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Microsoft PowerPointMicrosoft PowerPoint
Level OneLevel One
Presented byPresented by
Merrilee ShoplandMerrilee Shopland
Media Graphics SpecialistMedia Graphics Specialist
Professional Development & Evaluation ProgramsProfessional Development & Evaluation Programs
Goal of WorkshopGoal of Workshop
Introduce the functions and tools of Introduce the functions and tools of PowerPoint and have you produce:PowerPoint and have you produce: One presentation using the AutoContent One presentation using the AutoContent
WizardWizard One presentation using a Design One presentation using a Design
TemplateTemplate
What is PowerPoint?What is PowerPoint?
A presentation graphics applicationA presentation graphics application
•Handles TextHandles Text
•OutliningOutlining
•Drawing toolsDrawing tools
•Graphing toolsGraphing tools
•Insert Clip Art, Photos, Video or Insert Clip Art, Photos, Video or Audio (from PowerPoint or from Audio (from PowerPoint or from other graphics programs)other graphics programs)
What you can make with What you can make with PowerPointPowerPoint
PresentationsPresentations Slides Slides OverheadsOverheads HandoutsHandouts Speaker's NotesSpeaker's Notes OutlinesOutlines WebsiteWebsite GraphicsGraphics
What participants should know:What participants should know:
Click left buttonClick left button Click right button for Shortcut MenusClick right button for Shortcut Menus Center button not usedCenter button not used Double-click activates an “open” or Double-click activates an “open” or
“select” command“select” command ““Dragging” an object repositions an Dragging” an object repositions an
object or selects several objectsobject or selects several objects
Major Elements of the Major Elements of the PowerPoint WindowPowerPoint Window
Menu BarMenu Bar ToolbarsToolbars Status bar Status bar Scroll Scroll
barsbars Work areaWork area
PowerPoint ViewsPowerPoint Views
1.1. Normal ViewNormal View
2.2. Outline ViewOutline View
3.3. Slide Sorter ViewSlide Sorter View
4.4. Slide Show ViewSlide Show View
CommandsCommands
CommandsCommands are grouped in Menus are grouped in Menus Some commands Some commands perform actionsperform actions
immediately; others display a dialog box immediately; others display a dialog box that allows you to select optionsthat allows you to select options
Shortcut MenusShortcut Menus are activated when you are activated when you point to an object, click right mouse point to an object, click right mouse button. button. (To cancel: click outside menu box or hit ESC button - (To cancel: click outside menu box or hit ESC button -
top left keyboard button.)top left keyboard button.)
When Opening PowerPointWhen Opening PowerPoint
Four ChoicesFour Choices1.1. AutoContent WizardAutoContent Wizard - Quick & Easy - Quick & Easy
PromptsPrompts2.2. Design TemplateDesign Template - Let’s you choose from - Let’s you choose from
pre-designed templatespre-designed templates3.3. Blank PresentationBlank Presentation – No predefined colors – No predefined colors
or graphicsor graphics4.4. An Existing PresentationAn Existing Presentation – Once you’ve – Once you’ve
completed a PowerPoint presentation it will completed a PowerPoint presentation it will appear in the scroll box.appear in the scroll box.
Using WizardsUsing Wizards
PowerPoint allows beginning users to PowerPoint allows beginning users to make presentations quickly and easily make presentations quickly and easily using a guided approach - called using a guided approach - called WizardsWizards. . Just answer questions as they appear. Just answer questions as they appear.
Use AutoContent Wizard to Use AutoContent Wizard to create a presentation.create a presentation.
Go up to the File Menu and Select “New”Go up to the File Menu and Select “New”
Select AutoContent Wizard optionSelect AutoContent Wizard option
Wizard will prompt you to Wizard will prompt you to
make a title slide make a title slide
choose a presentation categorychoose a presentation category
with suggestionswith suggestions
Type in your ideas over sample text in outlineType in your ideas over sample text in outline
Switch to Slide View to see your slidesSwitch to Slide View to see your slides
Refine your presentationRefine your presentation
You can edit your text in You can edit your text in Outline ViewOutline View rearrange slides, rearrange slides, move quickly to a particular slide, move quickly to a particular slide, get an overview of the entire presentationget an overview of the entire presentation
ViewsViews
Refine your presentationRefine your presentation
Change text Change text colorscolors, , ssiizzeess in in Normal ViewNormal View –– use clicking and dragging to select text use clicking and dragging to select text
blocks or sections blocks or sections click buttons on Tool click buttons on Tool BarBar for selecting for selecting
colors & alternate font sizes.colors & alternate font sizes.
