesaswellasthepartiesinvolved.Somefactorstoconsiderwhenevaluatingthelevelofthreatinclude,butarenotlimitedto,specificityofthreattoapersonorpersons,mentionofspecificmeansorweapons,specificreasonorjustification,historyofstudent,knownaccesstoweaponsandpropensityforviolence

• Monitorsituation,adjustresponseasappropriate,andincludethepossibleuseofthecounselingstaff

•FollowupwiththeappropriateproceduresasoutlinedintheMonroe2–OrleansBOCESCodeofConduct

K. Acts of Violence

Whenanactofviolencehasoccurred,regardlessofwhomitinvolves,theprincipal/director/sitesupervisorordesigneemustquicklyobtainallessentialinformationtotrytodeterminethedegreeofthreatordangeranddecideonwhatactionsmightmitigatefurtherrisk.Generalnon-specificactionsmayinclude:• Call911andnotifysecurity• IsolatetheimmediateareaandinitiateappropriateFunctionalAnnexifnecessary

•Identifyandseparatetheinvolvedpersonsifpossible• Monitorsituation;adjustresponseasappropriate;ifnecessary,initiateearlydismissal,shelteringorevacuationprocedures

•Followthedistrict’sdesignatednotificationprocess

L. Specific Response Protocols

Monroe2–OrleansBOCEShasestablishedappropriateresponseactionstoavarietyofemergencysituations.TheyaredetailedineachBuilding-LevelEmergencyResponsePlan(ERP)asrecommendedbytheNYSEDSafeSchoolsTemplate.Transportationsafetyproceduresarealsoinplace.

M. Obtaining Advice and Assistance from the Local Government

Intheeventofanemergencywhereadditionaladvice,assistance,orassetsnotreadilyavailabletothedistrictareneeded,theDistrictSuperintendentofSchoolswillactivatetheEmergencyOperationsGroupandtheDistrictSuperintendent’sCabinettohelpprovideneededassistance.

N. District Resources Available for Use in an Emergency

Thedistricthasidentifieddistrict-basedresources,whichmaybeavailableduringanemergency.TheseresourcesareavailablethroughtheEmergencyOperationsGroupEachresourceisdescribedintheDistrictResourceSectionoftheBuilding-LevelERP.

O. Functional Annexes

FunctionalAnnexesfocusonthecriticaloperationalfunctionsandthecoursesofactiondevelopedtocarrythemout.ToensureconsistencyinNewYorkState,schoolsareprovidedwithstandardizeddefinitionsandsuggestedbestpracticeofthefollowingfunctionalannexes:•Evacuation•Lockout•Lockdown•ShelterinPlace•HoldinPlaceThesefivefunctionalannexesprovideacommonfoundationforresponsetoallemergencies.TheseannexesaredefinedindetailintheBuilding-LevelERPsandquickreferenceguides.Otherannexesavailableandlistedinthissectionarecrimescenemanagement,communications,accountingforallpersons,continuityofoperationsandrecovery.

P. Crime Scene Management

Evidenceiscriticaltotheinvestigationandprosecutionofcriminalcases.Therefore,onlytrainedprofessionalsshoulddothecollectionandpreservationofevidence.Beforethoseprofessionalsarrive,itisimportantthatthecrimesceneremainasuncontaminatedaspossible.Therearethingsthatcanbedonebypeoplewhoarriveatthescenefirsttohelpprotecttheevidence.TheseproceduresweredevelopedaroundtheRESPONDacronym,whichwasdesignedtoaidinrememberingthestepstosecuringcrimescenesandevidence.

ActionsRespond• Ensureyourpersonalsafetyfirst,thenifpossible,formulateaplanandmakementalnotes

EvaluateEvaluatetheseverityofthesituation,call911ifappropriate.• Identifyinvolvedparties• Beawareofweapons,hazards,andpotentialevidence• Don’ttouchanythingunlessabsolutelynecessarytopreservesafety

Secure• Clearawayuninvolvedpeople• Establishaperimeterthatpreventspeoplefromenteringthepotentialcrimescene

Protect• Safeguardthescene–limitanddocumentanypeopleenteringthearea

• Don’tusephonesorbathroomswithinthecrimescenearea• Don’teat,drinkorsmokeinthecrimescenearea

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13

Observe• Writedownyourobservationsassoonasissafetodoso• Recorddetailedinformationansdon’trelyonyourmemory• Noteswillaidfirstrespondersuponarrivalandcouldbeutilizedincourt

Notify• Call911ifnotalreadycalledorpolicearenotonscene

Document• Takenoteofspecificthingssuchastime,date,peopleatscene,weather,doorsopenorclosed,lightsonoroffandthepositionoffurniture

• BepreparedtoprovideyournotesandinformationtopoliceQ. Emergency Evacuation of Non-Ambulatory Disabled Individuals with Disabilities

Eachbuildingprincipal/director/sitesupervisorisresponsibleforidentifyingnon-ambulatorydisabledstafforstudentsandlistingthatinformationintheirbuildinglevelemergencyplan.Thisincludesassigninganareaofrescueassistanceforsuchpersononfloorsaboveorbelowthelevelofdischarge.SincebuildinglevelERPsareprovidedtolocalemergencyresponders,thisinformationwillbereadilyavailableduringanemergency.

R. Accounting for All Persons

TheBuilding-LevelERPhasproceduresinplaceto:• TakeattendanceandreporttotheIncidentCommanderwhenclassrelocatesinsidethebuildingoranevacuationtakesplace

• ReporttotheIncidentCommanderwhenastudent,staffmember,orguestcannotbelocated

• Dismissstudentsiftheyhavebeenrelocatedinthebuilding

S. Family Reunification Plans

Duringanybuildingevacuationitisimportanttohaveafamilyreunificationplan.Ingeneral,familiesshouldbereunifiedattheeachbuildingsevacuationsiteandwillrequireassignedpersonnelandplansthatshouldbedetailedineachbuildinglevelemergencyresponseplan.

T. Crises Occurring Outside of Normal School Hours

Duetothemanyuncertaintiesaboutbuildingoccupancyduringtimeswhenschoolisnotinsession,itisdifficulttoprescribeaspecificcourseofactionthatwillremedyanyandallcrisesoccurringwithinthattimeframe.Thebuildingprincipal/director/sitesupervisorwillnotifytheirimmediatesupervisorortheChiefEmergencyOfficerofthecrisisandtheappropriateactionswillbetaken.

U. Procedures for Informing Other Educational Agencies of an Emergency

1.TheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillevaluatetheimpactofanemergencyonothereducationalagencieswithintheschooldistrict.

2. Iftheimpactisevident,theChiefEmergencyOfficerwillinformthecontactpersonateachaffectededucationalagencyofthestatusoftheemergency.

3. Ifcontactwithothereducationalagenciescannotbemade,theChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillcontacttheappropriatepoliceagencyforassistanceincommunicatinginformationtotheseeducationalfacilities.

4.Iftransportation,shelteringandothertypesofassistancearetobeprovidedtoothereducationalagencies,theChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillmakearrangementstoimplementthisassistance.

