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Integrating Word withIntegrating Word withOther ProgramsOther Programs
Microsoft Office Word 2007Microsoft Office Word 2007Illustrated CompleteIllustrated Complete
2Microsoft Office Word 2007 Illustrated Complete
• Explore integration methods
• Embed an Excel worksheet
• Link an Excel chart
• Embed a PowerPoint slide
ObjectivesObjectives
3Microsoft Office Word 2007 Illustrated Complete
• Insert a Word file and hyperlinks
• Import a table from Access
• Manage document links
• Merge with an Access data source
ObjectivesObjectives
4Microsoft Office Word 2007 Illustrated Complete
Exploring Integration Methods
• Information created with other Office programs can be integrated into a Word document in different ways• Copy and paste
• Use the Copy and Paste commands
• Drag and drop• Drag an item from one open window to
another open window
5Microsoft Office Word 2007 Illustrated Complete
Exploring Integration Methods
• Object linking and embedding (OLE)• The source program is the program in which
the information (source file) is originally created
• The destination program is the program in which the information is copied (destination file)
• An embedded object is copied from the source file to the destination file
• A linked object is created in a source file, then inserted into a destination file and linked to the source file
6Microsoft Office Word 2007 Illustrated Complete
Exploring Integration Methods
PowerPoint slide created in Word as an embedded object
7Microsoft Office Word 2007 Illustrated Complete
Exploring Integration Methods
Excel worksheet inserted in Word as an embedded object
8Microsoft Office Word 2007 Illustrated Complete
Exploring Integration Methods
Excel pie chart linked to a document
9Microsoft Office Word 2007 Illustrated Complete
Exploring Integration Methods
Word file inserted into the Word document with formatting and chart image intact
10Microsoft Office Word 2007 Illustrated Complete
Exploring Integration Methods
Table created in Access, exported into an RTF file, then copied into Word and formatted
11Microsoft Office Word 2007 Illustrated Complete
Exploring Integration Methods
• Microsoft Office Programs
12Microsoft Office Word 2007 Illustrated Complete
• An embedded object uses the features of another program, but is stored as part of a document• Edit an embedded object directly in
Word using the source program toolbars
Embedding an Excel Worksheet
13Microsoft Office Word 2007 Illustrated Complete
Embedding an Excel WorksheetMicrosoft Word title bar
Excel Ribbon
Embedded worksheet appears in an Excel object window
14Microsoft Office Word 2007 Illustrated Complete
Linking an Excel Chart
• Use the Paste Special command on the Edit menu to integrate data into a destination file• Click the Paste Link option button to
create a linked object
15Microsoft Office Word 2007 Illustrated Complete
Linking an Excel Chart
Linked Excel chart
16Microsoft Office Word 2007 Illustrated Complete
Embedding a PowerPoint Slide
• Use the Create New command to embed a PowerPoint slide into a Word document
Embedded PowerPoint slide object in Word
17Microsoft Office Word 2007 Illustrated Complete
Embedding a PowerPoint Slide
• Creating a PowerPoint presentation from a Word outline• The Word document is the source file
and the PowerPoint presentation is the destination file
• In PowerPoint, click the New Slide list arrow, click Slides from Outline, then select the Word document
18Microsoft Office Word 2007 Illustrated Complete
Inserting a Word File and Hyperlinks
• Share information between Word documents• When you need the contents of an
entire Word document, you can insert the entire Word file into your current document
• The formatting of the current document is applied to the text in the inserted file
19Microsoft Office Word 2007 Illustrated Complete
Inserting a Word File and Hyperlinks
The Heading 3 style selected; heading shows preview of style
20Microsoft Office Word 2007 Illustrated Complete
Inserting a Word File and Hyperlinks• Research Function
• Click the Research button to open the Research task pane
• Enter a search term
• Select a reference site to search• For example, Encarta Dictionary
21Microsoft Office Word 2007 Illustrated Complete
Inserting a Word File and Hyperlinks
Demographics selected
Place in This Document
ScreenTip button
22Microsoft Office Word 2007 Illustrated Complete
Importing a Table from Access
• The most common way to share information between Access and Word, is to use commands on the Export tab in Access• Select the table in Access• Click the Word button in the Export
group to export the table in Rich Text Format (.rtf)
23Microsoft Office Word 2007 Illustrated Complete
Importing a Table from Access
Imported Access table
24Microsoft Office Word 2007 Illustrated Complete
Managing Document Links
• A document that contains linked objects,must always include all source files when the document is copied or moved• If you do not want to include all source
files, then you need to break the links
25Microsoft Office Word 2007 Illustrated Complete
Managing Document Links
Excel file selected
Source information for the selected link; the path on your computer will differ
26Microsoft Office Word 2007 Illustrated Complete
Merging with an Access Data Source
• Merge information in an Access database with a letter, a sheet of labels, or any merge document• The data you merge with the
destination file is the data source
27Microsoft Office Word 2007 Illustrated Complete
Merging with an Access Data Source
Joshua selected
• Inserting a greeting line in a merge Inserting a greeting line in a merge letterletter
28Microsoft Office Word 2007 Illustrated Complete
Summary
• Exploring Integration Methods• Integrate other Office programs into
Word• Copy and paste• Drag and drop• Object linking and embedding (OLE)
29Microsoft Office Word 2007 Illustrated Complete
Summary
• Inserting a Word File and Hyperlinks• Share information between Word
documents• Research function
• Enter a search term• Select a reference site to search
• Importing a Table from Access• Use the Publish It command
30Microsoft Office Word 2007 Illustrated Complete
Summary
• Managing Document Links• A document that contains linked objects
must always include all source files when the document is copied or moved
• Break the links if you do not want to include all source files
• Merging with an Access Data Source• Use data in an Access table as the data
source for merged letters in Word
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