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Learner Information System
Module for Division Planning Officers
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Learner Reference Number (LRN)
The LRN is a unique and permanent 12-digit numberassigned to a person who enters the Philippines basic
education program
The LRN is intended to reference a Registry of
Learners which serves as a centralized and authoritative
database of learners basic information.
The LRN offers access to learner profiles in the registry
and even performance data as he or she completes the
program, whether it be in the formal or non-formal mode
of learning
An LRN is issued to a learner when he or she registers in
the basic education program either at the start of the
program (i.e., kindergarten level) or when the learner
transfers from a school and has not yet been issued an
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Learner Information System (LIS)
A system for maintaining the registry of learnersaimed at meeting the following objectives
Provide a standardized registration system for learners
Track learner progress/performance
Provide learner information for better program planningand supervision of schools and learning centers
Enhance management of learner records
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LIS Phases of Implementation
Phases Schedule Target Outputs
Pre-Implementation
PhaseLRN Buildup
Aug 2011
Jul 2012
Masterlist of Learners in Public Schools &
ALS for SY/CY 2011
Initial Registry of Learners with LRNs
Phase 1LIS
Deployment &Establishment of
Learner Registry
Aug 2012
Jan 2013
LIS deployed in schools and CLCs
Registry of Learners with LRN in PublicSchools & CLCs for CY/SY 2012-2013
Centralized Registry of Learners
Phase 2
Mainstreaming LIS
and Implementation inPrivate Schools
Feb 2013
Mar
2014
LIS Enrollment Module operational in
schools and CLCs during enrolment period
Registry of Private School Learners withLRN
LIS Module for Private Schools deployed
EBEIS Integration
Phase 3Expanded
Learner Profile
Apr 2013 Health & Nutrition Profile
Academic Profile for CY 2013
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Pre-Implementation Phase
(Aug 2011 Jul 2012)
DO No. 67, s.2011Submission of masterlist of learnersenrolled in public elementary and secondary schools as
well as ALS programs for CY/SY 2011-2012
DO No. 22, s. 2012Adoption of the Unique Learner
Reference Number
Centralized generation of LRNs
Dissemination of Masterlist of Learners with
corresponding LRNs to schools and CLCs
Incorporation of LRNs in all records which refer to the
learner (eg. permanent record, report card, ALS
certificate, diploma, NAT results, etc.)
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Phase 1 LIS Deployment and
Establishment of Learner Registry
Phase 1 Objectives Issue LRN to all public school learners: new entrants,
previous SY enrollees with no LRN, Balik-Aral/Balik-
Paaralan and transferees from private schools
Register CY/SY 2012 learners in the school or learningcenter
Update or correct personal background and CCT
information of learners enrolled in SY 2011 and SY 2012
Cleanup invalid learner records such as duplicate LRNsfound within a school or learning center
Automate printing of names and LRNs of learners in
templates for Form 1
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Phase 1 Objectives
Deploying and Stabilizing the LIS
Facilitate the incorporation of the LRN in all recordswhich refer to the learner
Generate summary reports which includes the age profile
and total enrollment
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Roles and Responsibilities
RegionalDirector
Ensure the overall compliance of the Region in theimplementation of the LIS
Report the status of implementation of the LIS in
the National Mancom
RegionalPlanning
Officer
Ensure that all divisions submit their data forformal schools on time
Provide assistance to the divisions as needed
Monitor and evaluate implementation of the LIS for
formal schools
Regional
ALS
Supervisor
Ensure that all divisions submit their data for ALS
on time
Provide assistance to the divisions as needed
Monitor and evaluate implementation of the LIS for
ALS
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Roles and Responsibilities
SchoolsDivision
Superin-
tendent
Ensure the overall compliance of the division in theimplementation of the LIS
Approve the deactivation of LRNs as requested by
the school or ALS facilitator
Report the status of implementation of the LIS to
the RD in the Regional Mancom
Division ICT
Coord.