V. Procedures for School Cancellation

Whenitbecomesnecessarytocloseschoolsandcancelclasses,thedecisiontoclosewillbemadeattheearliestpossibletime.Asindicatedintheemergencyclosingsectionofthismanual,decisionstoclosearemadeafterextensivereviewofconditionsandconsultationwithotheragencies,butalwayswiththebestinterestofourstudentsandstaffinmind.

Whenadecisiontocloseoneormoreofthedistrictschool/site(s)ismade,thisinformationisimmediatelytransmittedtoalllocalradioandTVstationsforbroadcasttothegeneralpublic.Thespecificprocedureisoutlinedintheemergencyclosingsectionofthismanual.

W. Procedures for Sheltering Students, Staff, and Visitors

Intheeventthatitbecomesnecessarytoshelterstudents,staff,visitors,orotherindividuals,thebuildingprincipal/director/sitesupervisorortheirdesigneewillcontacttheAssistantSuperintendentforInstructionalProgramsortheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecurity.TheAssistantSuperintendentforInstructionalProgramsortheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritywillnotifytheDistrictSuperintendent.Ifitbecomesapparentthatdistrictstudentswillnotbeabletoleavethefacility,theschoolprincipal/director/sitesupervisorwillmakearrangementsforadequatesupervisionofthestudentsundertheirdirectionandtomakeprovisionsforbuildingmaintenance(custodial)andfoodservices.ItshallbetheresponsibilityoftheChiefEmergencyOfficer/CoordinatorofSchoolSafetyandSecuritytoinformappropriatepolice,RedCrossandemergencypreparednessofficials.

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14

Thedistricthasalsopartneredwithdifferentlocalandstateagenciestoprovidesheltertothecommunityduringcertaindisastersoremergencies.TheChiefEmergencyOfficeristhecontactforthoseagenciesduringthecrisis.TheChiefEmergencyOfficerwilltakeappropriateactionsduringsuchincidents.

X. Continuity of Operations Plan (COOP)

AspartoftheContinuityofOperationsPlan(COOP),Monroe2–OrleansBOCESwilluseresourcesto:• Identifyprimaryandsecondaryrelocationsitesforeachbuildingthatmeettheneedsofschool

• AllowtheCOOPtobeactivatedatanytimeandsustainingitforupto30days

• Re-establishessentialfunctions,suchasrestorationofschooloperations,andmaintainingthesafetyandwell-beingofstudentsandthelearningenvironment

• Ensuringstudentsreceiveapplicablerelatedservicesintheeventofaprolongedclosure

• Protectvitaldocumentsandmakethemavailableatalternatesites

• IdentifypersonneltoassistindevelopingCOOPandtrainingtheminactivatingCOOPprocedures

Y. Recovery

District Support for BuildingsInadditiontosupportduringanemergency,Monroe2–OrleansBOCESwilluseallresourcesatitsdisposaltosupporttheEmergencyResponseTeamsandthePost-IncidentResponseTeamsintheaffectedschool/sites(s)aftertheincidenthasbeenresolvedtothepointwhererecoveryofnormaloperationscancommence.Additionalsupportincludesbutisnotlimitedtomentalhealthservices,buildingsecurityandfacilityrestoration.

Disaster Mental Health ServicesMonroe2-OrleansBOCESstaffwillassistinthecoordinationofDisasterMentalHealthResources,insupportofthePost-IncidentResponseTeams,intheaffectedschool/site(s).Thismaytaketheformofseekingoutadditionallocalsupportorcould,ifwarranted,involveaccessingfederalandstatementalhealthresourcesaswell.

Review and DebriefingTheinvolvedschool/site’sBuilding-LevelEmergencyResponseTeamwillmeettoreviewthespecificincidenttodetermineiftheresponseplanwasadheredtoandifanyimprovementsareneededtoenhancetheplan.Thisreviewmay,dependingonthenatureanddegreeoftheincident,includeinputfromtheEmergencyOperationsGroupand/orrepresentativesoflocalemergencyresponseagencies.ThereviewanddebriefingmayincludetheitemssummarizedinthenextsectiondescribingthePost-IncidentResponseGuide.

Post-Incident ResponseBuilding-LevelPost-IncidentResponseTeamwillhavetheresponsibilityofassistingtheschool/sitecommunityandguidingstaffandadministrationincopingwiththeaftermathofaseriousviolentincidentoremergency.Itislikely,however,thatthesedutiesandresponsibilitieswillbesharedbymembersoftheTrauma,Illness,Grief(TIG)Team,Building-LevelSafetyTeam,Building-LevelEmergencyResponseTeamsandtheremainderoftheschool/sitecommunity.• Conveneattheearliestpossibletimefollowingthecrisisforameetingtohelptheprincipal/director/sitesupervisorprepareawrittenstatementforthestafftobepresentedattheEmergencyStaffMeeting.Itmaybemostprudenttoconveneontheweekendinsomecrisissituationstoeffectivelymanagecommunicationstostaffandparentsandtoinitiatethepropersupportservicesasneeded

• Reviewrolesinprovidingsupportduringthedayofthecriticalincident

•Attendend-of-schooldebriefingmeetingforstaff.Preparetoofferanysupportinwaysneeded

• Meetwithprincipal/director/sitesupervisor,followingstaffdebriefing,ifpossible,toprocesstheday’seventsandprepareforthenextschoolday

• Meetdaily,forasmanydaysasnecessary,toprocesseventsanddecidemeasuresneededtomeettheneedsofstudents,staff,family,andcommunity

• Solicitandencouragefeedbackfromstudents,staff,familyandcommunity.FeedbackwillberecordedontheBuilding-LevelERPfeedbackformforevaluationpurposes

• Meetafterthepassageoftwotothreeweekstoevaluateandpossiblyreviseplanbasedonstudents,staff,family,andcommunityfeedback

Trauma, Illness, and Grief (TIG) TeamTheMonroe2–OrleansBOCESTrauma,Illness,andGrief(TIG)Teamisagroupofcounselors,psychologists,socialworkers,nursesandotherstaffmemberswhohavereceivedspecializedtraininginrespondingtotheemotionalneedsofchildren,teachers,andotherschoolpersonnel,whicharisefromtrauma,violence,illness,griefandloss.TheTIGteamwilloverseetheinitialandon-goingtrainingprogramforallbuildingcrisisteamsandmaintainrecords.TheTIGteamisalsoresponsibleforcoordinatingcrisisteamactivities.

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Threat And Hazard Planning Guidelines

A. Introduction of Potential Hazards

Schoolsareexposedtomanythreats,hazards,andvulnerabilities.Allofthesehavethepotentialfordisruptingtheschoolcommunity,exposingstudentsandstafftoinjuryandcausingdamagetopublicorprivateproperty.

Thethreatandhazardspecificresponsesectionprovidesuniqueprocedures,roles,andresponsibilitiesthatapplytoaspecifichazard.Theyoftenincludeprovisionsandapplicationsforwarningthepublicanddisseminatingemergencypublicinformation.