ViewsViews
Refine your presentationRefine your presentation
Change Change orderorder of slide of slide presentation and transitions in presentation and transitions in Slide Sorter ViewSlide Sorter View use clicking and dragging to select slides use clicking and dragging to select slides
and drag groups to different orders and drag groups to different orders Double-click on a slide in Slide Sorter View Double-click on a slide in Slide Sorter View
to immediately view it in Slide View.to immediately view it in Slide View.
ViewsViews
Refine your presentationRefine your presentation
Special Effects:Special Effects: Add graphics, video, or sound by going to the Add graphics, video, or sound by going to the
“Insert” menu on the Toobar“Insert” menu on the Toobar Add Slide Transitions by right clicking on the Add Slide Transitions by right clicking on the
mouse (Make sure text box is not selected).mouse (Make sure text box is not selected). Alter your slide layout or design by right Alter your slide layout or design by right
clicking on the mouseclicking on the mouse
Preview your presentationPreview your presentationon-screenon-screen
Click "Slide Show" button at bottomClick "Slide Show" button at bottom Click Mouse button to advance manually Click Mouse button to advance manually
(arrow buttons on keyboard also work).(arrow buttons on keyboard also work). Push "ESC" button to exit to view selectedPush "ESC" button to exit to view selected
The Drawing ToolsThe Drawing Tools
The Drawing Toolbar allows you to draw and manipulate:
•Lines, Shapes, Arrows, etc
•Insert Pictures, Charts, Graphs, Clip Art, and WordArt
•Apply color
•Add a 3rd Dimension
Creating a New PresentationCreating a New Presentation
1.1. Go to the Go to the “File”“File” Menu and click Menu and click “New”“New”
2.2. Choose Choose “Design Templates”“Design Templates” on Task on Task Pane located on the right side of the Pane located on the right side of the pagepage
3.3. Right Click on “Right Click on “Slide Layout”Slide Layout” & choose a & choose a title slide from option on the Task Panetitle slide from option on the Task Pane
Creating a New PresentationCreating a New Presentation
Click into the place holder on top of “Click Click into the place holder on top of “Click to add title” and enter the title of your talkto add title” and enter the title of your talk
On the Menu bar, select Insert and click On the Menu bar, select Insert and click New Slide. Type what you want to say.New Slide. Type what you want to say.
Repeat this process until your presentation Repeat this process until your presentation is finished.is finished.
Inserting TextInserting Text
Click on the outline tabClick on the outline tab Click the slide icon you want the outline text to Click the slide icon you want the outline text to
appear after. appear after. On the On the InsertInsert menu, click “ menu, click “Slides from Slides from
OutlineOutline.” .” Go to the folder where you've stored the Go to the folder where you've stored the
document whose text you want to use. document whose text you want to use. Double-click the document to insert the text. Double-click the document to insert the text. ( I ( I
found .rtf format worked better than .doc)found .rtf format worked better than .doc)
Inserting GraphicsInserting Graphics
On the On the DrawingDrawing toolbar, click , click Insert Insert Picture From FilePicture From File. .
Locate the folder that contains the picture Locate the folder that contains the picture that you want to insert, then click the that you want to insert, then click the picture file. picture file.
Do one of the following: Do one of the following: To To embed the picture, click the picture, click InsertInsert. .
Inserting Audio or VideoInserting Audio or Video
On the On the InsertInsert menu, point to menu, point to Movies and Movies and SoundsSounds, and then do one of the following: , and then do one of the following: Either click on Either click on Sound From FileSound From File or or Movie Movie From FileFrom File
Click Click Sound from FileSound from File, locate the folder , locate the folder that contains the file, and then double-click that contains the file, and then double-click the file you want. the file you want.
Save Your DocumentSave Your Document
On the Menu bar select “File” and select On the Menu bar select “File” and select “Save” in the dialog box.“Save” in the dialog box. Any PowerPoint presentation will have the Any PowerPoint presentation will have the
extension of .ppt on the end of the name.extension of .ppt on the end of the name.
You Can PrintYou Can Print
Slides Slides Use transparency to make OverheadsUse transparency to make Overheads
Speaker NotesSpeaker Notes Prints one slide per page with notesPrints one slide per page with notes
Handouts Handouts These are miniature versions of the slides These are miniature versions of the slides Choose how many miniature slides per page when Choose how many miniature slides per page when
you go to print.you go to print.
Outline Outline
You can print in grayscale, color or black and white
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