KLARA chemical inventory 2013 Ulrika Olsson. How do I find KLARA – alternative 1 –...

KLARA chemical inventory 2013

Ulrika Olsson

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How do I find KLARA – alternative 1

www.ki.se – internwebben – Choose system/tool – Chemical index Klara

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How do I find KLARA - alternative 2

www.ki.se – internwebben – At work– Laboratory safety

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KLARA – different kind of users

Local administrator (usually 1-2 at each department) Manager for chemical inventory Manager for risk assessment Rights to read

Anyone at KI (with correct IP number) can search the chemical database.

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KLARA – start page

Select language

Search for products/chemicals

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Logged in

• My department• Year• Information• Change password• Search in chemical database• Chemicals

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Logged in

• Change password• Important with a

valid e-mail!

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KLARA – chemical database

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KLARA – chemical database

Search:• Name• CAS number• Structure

Search result:Reviewed products

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KLARA - chemical database

Search with structure:• Substructure• Exact structure

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KLARA - chemical database

Search with CAS

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KLARA - chemical database

Search result:• Product (bold)

at different concentrations and dilutions

• Synonyms (normal)

Concentrations are given in intervals.

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KLARA - chemical database

Product name:If complicated name or nomenclature, search with part of the name

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KLARA - chemical database

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KLARA - chemical database

Previous SDS

• Different suppliers

• Swedish and English

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KLARA - chemical database

The local administrator can find out where the product is located.

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KLARA - chemical database

Dimensions

12 labels on each sheet

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KLARA - chemical database

Sometime there is not space enough for the note because of P-statements/Safety advice phrases.

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KLARA - chemical database

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KLARA - chemical database

Now there is space for the note!

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KLARA - chemical database

If you choose to print 12 labels

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KLARA - chemical database

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KLARA – chemical inventory

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KLARA - chemical inventoryKLARA-nyheter!

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KLARA - chemical inventory

Serch and make lists in your own register!

ReportsInstruction!

My chemical register

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KLARA - chemical inventory

Start the inventory by clicking on your group.

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KLARA - chemical inventory

Copy products with amounts from last years inventory.

Products that have been registered during the year will also be copied, but not with amounts.

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KLARA - chemical inventory

Search for products

Discarded products will be placed here.

Discard products from your register, which can be done any time during the year.

Chemicals in the actual room

Premises in different buildings

Inventory status

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KLARA - chemical inventory

Click on a product : • Amount and unit• Supplier• Note• Inventory, annual use,

purchase, max storage

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KLARA - chemical inventory

Reports and licienses

Fire safety and licienses

• Purchase and Annual use : registered during the year alternatively at the inventory (go back to previous year)

• Max storage: an estimated maximal amount that you might have the whole, or part of, the year.

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KLARA - chemical inventory

Choose from existing suppliers (or choose “other”).

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KLARA - chemical inventory

A product can be registered as both volume or mass but is then considered to be two different products in KLARA.

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KLARA - chemical inventory

Structure!

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KLARA - chemical inventory

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KLARA - chemical inventory

I can choose to show sums

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KLARA - chemical inventory

It is possible to transfer products between the different premises (within the group).

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KLARA - chemical inventory

Choose the product(s) you want to move. Click ”Next”.

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KLARA - chemical inventory

Choose what premises you want to move your chemical to. Click ”Next”.

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KLARA - chemical inventory

Check if the transfer data is correct before you click ”Transfer”.

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KLARA - chemical inventory

Done!

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KLARA - chemical inventory

Choose campus

Before you start to make a chemical register you have to create premises (if you don’t have it already) or, perhaps, for some reason, you need to make an additional one…

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KLARA - chemical inventory

Choose building

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KLARA - chemical inventory

Choose among existing floors and rooms or create new ones.

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KLARA - chemical inventory

To create a room on a new floor, you first have to create (save) a floor.

If you don't see the ”Save” button, just broaden the margin

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KLARA - chemical inventory

Floor 11 is created and now it is possible to create rooms on that floor (by clicking “Add” again).