Threatandhazardspecificannexesdonotrepeatcontent,butbuildoninformationinthefunctionalannexesandbasicplan.Repeatinginformationisnotadvisableforthefollowingreasons:

• Schoolstaffandstudentsshouldlearnandexercisesimpleproceduresthatapplytoallhazards

• Thehazardspecificannexespresentonlyhazard-uniqueinformation

• Repeatingproceduresincreasesthepossibilitythattherewillbeinconsistenciesinproceduresthatcouldleadtoconfusionduringanincident

• Theplanbecomeslargerandmoredifficultforuserstocomprehend

Eachbuilding-levelEmergencyResponsePlan(ERP)iscustomizedtoaddressspecificthreatandhazardprotocolstofittheiruniquecircumstances.Planning,training,drillsandtable-topexercisesconductedwithlocalemergencyandsafetyofficialstoassistinthedevelopmentofeffectiveproceduresandprotocols.Theseactivitieswillalsohelpaschoolevaluatetheappropriatenessoftheproceduresintheplan.Theyassistwithmodificationsorupdatingasnecessarytoensurethattheproceduresaresufficienttoprovideasafeenvironmentforstudents,staffandvisitors.

Alistofpotentialhazardsthatisnotall-inclusiveisincludedonthefollowingexamplepage.

Threat and Hazard Type Examples

Natural Hazards • Earthquakes• Tornadoes• Lightning• Severewind• Hurricanes• Floods• Wildfires• Extremetemperatures• Landslidesormudslides• Winterprecipitation• Wildlife

Technological Hazards • Explosionsoraccidentalreleaseoftoxinsfromindustrialplants• Accidentalreleaseofhazardousmaterialsfromwithintheschool,suchasgasleaksorlaboratoryspills

• Hazardousmaterialsreleasesfrommajorhighwaysorrailroads• Radiologicalreleasesfromnuclearpowerstations• Damfailure• Powerfailure• Waterfailure

Biological Hazards • Infectiousdiseases,suchaspandemicinfluenza,extensivelydrug-resistanttuberculosis, Staphylococcus aureus, and meningitis

• Contaminatedfoodoutbreaks,includingSalmonella,botulism,andE.coli• Toxicmaterialspresentinschoollaboratories

Adversarial, Incidental, and Human-caused Threats

• Fire• Activeshooters• Criminalthreatsoractions• Gangviolence• Bombthreats• Domesticviolenceandabuse• Suicide

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B. Planning Assumptions and Limitations

Statingtheplanningassumptionsallowstheschooltodeviatefromtheplanifcertainassumptionsprovenottobetrueduringoperations.TheMonroe2–OrleansBOCESDistrict-WideSchoolSafetyPlanandindividualBuilding-LevelEmergencyResponsePlansareestablishedunderthefollowingassumptions:• Theschoolcommunitywillcontinuetobeexposedandsubjecttothreats/hazardsandvulnerabilitiesdescribedintheThreat/HazardsAssessmentsAnnex,aswellaslesserthreats/hazardsthatmaydevelopinthefuture

• Amajordisastercouldoccuratanytimeandatanyplace.Inmanycasesdisseminationofwarningtothepublicandimplementationofincreasedreadinessmeasuresmaybepossible;however,mostemergencysituationsoccurwithlittleornowarning

• Asinglesiteincidentcouldoccuratanytimewithoutwarningandtheemployeesoftheschoolaffectedcannotandshouldnot,waitfordirectionfromlocalresponseagencies.Actionisrequiredimmediatelytosavelivesandprotectschoolproperty

• Theremaybeanumberofinjuriesofvaryingdegreesofseriousnesstofaculty,staffand/orstudents.Rapidandappropriateresponsecanreducethenumberandseverityofinjuries

• Outsideassistancefromlocalfire,lawenforcementandemergencyserviceswillbeavailableinmostseriousincidents.

Becauseittakestimetorequestanddispatchexternalassistance,itisessentialfortheschooltobepreparedtocarryouttheinitialincidentresponseuntilemergencyrespondersarriveattheincidentscene

• Actionstakenbeforeanincidentcanstoporreduceincident-relatedlosses

• MaintainingtheBuilding-LevelERPandprovidingfrequentopportunitiesfortrainingandexercisingtheplanforstakeholders(staff,students,parents/guardians,firstresponders,etc.)canimprovetheschool’sreadinesstorespondtoincidents

C. Initial Response

Building/sitepersonnelarelikelytobethefirstonthesceneofanincidentinaschoolsetting.Staffandfacultyareexpectedtorespondasappropriateandnotifytheprincipal,ordesignee,untilcommandistransferredtosomeonemorequalifiedand/ortoanemergencyresponseagencywithlegalauthoritytoassumeresponsibility.StaffwillseekguidanceanddirectionfromtheBOCESandemergencyresponders.GeneralstaffresponsibilitiesarelistedintheGeneralResponsesectionofthisplan.

AnystaffpersonorfacultyinabuildingthatseesorisawareofanemergencyshallactivatetheERP.

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Amedicalemergencyisaresultofaminorormajorillnessorinjurytoanindividual,andcanbeofsuchseverityastobelifethreatening,ormerelycausethevictimdiscomfortorpain.Thedistrictdoesnotexpectunlicensedstafftoprovidemedicalcare.Thedistrictdoesexpectunlicensedstafftocallforemergencyassistance(i.e.911,schoolnurse)andstaywiththevictimuntilhelparrives.Ineachcase,theguidingprinciplesaretoprovideappropriatecareuntilcompetentmedicalorparentalcareissecured.Emergencycareisnotauthorizedbeyondproperfirstaid.Firstaidistreatmentthatwillattempttoprotectthelifeandcomfortofthevictimuntilauthorizedmedicaltreatmentisavailable,orinthecaseofastudent,untilthechildisplacedunderthecareoftheparentorguardian.Staffshouldusejudiciousavoidanceandstandardprecautionsinmanagingallemergencies.Schoolnursesfollowtheirstandarddistrictpolicies,proceduresandtrainingnotlistedinthissection.

Thenumberofmedicalemergenciesthatcandevelopispotentiallyendless.EachBuilding-LevelERPwilldesignateBuilding-LevelResponseTeamsthatmaybeusedtorespondinamedicalemergency.

Thedistricthasalsodevelopedpolicyandproceduresforcontactingparents,guardians,orpersonsinaparentalrelationtoastudentintheeventofanimpliedordirectthreatofviolencebyastudentagainstthemselves,includingthreatofsuicide.

Medical Emergencies And Mental Health

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Building-Level Emergency Response Plans (ERP)

Introductory Material

Plan Development and MaintenanceEachMonroe2–OrleansBOCESBuilding-LevelEmergencyResponsePlan(ERP)willbedevelopedbytheBuildingEmergencyResponseTeamunderthedirectionoftheCoordinatorofSchoolSafetyandSecurity.8NYCRRSection155.17(b)and155.17(c)(11)-requiresthateachschoolshallhaveaBuildingEmergencyResponseTeamthatconsistsofrepresentativesfromthefollowinggroups:teacher,administrator,andparentorganizations,schoolsafetypersonnelandotherschoolpersonnel,communitymembers,locallawenforcementofficials,localambulanceorotheremergencyresponseagencies,andanyotherrepresentativestheboardofeducation,chancellororothergoverningbodydeemsappropriate.ABuilding-LevelResponseTeamandPost-IncidentResponseTeamwillalsobeappointed.

