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Alan Coolefrom Scape System Build Ltd
Fresh Thinking
EAST MIDLANDS PROPERTY ALLIANCE
Collaborating to Succeed
A Step Change
“Some top class clients, such BAA, insist upon team integration, but others, including some large ones, simply want to build for lowest cost” Sir Michael Latham
BAA: Pavement Team, Genesis, mid 1990s onwardsAfter 7 years, frameworks save 55% on time and 60% on design and management costs
Who are the current members?
1. Lincolnshire
2. Leicester City
3. NE Derbyshire
4. Nottinghamshire
5. Kettering
6. Derby City
7. Northamptonshire
Plus Leicestershire and Nottm
All 46 Authorities are open to use EMPA
8. NW Leicestershire
9. Peak District
10. Broxtowe
11. Ashfield
12. Sth Kesteven
13. Derbyshire
14. Charnwood
City as Associates.
Executive BoardChair/Vice Chair
Working Group Leaders
Alliance Manager
Working GroupTheme
Working GroupTheme
ScapeDevelopment/Management/Facilitation
New Procurement
Convergence of existing procurement
Other Themes
TrainingRegional BSF Developments
How EMPA Fits Together.
Working to Improve:
People
Process
Procurement
People Need • technical training
– contractual and wider issues– multi skilling across disciplines– for all
• strong interpersonal skills
– need for personal development
working on: trust / openness / transparency
People
Cultural issues to address
• Seeking to collaborate
• Organisations with different cultures
• Changed relationships
Challenge for leaders
People
Respect for people bottom up change - inspire staff by
giving a• Chance to make a difference• Opportunity to add to the common
good• Have a voice heard• Be part of a successful team• Achieve satisfaction
People
People
What have we learnt so far?
Workgroups
Training provision•SME’s•Clients
What we’re talking about..
Process
What are we able to do
individually?
Process
What are we able to do together?
Process
OPPORTUNITY Benefits to Local Authorities of Scape/EMPA approach:
• Quick to introduce• No tender costs once framework in place• Incentivised contracts to improve delivery • No direct revenue costs to Local Authorities• Costs incurred by use of programmes• Removes need for Authorities to develop their own
systemsProcess
• Early Involvement by Supply Chain• Continuous Improvement with Supply Chain• Increased opportunity to deliver on
• Time• Cost • Quality
• Inception to start on site time reduced• Help to increase skills within clients• Opportunities for improving social and economic
opportunities. Process
Procurement• Directed by the members• Framework contracts • OJEU Compliant• Strategically procured for the region• Member involvement at every stage
Procurement
What can be expected from EMPA?
A regional hub for Local Authority property issuesplus
Regional delivery frameworks
Procurement
East Midlands RegionContracting:Large Projects (£7.50m upwards) region wide procurement reviewed 2009 for
framework availability mid 2010, including BSF provision if required
Intermediate Projects (£2.00-£7.50m) region wide procurement starts Oct 2008 for framework availability April 2009
Minor Works (£0-2.00m in bands) sub-regional procurement starts November 2008 for framework availability June 2009
Repairs & Maintenance sub-regional procurement starts February 2009 for framework availability April 2010
Soft FM trial operation and procurement has started in Leicestershire
Procurement
LA
LA
LA
Scape
New Frameworks
Convergence of existing frameworks
Regional LEP?
AA
AA
AA
How do the Delivery Contracts Work?
Scape Analysing, Refining, Procuring, Delivering Services to Local Authorities through collaborative developments.
Procurement
INVOLVEMENT:
• You can be as involved as you wish• The more you put in ….• Looking for creative, forward thinking solutions• Members have first opportunity• Members are able to help with strategy and direction• If you have a property issue, it is likely so will
someone else!• IT’S A TALKING SHOP!
Does it cost anything?
The documentation must be horrendous!
Existing Regional Opportunities for COLLABORATION
• Scape National Frameworks [existing]• Notts Construction Frameworks [existing]• Notts Design Frameworks [existing]• East Midlands Property Alliance [April 2009]• Midlands Highways Alliance [existing]
• Keep a fresh attitude• Be fully engaged• Seek creative solutions• Champion innovations • Responding to need• Continuous improvement
Work to improve standards is the goal
www.em-pa.org.uk
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