JULY 7, 2020 PRIMARY ELECTION...emergencies and break times and complete and sign all forms. Break...

UNION COUNTY

BOARD OF ELECTIONS

WELCOMES YOU TO THE

POLL WORKER

TRAINING SEMINAR

FOR THE

JULY 7, 2020 PRIMARY ELECTION

THANK YOU

Thank you for working for theUnion County Board of Electionsto ensure a fair and transparentelection by implementing therules and regulations governingelections in New Jersey.

TRAINING CLASS

SIGN IN

Training Class is mandatory for first time Poll Workers.

All Poll Workers are required to attend one Training Class every two years.

Training is Mandatory for COVID-19 Primary Election Poll Workers!

When attending Training Class you must sign in to receive credit. Please send a note in the question section of the www.ucnj.org/pollworker website with your name and address so we know you attended. You may also email pollworker@ucnj.org.

IF YOU DO NOT SIGN IN

You will not be given credit for attending.

If you were required to attend, and did not, $50.00 will be deducted from your check.

QUESTIONS?PLEASE SUBMIT YOUR QUESTIONS

DURING THE PRESENTATION IN THE

FORM ON THE WEBSITE AT

WWW.UCNJ.ORG/POLLWORKER OR

EMAIL TO POLLWORKER@UCNJ.ORG.

WE WILL GO THROUGH ALL

QUESTIONS AT THE END!

POLL WORKER DUTIES

Your duties as a Poll Worker include:

Opening & Successfully using the Voting Machine

Opening the polls on time

Determining who may vote

Keeping order

Closing the polls

Completing official documents & returning supplies

Be a productive team member!

THINGS TO REMEMBER

Report to polling place by 5:15am

Polls open promptly at 6:00am. Use a cell phone for most accuratetime

If you are late or the polls open late, your pay will be reduced

If you are sick or cannot report to your polling place, notify theElection Board right away by calling 908-527-4120

As an extension of the Board of Elections, you shall presentyourself in a professional manner, limit cell phone use toemergencies and break times and complete and sign all forms.

Break Times: 1 hour meal break staggered among the workers tobe taken before 5pm. No more than one worker on break at atime. Small breaks permitted throughout the day. Sign in and outat lunch time. A majority of the board is required to be present atall times.

No food or drinks shall be near voting machines or materials.

VOTE! Don’t forget to vote!

You are encouraged to vote at every election.

If you are assigned to a district where you do not

vote, you should use a Mail in Ballot. Ballots are

available at the County Clerk’s Offices in both

Elizabeth and Westfield up until 3pm the day

before the election.

If your polling place is nearby, you may vote on

your one hour meal break.

WHAT’S NEW?

COVID-19 = CONFUSION

Poll Workers may NOT

accept ballots!!!

Post Marked on Election Day

Deliver to the Union County BOE, Elizabeth, NJ by 8pm

Deliver to a ballot drop box location by 8pm– Cranford – Cranford Community Center, 220 Walnut Avenue

– Elizabeth – Union County Administration Building, 10 Elizabethtown Plaza

– Plainfield – Plainfield Municipal Building Parking Lot, 515 Watchung Way

– Union – Union Township Municipal Building Rear Entrance, 1976 Morris Avenue

– Westfield – Fraser Building, 300 North Avenue East

THE VOTING MACHINE

• Yes, the machine needs to

be set up.

• Please use the reference

materials inside your binder

for the step by step

instructions to turn on the

machine.

• Any questions, please call

the office at 908-527-4123.

US DEPARTMENT OF JUSTICE

ADA COMPLIANCE The US Department of Justice will be conducting site surveys on Election Day. They

have been provided letters from our office and badges. They will be making sure our

polling places are ADA compliant.

All poll workers and master poll worker must sign the Compliance Checklist.

US DEPARTMENT OF JUSTICE

BILINGUAL AWARENESSThe US DOJ will be monitoring our polling places for bilingual awareness. They have been

provided letters and badges.

The poll workers may be asked questions about how to assist a Spanish-speaking voter.

When you visit your polling places, please make the poll workers aware that the DOJ will be

visiting for this purpose.

WHAT’S NEW?

ADA COMPLIANCE

ADA Compliance Checklist (Blue Folder): 1 per Polling Place. Must be filled out by Poll Workers and checked by Master Poll Worker

WHAT’S NEW?IMPROVING COMMUNICATION

WITH OUR POLL WORKERS

• Everbridge is the system the County uses for First Alert.