TheBuilding-LevelEmergencyResponseTeamisresponsiblefortheoveralldevelopment,maintenance,andrevisionoftheBuilding-LevelERPandforcoordinatingtrainingandexercisingtheBuilding-LevelERP..Teammembersareexpectedtoworkcloselytogethertomakerecommendationsforrevisingandenhancingtheplan.

Distribution of the Plan8NYCRRSection155.17(e)(3)mandatesthatacopyoftheERPandanyamendmentsshallbefiledwiththeappropriatelocallawenforcementagencyandwiththeNewYorkStatePolicewithinthirtydaysofadoption.ThisfunctionwillbecompletedbytheCoordinatorofSchoolSafetyandSecurity.

Send Building Level Safety Plans to:NewYorkStatePoliceHeadquartersFieldCommandAttn:SafeSchoolsNY1220WashingtonAvenue,Building22Albany,NY12226

Or by email to:info@safeschools.ny.gov

Record of DistributionCopiesoftheERP,includingappendicesandannexesarerecommendedtobedistributedtoyourlocalfiredepartment,arealawenforcement(includingvillage,town,countyandstatepolice),localandcountyemergencymanagement,theDistrictSuperintendentandanyotherpersonsdeemedappropriatebytheSchoolBuildingSafetyTeam.

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A. Closings Procedures

Thedecisiontocloseschoolisbasedonthenatureoftheemergencyandtheexpectedimpactthattheemergencywillhaveonstudentsafetyandwelfare.Mostoften,schoolclosingsaretheresultofinclementweatherconditionsthatadverselyaffectthesafetyofstudentwalkersand/orbusriders.Thedistrictmaycloseallofitsschoolsoronlyoneofitsschools,dependinguponthespecificnatureoftheemergency.Itmayalsoelectalatestartingtimeoranearlydismissal,dependingonanup-to-the-minuteappraisalofthespecificsituation.

TheDistrictSuperintendent(ordesignee)willmakeeveryefforttodecideschoolclosingsinatimelymanner.Thiswillbedoneafterthedistricthasthoroughlyevaluatedthesituationandafterconsultingwiththe,police,weatherbureau,andotherdistrictdepartments.AllschoolclosingswillbereportedtolocalradioandtelevisionstationsforbroadcasttothegeneralpublicandpostedtotheMonroe2–OrleansBOCESwebsite.Anautomatedphonecallwillalsoinformfamiliesofemergencyclosingswheneverpossible.

WheneverMonroe2–OrleansBOCESbuildings/programsclose,allafternoonandeveningactivitieswillordinarilybecancelled.

Parentsshouldinstructtheirchildrenonwheretheyaretostaywhenschoolisclosed,orwhenschoolisdismissedearly.Workingparentsshouldmakepriorarrangementswithfriendsandneighborsforthetemporaryhousingoftheirchildrenintheeventthatanemergencyariseswhiletheyarenotathome.

WhileMonroe2–OrleansBOCESwillmakeeveryefforttomakedecisionsthatareinthestudents’bestinterest,weather,street,andsidewalkconditionscanvary.Weatherconditionscanalsochangeradicallywithinaveryshortperiodoftime.Forthesereasons,parentsarealwaysthefinalauthorityindecidingiftheirchildrenaretobesenttoschoolduringanygivenemergencywhentheschoolsareopen.

Thecommunicationsdivisionisresponsiblefornotifyingtheappropriatenewsagencytoannounceschoolclosingsordelays.Thelistofnewsagenciesnotifiedwillbemaintainedbythecommunicationsmanager.

B. Early Dismissal Procedures

1.Ifabuildingneedstoevacuatetoanotherlocation:• Assoonaspossible,thebuildingwillnotifytransportationthatthereisapossibilitythatwemayhavetoevacuatethebuildingandtransportthestudentstoanalternativelocation

• TransportationwilltransportstudentstothebuildingthatisdesignatedintheMonroe2–OrleansBOCESEmergencyResponsePlan(ERP)unlessdirectedtotakethestudentstoadifferentlocationbytheIncidentCommander

2.Ifthereisapotentialforanevacuationtosendstudentshometheprocessisasfollows:• Assoonaspossible,thebuildingwillnotifytransportationthatthereisapossibilitythatthebuildingneedstobeevacuatedandtheBOCESneedstotransportthestudentstotheirhomedistricts

• Monroe2–OrleansBOCESwillworkwithcomponentdistrictstoadvisethemthatthestudentsarebeingsentbacktotheirhomedistrictsearlysothosedistrictscanmakeproperarrangements

General Emergency Response PlanningTheMonroe2–OrleansBOCESDistrict-WideSafetyPlanshouldprovidetheframeworkfortheBuilding-LevelEmergencyResponsePlan.1. Schoolcancellations2. Earlydismissal3. Evacuation4. Lockout5. Lockdown6. ShelterinPlace7. HoldinPlace

1) School Cancellation Procedures:SchoolCancellationmeansthatschoolwillnotbeinsessionforoneormoredaysduetoanactualorimpendingemergency.IntheeventthattheDistrictSuperintendentordesigneecancelsschool,thisdecisionwillbebroadcastedonlocalTVandradiochannels.Inaddition,Monroe2–OrleansBOCESwillutilizemultiplemeans,includingautomateddialingsystems,toalertparentsand/orstaff.

TheDistrictSuperintendentshallnotifytheStateEducationDepartmentCommissionerassoonaspossiblewhenevertheemergencyplanorbuilding-levelschoolsafetyplanisactivatedandresultsintheclosingofaschoolbuildinginthedistrict.Suchinformationneednotbeprovidedforroutinesnowemergencydays.

2) Early Dismissal Procedures:EarlyDismissalmeansreturningstudentstotheirhomesortheirhomeschooldistrictbeforetheendoftheschoolday.TheDistrictSuperintendentordesigneemakesthisdecision.

Informationonthisdecisionwillbedistributedtothoseaffectedbythismatteratthattime.Staffwillbeadvisedonwhattheirresponsibilitiesare.

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3) Evacuation Procedures:Evacuationmeansthemovingofstaffandstudentsfromtheirplaceofworkorstudytoapredeterminedlocationdeemedmoresuitablefortheirprotection.TheseplansareavailableineachBuilding-LevelEmergencyResponsePlan(ERP).

Forbothearlydismissalandevacuation,transportationisprovidedbythecomponentschooldistrictsuponnotificationfromtheDistrictSuperintendentorthedesigneeandiscoordinatedwiththekeypersonnelresponsiblefortransportationwithinthevariousBOCESprograms.ShelteringagreementsarecontainedwithintheBuilding-LevelERPsandwillbeverifiedannually.CommunicationstoparentsarecoordinatedbytheCommunicationsManagerviacommuniquéstothemediaandtothehomeschooldistricts.Parentsarealsoprovidedannualwrittennoticestomonitorradiobroadcastsinemergencysituationsandpotentialemergencysituationssuchassevereweather.

ShelteringsiteswillbeincludedasapartofeachBuilding-LevelEmergencyResponsePlan.

4) Lockout:Lockoutistheresponsetoanactualorpotentialthreatfromoutsidetheschoolbuilding.

