Migrant Information

Migrant Information

ESEA Directors Institute October 2014

Key Players in TN

Paula Gaddis615-741-3262Paula.Gaddis@tn.gov

Tennessee Opportunity Programs - TOPS

Statewide Program

Who is an Eligible Migrant?

Between 3 and 21 without HS/GED diploma

Moved in the preceding 36 months from across school district lines (county or state)

Seasonal or temporary employment in agriculture, dairy or fishing

Economic necessity

Qualifying Arrival Date (QAD)

Determined by date of last qualifying move• 36 months of service

Think of it like a clock

COE and EIS

Certificate of Eligibility (COE)

Official federal confirmation of migrant status

Sent to District migrant contact

Education Information System (EIS)

LEA flags in local data system

State flags students in EIS Once in EIS, always in EIS

Free Lunch

Categorically eligible for free lunch Migrant contract prints, signs and dates EIS list Purge Add any COE’s not in EIS Provides list to food service

Secure Transmission of Data

Personal information such as student ID, social security number, or other personally identifiable elements must be exchanged using the secure web site. • NO email• NO hard copy

http://tn.msedd.com

Occupational Survey

Where it begins For students new to district

• At start of year• During year

Not for every child every year “Yes” response Send to address/fax on survey Keep for 1 year

Monthly Reports

September count Monthly

• Melissa: TOPS Student moves or other change of contact information TOPS reports to State State uploads migrant list into EIS

Individual Student Reports (ISR)

Required National Data Base IN ESEA 77+ data elements During year as student(s) leaves End of year for every migrant student still enrolled

Migrant Student Information Exchange (MSIX)

National Data Base for migrant students Mandated in ESEA Training

• Jessica Castañeda at TOPS, 30 minutes District may have as few or as many persons trained as it

chooses

Services

EXITO In-home tutoring

• standards driven, contests, pen pals, hands-on science Summer camp Leadership Institute RTI support in LEA

State Assurances

Distributing the Migrant Occupational Survey to all families new to the district and forwarding to the State as directed

Indicating migrant status in the LEA’s data system Submitting completed Individual Student Record (ISR) forms

(within 14 days) as the student withdraws from the district mid-year or at the end of the school year for migrant students who remain enrolled on the last day of school.

Questions and Conversation

Contact Information

Paula GaddisTN Department of Education615-740-3262Paula.Gaddis@tn.gov

Jessica Castañeda931-273-4050 (mobile)migranted@blomand.net

Melissa Schelah615-459-3600 x202topsdataentry@gmail.com

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FRAUD, WASTE or ABUSE

Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government.

NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free

Hotline:

1-800-232-5454

Notifications can also be submitted electronically at:

http://www.comptroller.tn.gov/hotline