We worked with Public Information to develop a group

specifically for Poll Workers.

• We can communicate using Text Messages, Email

Messages and Phone Messages.

• We will only use this for official communication from the

office and will not share contact information with an

outside office or company.

• Messages include mailing of assignments, posting of

training dates and reminder of paycheck pick up dates.

WHAT’S NEW?

COVID-19 = CONFUSION

SUPPLY BAG DELIVERIES

The Municipal Clerks are coordinating the deliveryof the supply bags to and from the pollinglocations! THEY ARE VERY, VERY HEAVY!

No Poll Worker Pick Ups or Drop Offs!!!!

WHAT’S NEW?

COVID-19 = CONFUSION

Executive Order 144 – 2020 Primary Election

Consolidated Polling Places: 87 Locations / 89 Tables

Every Dem and Rep will automatically receive a VBM

Every UNA will automatically receive a VBM Application

Only Paper Provisional Ballot Voting at the Polls

Only disabled voters can use the voting machine

WHAT’S NEW?

COVID-19 = CONFUSION

Multiple districts will be assisted by one set of poll workers.

SETTING UP YOUR SPACE

&

KEEPING YOU SAFE

SOCIALLY DISTANCING THE DISTRICT & PPE

SOCIALLY DISTANCING THE DISTRICT & PPE

Socially distance one poll worker per table

Socially distance the provisional ballot voting privacy

screens

Every voter gets their own pen

PPE – per Poll Worker:

One Mask

One Face shield

1 small hand sanitizer

4 pairs of gloves

For Voters: Disinfectant Wipes and Hand Sanitizer

300 pens (1 per voter!)

PPE

THE SUPPLY BAG

WHAT’S NEW?

COVID-19 = CONFUSION

SUPPLY BAG DELIVERIES

The Municipal Clerks are coordinating the deliveryof the supply bags to and from the pollinglocations!

No Poll Worker Pick Ups or Drop Offs!!!!

There is one Supply Bag per LOCATION.

Each bag will have the American Flag and the ADA Folder.

Supply bags will be delivered to and picked up from you at the polling location. Do not leave until the bag is picked up!!

SUPPLY BAG

THE SUPPLY BAG

THE AMERICAN FLAG

One Flag per polling

place.

The stars are always displayed to the left,

whether flying horizontally or vertically.

SIGN, SIGN, EVERYWHERE A SIGN…

HANG UP ALL SIGNS

POSTING VOTE TOTALS

Post near the entrance of the polling place.

Write in the Town, Ward, if applicable, andDistrict in the top line.

Number of votes must be completed every 2hours: Machine Votes + Provisional Votes= Cumulative Total.

The machine vote or public count is foundon the bottom left hand side of the screen.

Do not handle the Provisional Ballotsthroughout the day. As a Provisional Ballotis voted and returned, keep a hash markcount and then transfer to the poster.

POSTING VOTE TOTALS

Keep track of provisional ballots using hash marks throughout the day.

TOWN

BERKELEY HTS

WARD DISTRICT :1

Time Machine

Votes

Provisional

Ballots

Cumulative

Total

8:00am 0 50 50

10:00am 1 75 76

12:00pm 2 85 87

2:00pm 4 95 99

4:00pm 4 100 104

6:00pm 4 110 114

WHAT’S IN THE SUPPLY BAG?

1. Election Day Resource Binder

2. Voter Challenge/Complaint Forms (English/Spanish)

3. Street Index/Polling Place Locator

4. State Board Member Training Manual

5. Election Day Guide Flip Booklet

6. Voter Registration Forms (5 English/5 Spanish)

7. Sample Ballots (5)

8. 3-Step Voting Instructions/Personal Choice Instructions (Laminated)

9. Four Easels (Transfer of Registration, Spanish Interpreter, Complaint, Ward/District)

10. State Voting Information Sheet (English/Spanish)

11. 3 Envelopes (Zero Proof, Municipal Clerk, County Clerk)

12. Voting Authority Booklets (Red Bag)

13. Poll Books (Blue Bag)

14. Provisional Ballots (Orange Bag)

15. Supply Envelope

16. Tape

17. Magnifier

18. Flag/Wet Flag Bag (1 per District)

19. Electioneering Notice (1 per District)

20. “Vote Here” Sign (1 per District)

21. Voting Machine Key Envelope

ALL THIS STUFF…

THE SUPPLY ENVELOPE

IN THE ELECTION DAY RESOURCE BINDER

• Pens

• Alcohol Swabs

• Rubber Bands

• Paper Clips

• Letter tabs for the Poll

Books

• “My Name Is” Stickers

• Business Cards

• Wire for the Flag

THE POLL BOOK = VOTER LIST

Or

THE POLL BOOK

DO YOU WANT TO GET PAID?