Anexampleofsuchathreatmightbeanescapedfugitive,custodialinterferenceoradisgruntledemployeeorspouse.Wherethesituationwarrants,theschoolfaculty,staff,andstudentsareawareof,butnotdisruptedbysucharesponsebeingactivated.Consequently,theschooldaycontinuesasnormalexceptfortheterminationofalloutsideactivities.Insomecases,thedetailsofalockoutdonotneedtobesharedwiththestudentstoprotecttheidentityoftheindividualsinvolvedandminimizedisruptiontotheeducationalprocess.

Lockout Objectives• Tokeepanythreatofviolenceordangerousincidentoutofthebuilding

• Topromoteminimaldisruptiontotheeducationprocesswhenthereisapotentialoractualincidentoutsidethebuilding

Lockout Procedures• Announce‘”lockout.”Useplainlanguagetoannouncethelockout

• ActivateBuilding-LevelEmergencyResponsePlan(ERP)andimplementIncidentCommandSystem(ICS)inaccordancewithsafetyplaninstructions

• Ifabuildingisinlockoutbecausetheywerenotifiedbypoliceofalocalsituation,thereisnoneedtocalltoadvisepoliceofthelockout.However,thebuildingshouldkeepthepoliceadvisedofanychangeinstatustoyourbuilding

• Ifthebuildingisinitiatingthelockoutduetoasituationorpotentialincidentdiscoveredatthebuilding,theyshouldadvisepoliceofthelockoutandwhatisanticipated

• Lockallexteriordoorsandwindows• Terminatealloutsideactivities• Entrytothebuildingmaybegainedonlyonacase-to-case-basis,andonlythroughalockedandmonitoreddoor

• Classesotherwisecontinueasnormal• AlockoutisliftedwhentheexternalthreatisresolvedNotificationofsuchresolutionmaybethroughanymeansappropriatefortherespectivebuilding

• Uponresolutionofanincidentandterminationofthelockout,contactpolicetoadvisethemofsuch

Stepstoimplementlockoutafterapossiblethreathasbeenidentified:1.Inaneventofanemergency,theexecutiveprincipal,assistantprincipal,building/programadministrator,orhis/herdesigneewillnotifyallbuildingoccupantsthatlockouthasbeenimplementedandwillcall911(unlesslockoutwasinitiatedbythepolice)

2.ActivateBuilding-LevelEmergencyResponsePlan(ERP)andimplementIncidentCommandSystem(ICS)inaccordancewithsafetyplaninstructions

3.Havestudentswhoareoutsideimmediatelyreturntothebuilding

4.Assignedstaffwilllockandsecureallexteriordoorsandentrances

5.Monitormainentrancesandallowonlyauthorizedpersonnelintothebuilding

6.Calltoreturntothenormaloperationswillbegivenbytheexecutiveprincipal,assistantprincipal,building/programadministrator,orhis/herdesigneefollowingapprovalfromMonroe2–OrleansBOCESAdministrationandlocalauthorities

5) LockdownAlockdownistheresponsetotheworst-casescenario,andmustbeexecutedwithappropriateurgencyandseriousness.Abuildingadministrator,faculty,orstaffmembermayinitiatealockdownbaseduponanactualorimminentthreat(notincludingbombthreats)orviolentevent.

Lockdown Objectives• Tominimizeinjuryanddeath• Tofacilitateeffectiveresponse• Tomoveasmanypeopleaspossibletoasafeplace• Toneutralizethethreat

Lockdown Response• Announce“lockdown.”Donotusecodes.Call911andreportyoursituation.Consideralockoutforadjacentbuildingsaswell

• Immediatelygatherstudentsfromhallwaysintoclassroomsoroffices.Thisincludescommonareasandrestroomsimmediatelyadjacenttoclassrooms

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• Lockclassroomdoor(s)andhavestudentstakeaseatedpositiononthefloornexttothewalloutofviewfromthedoorwindow.Stayoutofsight

• Donotcoverwindows• Leavethewindowblindsastheyare• Turnoffclassroomand/orofficelightsifpossible• Documentandattendtoanyinjuriesaswellaspossible• Nooneshouldbeallowedtoenterorleaveaclassroomorofficeunderanycircumstances

• Donotanswerorcommunicatethroughyourlockeddoor• Donotallowanyoneintoyoursecuredarea• Donotansweraclassroomtelephone• Donotrespondtoafirealarmunlessimminentsignsoffireareobserved.Doingsocouldcompromisethesafetyofthosealreadysecured

• Donottalkwithinthesecuredarea,exceptonlyasabsolutelynecessary

• Donotrespondtotheintercom,publicaddresssystem,orotherannouncements

• Takeattendanceincludingadditions.Missingstudents’lastknownlocationsshouldbenoted.Keepthisrecordforwhenyouarereleasedfromthelockdown

Lockdownwillendonlywhenyouarephysicallyreleasedfromyourroombyemergencyrespondersorotherauthority. Respondinglawenforcementshouldhavemasterkeytoconducttherelease.Donotrelyonschoolpersonnelwithkeystobeavailabletoassistintherelease.

6) Shelter in PlaceTherearetimeswhenitisnecessarytomovethebuilding/officepopulationtoasingleormultiplelocation(s)inthebuilding/officebuilding.ThisiscalledaShelterinPlace.Inmostcases,ashelterinplaceisdonewhenthereisathreatoforactualweatherrelatedincidentorabombthreat.

Shelter in Place Objectives• Tominimizeinjuryordeath• Tolocateandcontainanydeviceorweatherdamage• Tofacilitateemergencyresponses• Toestablishsaferoutesanddesignatedareas

Shelter in Place Response• Announce“ShelterinPlace”.Instructeveryonetoremainwheretheyareandscantheirrespectiveareaforanythingoutoftheordinary

• Call911• ActivateBuilding-LevelEmergencyResponseTeam.Instructthemtoscancommonareasforanythingunusual

• Ifnodeviceisfound,decidewhethertocontinueschoolorevacuate.Theschooldistrictadministrationmayconsultwithpolicetomaketheirdecision

• Ifadeviceisfound,follow“ForaSpecificBombThreat”Procedures

For a Specific Bomb Threat:• Announce“ShelterinPlace”• Call911• ActivateBuilding-LevelEmergencyResponseTeam.Instructthemtofindaninternallocationtomovetheschoolpopulationto,scanandclearthelocationandaroutetoit.Movethoseintheaffectedareatotheestablishedandclearedlocation

• Assistfirstrespondersasnecessary

For a Weather-Related Situation:• Announce“ShelterinPlace”withinstructionstogotothehallwayoraninternalroomwithoutwindowsandsitdownonthefloor

• ActivateBuilding-LevelEmergencyResponseTeam• Call911foranyemergencyassistanceifneeded

(7) Hold in Place HoldinPlaceisaresponsetomedicalemergencyoranyotherincidentwherehallwayswouldneedtobeclear.

HoldinPlaceObjectives:• Tostopmovementwithinthebuilding• Continuenormalclassroomactivity

HoldinPlaceProcedures:• Announce“holdinplace.”• Useclear,conciselanguagetoprovidedirectiontotheschoolbasedonthesituation

Execute Hold in Place• Studentsinhallways,bathroomsorothercommonareaswillreturntotheirclassroom.Iftheholdinplaceisannouncedbetweenclassperiods,studentswillreturntotheirpreviousclasstoawaitinstructions.Iftherouteisblocked,studentswillgotothenearestclassroomandadvisetheteacherthattheyareunabletogettotheirclassandawaitinstructions

• Allavailablestaffmemberswillassistinmaintainingorderandaccountingforstudents.Remaininpositionuntilfurtherinstructionisgivenorremaininginplacecompromisessafety

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ResponsestospecificemergenciesareoutlinedingreaterdetailineachBuilding-LevelEmergencyResponsePlan.

