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EXHIBIT B
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KIT CARSON COUNTY COMMISSIONERS
MINUTES
JANUARY 14, 2020
8:00 AM PRE DEPARTMENT HEAD
8:30 AM ANNUAL REORG & DEPARTMENT HEAD MEETING – HOST COMMISSIONER CORY WALL
10:00 AM ANNUAL JAIL TOUR
10:30 AM TONY RODRIGUEZ – DHS FINANCIALS
11:00 AM JEFF CURE – COUNTY ATTORNEY – work session
12:00 PM LUNCH
12:55 PM MEETING TO CONVENE WITH PLEDGE OF ALLEGIANCE
• REVIEW CONSENT AGENDA ITEMS: PAYABLES, MINUTES, SIDE ITEMS
1:00 PM WORK SESSION
2:30 PM CENSUS UPDATES
MEETING TO ADJOURN WHEN BUSINESS COMPLETED
AGENDA:
Minutes – January 8, 2020
Accounts Payable
NEW ITEMS:
Oversize permit Harlan Opitz 811 letter of support
Dispatch Overtime request
Clerk Overtime request CSU Overtime request
Snow Plow bid
PURCHASE ORDERS:
PO# 1055 Hitchcock Grounds $674.00 Generator Monitoring System
PO# 1057 Western Detention Jail $1,632.50 Locking Mechanism
PO# 1058 Red Canoe Promotional Census $2,500.00 Promotional Items
MONTHLY REPORTS:
December CAPP & CWCP
OLD ITEMS:
PERSONNEL ITEMS:
Census Personnel
FYI:
TABLED:
ADDITIONAL ITEMS Titles – Road & Bridge District 3
Solid Waste Overtime Request
BOARD OF PUBLIC HEALTH AGENDA:
PO# 1056 ASD PH $896.50 Mirena, Klylenna
BOARD OF DEPARTMENT OF HUMAN SERVICES AGENDA:
The Department Head Meeting was hosted by Commissioner Cory Wall, as it continued
with the Department Head reports at 9:35 AM. Those present were Collin Koop, Paula Weeks,
Terry Hubbell, Randy Gorton, Pam Mills, Abbey Mullis, Korena Laue, Scott Stinnett, Tony
Rodriguez, Dawn James, Susan Corliss, Cory Wall, Dave Hornung, and Gary Koop. The
Department Head reports followed the review and resolutions of the 2020 Reorganization.
DEPARTMENT HEADS MEETING
Collin Koop – Grounds & Buildings – reported that he will be looking for summer help
since Eddie put in his two week notice. Work on the ticket booth going good and Dale is
plumbing the second women's bathroom at the fairgrounds.
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Paula Weeks – Admin – shared that the office is busy with End of Year processes that
include printing W2s today. Updates to policies have been keeping them busy as well.
Terry Hubbell – Weed District – indicated that he is getting ready for the new year and
probably will kick off spraying the end of February if the weather continues and the wind doesn't
blow. Randy Gorton – Landfill / Coroner – has been working on end or year reports for the
landfill and picking up the trash when the wind blows.
Pam Mills – Treasurer – reported that to wrap up 2019 the county had collected 99.9% of
the taxes and there were 20 Foreclosures. There pre-payment deposits was $630,000 in January but
it has also seen the largest accounts payable January 2 of over 1.2 million dollars. They have been
working on End of Month and End of Year with Tyler so reports will be late. There are lots of calls
right now about taxes.
Abbey Mullis – Assessor – indicated that they are really busy when the tax notices go out.
The Tyler system is working out nicely and she really likes it. Commercial appraiser noted that a lot
of counties converted to Tyler and Kit Carson County was one of the cleanest conversions. She has
been involved with the Tyler User Group that help with training and updates. The group also votes
on enhancements and changes.
Korena Laue – Ambulance – reported that the ambulances passed all inspections and are
certified for 2020. The new ambulance has now went out on its first official run.
Scott Stinnett – Extension – shared that Ron is on the agronomy speaking trail. 4-H will be
finishing up re-enrollment on January 15th with approximately 60 adults and looking at 180-190
youth. There will be 25 kids going to Youth Fest camp in February and it will be busy through fair
time.
Tony Rodriguez – Department of Human Services Director – indicated that a new
person will be starting next week and interviewing for one more open position.
Dawn James – Public Health & Environment Director – shared that the new
Electronic Health Record conversion has started with super user training for Valerie and Whitnei
and all end-user training to follow at the end of January. The system is scheduled to go live the
end of February. They passed the immunization program inspection by the State held recently.