Assist the Planning Officer and ALS Supervisor in
ensuring that schools and ALS facilitators have
access to internet and computer facilities
Provide technical support in the implementation ofthe LIS
Provide technical support in managing the user
accounts of schools and learning facilitators
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Roles and Responsibilities
Division
Planning
Officer
Train/mentor the schools in the use of the
online/offline LIS
Manage the user accounts of schools
Ensure that all schools comply with the
implementation requirements of the LIS
Deactivate LRNs as requested by schools and
approved by SDS
Identify schools which will operate in online and
offline mode Conduct random school visits to check on the
accuracy of learner data
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Roles and Responsibilities
Division ALSSupervisor
Train/mentor the ALS facilitators in the use of the LIS Ensure that all ALS facilitators have user accounts
Ensure that all ALS facilitators comply with the
implementation requirements of the LIS
Deactivate LRNs as requested by ALS facilitators and
approved by SDS Conduct random visits to check on the accuracy of ALS
learner data
Issue LRN for learners enrolled in ALS programs
managed by non-DepEd entities
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Roles and Responsibilities
School Head Manage the implementation of the LIS in theirrespective schools
Issue an LRN to learners with no LRN and enroll them
in appropriate grade level and section in current SY
Enroll transferees to the appropriate grade level and
section in current SY
Enroll previous SY enrollees to appropriate grade level
and section in current SY
Update or correct enrollment data, personal
background and CCT information of learners Ensure accuracy of learner data and integrity of the
LRN
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Roles and Responsibilities
SchoolHead
Request DO for the deactivation of multiple LRNsreferring to one learner and learners who do not
actually exist in the school
Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all formswhich refer to a learner
Manage the user accounts of class advisers if
school opts to divide encoding by section
ClassAdviser Enroll appropriate SY 2011 enrollees to sectionhandled
Update or correct personal background and CCT
information of learners
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Roles and Responsibilities
ALS
Facilitator
Issue an LRN to learners with no LRN
Enroll SY 2012 learners to appropriate ALS program
Update or correct personal background of learners
Request DO for the deactivation of multiple LRNs
referring to one learner and learners who not actuallyexist
Ensure accuracy of learner data and integrity of the
LRN
Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms whichrefer to a learner
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Persons Authorized to Issue the LRN
Public/Private School - School Registrar or adesignated personnel responsible for maintaining the
registry of learners
Community Learning Center - Learning Facilitator
responsible for managing the CLCs registry oflearners
ALS service providers - issuance of LRN shall be the
responsibility of the Division ALS Coordinator
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Division Planning
Roles and Responsibilities
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LIS Website
Official website:http://lis.deped.gov.ph
Official practice website:http://lispractice.deped.gov.ph
http://lis.deped.gov.ph/http://lispractice.deped.gov.ph/http://lispractice.deped.gov.ph/http://lis.deped.gov.ph/8/13/2019 LIS Manual (Division Planning)
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Manage the user accounts of schools
Guidelines The Division Planning Officer (DPO) can create user
accounts for the following user types :
Div
Formal
Dist Sch Sec
tion
Create LRN L L
Edit/Enroll learners L L L
Search learner F F
Deactivate LRN F
View transaction log FUser management L L
Generate summary
reports
F F F F
Generate Masterlist L L L
F-Full Access, L-Limited to area concerned
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Manage the user accounts of schools
DPO logs in LIS Main Page
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Manage the user accounts of schools
System displays welcome page
for DPO account
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Manage the user accounts of schools
DPO clicks on the User facility in the
Main Menu
System displays the Search UserScreen
DPO clicks on Add New User facility
to access the Add User Screen
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Manage the user accounts of schools
DPO enters User Name, Password, Description and sets
the Access level to appropriate level (division, school
district, elementary/secondary school or section)
DPO selects appropriate school then clicks the Add button
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Manage the user accounts of schools
System creates the user account
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Manage the user accounts of schools
If the DPO wants to edit an existing account such as
change the password, DPO shall enter the account
name/description in the Search User box then click theSearch button
System displays all users matching the search criteria
DPO clicks on the letter E beside the user name
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Manage the user accounts of schools
System displays Edit User Screen DPO makes the appropriate changes then clicks on Edit
System updates the database
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Manage the user accounts of schools
If the DPO wants to delete an existing account, DPO shall
click the letter D beside the user name to access theDelete User Screen
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Manage the user accounts of schools
DPO clicks on the Delete button to confirm deletion of the
user account. System delete user account
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Deactivating an LRN
Guidelines
LRN deactivation is triggered by a written request from
the school head.
DPO reviews request and makes recommendation to the
SDS.
DPO shall deactivate an LRN upon receiving approval
from SDS
The written request to deactivate an LRN shall follow the
format found in Enclosure 2 of DepEd Order 22, s. 2012
An LRN may only be deactivated if a learner was
assigned more than one LRN or if a learner does not
actually exist in the said school
The LRN of learners who have dropped out, died or
transferred out SHOULD NOT be deactivated
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Deactivating an LRN
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Deactivating an LRN
DPO clicks on the Deactivate LRN
facility in the Main Menu to access the
Deactivate LRN Select Division
Screen
DPO clicks on Next to access the
Deactivate LRN Search Screen
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Deactivating an LRN
DPO enters the LRN to be deactivated
System displays the appropriate learner
DPO clicks on the letter D beside the name to access the
Deactivate LRN Screen
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Deactivating an LRN
DPO makes sure that the name of the learner matches
with the LRN being requested for deactivation
DPO enters the reason for deactivation and clicks Submit
System deactivates the LRN
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View Transaction Log
Guidelines
The Transaction Log is a security feature which records
all transactions to revise the information of an learner as
well as the user who made the changes
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Viewing the Transaction Log
DPO clicks on the Transaction Log
facility in the Main Menu to access the
View Transaction Log Screen
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Viewing the Transaction Log
DPO enters the LRN and clicks on Search
System displays the transaction log of the searched LRN
It f D l t i t L l 3
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Items for Development prior to Level 3
Training of Schools and ALS Facilitators
Data entry for name of teacher handling a section as
well as learner height and weight
Report generation of templates for school/ALS forms
(eg. Form 1, 3, 137, others)
Report generation for the Nutritional Status Report Offline LIS for schools that are unable to access the
internet
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Thank you
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