Microsoft PowerPointMicrosoft PowerPoint

Level OneLevel One

Presented byPresented by

Merrilee ShoplandMerrilee Shopland

Media Graphics SpecialistMedia Graphics Specialist

Professional Development & Evaluation ProgramsProfessional Development & Evaluation Programs

Goal of WorkshopGoal of Workshop

Introduce the functions and tools of Introduce the functions and tools of PowerPoint and have you produce:PowerPoint and have you produce: One presentation using the AutoContent One presentation using the AutoContent

WizardWizard One presentation using a Design One presentation using a Design

TemplateTemplate

What is PowerPoint?What is PowerPoint?

A presentation graphics applicationA presentation graphics application

•Handles TextHandles Text

•OutliningOutlining

•Drawing toolsDrawing tools

•Graphing toolsGraphing tools

•Insert Clip Art, Photos, Video or Insert Clip Art, Photos, Video or Audio (from PowerPoint or from Audio (from PowerPoint or from other graphics programs)other graphics programs)

What you can make with What you can make with PowerPointPowerPoint

PresentationsPresentations Slides Slides OverheadsOverheads HandoutsHandouts Speaker's NotesSpeaker's Notes OutlinesOutlines WebsiteWebsite GraphicsGraphics

What participants should know:What participants should know:

Click left buttonClick left button Click right button for Shortcut MenusClick right button for Shortcut Menus Center button not usedCenter button not used Double-click activates an “open” or Double-click activates an “open” or

“select” command“select” command ““Dragging” an object repositions an Dragging” an object repositions an

object or selects several objectsobject or selects several objects

Major Elements of the Major Elements of the PowerPoint WindowPowerPoint Window

Menu BarMenu Bar ToolbarsToolbars Status bar Status bar Scroll Scroll

barsbars Work areaWork area

PowerPoint ViewsPowerPoint Views

1.1. Normal ViewNormal View

2.2. Outline ViewOutline View

3.3. Slide Sorter ViewSlide Sorter View

4.4. Slide Show ViewSlide Show View

CommandsCommands

CommandsCommands are grouped in Menus are grouped in Menus Some commands Some commands perform actionsperform actions

immediately; others display a dialog box immediately; others display a dialog box that allows you to select optionsthat allows you to select options

Shortcut MenusShortcut Menus are activated when you are activated when you point to an object, click right mouse point to an object, click right mouse button. button. (To cancel: click outside menu box or hit ESC button - (To cancel: click outside menu box or hit ESC button -

top left keyboard button.)top left keyboard button.)

When Opening PowerPointWhen Opening PowerPoint

Four ChoicesFour Choices1.1. AutoContent WizardAutoContent Wizard - Quick & Easy - Quick & Easy

PromptsPrompts2.2. Design TemplateDesign Template - Let’s you choose from - Let’s you choose from

pre-designed templatespre-designed templates3.3. Blank PresentationBlank Presentation – No predefined colors – No predefined colors

or graphicsor graphics4.4. An Existing PresentationAn Existing Presentation – Once you’ve – Once you’ve

completed a PowerPoint presentation it will completed a PowerPoint presentation it will appear in the scroll box.appear in the scroll box.

Using WizardsUsing Wizards

PowerPoint allows beginning users to PowerPoint allows beginning users to make presentations quickly and easily make presentations quickly and easily using a guided approach - called using a guided approach - called WizardsWizards. . Just answer questions as they appear. Just answer questions as they appear.

Use AutoContent Wizard to Use AutoContent Wizard to create a presentation.create a presentation.

Go up to the File Menu and Select “New”Go up to the File Menu and Select “New”

Select AutoContent Wizard optionSelect AutoContent Wizard option

Wizard will prompt you to Wizard will prompt you to

make a title slide make a title slide

choose a presentation categorychoose a presentation category

with suggestionswith suggestions

Type in your ideas over sample text in outlineType in your ideas over sample text in outline

Switch to Slide View to see your slidesSwitch to Slide View to see your slides

Refine your presentationRefine your presentation

You can edit your text in You can edit your text in Outline ViewOutline View rearrange slides, rearrange slides, move quickly to a particular slide, move quickly to a particular slide, get an overview of the entire presentationget an overview of the entire presentation

ViewsViews

Refine your presentationRefine your presentation

Change text Change text colorscolors, , ssiizzeess in in Normal ViewNormal View –– use clicking and dragging to select text use clicking and dragging to select text

blocks or sections blocks or sections click buttons on Tool click buttons on Tool BarBar for selecting for selecting

colors & alternate font sizes.colors & alternate font sizes.