COMPLETE THE POLL BOOK PAY VOUCHER

Town, Ward & District must be completed at the top of the voucher. To ensure payment, each Poll Worker must provide all information requested

legibly! By Statue, checks will be issued between 20 and 30 days after Election Day.

ASSISTING

THE

VOTER

PROCESSING THE VOTER

A COVID-19 CHEAT SHEET

PROVISIONAL BALLOT BAG

PROVISIONAL BALLOT BAG

INVENTORY SHEET

You will open the

Provisional Ballot Bag

for each district

IMMEDIATELY!!!

This is the only way

voters can vote, if they

are not disabled!

Must be signed by

each Poll Worker

Reseal the bag with

the RED Seal inside

the bag at the end of

the day

PROVISIONAL BALLOTS & ENVELOPES

Provisional Ballots

Provisional Envelopes

NOTICE TO PROVISIONAL VOTERS

Provide a

copy to each

Provisional

Voter.

SEALING THE

PROVISIONAL BALLOT BAG

If you opened the

Provisional Ballot

Bag to issue a

Provisional

Ballot, you must

reseal the bag

with the RED

seal.

WHAT’S NEW?

COVID-19 = CONFUSION

Poll workers will have VOTERLISTS, not Poll Books.

Look up W/D

Look up Party

Need to know whichProvisional Ballot to issue

OR In the case of a disabledvoter, which ballot toactivate on the machine

THE POLL BOOK

PROCESSING A VOTER IN THE PRIMARY ELECTION

This voter MUST

chose! DEM or REP!

This voter MUST

vote Republican!

This voter MUST

vote Democratic!

THIS IS THE MOST COMMON ERROR IN A PRIMARY!

Check District to give

the correct ballot

WHAT’S NEW?

COVID-19 = CONFUSION

Instructions for Assisting a Disabled Voter

ONLY disabled voters may vote on the machine

Disabled voter to complete the “Certificate for Disabled Voters” certifying they

cannot vote on a provisional ballot.

Poll Worker calls the BOE at 908-389-5200 to see if a VBM was issued and

returned

IF NOT: Voter may vote on the machine

IF VBM Was Returned: Voter may NOT vote

Poll Worker Looks up Voter Name in Voter List to get the W/D and completes

the VA Slip

Machine attendant accepts the VA Slip, activates the machine, W/D and Party

Ballot for the disabled voter

If the poll worker needs assistance setting up the assistive hearing device for the

voter, call 908-389-5200.

WHAT’S NEW?

COVID-19 = CONFUSION

Instructions for Assisting a Disabled Voter

THE POLL WORKER ACTIVATES THE MACHINE:

THE BALLOT CARD

The poll worker accepts the voting

authority slip from the voter. Hold

onto the slip until the voter has

completely voted. Then deposit the

slip into the clear Voting Authority Slip

Bag.

The poll worker inserts the Ballot Card

as indicated on the screen, with the

notch to the upper right.

In a primary election, the poll worker

will also activate the voter’s party.

This activates the machine for voting.

The poll worker closes the curtain and

steps away.

THE POLL WORKER ACTIVATES THE MACHINE:

IN A PRIMARY

Poll worker selects the

correct Ward and District

THE POLL WORKER ACTIVATES THE MACHINE:

IN A PRIMARY

In a primary election,

the poll worker will also

activate the voter’s

party.

NOW, BACK TO

THE SUPPLY BAG

THE SUPPLY BAG

ELECTION DAY RESOURCE BINDER

THE SUPPLY BAG

ELECTION DAY REFERENCE GUIDE

THE SUPPLY BAG

STEP BY STEP INSTRUCTIONS

Opening the Polls

Activating the

Machine

Closing the Polls

Return Materials

to Municipal

Clerk

MUNICIPAL STREET INDEX

If the voter is not in the poll book,

check that they are at the correct

polling place by asking for their

address and using the STREET

INDEX AND POLLING PLACE

LOCATOR!