A. Threats of Violence

Threatsofviolencetotheschool,stafforstudentsareseriouslyconsidered.Administrationandlocalauthoritieswillbecontactedforallthreats.

B. Policies and Procedures for Responding to Implied or Direct Threats by Students, Staff and Visitors

Anyoneissuinganimpliedordirectthreatwillbereportedtothebuilding/programadministrator.Thebuilding/programadministratorwillevaluatetheseriousnessofthethreatandrefertothesiteplanforviolentthreats.

Consequencesforanyoneissuingthreatsofviolencemayincludebutnotbelimitedto:1. DisciplinaryactionasoutlinedintheMonroe2–Orleans

BOCESCodeofConduct2. Referraltocounseling3. Lawenforcementinvolvement4. Superintendent’shearingandpossiblesuspensionfor

studentsorStateEducationDepartment(SED)sanctionsforstaff

C. Warning Signs for Students at Risk of Committing School Violence

Youcanincreaseyourabilitytorecognizeearlywarningsignsbyestablishingclose,caring,andsupportiverelationshipswithstudentssothatyouknowthemwellenoughtonotechangesintheirbehaviorpatterns.Beawarethatoneofthesesignsalonemaynotbeanindicatorbutonesignmayleadyoutolookformoresigns.Trytounderstandviolenceandaggressionwithincontext(culture/familybackground),avoidstereotypes,viewwarningsignswithinadevelopmentalcontext,andunderstandthatachildmaytypicallyexhibitmultiplesigns.

Early Warning Signs for Students at Risk:1. Socialwithdrawal2. Excessivefeelingsofisolationandbeingalone3. Excessivefeelingsofrejection4. Havingbeenavictimofviolence5. Feelingsofbeingpickedonandpersecuted6. Lowinterestinschool/pooracademicperformance7. Expressionofviolenceinwritingsanddrawings8. Uncontrolledanger9. Impulsiveorchronichitting,intimidating,andbullying10. Historyofdisciplineproblems11. Pasthistoryofviolent/aggressivebehaviorand/orviolence

towardpeers12. Intolerancefordifferences/prejudices13. Drugand/oralcoholuse

14. Caregivershaveahistoryofdrugs/alcoholinvolvement15.Peergroupreinforcesantisocialbehaviors16.Learnedattitudesacceptingaggressivebehavioras“normal”

andeffectiveinsolvingproblems17. Highlevelofviolenceinthehome,neighborhood,or

media18. Poorattendanceandnumerousschoolsuspensions19. Affiliationwithgangs20. Difficultywithsocialskillsandpoorpeerrelations21. Easilyinfluencedbyothers/tendencytocopycat22. Historyofparentalrejection,inconsistentdisciplineand

lackofsupervision23. Difficultycontrollingimpulsesandemotions24. Inappropriateaccessto,possessionof,anduseoffirearms25. Seriousthreatsofviolence26. Poorpersonalhygiene27. Crueltytoanimals28. Settingoffires29. Lackofremorseorempathyothers

Imminent Warning Signs:1. Seriousphysicalfightingwithpeersorfamilymembers2. Severedestructionofproperty3. Severerageforminorreasons4. Detailedthreatsoflethalviolence5. Possessionand/useoffirearmsandotherweapons6. Self-injuriousbehaviorsorsuicidethreats/expressionsof

hopelessness7. Irrationalbeliefsandideas8. Verbal,non-verbal,orwrittenthreatsorintimidation9. Fascinationwithweaponry/bombsand/orviolentacts10. Expressionofplantohurtselforothers11. Externalizationofblame12. Unreciprocatedromanticobsession13. Fearreactionamongfellowstudentsorfaculty14. Drasticchangesinbeliefsystems15. Neworincreasedstressathomeorschool16. Inabilitytotakecriticism17. Feelingsofbeingvictimized18. Intoxicationfromalcoholordrugs19. Violencetowardinanimateobjects20. Stealsorsabotagesprojectsorequipment21. Lackofconcernforthesafetyofothers

Ifyoususpectthatoneofyourstudentsisexhibitingsignsorisatriskofviolence,contactyoursupervisor.

Monroe2–OrleansBOCEShasaThreatAssessmentPlaninplacethatmaybeactivatedtoaddressrelatedissues.

D. Procedures for Responding to Acts of Violence

1. Student fighta) Staffresponsibilities:1. Ifthestudentfightinvolvesaphysicalconfrontation,

thestaffmember(s)shouldusetheirbestjudgmentregardingtheirownabilitytomanagethestudentandproceedaccordingly

Section III: Response for Specific Emergencies

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2. Callforassistancefromthemainofficeorappropriateadministrativeoffice.

3. Makeverbalcontactinacalm,low-tonedvoice4. Ifthebehaviordoesnotcease,shout,“stop”andthen

loweryourvoiceandencouragestudentstotalkabouttheissuessomeplaceelse.

5. Trytogetindividualstoamoreisolatedareasotheycancalmthemselveswithoutlosingface,ortrytogettheareaemptiedofotherstudentssothereisasmalleraudienceandlessdanger.

6. Donotleavethestudentsaloneuntiltheyarecalmeddown.

7. Discusstheirbehavioranditsconsequencesonlyaftertheyarecalm.

8. Nevergrabortouchaviolentstudentunlesstheyarecausingharmtothemselvesorothers.

9. Ifstudentswillnotdisengage,removeotherstudentsfromthearea.

10.Ifthestudentrefusestocooperatebyrenderingtheabovestepsinvalid,notifytheprincipal/buildingprogramadministratorthatyouneedhelpwithaviolenceproblem.

11.Completeandfileareferralform.

b) Building/ProgramAdministrator’sresponsibilities:1. Assessthesituationandinterveneifrequestedby

staff.2. Sendallavailablestafftotheareatodemonstratea

showofforce.3. Call911ifstudentsrefusetocooperate.4. Ifnecessary,calltheDistrictSuperintendent’soffice

whowillensurethatthenecessaryadministratorsarenotified,fromamongthefollowing:• Operations&Maintenance• Business/Administration• Safety/Security• MediaRelations

5. Assistpoliceinanywayrequested.6. Followdisciplinaryactionaccordingtothe

Monroe2–OrleansBOCESCodeofConduct.7. Fileanincidentreport.

2. IntrudersThiswouldconsistofanypersonenteringtheschoolthatisnotschoolpersonneloraregisteredstudent.Staffandfacultyshouldautomaticallyrecognizeandquestionthepresenceofunauthorizedpersonsonschoolgrounds.

Directivestoallstaff:- Determinewhetherthepersonisalegitimatevisitor

orathreattoschoolsafety- Escortallvisitorstotheofficetosign-in- Ifapersonissuspectedofposingathreat:

• Immediatelycontactthebuilding/programadministratorwhowillcall911forthepolice

• building/programadministratorwillinitiatetheschoollockdownprocedureasoutlinedbytheMonroe2–OrleansBOCESDistrict-WideSafetyPlan.

