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KETTLE SEASON 2012. CASCADE DIVISION. 2012 Kettle Season. Corps/Units/Service Extension will be assembling their own Kettle Worker packets again this year. All forms are found available under the R:\General Folder\General Folder\Human Resources Dept \A-Forms to Hire Kettle Workers. - PowerPoint PPT Presentation
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KETTLE SEASON 2012
CASCADE DIVISION
1
2012 Kettle SeasonCorps/Units/Service Extension will be
assembling their own Kettle Worker packets again this year.
All forms are found available under the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Hire Kettle Workers
2
2012 Kettle SeasonWe have an email address set up just
for Christmas. CSHR-Christmas 2009@usw.salvationarmy.org
Send Christmas Kettle Worker paperwork
to DHQ as an email attachment to this email.
Employee Names should be in the subject line
Do not send paperwork directly to any HR or Payroll employee
3
2012 Kettle SeasonForms for Kettle Workers:
Local FilesGeneral Safety RulesAnti-HarassmentCode of EthicsReference Forms (2)Interview notesKettle Worker Application
4
2012 Kettle SeasonForms HR/Payroll need:
For DHQI-9 with photo back-upBackground Disclosure and AuthorizationW-4
5
2012 Kettle SeasonKettle Worker Information
Each Kettle Worker should be provided the following informationSupervisor’s (Contact) NameContact Phone NumberLocation of Corps/Christmas CenterCorps Officers’ Name
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2012 Kettle Season
Report Workplace AccidentsTo Supervisor within 24 hoursSupervisor to Sedgewick within 24 hours1.888.548.0157Account # 4618
7
2012 Kettle SeasonEmployment of Minors
OregonHours of Employment
14 & 15 year olds16 & 17 year olds
Rest PeriodsEmployment Certificate
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2012 Kettle SeasonEmployment of Minors
Idaho16-17 years oldUnder 16
Working HoursRecord KeepingFines
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Kettle Season 200910
Kettle Season 200911
Kettle Season 200912
13
2012 Kettle SeasonRetention of Records for Kettle
Workers
Handle like a regular employee
P&P Part 3 10-07 Directive No. 02-69
14
2012 Kettle Season
Retention of Records for Kettle Workers
I-9
Electronic Storage
15
Kettle Worker Paperwork Trail
16
Corps
• Hiring• Reference• Interviews• Collection
of Data• Input of
Data• Submit to
DHQ• Work
Miracles
• Work • Get Paid
• Data Upload Ultipro
• W-2• Checks• Final
Checks
• Process Background Check
• Review of background hits
• Adverse Action and Termination
• Verification of Information
• Process for CFC
• Data Entry• Long List of
boring tasks
DHQ HR Child Safety Payroll Employee
Bi-Weekly Kettle Payroll
17
NOVEMBERNovember 1-18Submit to DHQ as much and as often as you like
HR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m.
November 198:00 a.m. PST CUT
OFF for Input into the Kettle Program ( HR Functions)
November 19-27Still do data input
into the kettle program, monies, hours.
Sun Mon Tue Wed Thu Fri Sat 1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 Regular Payroll
20 21Employee payday
22thanksgiving
23thanksgiving
24
25 26 Kettle Payroll 27 28 29 30Kettle PayDay
Bi-Weekly Kettle Payroll
18
NOVEMBERFriday
8:00 CS Hire will have processed by 12:00
Payroll: pulling kettle worker information form Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.
Sun Mon Tue Wed Thu Fri Sat 1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 Regular Payroll
20 21Employee payday
22thanksgiving
23thanksgiving
24
25 26 Kettle Payroll 27 28 29 30Kettle PayDay
19
Bi-Weekly Kettle Payroll December
December 1-6Submit to DHQ as
much and as often as you like
December 78:00 Cut off for
Input into the Kettle Program
December 218:00 a.m. PST CUT
OFF for Input into the Kettle Program
Area’s In RedStill do data input
into the kettle program, monies, hours, etc.
Sun Mon Tue Wed Thu Fri Sat 1
2 3 4 5 6 7 8
9 10 Kettle Payroll
11 12 13 14 Kettle Pay Day
15
16 17 18 19 20 21 22
23 24Kettle Payroll
25 Christmas 26 27 28 Kettle Pay Day
29
30 31
I-9
20
21
Date Entered in to the Federal E-verify System
2012 Kettle Season
Paying Kettle Workers
23
2012 Kettle Season Kettle Program VS UltiPro
Kettle ProgramTime ClockEmployee Information HolderReport Keeper/Generator
UltiProPayroll ProgramCalculates CheckW-2Corps have no access to this program
24
2012 Kettle SeasonAn Employee will not be set up to:
Work in Kettle Payroll and Regular Payroll
Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll Group
25
2012 Kettle SeasonKettle hours must be submitted
by 10:00 a.m. on the Monday following Payroll End Date
How to handle missed hours
Additional income for Kettle Workers 26
2012 Kettle Season
HR needs to be notified immediately when terminating an employeeEmail to CSHR-Christmas 2009 with:
NameFile NumberFinal HoursDates for which the work occurred.
Never hold an employee’s check
27
2012 Kettle SeasonKettle employees will be paid every other
Friday
November 30, 2012
December 14, 2012
December 28, 2012
28
2012 Kettle Season
Child Safety
29
2012 Kettle Season DHQ generates background request from
Kettle Program data, verification of release and submits to Abso for processing
Abso returns results to DHQ
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2012 Kettle SeasonNOT SENT > DHQ has not submitted
yetPENDING > DHQ has submitted
31
What happens with an alert? DHQ reviews for precluded offenses If no precluding offenses, No contact from
DHQ If precluded offenses are listed, Child
Safety Coordinator will contact Corps Officer; may refer to THQ for review
32
What happens with an alert?Corps Officer Correspondence
InformationalTermination
Cover LetterLetter to ApplicantBackground Check
Warrants
33
2012 Kettle Season
QUESTIONS AND ANSWERS
34
35
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