Institutional Knowledge at Singapore Management University PAOLINA MARTIN 19 May 2011 Sharing with...

Back to BasicsInstitutional Knowledge at Singapore Management University

PAOLINA MARTIN19 May 2011

Sharing with iKMS

STRATEGIC ALIGNMENT

KM Strategy Shaped by Strategic Objectives

SMU Vision

To be a premier University, internationally

recognised for its world class research and

distinguished teaching.

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

Objectives of Institutional Repository

To create visibility and raise the impact of the intellectual assets of the SMU

To provide organisation and access for the intellectual assets and institutional records of the SMU

To catalyse collaboration and sharing across disciplines, institutions and industry by supporting the interactions of social networks and communities of practice

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

KM LEADERSHIP

Setting the Tone and Selling the Tune

Project Sponsors

IR Project Team

User Groups (Schools, Centres & Institutes)

Vendor

Policy Departments

Integrated IT Services

(IR Platform and User Interface)

IR Advisory Committee

(IRAC)Library Policy

Committee (LPC)

Project Champions

Office of ResearchOffice of LegalOffice of Strategic PlanningCentre for Teaching Excellence

PROJECT ORGANIZATION President and Provost

University LibrarianCIO

IR DirectorMetadata LibrarianUniversity ITLibrary IT

© Singapore Management University

Provides guidance and support for the

IR for the purpose of active

dissemination and preservation of

SMU's scholarly works and institutional

records

Acts as advocates for the adoption of

the IR by the University and its

members, and represent the views of

respective constituencies

IRAC Institutional Repository Advisory Committee

Provost, SMU

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

Created buy-in from faculty for the institutional

repository

Championed the cause via SMU Intellectual

Property Policy

Realigned research management activities

Enabled other trickle down effects - better metadata and process control for information discovery, access and activity reporting

- embedded the Library in the University research space

IRAC Institutional Repository Advisory Committee

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

KNOWLEDGE AUDIT

Start with Your Most Prized Assets

* Includes journals articles, working papers, preprints, postprints, books, book chapters, conference papers and reports

Faculty

Student

Staff

Research Works*

Teaching Materials/

Learning Objects

Student Projects

Theses

Corporate Archives/

Institutional Records

Data Sets

Patents

CONTRIBUTORS

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

STAKEHOLDER MAPPING

Who Cares About These Assets

Stakeholder & Management

Reporting

Faculty Profiles

Knowledge Mining and Discovery

SMU Community

InternationalCommunity

Stakeholders

Prospective Funders/Collaborators

USERS

Interfaces with Other

Platforms

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

* Includes journals articles, working papers, preprints, postprints, books, book chapters, conference papers and reports

Institutional

Repository

Faculty

Student

Staff

Research Works*

Teaching Materials/

Learning Objects

Student Projects

Theses

Corporate Archives/

Institutional Records

Data Sets

Patents

CONTRIBUTORS

Stakeholder & Management

Reporting

Faculty Profiles

Knowledge Mining and Discovery

SMU Community

InternationalCommunity

Stakeholders

Prospective Funders/Collaborators

USERS

Interfaces with Other

Platforms

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

POLICIES AND GUIDELINES

Expressing Stakeholder Mandates Embedding the Practice

Intellectual Property and Copyright Policies

• SMU Intellectual Property Policy (approved Aug 2010)

• SHERPA/RoMEO*Copyright Knowledge Bank on publisher copyright policies http://www.sherpa.ac.uk/romeo/

• SHERPA/JULIETResearch funders archiving mandates and guidelines http://www.sherpa.ac.uk/juliet/index.php

* SHERPA: Securing a Hybrid Environment for Research Preservation and Access RoMEO: Rights Metadata on Open Archiving

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

License to SMU for Use of Copyrightable

Works

“…where SMU allows for the copyright in the Copyrightable

Works to reside with the faculty/student, it is on the condition

that the faculty/student shall grant to SMU (before granting

any rights to a third party) a worldwide, non-exclusive,

perpetual, irrevocable, transferable, royalty-free licence

(including the right to grant the same to a third party) to, for

the primary purpose related to research, teaching and general

academic pursuits/scholarship…”

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

License to SMU for Use of

Copyrightable Works

“…any publishing agreement he/she enters into does

not limit or revoke the licence given to SMU to use

the work for teaching, research and scholarship.”

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

Blue1%

Green50%

Pink12%

White11%

Yellow26%

Copyright Policies of Publishers Used by SMU Faculty*

can archive preprint and post-print

can archive post-print(final draft post-refereeing)

can archive preprint (pre-refereeing)

archiving is not formally supported

ROMEO Colours

Source: ISI Web of Science; Scopus; SHERPA/ROMEO; Publisher’s Website; LUND University* As at Dec 2010

Yellow

Green

Blue

White

Not in ROMEO: copyright policyto be determined

Pink

© Singapore Management University iKMS Back to Basics: Institutional Knowledge at SMU

19 May 2011

Green59%

Blue1%

Pink8%

White8%

Yellow24%

Copyright Policies for Papers Published by SMU Faculty*

can archive preprint and post-print

archiving is not formally supported

ROMEO Colours

Source: ISI Web of Science; Scopus; SHERPA/ROMEO; Publisher’s Website; LUND University* As at Dec 2010

Green

White

Not in ROMEO: copyright policyto be determined

Pink

can archive post-print(final draft post-refereeing)

can archive preprint (pre-refereeing)Yello

w

Blue

© Singapore Management University

iKMS Back to Basics: Institutional Knowledge at SMU

19 May 2011

PLATFORM

Serving the Need Sustainably

InK : The Platform

Officially launched in January 2011

Digital Commons by bepress (Berkeley Electronic

Press)

Hosted solution (software as a service); new releases

every quarter

Active Digital Commons user community (listserv)

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

PERFORMANCE EVALUATION

Making Sense of Stories and Measures

Stories

Faculty contributes more than you ask for

Alumni leaving a legacy (Ten Photo Stories)

Hidden benefits – ResearcherID Citation Network

Most Significant Change Evaluation in future!

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

Google Analytics accessed by 131 countries (1 Sep 2010 – 31

Mar 2011)

3,000+ unique visitors for the month of Mar

2011

9,000+ downloads (not views) since Sep

2010

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

Key Features of InK

Taxonomy (subject headings) Access to full-text or links to full-text (subscriptions) Workflow including assigned rights for review of submissions Handles embargo periods Web 2.0 embedded Advanced search Federated search across Bepress repositories Alerts and RSS feeds Customizable PDF cover page with auto citation display Monthly download reports sent to authors (SMU or otherwise) Choice of display of images Google Map

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

CREATING NEW VALUE

Building on and building out

New Initiatives

Faculty Gallery

Publishing Journals

Memory projects – oral histories and archives

Organic KM!

© Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU 19 May 2011

Corporate Academic

Strategic Alignment

KM Leadership

Knowledge Audit

Stakeholder Mapping

Policies and Guidelines

Platform

Performance Evaluation

Creating New Value

STRATEGIC ALIGNMENT

KM LEADERSHIP

KNOWLEDGE AUDIT

STAKEHOLDER MAPPING

POLICIES AND GUIDELINES

PLATFORM

PERFORMANCE EVALUATION

CREATING NEW VALUE

“BASICS”

Thank You