• Donotengageinaviolentconfrontation.Takeeveryothersteptoensureyoursafetyandthatofstudents

• Identifytheperson,theirlocationandnoteifanyweaponsvisible

• Containthesituationand,ifpossible,removeallinnocentpersons

3. Armed Student/IntruderIntheeventofanarmedstudentorintruder,staffresponsibilities:includeinitiatinglockdownprocedureasoutlinedbytheMonroe2–OrleansBOCESDistrict-WideSafetyPlan.1. Notifyteachersofintruderinthebuilding.andinstruct

tostayinclassroomsandlockdoors.2. Iftheintruderisinthehall,staffshouldcontactthe

officebyphone.3. Ifintheclassroom,teachershouldusethephoneto

requestassistancefromtheoffice.4. Ifshotsarefiredorotherviolentbehavioroccurs,

evacuatestudentstothesafestpositionawayfromintruder.Otherwise,studentsshouldbeintheclassroomandtheclassroomdoorsshouldbelockedtoprevententrybytheintruder.

4. Kidnapping/Hostage Takingthiswouldbeapersontakenandheld,againsttheirwill,bymeansofphysicalforceorthreatofharmandheldbyanindividualuntilcertainconditionsaremet.Ahostagesituationmustbecarefullysurveyedandevaluated.Thesafetyofthehostage(s),faculty,andpoliceisthemostimportantconsiderationinanyhostagesituation.Trainednegotiatorsknowthatthemoretimethatisgained,themorelikelyitisthesituationwillbeconcludedwithoutviolence.

• InitiateLockdown• Identifythehostagetaker,location,andanyweapons• Containthesituationand,ifpossible,removeall

innocentpersons• Lettheprofessionalsnegotiate.

Ifyouaretakenhostage:• Don’tforcetheissuephysicallyormentally,keepa

distance;don’tmakequickmoves• Changeyourmindsetfromoneofauthorityto

hostage• Staycalm• Donotbecomeaspokespersonforthesystem• Donotdefendthesystem/school• Donotnegotiate,dictate,confront,antagonize,

defendorplead

Response for Specific Emergencies

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• Makeyourselfhuman.Forexample,talkaboutyourwife,husband,children,etc.Ifyouareseenasahumanbeingandlesslikeastrangerthepotentialforinjurydecreases

• Carefullyevaluateanescapeplan.Anyescapedoeshavethepotentialtocauseinjurytoyouandothers

5. Severe WeatherWhenasevereweatherwarningisreceived,staffwillbenotifiedtoescortstudentstosafeareasintheirrespectivebuildings.Blindswillbeclosedtominimizeflyingglass.Duckandcoverorshelteringunderdeskswillbeimplementedifnecessary.

6. Civil DisturbanceCivildisturbancescanincluderiots,sit-ins,racialconflictsandlongaltercations.Contactthebuilding/programadministratorprovidinglocationofdisturbance,whatistakingplace,numberofpeopleinvolvedandintentionsofthegroupifknown.Thebuilding/programadministratorwillcontacttheDistrictSuperintendentandpoliceifassistanceisneeded.Thebuilding/programadministratorwillnotifystaff.

Thestaffwillmovestudentsawayfromareaswhereviolentconfrontationsmayoccur.Thebuilding/programadministratorwillisolateproblematicindividuals(policeassistancemaybenecessary).Schoolsshouldnotbedismissedunlessitcanbeachievedwithoutrisktostudentsandstaff.

TheDistrictSuperintendentwillfollowupwithpolice,communityleadersandotherappropriatepartiesforopeningschoolthenextday.Thebuilding/programadministratorwillupdatestaffbeforeschoolbegins.Counselorsmayalsoneedtobecalledinandbeavailablethefollowingday.TheMonroe2–OrleansBOCESCrisisInterventionTeamhasadevelopedplantoenactinaccordancewithindividualbuildingadministrativeteam.

7. Student Transportation IncidentThedistrictschoolbusdrivershouldcontacthis/hertransportationdirector/supervisorimmediatelywithanytypeofschooltransportationaccident.

Thedriverwillensurechildrenareoutofthedangerareaandthenthroughthebuilding/programadministrator’soffice,requestassistanceforambulance,fireoranothervehicletotransportstudents.SchooldistrictswillnotifyMonroe2–OrleansBOCESwhenanaccidenthasoccurred.

Thetransportationdirector/supervisorwillnotifythedistrictofficeoftheincidentandthendriveouttoaccidentscene.ThedistrictofficewillcontacttheBuilding/ProgramAdministrator.Thetransportationdirector/supervisorwillupdatethedistrictadministrationonafrequentbasis.Ifthe

studentsneedtobetransportedtothehospital,theDistrictSuperintendentwillassignadesigneetogotothehospitaltobeon-site.AcollaborativedecisionbythecomponentdistrictandMonroe2–OrleansBOCESwillbemaderegardingparentnotificationofchildrenwhoareinjuredorwillbelateinarrivinghome.

8. Gas Leak ProcedureIfthereisasuspectedorconfirmedgasleakintheschool/sitenotifythebuilding/programadministratorimmediately.Thebuilding/programadministratorshouldcall911andannounceevacuationawayfromtheaffectedarea.Donotusethefirealarmtoactivateevacuationifyouhaveabelltypealarm.

Teachersshouldevacuatetodesignatedareasandaccountforstudents,thenmaintainsupervision.

Thebuilding/programadministratorwilldetermineifandwhenevacuationiscomplete.Thebuilding/programadministratorshouldthencheckwithteachersforunaccountedchildrenandnotifytheSafetyandSecurityCoordinator.TheSafetyandSecurityCoordinatorshouldthennotifytheEmergencyResponseTeamandsetupacommandpost.

Thedirectorofoperationsandmaintenancewillhavestaffturnoffgas/HVACsystemsasappropriate,determinethesourceofleakandestablisharepairplan.ThedirectorofoperationandmaintenancewillalsonotifytheSafetyandSecurityCoordinatoroftheplan.

Nursesshouldbepreparedtoprovideemergencyfirstaidmeasuresatthelocationwherestudentsaregathered.Busdriversshouldbeactivatedtostandbystatusincasere-entrytothebuildingisnotpossible.

9. Bomb ThreatAllbombthreatswillbereportedtothebuilding/programadministratorimmediately.Whenabombthreatisreceivedviatelephonetherecipientwillrecordinformationonthetelephonethreatchecklistifpossible.

Abombthreatmayalsobeinitiatedbyothermethodsofcommunication.Thebuilding/programadministratorwillinitiatetheappropriatethreatresponse.

10. Chemical SpillForchemicalspillsinsidethebuilding,staffmemberswillkeepstudentsawayfromthespillandnotifythebuilding/programadministratorimmediately.Buildingevacuationandtheassistanceofoutsideagenciesmaybenecessarydependingonthenatureofthespill.

Response for Specific Emergencies

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Forhazardouschemicalspillsoutside,studentswillbeshelteredinsideandairintakeswillbeshutoffandsealedifnecessary.Theassistanceofoutsideagenciesmayberequireddependingonthenatureofthespill.

