KETTLE SEASON 2013

CASCADE DIVISION

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2013 Kettle SeasonCorps/Units/Service Extension will be

assembling their own Kettle Worker packets again this year.

All forms are found available under the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Hire Kettle Workers

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2013 Kettle SeasonWe have an email address set up just

for Christmas. CSHR-Christmas 2009@usw.salvationarmy.org

Send Christmas Kettle Worker paperwork

to DHQ as an email attachment to this email.

Employee Names should be in the subject line

Do not send paperwork directly to any HR or Payroll employee

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2013 Kettle Season

Forms for Kettle Workers:Local Files

General Safety RulesAnti-HarassmentCode of EthicsReference Forms (2)Interview notesKettle Worker Application

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2013 Kettle Season

Forms HR/Payroll need:For DHQ

I-9 with photo back-upBackground Disclosure and AuthorizationW-4

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2013 Kettle SeasonKettle Worker Information

Each Kettle Worker should be provided the following informationSupervisor’s (Contact) NameContact Phone NumberLocation of Corps/Christmas CenterCorps Officers’ Name

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2013 Kettle Season

Report Workplace AccidentsTo Supervisor within 24 hoursSupervisor to Sedgewick within 24 hours1.888.548.0157Account # 4618

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2013 Kettle Season

Employment of MinorsOregon

Hours of Employment14 & 15 year olds16 & 17 year olds

Rest PeriodsEmployment Certificate

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2013 Kettle Season

Employment of MinorsIdaho

16-17 years oldUnder 16

Working HoursRecord KeepingFines

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2013 Kettle SeasonRetention of Records for Kettle

Workers

Handle like a regular employee

P&P Part 3 10-07 Directive No. 02-69

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2013 Kettle Season

Retention of Records for Kettle Workers

I-9

Electronic Storage

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Kettle Worker Paperwork Trail

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CorpsCorps

• Hiring• Reference• Interviews• Collection

of Data• Input of

Data• Submit to

DHQ• Work

Miracles

• Hiring• Reference• Interviews• Collection

of Data• Input of

Data• Submit to

DHQ• Work

Miracles

• Work • Get Paid

• Work • Get Paid

• Data Upload Ultipro

• W-2• Checks• Final

Checks

• Data Upload Ultipro

• W-2• Checks• Final

Checks

• Process Background Check

• Review of background hits

• Adverse Action and Termination

• Process Background Check

• Review of background hits

• Adverse Action and Termination

• Verification of Information

• Process for CFC

• Data Entry• Long List of

boring tasks

• Verification of Information

• Process for CFC

• Data Entry• Long List of

boring tasks

DHQ HR Child Safety Payroll Employee

Bi-Weekly Kettle Payroll

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10/22-11/20Submit to DHQ as much and as often as you like

HR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m.

November 218:00 a.m. PST CUT

OFF for Input into the Kettle Program ( HR Functions)

November 22-26Still do data input

into the kettle program, monies, hours.

Bi-Weekly Kettle Payroll

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Nov 27-Dec 6Input all you want

Fridays-

Payroll: pulling kettle worker information from Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.

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Bi-Weekly Kettle PayrollDecember 612:00 Cut off for Input into the Kettle Program

December 6-10Still do data input into the kettle program, monies, hours.

December 20th onSpecial special special

I-9

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2013 Kettle Season

Paying Kettle Workers

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2013 Kettle Season Kettle Program VS UltiPro

Kettle ProgramTime ClockEmployee Information HolderReport Keeper/Generator

UltiProPayroll ProgramCalculates CheckW-2Corps have no access to this program

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2013 Kettle Season

An Employee will not be set up to:Work in Kettle Payroll and Regular

Payroll

Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll Group

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2013 Kettle Season

Kettle hours must be submitted by 10:00 a.m. on the Monday following Payroll End Date

How to handle missed hours

Additional income for Kettle Workers

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2013 Kettle Season

HR needs to be notified immediately when terminating an employeeEmail to CSHR-Christmas 2009 with:

NameFile NumberFinal HoursDates for which the work occurred.

Never hold an employee’s check

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2013 Kettle SeasonKettle employees will be paid every other

Friday

November 29, 2013

December 13, 2013

December 27, 2013

**Special on Dec 31**

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2013 Kettle Season

Child Safety

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2013 Kettle Season

DHQ generates background request from Kettle Program data, verification of release and submits to Abso for processing

Abso returns results to DHQ

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2013 Kettle Season

NOT SENT > DHQ has not submitted yet

PENDING > DHQ has submitted

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What happens with an alert?

DHQ reviews for precluded offenses If no precluding offenses, No contact from

DHQ If precluded offenses are listed, Child

Safety Coordinator will contact Corps Officer; may refer to THQ for review

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What happens with an alert?

Corps Officer CorrespondenceInformationalTermination

Cover LetterLetter to ApplicantBackground Check

Warrants

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2013 Kettle Season

QUESTIONS AND ANSWERS

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