One Poll Worker may also stand at

the front entrance and assist voters

as they come in so they know which

district they vote in.

THE SUPPLY BAG

TRAINING & REFERENCE

State of New Jersey

District Board Member

Training Manual &

This Presentation

Municipal

Clerk’s List

THE SUPPLY BAG

SAMPLE BALLOTS (1 PER STYLE)

Sample Ballots can be used to:

Demonstrate how to vote

Allow voters to review the ballot before voting

VOTER REGISTRATION FORMS

ENGLISH (5) & SPANISH (5)

Deadline to

register to vote

is 21 days

BEFORE

Election Day!

No same day

registration in

NJ!

COMPLAINT & CHALLENGE FORMS

CHALLENGERS

CHALLENGERS

PERMITS & BADGES

Permits to Agent or Challenge:

Issued by the BOE directly to

the Challengers. Must be

surrendered by the Challenger

to the Poll Worker.

At-Large permits are laminated

and remain with the challenger.

Official Challenger Badges:

Must be worn at all times by

the Challenger.

CHALLENGERS

DO’S AND DON’TS

Challengers may NOT

challenge Provisional

Ballot Voters – Only

Machine Voters

Be familiar with the Do’s

and Don’ts and enforce the

rules

Give each challenger a

copy for their reference

Do not close the polls

on any machine

until everyone who

arrived before 8:00pm

has voted, even if your

line is empty.

CLOSING

THE

POLLS

• Use a cell phone to confirm time, to close the

polls.

• Announce that the polls are closed.

• Make sure everyone in the room has voted, even

if your line is empty.

CLOSING THE POLLS

THE VOTING MACHINE

• Please use the reference

materials inside your binder

for the step by step

instructions to close down

the machine.

• Any questions, please call

the office at 908-527-4123.

All Poll Workers shall Sign & Date the Tapes.

Place 1 Result Tape and 1 Write-In Report in the Red Pouch

to the County Clerk.

Place 1 Result Tape in the White Envelope to the Municipal

Clerk.

The Result Tapes will be VERY, VERY LONG!!! Be patient

as it prints and separate it in the correct spot!

THE RESULTS TAPES

COVID-19 = CONFUSION

CLOSING THE POLLS

Remove Red Seal Tape

Remove USB Stick CAREFULLY

Touch Blue Power Off Button

BALLOT CARD COLLECTION

BIN REMOVAL

Step 1: Open

the door on the

side of the

windowed

compartment.

Step 2: Push

the bottom teal

lever towards

the front of the

machine.

Step 3: Lift the

Ballot Card

Collection Bin

out from the

back of the

machine

Step 4: Seal the

Bin!

PUT MATERIALS BACK IN SUPPLY BAG

DO NOT LEAVE

MESSENGERS ARE COMING TO PICK UP THE BAGS

WAIT FOR THE MESSENGERS!!!IF IT’S 8PM AND YOU STILL HAVE VOTERS, THEY HAVE TO WAIT!

JUST A FEW MORE THINGS…

NOTHING should be

plugged into the voting

machine

COMMON POLL WORKER

BLUNDERS

IN A PRIMARY:

- If the poll book indicates the voter is a Democrat, they

MUST vote Democrat!

- If the poll book indicates the voter is a Republican, they

MUST vote Republican!

- If there is no party affiliation, the voter MUST chose!

- If the voter argues, they MUST vote Provisional!

COMMON POLL WORKER

BLUNDERS

Before issuing a Provisional Ballot, be sure the voter is

voting in the correct district by checking the Street Index

& Polling Place Location Book in the supply bag!

Sign the Pay Voucher if you would like to get paid!

When in doubt, call our office! 908-527-4123

QUESTIONS?

UNION COUNTY

BOARD OF ELECTIONS

CONTACT US

(908) 527-4123

Ucboe@ucnj.org

VISIT US

271 North Broad Street, Elizabeth, NJ 07208

www.ucnj.org/ucboe

STUDY YOUR TRAINING MATERIALS

Board Worker Training Guide and Presentation is available on the

Board of Elections Website