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KLARA - chemical inventory

Name the room (with correct room number, which is given at the physical door/entrance). ”Save”

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KLARA - chemical inventory

Here is the new premise!

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KLARA - chemical inventory

Now the new room can be found among the other premises!

The symbol to the right of the room means that the room is empty and can be deleted. If you want to delete a room that holds products, all chemicals need to be discarded before you can delete the room.

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KLARA - chemical inventory

Now I can start to put chemicals in my premises, or I can choose to create Storage (fridge, cabinet, shelf).

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KLARA - chemical inventory

Fridge 1 is created, click ”Close”.

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KLARA - chemical inventory

Now I am ready to add chemicals!

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KLARA - chemical inventory

Here it is shown what premise you are located in, where the chemicals will be stored.

Perform a search for products in KLARA using:• Name• CAS number• Ordering number• KLARA number

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KLARA - chemical inventory

A search with name results in products, synonyms, different concentrations, dilutions and analogs.

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KLARA - chemical inventory

A search with CAS results in products of different dilutions as well as synonyms.

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KLARA - chemical inventory

If your product can´t be found in KLARA, click on ”product not on the list” in order to add it to the database.

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KLARA - chemical inventory

Add CAS number. Click ”Next”.

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KLARA - chemical inventory

Here you can choose from suppliers that´s already registered i KLARA. Find your supplier (or ”Other”) and click ”Next”.

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KLARA - chemical inventory

This is where you add information about your supplier is if you couldn't find your supplier in the list (i.e. ”Other”).

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KLARA - chemical inventory

After supplier information it is time to classify you product. The new pictograms (CLP) are found below the old ones.

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KLARA - chemical inventory

Finally, you can add a note, for example ordering number!

Products that are added to the database have to be reviewed before they become approved (“green”). Therefore, all information you can supply is information that support and simplify this process!!

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KLARA - chemical inventory

After you have saved the product you should add a SDS!

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KLARA - chemical inventory

For detailed information about products in your search result, click ”i”.

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KLARA - chemical inventory

This is the same information as in the chemical database.

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KLARA - chemical inventory

Under ”classification” you find a lot of information, and also links to different databases and homepages, where you can search for further information if desired!

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KLARA - chemical inventory

”Save”

Choose your product and then:• Inventory, purchase, annual use

or max storage. • Supplier• Amount and unit • Storage• Note, buyer etc.

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KLARA - chemical inventory

It is possible to make modify the transactions, just click on it and make the changes you whish (with the exception from ”inventory”, which can only be changed during the inventory period).

The product is now registered as inventory. Perhaps this is a product that also have to be registered with ”max storage”?!

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KLARA - chemical inventory

All modifications are registered with date and initials.

When you are finished with this specific product , click ”Cancel” (= close)

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KLARA - chemical inventory

Here is the added product!

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KLARA - chemical inventory

If you click ”show sums”.

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KLARA - chemical inventory

• Red products in the register are ”KI phase-out products”.

• Gray products in the register are ”Archived products”.

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KLARA – lists and reports

Here you can make lists from your own register, for example to post on your chemical storage or use as a inventory tool.

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KLARA – lists and reports

Make your choises and then click ”Show report” (or Excel).

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KLARA - lists and reports

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KLARA - lists and reports

Search for products in your own register by choosing from different criteria.

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KLARA - lists and reports

You can also search by structure (did not fit in this window)

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KLARA – lists and reports

Reports and results!

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KLARA – lists and reports

Lists for different classes and groups of products in the own register.

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KLARA – lists and reports

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KLARA – lists and reports

Choose a criteria

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KLARA – lists and reports

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KLARA – lists and reports

Choose a list and then “Show result” (or Excel).

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KLARA – lists and reports

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KLARA – lists and reports

Excel-file! Here you can continue working with your list and add more information, for example names of persons, exposure levels etc.

Be aware that you actively have to save as an Excel-file when you save it to your computer!

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KLARA – lists and reports

Reports with specific choices, for example lists of different components (in mixtures/kits).

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KLARA – lists and reports

Make your choices 1-3 and then “Report” (4).

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KLARA – lists and reports

Calculation result!