11. Fire/ExplosionAnystafforstudent,whoseessmokeorfire,isdirectedtopullthefirealarmtoevacuatethebuilding.Thebuilding/programadministratorwillnotify911toensurethealarmwasreceived.Staffwillassiststudentsfromthebuildingfollowingdrillprocedures,takeattendanceandsupervisestudentsuntiltheemergencyisover.Thefiredepartmentwilldetermineifandwhenthebuildingissafeforre-entry.

12. Biological ThreatIfabiologicalthreatisreceivedviatelephone,therecipientwillrecordinformationofthethreatandsubmittothebuilding/programadministrator.

Ifaletterorpackageisreceivedwhichthreatensabiologicalexposuretherecipientwill:1. Immediatelyreclosetheletterorpackage,coverwitha

boxorlargerenvelopeandavoidfurthercontact.2. Immediatelypreventpersonsfromleavingorentering

theroom.3. Notifybuilding/programadministratoroutsideof

exposurearea.4. Avoidtouchingfaceormucusmembranesuntilthey

canthoroughlywashwithsoapandwater.5. Reduceairmovement(shutofffans,closewindows).6. TheBuilding/ProgramAdministratorwillthencall

911forassistanceandfollowthedirectionsregardingthemovementofstudentsandstaff.

13. Radiological ThreatUponbeingnotifiedofaproblem,informthebuilding/programadministratorwhowillinformtheDistrictSuperintendentoftheincident.TheDistrictSuperintendentordesigneewillcontactthecountycoordinator.

Thebuilding/programadministratorwillnotifystaffandfollowproceduresasadvisedbythecountycoordinator.Procedureswillmostlikelybeshelterinplaceorearlydismissal.Schoolswithin10milesmayneedtocoordinatewiththepotentialsource.

14. EpidemicTheproblemneedstobeidentifiedandbroughttotheattentionoftheschoolnurse,building/programadministrator,DistrictSuperintendentandpublichealthofficials.ThepublichealthofficialsandtheDistrictSuperintendentwillproviderecommendationsfortheschooltofollow.TheDistrictSuperintendentwillprovideinformationtothemediaregardingthepresentactionsofthedistricts.

15. Mental Health Warning SignsSymptomsofmentalhealthdisordersvarydependingonthetypeandseverityofthecondition.Manytimeschangesandconcernscanbeaddressedsimplybycontactingthefamilyandaskingthattheyfollowupwithahealthcareprovider.Attimes,however,symptomsmaybemoresevereandposeamentalhealthemergency.Possiblesignsthatsomeoneishavingamentalhealthemergencyareasfollows:1. Confusedthinkingorchangeintypicalstyleof

interacting2. Increasedangerand/ormoodswings3. Highemotionalityand/orinabilitytocopeinthe

moment4. Behavingrecklesslyinamannerthatposesariskto

selforothers5. Expressingfeelingsofworthlessnessorhopelessness6. Makingstatementsorgesturesindicatingthats/he

wishestoharmselfordie7. Makingstatementsorgesturesthreateningtoharm

others8. Questionableinfluenceofdrugoralcoholuseaffecting

currentbehaviorIfapersonisdemonstratinganyoftheaforementionedsignsofamentalhealthemergency,theyshouldbetakenseriouslyandimmediateactionshouldbetaken.BuildingAdministratorSupervisorshouldbenotifiedandaRiskThreatAssessmentPlanmaybeactivated.

Possibleactionsinclude:A. CallSecurity/911ifanimmediatethreattostudent/

staffsafetyispresent- Arrestand/ormentalhygienearrestmaybewarranted

B. Isolateindividualasmuchaspossibleandmaintainsupervisionatalltimes

C. Contactparent/guardianforstudentremovalwithrecommendationtoseekassessmentandtreatment,eitherthroughpediatrician,community-basedmentalhealthprovider,MobileCrisisteam,and/orvisittoEmergencyRoomifsuicidalideationorsafetyconcernispresent.Parent or guardian must be contacted in the event of an implied or direct threat of violence by a student against themselves, including threat of suicide

D. Ifstudentcanbemaintainedonschoolgrounds,considercontactingMobileCrisisteam(viaLifelineat(585)275-5151)–note,familyischargedaco-pay/feewhenthisisusedonbehalfofastudent.

Response for Specific Emergencies

(The Monroe 2-Orleans BOCES Pandemic Plan is part of each building's emergency response plan.)

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District Resources Inventory

Identificationofdistrictresourceswhichmaybeavailableforuseduringanemergency,includingthelistofpersonnelandotherresources.

A. Heavy Equipment Inventory/Vehicle Inventory

a) JohnDeere310Backhoeb) NewHolland555EBackhoec) Dresser515CHFrontEndWheelLoaderd) KubotaKH-61Excavatore) JohnDeere450HBulldozerf ) 1990International4900DumpTruckg) 1993Chevy3500Pick-upTruckwithServiceBodyh) 1999FordDumpTruck–O&Mi) 2003ChevyDumpTruckj) 2006FordCrewCabPick-Up–O&M

C. Fuel Inventory

One500-pounddieselabovegroundtankislocatedonthesouthwestsideofMonroe2–OrleansBOCESCampus.

D. Dining Room Capacities/Inventory Summary

TheWEMOCOdiningroomstocksasufficientsupplytoproviderationstoallstaffandcampusstudentsforaperiodof24hours.

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Westview Building(3635 Buffalo Road).................................................................................. Adam Porter

CommunicationandTechnologyServices(CaTS)&Monroe-OrleansAccountability,AssessmentandReportingServices(MAARS)(3625BuffaloRoad)................................. RayMiller

CurriculumMaterialsCenter(CMC)(35TurnerDrive)..................................................... AngelaNesci

EducationalServicesCenter(ESC)....................................................................................... TimDobbertinKarenBrownMarijoPearsonSteveRoland

BOCES 4 Science (38TurnerDrive)........................................................................................ Steve MontemaranoAntoniettaQuinn

Operations&Maintenance(WEMOCO)............................................................................ TomBurke

PaulRoadTransition.............................................................................................................. NicoleLittlewood

RidgecrestAcademy................................................................................................................ RobertNells

RochesterTechPark(CenterforWorkforceDevelopment,SupportServices...................... Tom SchulteExceptionalChildren,SchoolHealthServices) Barb Martorana

Heather Malone

SafetyandSecurity................................................................................................................. Douglas Comanzo

TransitionClass(VillagePlaza)............................................................................................. NicoleLittlewood

WEMOCOCareer&TechnicalEducationCenter.............................................................. RobertHillBarbaraSwanson

WestsideAcademyat Westview (3635 Buffalo Road)............................................................ MarthaWillis

Monroe 2–Orleans BOCES has created a District-Wide Health and Safety Team consisting of, but not limited to:

Health and Safety Team

Site Committee Membership

2020-2021 BOCES Board

District Superintendent

JoAnneL.Antonacci

Chief Emergency Officer

Douglas Comanzo

John Abbott Kathleen Dillon

John Heise Dennis Laba Gerald Maar Michael May

R. Charles Phillips Constance Rockow

Lisa VenVertloh