She will be busy starting continuation grant writing the first of February to be completed by end
of April for state contracts with the State fiscal year end coming in June. The home visiting
program has converted to new data system that is labor intensive for the nurses and support staff.
Susan Corliss – Clerk and Recorder – explained that the Presidential Primary is in full
swing. One change that has been made is that Crystal programmed the ballot in the Dominion
system; this process will save a lot of time waiting on programmers and allow more time for
proofing and printing. Unaffiliated voters will have the opportunity to vote in the Primary elections;
most will receive both ballots. It will be very important to promote and advertise that only one
ballot is to be returned. If both ballots are voted, neither ballot will be counted. The office has been
busy in all departments and they are still short one staff member.
Gary Koop – Commissioner District 1 – shared information about his son and the
recovery time that has taken a lot of time and not as much spent with the county this month.
Dave Hornung – Commissioner District 3 – had Paula remind the Department Heads
that the Strategic Plan will be on next month’s agenda. Things to include in your part of the plan
are accomplishments and plan for the future including goals. Dave continued, 2019 was a good
year for the county and with the new development, thing look bright for the future.
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Cory Wall – Commissioner District 2 – indicated that the Road & Bridge have been
hauling a lot of gravel with a full staff. They plan to begin fixing the shoulders on County Road 40
following the pavement project from last year.
A question was asking about the upcoming Census. The Board of County Commissioners
will be hiring a person to coordinate promotion material indicating that the easiest way is to fill out
the forms online. Materials will not be mailed to PO Boxes. Workforce has information about being
hired at a good wage to help with the Census.
The Kit Carson County Department Head Meeting adjourned at 10:00 AM.
Next meeting is Wednesday, February 12, 2020, with Clerk & Recorder Susan Corliss as
the host.
The annual tour of the jail was held for the Board of County Commissioners following
the Department Head meeting.
BOARD OF HUMAN SERVICES:
Dave Hornung moved to go into the Board of Human Services meeting at 10:29 AM,
seconded by Gary Koop. The motion carried.
DHS – EXPENDITURE REPORT TO THE BOARD
Melissa Ross and Tony Rodriguez presented the November 2019 Allocation
Review for the Department of Human Services.
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Tony Rodriguez provided updates on Centennial Mental Health and other items
affecting the Department of Human Services.
Dave Hornung moved to adjourn the Board of Human Services meeting at 10:55 AM,
seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.
The Board of County Commissioners meeting reconvened at 11:00 AM in the Board of
Commissioners Room with Jeff Cure attending.
JEFF CURE – COUNTY ATTORNEY
Jeff Cure gave updates on the road project. Cheyenne County will be discussing it at their
meeting today. Pest control of prairie dogs, the marijuana moratorium, Bethune Tower lease, and
Flagler Tower taxes were discussed.
The Board of County Commissioners meeting recessed at 12:20 PM for lunch.
The Board of County Commissioners returned for work session at 1:20 PM.
The Board of County Commissioners meeting reconvened at 2:51 PM. Those present
were Cory Wall, Gary Koop, Dave Hornung, Paula Weeks, and Susan Corliss.
CONSENT AGENDA
The following items were reviewed by the Board of County Commissioners: Minutes of
January 8, 2020, and Accounts Payable.
Gary Koop moved to approve minutes of January 8, 2020, and to pay the Accounts
Payables in the amount of $152,074.95, seconded by Dave Hornung. The motion carried by
unanimous vote by Cory Wall.
CORRESPONDENCE
The Board of County Commissioners received a thank you card from Extension Agent,
Scott Stinnett.
OVERSIZE PERMIT HARLAN OPITZ
Dave Hornung moved to recognize the January 13th Special Transportation Permit for
Equipment Transport Inc. (Harlan Optiz Sr.) to move a Liebherr 1350 Crane House starting at
the junction of County Road J and County Road 11 ending at the junction of County Road J and
CO Hwy 59 signed on January 10th, seconded by Gary Koop. The motion carried by unanimous
vote by Cory Wall.
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811 LETTER OF SUPPORT
Gary Koop moved to sign the letter of support to revise the current 811 Statute SB18-67
through House Bill 20-0750 that would exempt Counties from acquiring underground utility
locates when grading the top 6” of the surface in County rights-of-way, seconded by Dave
Hornung. The motion carried by unanimous vote by Cory Wall.
DISPATCH OVERTIME REQUEST
Sheriff Tom Ridnour presented a letter of request for overtime payout due to dispatch staff
shortage.