ViewsViews

Refine your presentationRefine your presentation

Change Change orderorder of slide of slide presentation and transitions in presentation and transitions in Slide Sorter ViewSlide Sorter View use clicking and dragging to select slides use clicking and dragging to select slides

and drag groups to different orders and drag groups to different orders Double-click on a slide in Slide Sorter View Double-click on a slide in Slide Sorter View

to immediately view it in Slide View.to immediately view it in Slide View.

ViewsViews

Refine your presentationRefine your presentation

Special Effects:Special Effects: Add graphics, video, or sound by going to the Add graphics, video, or sound by going to the

“Insert” menu on the Toobar“Insert” menu on the Toobar Add Slide Transitions by right clicking on the Add Slide Transitions by right clicking on the

mouse (Make sure text box is not selected).mouse (Make sure text box is not selected). Alter your slide layout or design by right Alter your slide layout or design by right

clicking on the mouseclicking on the mouse

Preview your presentationPreview your presentationon-screenon-screen

Click "Slide Show" button at bottomClick "Slide Show" button at bottom Click Mouse button to advance manually Click Mouse button to advance manually

(arrow buttons on keyboard also work).(arrow buttons on keyboard also work). Push "ESC" button to exit to view selectedPush "ESC" button to exit to view selected

The Drawing ToolsThe Drawing Tools

The Drawing Toolbar allows you to draw and manipulate:

•Lines, Shapes, Arrows, etc

•Insert Pictures, Charts, Graphs, Clip Art, and WordArt

•Apply color

•Add a 3rd Dimension

Creating a New PresentationCreating a New Presentation

1.1. Go to the Go to the “File”“File” Menu and click Menu and click “New”“New”

2.2. Choose Choose “Design Templates”“Design Templates” on Task on Task Pane located on the right side of the Pane located on the right side of the pagepage

3.3. Right Click on “Right Click on “Slide Layout”Slide Layout” & choose a & choose a title slide from option on the Task Panetitle slide from option on the Task Pane

Creating a New PresentationCreating a New Presentation

Click into the place holder on top of “Click Click into the place holder on top of “Click to add title” and enter the title of your talkto add title” and enter the title of your talk

On the Menu bar, select Insert and click On the Menu bar, select Insert and click New Slide. Type what you want to say.New Slide. Type what you want to say.

Repeat this process until your presentation Repeat this process until your presentation is finished.is finished.

Inserting TextInserting Text

Click on the outline tabClick on the outline tab Click the slide icon you want the outline text to Click the slide icon you want the outline text to

appear after. appear after. On the On the InsertInsert menu, click “ menu, click “Slides from Slides from

OutlineOutline.” .” Go to the folder where you've stored the Go to the folder where you've stored the

document whose text you want to use. document whose text you want to use. Double-click the document to insert the text. Double-click the document to insert the text. ( I ( I

found .rtf format worked better than .doc)found .rtf format worked better than .doc)

Inserting GraphicsInserting Graphics

On the On the DrawingDrawing toolbar, click , click Insert Insert Picture From FilePicture From File. .

Locate the folder that contains the picture Locate the folder that contains the picture that you want to insert, then click the that you want to insert, then click the picture file. picture file.

Do one of the following: Do one of the following: To To embed the picture, click the picture, click InsertInsert. .

Inserting Audio or VideoInserting Audio or Video

On the On the InsertInsert menu, point to menu, point to Movies and Movies and SoundsSounds, and then do one of the following: , and then do one of the following: Either click on Either click on Sound From FileSound From File or or Movie Movie From FileFrom File

Click Click Sound from FileSound from File, locate the folder , locate the folder that contains the file, and then double-click that contains the file, and then double-click the file you want. the file you want.

Save Your DocumentSave Your Document

On the Menu bar select “File” and select On the Menu bar select “File” and select “Save” in the dialog box.“Save” in the dialog box. Any PowerPoint presentation will have the Any PowerPoint presentation will have the

extension of .ppt on the end of the name.extension of .ppt on the end of the name.

You Can PrintYou Can Print

Slides Slides Use transparency to make OverheadsUse transparency to make Overheads

Speaker NotesSpeaker Notes Prints one slide per page with notesPrints one slide per page with notes

Handouts Handouts These are miniature versions of the slides These are miniature versions of the slides Choose how many miniature slides per page when Choose how many miniature slides per page when

you go to print.you go to print.

Outline Outline

You can print in grayscale, color or black and white

Contact InfoContact Info

Merrilee ShoplandMerrilee Shopland

HBC, Bldg. A, 606.2HBC, Bldg. A, 606.2

223-7885223-7885

merrilee@austincc.edumerrilee@austincc.edu