Dave Hornung moved to approve overtime as of January 2, 2020 in the appropriate
amount for Deputy Dispatcher Shawn Franz – 18 hours of overtime, carry over 19 hours of
vacation, Deputy Dispatcher Laura Arrigia – 9 hours of overtime, and Deputy Dispatcher Jackie
Freiman – 10 hours of vacation time, seconded by Gary Koop. The motion was carried by
unanimous vote by Cory Wall.
CLERK OVERTIME REQUEST
Susan Corliss presented a request for all overtime and extra holiday to be paid out for
2020 instead of offering compensatory time to staff with the increase time needed for the
Presidential Primary, Special District, Primary, and General Elections.
Gary Koop moved to approve payment of 2020 overtime and extra holiday for the Clerk
and Recorder’s staff, seconded by Dave Hornung. The motion was carried by unanimous vote
by Cory Wall.
CSU OVERTIME REQUEST
Scott Stinnett sent a letter requesting that compensation for comp time during certain
times of the year that it is not feasible for them to take all of their comp time.
Dave Hornung moved to approve payment of 2020 unused comp time for the Extension
Office support staff, seconded by Gary Koop. The motion was carried by unanimous vote by
Cory Wall.
SOLID WASTE OVERTIME REQUEST
Randy Gorton presented a request for all overtime to be paid out for 2020 instead of
offering compensatory time to staff since the landfill is open 5 ½ days a week.
Dave Hornung moved to approve payment of 2020 overtime for the Solid Waste staff,
seconded by Gary Koop. The motion was carried by unanimous vote by Cory Wall.
SNOW PLOW BID
Road & Bridge District 2 submitted three bids for a snow plow: Legacy Plow & Trailer -
$7,113.48, Western - $7,865.00 and Auto Truck Group - $9,444.90.
Gary Koop moved to accept the Legacy Plow & Trailer bid for 8.2 Boss DXT with
Dodge kit and installation for a total of $7,113.48, seconded by Dave Hornung. The motion
carried by unanimous vote by Cory Wall.
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PURCHASE ORDERS
Purchase Order #1055
Dave Hornung moved to approve the Purchase Order #1055 for Grounds & Buildings to
Hitchcock Incorporated Estimate #101017 for two On Cue Generator Monitoring Systems with
activation totaling $674.00, seconded by Gary Koop. The motion carried by unanimous vote by
Cory Wall.
Purchase Order #1057
Gary Koop moved to approve the Purchase Order #1057 for the Jail to Western Detention
Products Inc. Quote #1020200130 for locking mechanism totaling $1,632.50, seconded by Dave
Hornung. The motion carried by unanimous vote by Cory Wall.
Purchase Order #1058
Dave Hornung moved to approve the Purchase Order #1058 for the Census to Red Canoe
Promotional for promotional material totaling $2,325.00, seconded by Gary Koop. The motion
carried by unanimous vote by Cory Wall.
DECEMBER CAPP/CWCP
Dave Hornung moved to approve December CAPP & CWCP Report as presented,
seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.
CENSUS PERSONNEL
Dave Hornung moved to approve the Part-time Census New Hire – Orange Sheet for
Vicki Graff at $15.00 per hour as a Non-Exempt Seasonal Employee effective January 14, 2020,
seconded by Gary Koop. The motion was carried by unanimous vote by Cory Wall.
ROAD & BRIDGE DISTRICT 3 TRAILER TITLES
2009 – RANCO Trailer 1UNSD28269R097808 Title 26E145139
2009 – RANCO Trailer 1UNSD28249R097807 Title 26E145138
2004 – RANCO Trailer 1R9BS85034L008796 Title 26E130514
Dave Hornung moved to approve the signing of three Kit Carson County titles for trailers
used by Road & Bridge District 3 to trade in the 2009 trailers and the 2004 will be sold at auction
in the Spring, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.
The Board of County Commissioners meeting recessed at 2:56 PM.
BOARD OF PUBLIC HEALTH: Dave Hornung moved to go into the Board of Public Health meeting for the purpose of a purchase
order, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.
PURCHASE ORDERS Purchase Order #1056
Gary Koop moved to approve the Purchase Order #1056 for Public Health to ASD PH PO#3566 for Mirena & Kyleena birth control totaling $896.50, seconded by Cory Wall. The motion carried. Dave Hornung voted against.
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Dave Hornung moved to adjourn the Board of Public Health meeting at 2:57 PM, seconded by
Gary Koop. The motion carried by unanimous vote by Cory Wall.
The Board of County Commissioners meeting adjourned at 3:00 PM.
Submitted by: Susan Corliss, County Clerk and Recorder
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